Contract Administrator

Description

Summary: This role provides dedicated contract and administrative support for civil infrastructure projects, ensuring effective contract administration and strong communication within a busy delivery environment. Highlights: 1. Administer contract documentation for civil infrastructure projects 2. Support procurement activities and coordinate programming 3. Ensure compliance with company policies and contractual obligations This position will provide dedicated contract and administrative support across all civil infrastructure projects, ensuring effective contract administration, accurate documentation, timely processing of contractor claims and strong communication between site teams, suppliers and contract managers & team. The successful candidate will be detail focused, proactive and comfortable working in a busy delivery environment. Key Responsibilities • Administer contract documentation for civil infrastructure projects, including preparing and issuing variation notices, contract correspondence and schedule updates in line with company procedures. • Review and process progress claims, subcontractor invoices and payment schedules; verify quantities against site records and coordinate clarifications with project managers and site foreman. • Maintain accurate project files and records (electronic and hard copy), including drawings, specifications, daily reports, quality records and health & safety documentation. • Support procurement activities: obtain quotes, prepare purchase orders, track deliveries and manage supplier documentation and warranties. • Coordinate programming and contract milestones with project teams; monitor key dates, extensions of time and contract milestones and escalate risks or delays as required. • Prepare clear, timely correspondence and reports for project managers, clients and subcontractors; support meeting coordination and take accurate minutes where required. • Ensure compliance with company policies and contractual obligations, and support the maintenance of quality, environmental and health & safety records on projects. • Use company systems to enter and maintain project information, timesheets, purchase orders and progress updates. Qualifications and Skills • Proven experience in contract administration or commercial support within civil construction, roading or similar infrastructure projects preferred. • Good understanding of construction contracts, procurement processes and standard contract documentation used in New Zealand construction projects. • Strong numeracy and attention to detail with experience verifying quantities, processing invoices and preparing payment schedules. • Excellent written and verbal communication skills with the ability to interact professionally with site teams, subcontractors and clients. • Competent computer skills including Microsoft Office (Excel, Word) and familiarity with project management or accounting systems; comfortable using mobile devices and cloud-based file systems. • Organised, able to prioritise multiple tasks and work to deadlines in a dynamic project environment. • Knowledge of health, safety and environmental requirements for construction sites and willingness to complete site inductions as required. If you have strong administrative and commercial skills, an eye for detail and a commitment to supporting safe, we encourage you to apply.