Summary: Seeking a highly organized and detail-driven PA / Administrator to provide essential administrative and reporting support within a professional services business. Highlights: 1. Stable role with consistent hours 2. Supportive, small-team environment 3. Variety in day-to-day responsibilities We are seeking a highly organised and detail‑driven **PA / Administrator** to join a well‑established professional services business based in **Dunedin**. This is a full‑time (30 hours a week), permanent position supporting day‑to‑day office operations and providing essential administrative and reporting support. This role will suit someone who genuinely enjoys accurate, structured work and takes pride in producing high‑quality written documents. **About the Role** In this position, you'll be responsible for end‑to‑end administrative support, with a strong focus on **typing, word processing, and document preparation**. Accuracy, speed, and consistency are critical to success in this role. This is an in-office role, Monday to Friday 8.30am - 3pm. **Key Responsibilities** * Managing emails throughout the day and actioning correspondence * Setting up new jobs, including allocating job numbers and creating paper and digital files * Managing inspection and client appointments across internal diaries and external platforms * Downloading, organising, and filing inspection photographs * Transcribing handwritten notes into report templates with a high level of accuracy * Formatting documents, inserting images, and sourcing supporting information (rates, titles, etc.) * Preparing final reports, converting to PDF, and emailing reports and invoices to clients * General office housekeeping including stationery management * Scanning, filing, and maintaining accurate digital records **About You** * Proven experience in a PA, administration, or office support role * **Exceptional typing skills - both speed and accuracy are essential** * Strong word‑processing and document‑formatting capability * High attention to detail and pride in producing error‑free work * Confident using Microsoft Office and electronic filing systems * Excellent organisational and time‑management skills * Professional written and verbal communication * Trustworthy, reliable, and comfortable handling confidential information **What's on Offer** * Full‑time, permanent employment * Stable role with consistent hours * Supportive, small‑team environment * Variety in day‑to‑day responsibilities * Long‑term opportunity with a respected Dunedin business **How to Apply** If you have outstanding typing skills and are looking for a stable, hands‑on PA / Administrator role in Dunedin, we'd love to hear from you! Call Megan for a confidential discussion on 021 409 025 or apply online now.
Trademe · HR
Trademe · HR
