PA， EA & Secretarial Job Listings - OK

Browse

Antiques Collectibles

Baby Kids Items

Books， Movies And Music

Home Improvement Supplies

Musical Instruments

Office Supplies

Administration & Office Support

Advertising， Arts & Media

Banking & Financial Services

Call Centre & Customer Service

CEO & General Management

Community Services & Development

Consulting & Strategy

Design & Architecture

Education & Training

Farming， Animals & Conservation

Government & Defence

Healthcare & Medical

Hospitality & Tourism

Human Resources & Recruitment

Information & Communication Technology

Insurance & Superannuation

Manufacturing， Transport & Logistics

Marketing & Communications

Mining， Resources & Energy

Real Estate & Property

Retail & Consumer Products

Science & Technology

Self Employment

Sport & Recreation

Trades & Services

Property For Rent

Property For Sale

Student Accommodation

Home Improvement

Repair And Technical Support

Writing， Translation， And Transcription

Activities & Groups

Artists & Musicians

Classes & Lessons

Friendship & Networking

Travel & Travel Partners

Skills & Language Swap

···

Log in / Register

PA， EA & Secretarial in New Zealand

Best Match

Filter·1

PA， EA & Secretarial

Location

Salary

Job Type

Workplace type

Unit

Category:PA， EA & Secretarial

Executive Assistant64779484033793110

Executive Assistant

We’re looking for a highly organised and proactive Executive Assistant to support our senior management team and keep the office running smoothly. About the Role • Managing calendars, meetings, and travel arrangements • Preparing reports, presentations, and correspondence • Coordinating projects and liaising with internal teams • Handling confidential information with discretion • Supporting senior management with daily operational tasks About You • Previous experience as an Executive Assistant or in a senior administrative role • Excellent organisational and time management skills • Strong written and verbal communication skills • Confident using Microsoft Office and office systems • Proactive, reliable, and able to work independently What We Offer • Competitive salary of $70,000 – $80,000 • Career development opportunities to grow your skills and experience • Great workplace culture – supportive, collaborative, and welcoming • Varied and challenging role with exposure to all aspects of the business If you’re a professional, organised, and proactive individual looking for your next role, we’d love to hear from you. 👉 To apply: Please send your CV to jordon@officestaff.co.nz

Manukau City, Auckland, New Zealand

Negotiable Salary

Temporary Personal & Executive Assistants64517226483075111

Temporary Personal & Executive Assistants

We are looking for an experienced Personal Assistant's & Executive Assistant's in Auckland, and surrounding fringe areas, for upcoming temporary positions! We have a variety of short-term and long-term opportunities available, whether you are in between jobs or simply looking for the next step in your career! In these varied and dynamic support roles, you will work alongside various Executives and Board Members assisting a range of business functions. Successful candidates will hit the ground running to support our clients in ensuring the day-to-day operations of the business run smoothly and efficiently. If you can think on your feet, are flexible, adaptable and deliver a high standard of work – we want to hear from you! Benefits of temping: - Enjoy weekly pay + 8% holiday pay and KiwiSaver contributions (if eligible) - Enjoy new challenges and environments, temping offers a constant change of pace and the chance to try out different roles - Use temporary roles as a stepping stone to build your career and add valuable experiences to your CV - Opportunity to test out new industries/roles to see if they are right for you! - Meet new people and build professional connections - Short- and long-term assignments available to suit your availability Here are some of the recent roles we have filled: Executive Assistant – Newmarket – 3 months Executive Assistant – Grey Lynn - 2 weeks Personal Assistant – CBD - 8 months Executive Assistant/ Office Manager – Ellerslie – 1 month Why Madison?? Madison Recruitment represents some of the most sought-after employers throughout New?Zealand. Our temporary staff get to work in the country’s most exciting spaces across a variety of industries. Temping allows you to develop your career, get a foot in the door of an industry you’ve always been passionate about, or simply soak up new and exciting experiences to add to your CV. Our temporary staff have gone on to achieve great success in their careers and still proudly represent Madison Recruitment in the market. Plus, we offer great employee benefits including discounts on dental and optometrist appointments!? About you: Our roles require availability beyond the New Year and continuing into 2026. - Be available to start ASAP, or have a short notice period, we have a variety of assignments that are different lengths, we can discuss these further with you - Prior experience in a team environment and/or supporting Managers/Executives - You will have experience in managing diary's - Minute taking experience (some roles may not need this) - High attention to detail - Agility to support multiple people simultaneously - Be a strong communicator with both excellent written and oral communications skills, with the ability to interact with senior management and clients - Be computer savvy with proficient MS Office skills, specifically - Word, Typing, PowerPoint and Excel ? Please note:?To be eligible for these roles you must have the legal right to work in New Zealand. If you are interested in temporary work, please apply today with an up-to-date CV and cover letter!

Auckland, New Zealand

Negotiable Salary

Executive Officer, Strategy and Growth64350935768322112

Executive Officer, Strategy and Growth

The opportunity | He angitūtanga Support ‘gurus’, we’re after your expertise! We are looking for a politically savvy multi-tasker who is used to operating in a fast paced and strategically focused Group. If you are an experienced Executive Officer, who’s after a role with advisory aspects and project management as well as providing dedicated executive support to the Group Manager (Tier-2) then stop here – we want to hear from you. This is a permanent, full-time role and offers an opportunity to work in a dynamic and high calibre team. This important position provides critical support to the GM Strategy & Group, reporting into the Strategic Transformation and Recovery Manager who is one of six senior managers within the Group who are responsible for the Council’s sustainable development functions and for ensuring there is a drive for ‘good growth’ in Kapiti. No two days will be the same, noting that this role: Is an extremely busy and exciting position, requiring a person with exceptional organisational skills, collaborative approach as well as an ability to think strategically to support the Group Manager’s priorities and responsibilities. Will suit a highly capable person with experience working with senior managers in fast-paced, corporate or government environments, with the resilience and flexibility to cope with a variety of tasks and changing requirements. Will require flexibility in working hours, getting involved in project work, and a willingness to work with the broader team to get the job done. * Provides executive support to the GM Strategy and Growth, including effective coordination and integration of activities across the Group *Maintains Group processes and systems which supports the GMs effectiveness. *Proactively improves systems, administrative processes and work practices – both within own position and Group as a whole *Supports and/or lead projects and initiatives within the Group where required and the opportunity arises Why work with us? When you join Kāpiti Coast District Council you’ll enjoy a range of fantastic benefits, including: *A positive, ‘learning’ culture, and the commitment of a high-performing Executive Team – because working in an empowering and ‘good vibe’ environment matters. *Flexible working and dependant leave – because we know that it’s important to get the work/life balance right. *On-site parking – say goodbye to parking hassles. *Free access to pools – dive into fun. *Council staff discounts – because who doesn’t love a good deal? About you | He kōrero mōu The Group Manager, and Manager that this role reports into, are looking for a positive, practical, and experienced operator with: *Experience working in a Ministers Office, or Senior Government Official’s Office (such as Office of the Chief Executive, or Deputy Chief Executive). *Evidenced ability to manage competing demands, ambiguity, and a high-demand diary that goes with supporting a senior official. *Evidenced experience providing advice and/or support in a policy or strategy ‘shop’ with a fast-paced environment. *Demonstrated experience and skills at providing effective executive support including project, administrative and support linked to driving day-to-day activity. *Technology savvy with evidenced experience in using AI and other tools to work ‘smarter not harder’. *Evidenced ability to think outside the square and apply initiative and good judgement. *A self-starter demonstrating a positive attitude and manner which enables and supports a collaborative work style. *Demonstrated strong communication skills – both oral and written. *A tertiary degree or certificate in business, communications, or similar. This is a demanding role, involving contact with the community and key stakeholders, and will be perfect for a ‘calm and collected’ operator that’s looking for something new. So, if this grabbed your attention and it sounded like you, stop scrolling and start typing - we’re really keen to you hear from you and hope you’ll hit “apply” to put yourself in the running to join the senior management team in the Strategy and Growth Group. For more detailed information regarding the role, please view the job description on our vacancies site https://www.kapiticoast.govt.nz/council/job-vacancies/all-vacancies/executive-officer-strategy-and-growth-585/ How to apply | Me pēhea te tono Come and join us in supporting our district to grow well, and to work with our community and key stakeholders somewhere people can live, work and play! We are working at pace to get the right person here, so applications close on Friday 21 November 2025 - get yours in now! Please note that we will be reviewing applications as they come in – we will interview for the role from 26 November 2025 and will be looking to promptly appoint the right person. You must be eligible to work in New Zealand. Please note preferred candidates are required to undergo pre-employment checks including drug and alcohol screening and Police checks.

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Secretary, Academic Governance64271461799426113

Secretary, Academic Governance

* Do you have experience in committee servicing or board governance? * Can you provide high-level executive and administrative support while maintaining confidentiality? * Are you known for your attention to detail, are confident supporting committees, and enjoy taking minutes? **Kōrero mō te tūranga - About the role** Te Herenga Waka - Victoria University of Wellington is currently recruiting a Secretary, Academic Governance to join the Te Waikura - Academic Office team on a permanent, full-time basis. We are seeking a detail-oriented professional with a passion for supporting academic excellence and governance. The Secretary, Academic Governance provides high-level executive and administrative support to the Academic Board and Academic Programmes Committee, working closely with the Vice-Chancellor and Deputy Vice-Chancellor, Academic. Key responsibilities: * Coordinate meeting agendas, papers, and logistics for Academic Board and Academic Programmes Committee, including virtual and in-person arrangements. * Maintain and update key governance documents such as Standing Orders, Statutes, and Terms of Reference. * Manage Board elections and membership changes, ensuring timely and accurate processes. * Support external academic curriculum approval processes. **Ō pūmanawa - About you** Key requirements: * Strong organisational and communication skills. * Experience in committee servicing or board governance. * Ability to manage multiple priorities and maintain confidentiality. * Familiarity with database and website content maintenance. * Enjoy working in a small collaborative team. **Role Description:** Click here to see further information, including salary details. If this link is not available, click 'apply' to view this on the University careers page. **Close date for vacancy:** 14 November 2025. **Contact details for vacancy:** If you have any questions regarding this role please get in touch with Linda Roberts, Curriculum Quality Manager (linda.roberts@vuw.ac.nz). **How to apply:** Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date.

Wellington, New Zealand

Negotiable Salary

Customer Service and Supply Chain Administrator64141803582593114

Customer Service and Supply Chain Administrator

Ko wai tatou | Who We Are: Moana New Zealand is the largest Māori owned fisheries company in New Zealand. We are true guardians of the world’s most pristine and sustainably managed fisheries, with a deep sense of responsibility to our people and respect for kaimoana and kai ora. He aha tāu e mahi ana | What You’ll Be doing: Reporting to the Supply Chain Manager, this is a critical support role focused on domestic sales and distribution of diverse product ranges. The primary focus is providing customer, administrative and business support to supply chain and warehouse operations to ensure continuity of workflows, and optimal service and sales processing is delivered. Key responsibilities:  Coordination and processing of domestic sales orders, ensuring the right product gets to the right customer on time  Develop and maintain customer relations; including issue resolution, order taking and placing,  Data entry, research and analysis, telephone and email management  Continuous improvement initiatives to streamline administration processes, systems and practices Performance and reporting  Office support tasks; including purchasing Working cross functionally, you will have a natural flair for connecting with people at all levels and coordinating tasks and activities to ensure a seamless flow of work, and response management to internal and external stakeholders. You will thrive in having a busy role, managing multiple priorities, and being a key interface to the business and external stakeholders. You will join a hard-working team where your support is highly valued, along with your ability to remain calm under pressure, troubleshoot issues and be a solution provider. Highly motivated, with excellent verbal and written communication skills, a strong attention to detail and a ‘can do attitude’ are essential. Ko ngā mea ka hiahiatia e koe kia angitu te haere |What you’ll need to be successful: With a reputation as a professional, who has a high level of integrity, and enthusiasm, you will be super organised, with an exceptional attention to detail, agile way of working and the natural ability to build credible and trusted relationships quickly and effectively. An accomplished coordinator and administrator, your flair for customer service and creating memorable experiences for employees and visitors will be one of your greatest strengths. Open, transparent and a proactive communicator, you can anticipate the needs of others and have proven ability to manage conflicting and changing priorities. You must be able to demonstrate the value you have add and your ability to think on your feet, pick up and apply new skills. Ideally you will have a background in FMCG, manufacturing or supply chain, working in multi-site environments, with people at all levels of the organisation. Excellent written and verbal communication skills and a high level of expertise using the Microsoft suite; Word, PowerPoint & Excel is essential. Whakapā Mai | Contact us If you would like to apply to this role, please submit your resume and a cover letter, C/o Moana’s Recruitment Team at recruitment@moana.co.nz and in the subject box put the job title. Closing date for applications is 3 November 2025

Palmerston North, New Zealand

Negotiable Salary

P.A. And Back Office Administrator.63973198236417115

P.A. And Back Office Administrator.

This is a PA role with a difference. It will take explaining but in a nutshell, I have a number of business interests and rental properties and am also an investment adviser for a number of “mum and dad” investment groups. I have my hands full but still want to keep growing my business interests also. I am at a stage in life that I can help others to succeed if they really want to work for it and I have done that many times already especially in the investment groups. The successful candidate will be given training opportunites. coaching, good remuneration and bonuses for results. The person will be willing to undertake all reasonable duties and will want variety and to grow their knowledge in aspects of business and in property. We are a small but thriving team who work in the investment world. We advise and provide administration services to 21 very profitable and long running Investment Groups. These groups are independent and run by individuals who are members of the groups. The members pool their money to learn and invest in equities (shares). You will be working alongside a friendly motivated team while completing various PA and back office administration duties. This is a role for a real “all rounder” who doesn’t mind helping with all PA duties and who has skills in with Microsoft Word and Excel as well as creating and following process. What we offer: • Pay above normal rates for strong performance • Great work/life balance • Work from home and from local cafes while meeting with members of the team • Training and ongoing knowledge building • An entrepreneurial environment that will motivate a driven candidate • Stability and ability to grow the role according to your performance Role requirements: • Your own reliable transport & license • Microsoft Word and Excel skills • Above average mathematical ability and good communication skills are required • Good presentation (there are some meetings with the Investment Groups) • Great punctuality & work ethic • Great work/life balance • Must be able to pass both a MOJ & Drug Test • An interest in investing is a distinct advantage If you tick all the boxes above, then please APPLY NOW via the link phone 0274758878. Applicants for this position should be located in New Zealand have NZ residency or a valid NZ work visa. We are a small, successful and driven team and we love what we do, we have fun, and we love helping people build their wealth and the positive feedback!

Auckland, New Zealand

Negotiable Salary

Executive Assistant to Chief Executive63829318503682116

Executive Assistant to Chief Executive

About the Role We are seeking an experienced and highly organised Executive Assistant (EA) to provide exceptional support to our Chief Executive. This is a busy and varied position that will suit a proactive professional who thrives on juggling priorities and building trusted relationships. As the CE's right-hand person, you will: * Provide seamless, high-level executive and administrative support, including proactive diary and email management. * Coordinate Senior Leadership Team (SLT) meetings - prepare agendas, collate papers, take minutes and track actions. * Support Board and Committee meetings - manage schedules, prepare materials and minute meetings. * Draft and review reports, presentations and correspondence on behalf of the CE. * Organise events from small internal meetings to large functions of 150+ attendees, ensuring they are on-brand and within budget. * Lead and mentor the Business Support Centre support function to ensure smooth day-to-day operations. What You'll Bring * 5+ years' experience in a senior Executive Assistant or similar role. * Outstanding communication and relationship-management skills with a professional, discreet approach. * Exceptional organisational ability and attention to detail, with the capacity to manage multiple priorities. * Proven experience in minute taking (experience with fireflies.ai or similar, an advantage) and assisting preparation of board reports and meeting documentation (via Diligent). * A proactive, solutions-focused mindset—anticipating needs and taking initiative. * Calm under pressure, adaptable and resourceful, with a sense of humour to help navigate challenges. * Strong technical skills across MS Office and modern collaboration tools. (Experience in the retirement village or aged-care sector is an advantage but not essential.) Why Join Selwyn Village At Selwyn, our work is guided by The Selwyn Way—our values of faith, independence, care and wellness. You'll be part of a highly respected organisation that makes a real difference in the lives of older people, while working alongside a collaborative, supportive senior team. How to Apply If you're a seasoned EA looking to partner with a dynamic Chief Executive and want to play a key role in the ongoing success of Selwyn Village, apply now with your CV and a brief cover letter. Selwyn Village - Supporting older people to live their best life. To apply for this job go to: https://selwynfoundation.recruitmenthub.co.nz/Vacancies & enter ref code: 6813152. Applications close 27 October 2025

Auckland, New Zealand

Negotiable Salary

Personal Assistant Wanted63612623893377117

Personal Assistant Wanted

Pay & Benefits: * $25.00 - $35.00 per hour * Minimum 30 hours guaranteed per week * Full-time, permanent role Key Responsibilities * Liaising with other staff on matters relating to the Extrastaff's operations * Researching and preparing reports, briefing notes, memoranda, correspondence * and other routine documents * Maintaining confidential files and documents * Attending meetings and acting as secretary as required * Maintaining appointment diaries and making travel arrangements * Processing incoming and outgoing mail, filing correspondence and maintaining records * Screening telephone calls and answering inquiries * Taking and transcribing dictation of letters and other documents * Conduct research and compile data to assist with decision-making processes. * Coordinate and manage events, including meetings and special functions. * Handle personal tasks and errands on behalf of the employer as required. * Maintain confidentiality and manage sensitive information with discretion. * Perform any other duties as directed by management * Abide by our Values Key Competencies * Proven experience as a personal assistant or in a relevant administrative role. * Excellent organizational and time management skills. * Strong written and verbal communication skills. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. * Ability to work independently and as part of a team. * Flexibility and adaptability to changing priorities. * A high degree of professionalism and a positive attitude. Our Values We own our roles, responsibilities and results. Follow up, follow on, follow through A strong team means we are the best at what we do. Communication, professionalism, respectful & accountable No is not an option - we deliver results. Commitment, service, excellence We do it different - the Extrastaff way Proactive, positive, acting with integrity & urgency How to Apply:If you are looking for a new challenge with an opportunity for a dynamic working environment and the possibility of travel, please click APPLY, attach your resume and brief covering letter outlining your experience. Only short-listed candidates will be contacted.

Auckland, New Zealand

Negotiable Salary

Reporting & Governance Coordinator63612621968130118

Reporting & Governance Coordinator

Are you highly organised, detail-oriented, and confident in turning complex data into clear, high-quality reports? We’re looking for a Reporting & Governance Officer to join our team and play a key role in supporting operational, contractual, and governance functions across Citycare Water. In this role, you will be responsible for preparing, coordinating, and delivering accurate reports and meeting documentation that inform both internal stakeholders and external oversight bodies such as the Council and Board. You’ll thrive if you enjoy working with data, coordinating input from multiple departments, and ensuring governance obligations are met to the highest standard. What you’ll be doing: Data Extraction & Reporting – Generate and compile reports using SQL, EventManager (EM), EM2 downloads, and other internal tools. Report Preparation – Deliver monthly and annual Board and Council reports covering operational, financial, compliance, and performance areas. Meeting Support – Attend key operational meetings, take accurate minutes, and ensure timely follow-up on action items. Governance & Compliance – Maintain reporting schedules, support audits, and ensure all governance reporting obligations are met. Process Improvement – Identify opportunities to automate reporting processes and improve efficiency. Health & Safety & Innovation – Champion safety practices and contribute to a culture of continuous improvement and innovation. What we’re looking for: Strong reporting and data analysis skills (SQL experience is essential). Excellent written communication and minute-taking abilities. Proven experience in preparing reports for governance or external stakeholders. High attention to detail, with strong organisational and time management skills. Ability to work collaboratively across departments to gather and coordinate information. A proactive, solutions-focused approach with a drive for continuous improvement. Why Citycare Water? At Citycare, we take pride in creating great places to live, work, and play. You’ll join a supportive team that values innovation, customer focus, and excellence in delivery. We offer: A collaborative and supportive work environment. Opportunities for professional growth and development. The chance to make a meaningful impact in your community. If you’re ready to apply your reporting expertise in a role that directly supports governance and operational excellence, we’d love to hear from you.

Christchurch City, Canterbury Region, New Zealand

Negotiable Salary

Executive Assistant & Digital Marketing Support63612620315651119

Executive Assistant & Digital Marketing Support

Executive Assistant & Digital Marketing Support – Upper Hutt (Wellington) 27.5 – 37.5 hrs per week | $30–38 p/h We’re looking for a highly capable and versatile person to bring order, focus, and momentum to two growing businesses — while also helping our brand shine online. You’ll work directly with the CEO/Founder as their right hand, ensuring priorities stay on track and communications are clear, while also supporting digital marketing and social media. - Build a Music School — a global membership community for music school owners. - Hello Cashflow — a SaaS start-up helping small business owners and accountants master their cashflow in a brand new way. Together, these businesses have a combined team of 30–35 people spread across New Zealand and the world. Each has its own COO and executive team, but your focus will be keeping the CEO aligned and effective while ensuring key initiatives and marketing activity run smoothly. This role is based out of our casual home office in Upper Hutt, where you’ll also be greeted daily by two friendly dogs — a Golden Retriever and a Border Collie. Most of the team works remotely and a few of us are local, but we also gather for in-person team days and trips semi-regularly. What You’ll Do - Executive Support (reporting directly to the CEO) - Manage the CEO’s calendars, inboxes, and communications with accuracy and discretion. - Keep projects moving by delegating, following up, and supporting two busy teams. - Turn meeting notes into actionable steps and ensure they’re completed. - Spot potential issues early, flag them, and see them through to resolution. - Protect the CEO’s time and attention by filtering requests and priorities. - Build and maintain checklists, SOPs, and systems to create efficiency. - Provide concise daily and weekly updates that keep everyone aligned. - Digital Marketing Support - Schedule and publish content across LinkedIn, Facebook, Instagram, and YouTube. - Repurpose existing blogs, videos, and podcasts into posts, reels, and stories. - Monitor comments and messages, flagging engagement opportunities. - Track performance and provide simple reports. - Coordinate with designers or freelancers to keep the content calendar running. About You - 5+ years of experience in administrative or EA roles. - Able to plan, draft, and publish social media content using scheduling tools. - Tech savvy and comfortable with tools like Slack, Monday.com, and ChatGPT. - Excited to experiment with new tools and automations to work smarter. - Naturally proactive — you don’t wait for permission to solve problems. - Great with people — diplomatic, confident, and able to build strong working relationships. - Calm under pressure — you can re-prioritise quickly when things change. - Professional but approachable — you bring warmth, clarity, and positivity to interactions. - Comfortable working in a casual, home-based office while interacting with a global remote team. The Non-Negotiables - Based in Upper Hutt (Wellington) — mostly office-based, with a mix of work from home. - Between 27.5 and 37.5 hours per week (5.5–7.5 hrs per day). - Own reliable laptop, car, and valid driver’s license. - Able to dedicate full focus to this role (not balancing other jobs). - Strict confidentiality — you’ll have access to sensitive information and must be fully trustworthy. Why Join Us? - Work directly with the CEO and leadership team across two exciting businesses with global impact. - A role that blends high-level executive support with creative marketing — perfect if you enjoy both detail-oriented organisation and expressing ideas through content. - You’ll learn lots of new skills and technologies. - Opportunities to develop your career and grow alongside the business. - A casual, supportive work environment that’s not high stress. - Be part of an ambitious, entrepreneurial team where no two days are the same. This is more than just an admin role — it’s about owning the details, driving progress, and helping the CEO (and two businesses) operate at their best, while also shaping the way we show up online. Interested? Please send a cover letter and CV to jonny@hellocashflow.com To help us filter out anyone who doesn't have an eye for detail, please use the subject line: 'Hi Jonny, please shortlist me'

Upper Hutt, New Zealand

Temporary Personal Assistant636126108591391110

Temporary Personal Assistant

- Temporary Personal Assistant role starting ASAP - Support two senior leaders in a fast-paced and rewarding role - Opportunity to join a supportive, nationally dispersed admin team Join a respected public-sector organisation that makes a real impact on communities across Aotearoa. You’ll be part of a nationally connected administration team that values collaboration, professionalism, and delivering high-quality support to senior leaders. About the Role: This is a 4.5-month contract covering parental leave, supporting two Hamilton-based senior managers. You’ll play a key role in keeping things running smoothly by managing diaries, coordinating meetings and travel, and providing proactive day-to-day support. Day-to-Day Responsibilities: - Manage calendars, emails, and schedules for two senior managers - Organise meetings, workshops, travel, and events - Prepare and format high-quality documents and presentations - Maintain systems and files in Teams & SharePoint - Process expenses, invoices, and credit card transactions Start Date: 9 September 2025 End Date: 27 January 2026 Days/Hours: Full-time, 40 hours per week About You: You’ll be a confident and organised Personal Assistant who thrives in a busy environment. You know how to prioritise, communicate effectively, and deliver to a high standard under pressure. - Proven PA experience supporting senior leaders - Strong organisational and time management skills - Excellent written and verbal communication - Proficient across Microsoft Office 365 - Discreet, professional, and detail-focused Benefits: - This role is starting ASAP! - Opportunity to work closely with senior leaders and make a real impact - Join a supportive and collaborative national team This contract won’t be available for long, so if you’re ready to step into a rewarding role and support senior leaders to succeed, APPLY today. For more information, contact Kennedy Moore at kennedy.moore@madison.co.nz Reference: 143348

Hamilton, New Zealand

Negotiable Salary

Board Secretary - Temp role636122626883861111

Board Secretary - Temp role

* Minute-taking, agendas, and governance support required * Will need to be flexible with dates and hours * Temp assignment with real purpose & immediate start We're seeking a highly organised and professional Board Secretary for a temporary assignment supporting the governance functions of a long-standing, community-focused organisation in Napier. This is a varied and rewarding role offering the opportunity to contribute to faith-based leadership and social impact. Flexibility with hours and dates is essential as this role supports multiple Boards and Committees with meeting cycles spread across several months. In this role, you'll: * Provide secretarial support to Boards and Standing Committees * Prepare and manage agendas, minutes, documentation, and registers * Ensure governance records and systems are accurate and up to date * Assist with meeting logistics, correspondence, and board member support. What's in it for you? * Minute-taking, agendas, and governance support - done right * Temporary role with flexible hours and real purpose * Work with a values-driven team making a community impact * Keep governance on track with your sharp admin skills * Based in central Napier with a supportive, purpose-led team * Perfect for someone who thrives behind the scenes You'll bring: * Experience in minute-taking and board-level admin * A proactive, process-driven mindset with strong attention to detail * Confidence using Microsoft Office and managing documentation * Professionalism, discretion, and the ability to build trust quickly * A calm, flexible approach to shifting schedules and tasks * Experience with Board Pro ideal but not essential This is a fantastic short-term opportunity for 3- 4 months for someone who enjoys working behind the scenes, keeping things organised, and supporting meaningful work with real impact. Apply now to express your interest - start date and hours to be discussed with shortlisted applicants.

Napier, New Zealand

Negotiable Salary

Executive Assistant to CEO (Temp - CBD)636122615293471112

Executive Assistant to CEO (Temp - CBD)

- Use your EA exper at senior management level. - Large healthcare organisation. - CBD downtown location. Pivotal role, support two CEO’s, city, neg rate, permanent possible, use your exper at C-Suite level The Employer - Our client is a leader in the healthcare field, with a team of over 1,000 people with numerous specialities across the health and well-being environment The role - We are looking for an experienced EA who can provide effective temporary administrative support to ensure the smooth running of the CEO and Group CEO’s office - This role is available to start Wednesday 6th August to allow for a 3 day handover - Up to a 2 month assignment, may extend as due to a resignation, and the opportunity to apply for the permanent role is also possible! Key tasks - As Executive Assistant you will provide high-level, confidential administrative and strategic support to Group CEO to enable the effective functioning of the Executive Leadership team - Ensure seamless coordination of schedules, communications, and priorities, acting as a trusted liaison between the Group CEO and internal and external stakeholders - The EA also plays a key role in supporting governance processes, including coordination with the Board, the Board Secretary, and Executive Leadership Team, ensuring timely preparation of documentation, effective information flow, and alignment with organisational priorities. - Extensive NZ wide travel bookings - Advanced diary management - Actively and positively participate as a member of the corporate team and wider group - Health & Safety - Cultural awareness You - Have at least 4-5 years experience as an EA at C-Suite level - Experience liaising with a governance board - High degree of knowledge and use of Microsoft Office Suite including advanced knowledge of word processing, spreadsheet, email, calendar, graphics, presentation packages…able to develop reports from notes - A confidential and highly efficient EA, but also warm and personable Offer - An excellent hourly rate dependent on your level of experience - Conveniently based in downtown Auckland city corporate office - A Monday to Friday role - 40 hour week - If interested in the role on a permanent basis, this is also possible and excellent Job security is offered being ‘essential services’ This is a great opportunity within a high-profile organisation who value their staff highly - Please click Apply to Sue Brash

Auckland, New Zealand

Negotiable Salary

OIM Project Coordinator - Ō2NL Project636122381852171113

OIM Project Coordinator - Ō2NL Project

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities. Are you motivated, reliable, and keen to learn? We're looking for someone who's ready to grow into a fast-paced, admin-heavy role. You don't need to tick every box - if you bring the right attitude, our team will provide full training and support to help you succeed. We are seeking an **OIM Project Coordinator** to support the delivery of the Ōtaki to North of Levin (Ō2NL) project - a major initiative led by Waka Kotahi NZ Transport Agency, in partnership with Muaūpoko Tribal Authority, Ngāti Raukawa ki te Tonga hapū, and Horowhenua District Council. **TeKōwhiringa | The Opportunity** As the OIM Project Coordinator, you'll work closely with our Owner Interface Managers (OIMs) and the wider Owner team to keep day to day operations running smoothly. This role focuses on providing accurate, timely administrative and coordination support to help deliver a safer, more reliable State Highway 1. Day-to-day responsibilities include: * Executive Support & Diary Management: Manage OIMs schedules, emails, and travel arrangements. * Communication & Stakeholder Coordination: Facilitate clear communication across project teams, maintain contact lists, and support meetings and handover processes. * Administrative Excellence: Provide high-quality admin support including document formatting, managing shared inboxes, minute taking, event coordination and tracking project-related invoices. * Compliance & Quality Assurance: Maintain accurate documentation, support document control processes, and help ensure consistency and compliance across the project. *This full-time, fixed-term contract is for two years, with the possibility of extension. The role is primarily based at our Levin North office, with occasional travel to the Ōtaki South office and Wellington.* **About** **Ō2NL:** The Ōtaki to north of Levin (Ō2NL) highway will dramatically improve safety, resilience and efficiency, as well as increasing transport choices for the area's growing population. The Ō2NL project is led in Partnership with NZ Transport Agency Waka Kotahi, Muaūpoko Tribal Authority, local hapū of Ngāti Raukawa ki te Tonga and council partner Horowhenua District Council. This transformative project is being delivered using a two-alliance approach, with each alliance delivering a section of the road and associated works. Together alliance partners are working to create a positive legacy for the region, led by our project principles to tread lightly with the whenua and create an enduring legacy. We are seeking excellent people for this unique opportunity to work and collaborate with leading industry organisations. **Nga Pūkenga Matua | Important Skills** In this role, you'll need to be organised, detail-focused, and enjoy working with others. You'll help keep things running smoothly by supporting planning, scheduling, and day-to-day admin tasks. What we're looking for: * Great time management and organisation skills * A positive, team-focused attitude * Willingness to learn and improve processes * Strong computer skills (Microsoft Word, Excel, Outlook) * Experience with admin or office work is advantageous. * Ability to navigate or learn computer systems * Comfortable handling sensitive information with care and discretion If you're ready to take the next step in your career and grow with a supportive team, we'd love to hear from you! **Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here** Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer: * Free access to Marram health care benefits and discounted holiday homes. * All the tools of trade you need to do your job. * Discounts for Samsung, PB Tech, Gym memberships and more! * $500 bonus for current employees who refer a friend to Downer. * Progression and development programs on offer including our inspiring leader's programme for top performers. Have a look at our other great benefits here! **Ko wai mātou | Our Organisation** Want to know more about what it is like to work at Downer? Then head to our People Site here! **Me pēhea ki te tono | How to apply** *If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is* **722096***.* We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.

Horowhenua District, Manawatū-Whanganui Region, New Zealand

Negotiable Salary

Popular Cities

Wellington PA， EA & Secretarial Albany PA， EA & Secretarial Wellington Region PA， EA & Secretarial Upper Hutt PA， EA & Secretarial Auckland PA， EA & Secretarial Canterbury PA， EA & Secretarial Hamilton PA， EA & Secretarial Hawke's Bay Region PA， EA & Secretarial Manawatū-Whanganui Region PA， EA & Secretarial Lower Hutt PA， EA & Secretarial

Help

Support and feedback

Cookie

Cookie Settings

Our Apps

Download on the

APP Store

Download

Get it on

Google Play

© 2025 Servanan International Pte. Ltd.