Office Management Job Listings

We’re looking for a capable and organised Office Manager to keep our office running smoothly and support our team day to day. This is a great opportunity for someone who enjoys variety, takes initiative, and is confident managing office operations. About the Role • Overseeing day-to-day office operations • Managing office supplies, systems, and processes • Supporting management and staff with administration • Coordinating onboarding and general HR admin • Managing schedules, meetings, and office communications • Liaising with suppliers and service providers About You • Previous experience in an office management or senior admin role • Strong organisational and multitasking skills • Confident communicator with a proactive approach • Comfortable using Microsoft Office and office systems • Ability to work independently and take ownership What We Offer • Competitive salary of $60,000 – $70,000 (depending on experience) • Friendly and supportive team environment • Varied role with autonomy • Stable, long-term opportunity If you’re an organised all-rounder who enjoys being the backbone of an office, we’d love to hear from you. 👉 To apply: Please send your CV to jordon@officestaff.co.nz

Auckland, New Zealand

Negotiable Salary

Office Manager / PA to Managing Director64662527238786111

Trademe

Office Manager / PA to Managing Director

This is your opportunity to become the central hub of a well-established, high-performing crane and MEWP hire company in the Hawke’s Bay. As the Office Manager / PA to the Managing Director, you’ll be the go-to person who keeps the business running smoothly — from executive support to office systems and customer service. If you love variety, pace, responsibility and being the person who quietly (or loudly!) keeps everything together… this is your job. WHY YOU'LL LOVE WORKING WITH US At Hawkes Bay Crane & Platform Hire, we’re a tight-knit, down-to-earth team who support each other, work hard, and deliver exceptional service to customers across the region. You’ll be stepping into a role that is central to our success — and truly valued. You’ll enjoy: * A respected and trusted relationship with the Managing Director * A role with genuine responsibility, autonomy and variety * A supportive, friendly team who appreciate what you do * A stable, long-term position with a strong company * The chance to grow your skills across operations, admin, scheduling, customer service and business support This isn’t your typical front-office job — it’s the heartbeat of the company. WHAT YOU WILL BE DOING This role blends high-level executive support, office management, customer engagement and business coordination, including: Personal Assistant to the Managing Director * Manage the MD’s diary, emails, priorities and workflow * Prepare correspondence, reports, presentations and documentation * Coordinate travel, meetings, agendas and follow-up actions * Assist with tenders, pricing documents and proposals * Liaise with customers, suppliers and key stakeholders on behalf of the MD Office Management & Administration * Keep the office running efficiently — systems, supplies, filing and communication * Maintain digital/physical records, registers and administrative processes * Support staff onboarding, certification tracking and uniform allocation * Ensure all front-of-house areas look professional and welcoming Reception & Customer Service * Be the first point of contact for calls, visitors and enquiries * Direct communication to the right team members and maintain excellent customer care * Build strong, positive relationships with clients and suppliers Business Support & Coordination * Assist with insurance updates, asset onboarding and claims * Help prepare proposals, pricing sheets and operational documents * Connect workshop, operations, accounts and field staff with the information they need You will be the person who “joins the dots” — keeping information flowing and the business running smoothly every day. WHAT WE'RE LOOKING FOR You don’t need crane or construction experience (though it’s a bonus!) — but you DO need to be: * Organised, structured and great at multitasking * Polished and professional, with excellent communication skills * Confident on the phone and comfortable interacting with customers * Trustworthy and discreet — confidentiality is essential * A natural problem-solver who uses initiative * Resilient, adaptable and calm under pressure * Experienced in office admin, PA/EA support or office management * Proficient with Microsoft Office or Google Workspace If people often say you’re “the one who gets things done,” you are exactly who we want to hear from. HOW TO APPLY If this role sounds like the perfect next step in your career, click Apply Now on Trade Me and send us: * Your CV * A brief cover letter telling us why this role is the right fit for you We are reviewing applications as they come in — so don’t wait! Be the person who keeps us moving.

Hastings, New Zealand

Negotiable Salary

Temporary Office Managers & Senior Administrators64616708107265112

Trademe

Temporary Office Managers & Senior Administrators

We are looking for experienced Office Managers & Senior Administrators in Auckland and surrounding fringe areas, for upcoming temporary positions! We have a variety of short-term and long-term opportunities available, whether you are in between jobs or simply looking for the next step in your career!?In these varied and dynamic support roles, be the driving force behind seamless office operations and streamlined business functions. Successful candidates will step confidently into Office Manager and Senior Administrator roles, ensuring day-to-day operations run seamlessly. You’ll bring adaptability, strong problem-solving skills, and a proactive approach to keeping things on track. If you’re highly organised, people-focused, and committed to delivering exceptional results – we want to hear from you!? Benefits of temping: - Get paid weekly, plus receive 8% holiday pay and KiwiSaver contributions (where eligible) - Take on new challenges—every assignment brings variety and the chance to try something different - Build your CV with valuable experience and use temp work as a stepping stone in your career - Explore different industries and roles to discover what suits you best - Expand your network by meeting new people and making professional connections - Choose from both short- and long-term placements to match your availability Here are some of the recent roles we have filled: Office Coordinator –CBD – 4 months HR Administrator – Grey Lynn – 6 weeks Office Manager – Takapuna – 8 months Office Support – Avondale – 2.5 months Why Madison?? Madison Recruitment represents some of the most sought-after employers throughout New?Zealand. Our temporary staff get to work in the country’s most exciting spaces across a variety of industries. Temping allows you to develop your career, get a foot in the door of an industry you’ve always been passionate about, or simply soak up new and exciting experiences to add to your CV. Our temporary staff have gone on to achieve great success in their careers and still proudly represent Madison Recruitment in the market. Plus, we offer great employee benefits including discounts on dental and optometrist appointments!? ? About you: - Be available to start ASAP, or have a short notice period, we have a variety of assignments that are different lengths, we can discuss these further with you. - Previous experience in a Senior Administrator or Office Manager role is preferred. - The capacity to provide high-level administrative support to senior leaders and teams - High attention to detail - The ability to collaborate effectively with colleagues and contributing to a positive work environment - Strong communication skills, both written and verbal. - Be computer savvy with proficient MS Office skills, specifically - Word, Typing, and Excel? ? Please note:?To be eligible for these roles you must have the legal right to work in New Zealand. If you are interested in temporary work, please apply today with an up-to-date CV and cover letter!

Auckland, New Zealand

Negotiable Salary

CEO ADMINISTRATION AND PROGRAMME SUPPORT64574935937409113

Trademe

CEO ADMINISTRATION AND PROGRAMME SUPPORT

Blue Light is a National Youth Development Organisation who works in partnership with the Police, Government Agencies and local communities to deliver a wide range of youth programmes and activities. Start 2026 with a new challenging, fun and exciting role!! Come and join our dedicated and committed team. Blue Light has been in operation for over 40 years working in the youth sector. This position has become available due to an incredible demand for our Programmes and Services, so we now need someone to be the new Administration Assistant and support person to our CEO (AND HE NEEDS HELP...!!) based at our YOUTH CENTRE which is located in PAPAKURA. Supporting our CEO as he deals with our "amazing" and "huge" range of programmes. our 120 plus staff and all the Admin and operational matters he has every day. It's a varied, exciting and did we say variety and range of matters each day... This is a part-time position and there is always chances for growth and variations in the positions due to expected ongoing growth in demand for our wide range of Youth Development Programmes we run throughout New Zealand. Key requirements of the position are: * Like seeing a positive difference made with Young People from a range of backgrounds * Excellent people skills * Excellent administrative skills - Solid knowledge of Office 365 * The ability to organise and plan ahead. * Be a self-starter and work without close supervision * A sense of humour and wanting to be part of a team making a positive difference every day * Meet deadlines * A full clean drivers licence This position would suit someone who has a passion for the work Blue Light does with young people, enjoys working as part of a dynamic team, but also organised and motivated to at times work on their own. Relishes challenge and diversity whilst bringing a desire for a better future for our young people. Must be motivated and outcomes directed. This is a Part-time Role with starting pay of $30.00 per hour. Hours are 9am - 3pm 5 days a week. Opportunity for more hours in the future. Applicants for this position should have NZ residency or a valid NZ work visa. Applications close 11th December 2025 email rod@bluelight.co.nz

Papakura, Auckland, New Zealand

Negotiable Salary

Office Administration & Compliance - Riwaka64551454533891114

Trademe

Office Administration & Compliance - Riwaka

OFFICE ADMINISTRATION & COMPLIANCE – RIWAKA Exciting opportunity to be part of an established large scale orchard development in the Tasman region. • Office Administrator & Compliance role • Riwaka Based – (near Motueka) • Start Now! • Permanent Fulltime FarmRight Ltd operates as Portfolio Investment Manager for the New Zealand Superannuation Fund and oversees more than 18,400 hectares of farm and orchard land across the country. At FarmRight we take a sustainable, long-term view, we invest in the success of our people and in opportunities which provide a win-win outcome for all involved. In 2017 FarmRight widened its scope into viticulture and horticulture management and today continues to analyse and acquire commercial rural properties, providing a need for ongoing operational and management capability. Located within the Tasman region, our Riwaka office is a short 7mins drive from Motueka. We manage 125 ha of Envy apples growing on modern structures and utilising innovative technology and modern systems to enhance productivity and sustainability across the orchard. Are you organised, proactive and detail-orientated professional looking for a dynamic role within our thriving pipfruit industry? We are seeking an experienced Office Administration & Compliance professional to join our team and support our operations at Riwaka. This is a diverse role that offers the opportunity to work across several key areas including payroll, compliance, finance and general administration duties. Key Responsibilies • Payroll Management – Preparation of fortnightly payroll, ensure accurate data entry and address any payroll queries; • Global GAP Compliance – Maintain and manage records to ensure compliance with Global GAP standards and audits requirements; • Finance Support – Assist with accounts payable and receivable, reconciliation of expenses and support financial reporting as required; • Accommodation Support – Assist other staff as required with staff accommodation logistics, maintenance issues and ensuring compliant with regulations; • Ordering Provisions – Manage inventory and ordering of office and operation supplies as required; • General Office Duties – be a first point of contact for all internal and external inquiries and other office duties as required. Who We’re Looking For • Proven experience in an administrative or similar role; • Strong organisational and time management skills with attention to detail; • Proficiency in Microsoft Office Suite and payroll software systems, such as ABC, Smartly is desirable; • Familiarity with compliance standards, such as Global GAP is desirable; • Excellent communication and interpersonal skills; • Ability to work independently and collaboratively within a team environment. • Possess a can-do attitude with a problem solving mind set; What We Offer • Competitive salary based on experience • Supportive and friendly company culture • Networking opportunities • Opportunities for professional growth and development • Safety focused workplace • Leadership and Lean guidance. How To Apply If you are interested in joining our team, we want to hear from you! Please ‘click’ apply online with your CV and cover letter outlining your suitability for the role by Sunday 14th December 2025. Join us and be part of a dynamic team committed to producing the finest apples and maintaining a sustainable, enjoyable working environment! For more information, please contact applejobs@farmright.farm

Tasman District, Tasman Region, New Zealand

Negotiable Salary

Office & Operations Manager64535434719618115

Trademe

Office & Operations Manager

We’re partnering with a well-established organisation located in the Pukekohe area, operating in a rural, hands-on environment. The business works within seasonal production for international markets and offers a role that blends office management with occasional practical support on-site. This is not your typical corporate office position—you’ll be based on-site in a practical, farm-adjacent setting. If you enjoy a mix of administration and hands-on involvement, this could be the perfect fit. As the Office & Operations Manager, you’ll oversee day-to-day administrative functions while supporting operational activities during peak periods. This is a varied and dynamic role where your ability to switch between office work and practical tasks will be highly valued. Key Responsibilities: • Maintain accurate financial records and oversee general accounts. • Coordinate staff scheduling and workforce planning. • Manage recruitment processes, including drafting job descriptions and conducting interviews. • Communicate with suppliers, staff, and contractors. • Oversee company vehicles and ensure compliance with internal policies. • Lead and support projects that contribute to smooth operations. • Provide general administrative support and maintain office efficiency. • Assist with practical, on-site tasks during busy seasons (e.g., transporting staff, light outdoor work, or supporting seasonal production activities). Who We’re Looking For: • Self-organised, reliable, and proactive individual who enjoys a non-traditional office setting. • Strong verbal and written communication skills. • Confident with IT systems and software (e.g., Excel, Word, Teams). • Able to stay composed under pressure and work well within a small team. • Physically fit enough for occasional light manual tasks or outdoor activity. • Adaptable, positive, and comfortable working in a dynamic environment. Preferred (but not essential): • Experience with accounts or data analysis. • Advanced IT capability. • Understanding of agriculture or seasonal production industries. What’s On Offer: • A supportive, down-to-earth team environment. • Flexible working hours. • Salary: $65,000 per annum. • Opportunity to grow within a unique and hands-on business. Please apply today with your CV and I will call you ASAP!

Auckland, New Zealand

Negotiable Salary

Office Manager Part Time Queenstown64461288516099116

Trademe

Office Manager Part Time Queenstown

Scope Group Ltd is a privately owned company who specialise in Asbestos Removal and Demolition works. We have offices in Nelson, Canterbury, Queenstown and Dunedin and work to complete projects nationwide across New Zealand. Our Queenstown operation is looking for an experienced and efficient Office Manager to join our team. What you will do As Office Manager you will complete a variety of administrative duties and tasks to support our Management and Site team. This includes: * Reception and answering of phone calls * Completion of site documentation * Organisation and booking of travel * Completion of project administrative tasks including generation of site specific documentation * Management of supplier and overhead invoice review and approval for Head Office * Management of PPE and other consumable stocks, including stocktakes * Collating and inputting of project data including timesheets * Coordination and organising of project site requirements such as fencing, signage etc as required * Providing general office and administration support to our Queenstown team as required This role is part – time, and based in Frankton, Queenstown. It is expected that the total hours of work per week will be approximately 20 hours per week across Monday to Friday. As this is a growing region there may be the opportunity to increase your working hours as our operations and team continue to grow. What we are looking for * Previous experience in an Administration/Office/Project support role * Computer literacy with proven experience with all Microsoft applications * High attention to detail and organisation skills * Ability to problem solve and work independently * Excellent communication skills, including written and verbal communication * Ability to multi-task and prioritise completion of tasks without compromising on standards * Self-motivated and committed to working as part of a team * Ability to work collaboratively across all divisions locally and regional with our Nelson, Dunedin and Canterbury offices. How to apply If you wish to learn more about this role, or would like a copy of the Position Description you can contact our Group Manager People and Culture, Rebecca Lamont, on 027 365 4779. Applicants can send their CV and cover letter via email to rebecca@scopegroup.co.nz. All applications will be treated in the strictest of confidence. Please note, applicants for this position must be legally entitled to work in New Zealand either through NZ residency or a valid NZ work visa.

Queenstown-Lakes District, Otago Region, New Zealand

Negotiable Salary

Office & Accounts Administrator64450556202881117

Trademe

Office & Accounts Administrator

We are seeking a reliable, detail-focused, and well-organised Part-Time Office & Accounts Administrator to join our Core Switchboards team. This role is ideal for someone who enjoys variety in their work, enjoys working independently and collaboratively, and has strong experience with accounting and administrative systems. This is a part-time (16 hours) 12-month contract position with the opportunity to move into a permanent role for the right candidate. There is flexibility to increase hours based on workload. Key Responsibilities: *Manage day-to-day accounts using Xero, including: - Process invoices, POs & payments - Accounts receivable and payable - Account reconciliation - Assist with GST & PAYE - Payroll preparation * Maintain and update our Cin7 inventory system * Assist with stock takes and ensure inventory accuracy * Company vehicle services (rego, RUC, service, WOF) * General front desk and office administration duties - Manage day-to-day office operations, correspondence & filing - Maintain employee records - Track timesheets, leave & staff communication - Oversee office supplies, PPE & stationery - Light cleaning tasks to help maintain a tidy workspace * Support additional operational duties as required About You: * You enjoy working in a varied administrative and accounts role * Experience using Xero (essential) * Familiarity with Cin7 or other inventory management systems (advantageous) * Strong attention to detail with excellent organisational skills * Ability to work independently and manage time effectively * Good communication skills and a proactive, can-do attitude What We Offer: * Family-friendly hours (10am–2pm, Monday to Thursday) * Flexibility to increase hours depending on workload * Temp-to-perm opportunity for the right person * A supportive and welcoming team environment Who We Are: Core Switchboards is a locally owned and operated electrical switchboard manufacturer based in New Lynn, Auckland. We specialise in producing high-quality, custom-built switchboards for a wide range of commercial and industrial clients. You'll support a team of approx. 10–15 staff across the workshop floor, estimating, and management. Our team is small, friendly, and dedicated to delivering reliable solutions and excellent service. We will begin interviewing for this role in the first week of December. Ideally, the successful candidate will be able to start mid-late January to allow for a smooth handover before our current office and admin manager begins maternity leave. If you are organised, dependable, and looking for part-time work in a friendly environment, we would love to hear from you. Please send your CV and a brief cover letter to leilani@coreswitchboards.nz

Waitākere, Auckland, New Zealand

NZ$25-35/hour

Office Manager – Part Time (16 Hours)64447963462529118

Trademe

Office Manager – Part Time (16 Hours)

A busy construction/scaffolding office is seeking an organised and proactive Part-Time Office Manager to support daily operations. This role begins as temporary with the opportunity to become permanent for the right person. You'll support a team of approx. 10–15 staff across site operations, estimating, and management. Key Responsibilities Administration & Office Support • Manage day-to-day office operations, correspondence & filing • Maintain staff files, insurance records & equipment registers • Organise schedules, meetings & travel • Oversee office supplies, PPE & stationery Finance & Accounts Support • Process invoices, POs & payments • Assist with payroll preparation • Manage petty cash & expense reporting • Liaise with external accountant/bookkeeper HR & Compliance • Maintain employee records (training, certifications, licences) • Assist with recruitment & onboarding • Track timesheets, leave & staff communication • Support H&S requirements and compliance documentation Operations & Scheduling • Assist with job scheduling & logistics • Track equipment, vehicle servicing & scaffold inspections • Support quoting, invoicing & reporting • Communicate with clients, suppliers & site teams About You Required: • Office Manager/Admin experience (construction preferred) • Strong organisation & multitasking ability • Confident with MS Office and accounting software (Xero/Sage/QuickBooks) • Good communicator with high attention to detail • Able to work independently Desirable: • Scaffolding or construction background • Knowledge of CIS, payroll & invoicing • Understanding of H&S and site compliance What’s on Offer • Competitive hourly rate • Supportive, tight-knit team • Temp-to-perm opportunity • Varied role with both admin and operational tasks • Growth opportunities within an established company To apply, please submit your CV and I will call you!

Manukau City, Auckland, New Zealand

Negotiable Salary

Trademe

Administration Officer

We are a family-owned and operated roading company looking for a reliable and experienced Administration Officer to join our team on a full-time basis. An immediate start is available so don't delay! Key Responsibilities: * General office and administrative support * Processing accounts payable and receivable using Xero * Managing payroll through our dedicated payroll system * Maintaining accurate employee and project records * Assisting management with day-to-day operational tasks * Providing friendly and professional customer service Skills & Experience: * Competent in Xero accounts software * Experience with payroll processing (using any established payroll system) * Strong attention to detail and organisational skills * Confident computer and Microsoft Office user * Excellent communication and time management abilities * Previous experience in administration preferred We're a supportive, family-run business that values teamwork, reliability and a positive attitude. How to apply: Please send your CV and a brief cover letter to admin@tcnichollsltd.co.nz by 19/11/25.

Blenheim, New Zealand

Negotiable Salary

Office & Finance Coordinator643038710419211110

Trademe

Office & Finance Coordinator

We’re seeking a highly organised and proactive Office & Finance Coordinator to join a well-established and respected company in the trade industry. This is a varied role that offers oversight of day-to-day financial operations while also providing vital administrative support across the business. About the Role Working closely with the leadership team, you’ll take ownership of core finance functions - managing cash flow, supporting accounts processes, preparing financial reports, and assisting with training and development within the accounts area. You’ll be confident using Xero, handling elements of accounts payable, and collaborating with the credit control team to ensure smooth financial operations. Beyond finance, you’ll be the go-to person for office coordination, supporting a busy team through: - Fleet management and vehicle coordination - Booking travel and accommodation - Ordering uniforms, phones, laptops, and supplies - Organising meetings, taking minutes, and managing event logistics - Supporting onboarding for new staff and maintaining office systems About You You’ll bring a solid grounding in accounting or finance administration, with strong attention to detail and a proactive, solutions-focused attitude. You enjoy variety in your work and take pride in keeping things running smoothly, whether that’s balancing budgets or booking a last-minute flight. Experience in Xero and a background in a small-to-medium business environment will be highly regarded. Hpw to apply Take the next step in your professional journey - apply now by clicking Apply Now, or contact me directly on katie@kinetic.co.nz / 0221760308

Lower Hutt, New Zealand

Negotiable Salary

Group Finance & Administration Manager642725636894751111

Trademe

Group Finance & Administration Manager

About Us: Waipa Civil is a well-established civil construction company based in the Waikato, known for delivering high-quality infrastructure projects throughout the region. We’re part of a wider group of companies involved in civil services, support trades, and property development -all underpinned by a hands-on, practical approach and strong local relationships. Across the group, our people share the same values: we get the job done properly, look out for each other, and take pride in what we build. The Group Finance & Administration Manager plays a key role in keeping everything running smoothly - ensuring systems, processes, and reporting remain accurate and consistent across multiple entities. Position Overview: We’re looking for a reliable and experienced Group Finance & Administration Manager to be actively involved in the day-to-day running of our finance and administration functions across Waipa Civil and our related companies. You’ll handle a wide range of work - from managing accounts, payroll, and cash flow through to preparing reports, reconciling payments, and maintaining systems and records. You’ll work closely with all staff, contributing to a well-organised and efficient operation across the group. Some knowledge of HR processes would be an advantage, as the role also includes assisting with employment records and general staff administration when needed. Key Responsibilities: * Group Financials – Prepare monthly reporting and forecasts as required; work with external accountants on year-end accounts across multiple entities. * Banking & Cashflow – Manage group banking, oversee liquidity, direct inter-company transfers, and maintain forward visibility of cash requirements. * Compliance & Taxation – Ensure on-time, accurate filing of GST, PAYE, and income tax; support Companies Office requirements; liaise with external advisors. * Payroll Oversight – Oversee payroll systems and processes; monitor accuracy of leave, entitlements, and reporting across group companies. * Admin Systems & Controls – Maintain financial systems and processes; work alongside office managers to ensure consistency in approvals, documentation, and day-to-day administration. * Property Development Support – Track legal and financial documents for property sales; coordinate settlements and cash distribution; liaise with banks, lawyers, and external stakeholders as required. * Cross-Group Support – Provide financial coordination, documentation, and support for group-wide initiatives, new entity setups, and director-level requests. * Ad-Hoc High-Trust Tasks – Support company administration, strategic initiatives, and finance-related projects as directed. Requirements: * Proven experience in finance, accounting, and office management. * Strong working knowledge of Xero and NZ financial compliance requirements. * A practical, down-to-earth approach and willingness to contribute across finance and admin functions. * Confidence handling sensitive information, banking access, and company-level obligations. * Excellent communication and the ability to manage multiple workflows to maintain accuracy in a busy group environment. * An understanding of HR processes would be advantageous. What We Offer: * A high-trust, stable, long-term role within a well-established Waikato group. * Great culture built on trust, teamwork, and genuine respect * A practical, hands-on role for someone who takes pride in doing things properly How to Apply If you’re keen, send your CV and a short cover letter to Careers at careers@waipacivil.co.nz with the subject “Group Finance & Administration Manager”. Note: Only shortlisted candidates will be contacted for interviews. We thank all applicants for their interest in joining our team. Applicants for this position should have NZ residency or a valid NZ work visa

Waipa District, Waikato Region, New Zealand

Negotiable Salary

Office Coordinator - Hamilton 642702640190731112

Trademe

Office Coordinator - Hamilton

**About Programmed** Programmed is a leading provider of operations and maintenance services across multiple sectors in Australia and New Zealand. We encourage career development, support flexibility, and care about your personal wellbeing and safety. Join the Programmed team today. **The Opportunity** Programmed is seeking an experienced and reliable **Office Coordinator** to join our Hamilton team. This role is perfect for someone who takes pride in keeping an office running smoothly and ensuring day-to-day operations are efficient and organised. **Key Responsibilities:** * Provide general administrative and clerical support as needed with invoicing and billing accurately and efficiently * Maintain office supplies and a tidy, professional environment * Take initiative to keep day-to-day operations on track without constant guidance * Support a no-fuss workplace and get along with all personalities **Benefits:** * Full-time, 40 hours/week - Monday to Friday * A supportive, steady workplace where your contribution really makes a difference * Opportunity to be part of a professional, reliable team **About You** To thrive in this role, you will be: * Experienced, dependable, and proactive * Computer literate and confident across common programs * Strongly organized with attention to detail * Able to take initiative and manage tasks independently * Comfortable interacting with a range of personalities in a no-fuss environment * Excellent communication skills * Enjoy working in a team environment * Understanding of trade type work an advantage * Legal right to work in New Zealand * Ability to pass a **criminal history check** * Ability to pass a **drug and alcohol screening** If you enjoy keeping an office humming along and taking ownership of day-to-day operations, we'd love to hear from you. **Apply today** with your updated CV - this opportunity won't wait! **Who we are** At PERSOL, we connect people to meaningful work and growth. With decades of experience and a future-focused mindset, we're here to support your career journey. We offer fresh opportunities, trusted guidance, and a people-first approach. We're committed to creating a safe, inclusive, and respectful workplace that embraces diverse experiences, backgrounds, and perspectives. We strongly encourage applications from individuals from all communities. **Ready to make your next move?** Apply now to join our team. To learn more about life at PERSOL, visit persolnewzealand.com Or follow us on LinkedIn at linkedin.com/company/persolapac for the latest updates and opportunities.

Hamilton, New Zealand

Negotiable Salary

Business Support Manager641518878763541113

Trademe

Business Support Manager

We’re looking for a Business Support Lead — a confident, creative, and people-focused professional who thrives on making things run beautifully behind the scenes. You’ll be the calm in the chaos, the friendly face everyone turns to, and the person who transforms good systems into great experiences — for both our clients and our team. This role is perfect for someone who’s equal parts organiser, connector, problem-solver, and innovator. You’ll love tech, appreciate great process, and get genuine satisfaction from making things smoother, smarter, and more enjoyable for everyone. What You’ll Be Doing * Owning the day-to-day rhythm of our business — from client service to internal business operations. * Keeping our accounts humming — invoicing, proposals, reconciliations, payments, and smooth financial admin. * Leading the charge on client onboarding, compliance, and risk management — making sure we’re sharp, safe, and seamless. * Using clever systems and smart software to keep everything organised and efficient. *Providing strategic admin support to the leadership team — projects, reporting, coordination, and a touch of creative genius. * Bringing your marketing flair to life through engaging content, social media, newsletters, and events that connect with our community. * Being the go-to person for everything office-related — the one who always knows what’s happening, how to fix it, and how to make it even better. * Supporting our team with clarity, communication, and care. * Keeping our workplace positive, polished, and full of good energy. Who You Are * A seasoned professional with 5+ years’ experience in admin, office, or business management roles. * Tech-savvy and confident with Xero, Microsoft Office (especially Excel), and ideally FYI or XPM. * A people person through and through — approachable, empathetic, and excellent at building rapport. * Naturally organised and detail-driven, with a flair for streamlining processes and improving systems. * A creative problem-solver who sees opportunities where others see obstacles. * An exceptional communicator — both written and verbal — who brings warmth and professionalism to every interaction. * Proactive, self-motivated, and happy to roll up your sleeves when needed. * A culture champion who brings positivity, initiative, and calm leadership to the team. Bonus Points If You… * Have experience in accounting or professional services. * Enjoy creating content or managing marketing projects. * Have an interest in agriculture, horticulture, or rural business. * Can stay cool, calm, and charming — even when the printer isn’t! Why You’ll Love Working With Us * We’re a forward-thinking team that truly supports each other. * You’ll have autonomy, trust, and variety — and the freedom to shape how things run. * We embrace innovation and technology (we’re getting rid of the dusty filing cabinets here!). * Every day brings fresh challenges, laughter, and wins. * Our leadership team is supportive, visionary, and values your input. * We care deeply about our clients — and about making work enjoyable for our people. Ready to Make Things Happen? If you’re a people-first, tech-smart, detail-loving organiser who can turn plans into action and ideas into magic, we’d love to meet you. Come be the heartbeat of our business — where your creativity, care, and capability make all the difference, every single day.

South Taranaki District, Taranaki Region, New Zealand

Negotiable Salary

Interventions Co-Ordinator - NRCF640642658704671114

Trademe

Interventions Co-Ordinator - NRCF

`Kotahi ano te kaupapa, ko te oranga o te iwi' - `There is only one purpose to our work: the wellness and wellbeing of our people.' * This is a permanent position based at Northland Region Corrections Facility. Mo te tunga | About the role The Department of Corrections supports people in prison as they progress on their journey towards re-entering the community. Our responsibility for this is guided by our Hokai Rangi strategy which seeks to build the rangatiratanga of each person through a supportive and humanising approach. We embrace manaakitanga in dealing with all people in our work, including this key area of interventions coordination. If you have a desire to support our programmes and interventions, have strengths in administration and flexibility to meet the changing daily needs of our prison environment, we want to hear from you! In the role of Interventions Coordinator, you will be accountable for the co-ordination of services which support and encourage the rehabilitation, reintegration and wellbeing of people in prison. Specifically, the Interventions Coordinator is responsible for: * Planning and organising the implementation of prisoner interventions. * Liaising with prison unit staff to coordinate interventions within prison units. * Liaising with prison-based learners where needed when selecting learners to attend interventions. * Liaising with/and supporting external service providers and contractors as necessary to ensure effective programme delivery. * Liaising with internal Tutors, Case Managers and Corrections Officers. * Maintaining timetables for programmes and interventions. * Ensuring the allocation and effective utilisation of resources. * Creating purchase orders, processing invoices and working within allocated budgets. * Compiling and maintaining registers, reports and statistics on programme participation in a timely manner. Mou | About you We are interested in hearing from people who possess the following: * Strong communication skills, both written and verbal. * Strong relationship skills and the ability to develop positive working relationships with a variety of stakeholders. * The ability to organise effectively, multi-task, and meet deadlines. * A high level of accuracy and attention to detail. * Resilience in managing multiple stakeholders and the ability to adapt well to the ever-changing demands of the job and working in a prison environment. * A pragmatic approach to problem solving. * Experience working with purchase ordering and invoicing. * A high level of proficiency in computer software and database systems including Microsoft office suite (Excel, Word, Outlook). * A full NZ driver licence Mo matou | About us Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whanau, and that of the communities we serve across the motu. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whanau (relationships) to shape how we work and deliver the outcomes in our strategy - Hokai Rangi. We're also bringing in new ways of working to help us deliver Hokai Rangi, with a range of new roles being formed as part of The Pathway Forward Te Ara Whakamua. It is an exciting time to join us, and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whanau. If you share the same passion for our work but feel this opportunity may not be the perfect fit for you, we encourage you to click here. We look forward to discovering more about you and exploring potential opportunities that align with your interests and skills. Tono inaianei | Apply Now To apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values. All applications must be submitted through our careers site to ensure transparency. Applications received via email will not be considered. For reporting and transparency, it is important that all applications are submitted through our careers site. If you want to find out more about a career with us, visit careers.corrections.govt.nz or email our team at NorthernRecruitment@corrections.govt.nz Applications close: Sunday, 26th October 2025

Far North District, Northland Region, New Zealand

Negotiable Salary

Operations Team Leader640629379526411115

Trademe

Operations Team Leader

Our client is a 100% New Zealand-owned company with extensive expertise in the electrical products market, providing tailored solutions across the country. About the Role In this role, you’ll lead a team of 2–3 operations support staff, covering facilities, projects, compliance, reception, travel, and consumables. You’ll have the chance to be both hands-on and people-focused, helping your team succeed while ensuring everything behind the scenes runs efficiently Key Responsibilities * Lead, coach, and support a small operations support team. * Coordinate facilities and property needs, including minor projects and contractor management. * Oversee reception cover, travel bookings, and procurement of consumables. * Monitor compliance and workplace health & safety. * Assist with budgets, reporting, and cost tracking. * Build strong relationships with suppliers, contractors, and internal teams. What We’re Looking For * Experience in operations, facilities, or property support. * Experience in a leadership position is essential. * Strong organisational skills and the ability to manage multiple priorities. * A practical, hands-on attitude with excellent communication skills. * Knowledge of workplace health & safety requirements. What’s on Offer * A varied role where no two days are the same. * The opportunity to step into leadership while staying close to the action. * Exposure to facilities, operations, and business continuity projects. * A supportive environment within a proudly Kiwi-owned company. How to Apply: Hit APPLY NOW and let’s get you started! Got questions or want to chat about the role? Call Krisma on 04 576 2067 or 021 222 8365 — we’d love to hear from you!

Lower Hutt, New Zealand

Negotiable Salary

Real Estate Office Administrator640513689768991116

Trademe

Real Estate Office Administrator

* Looking For Your Next Career Move? * Exciting Opportunity in the Dynamic Real Estate Industry * Take The Next Step In Your career Ray White is the fastest-growing real estate brand on the North Shore, and we'd love to show you why. Not only Australasia's #1 real estate group and most trusted brand in Australia, but also a household name across the Bays and wider Shore community. A fantastic opportunity has become available to support one of their top performing offices as Office Administrator. Located in Mairangi Bay, North Shore, this role offers full time hours. In this role you will be providing pivotal support to the Sales & Management team, if you are someone who excels in administration tasks and has a keen interest and/or experience in the world of real estate this could be the ideal role for you. As office Administrator you will work closely with other administrators to support both the Manager and the wider sales team. From sales processing, to agent support and assisting our many events - this role is for somebody who is a go-getter, can juggle multiple tasks at once, and have a fun time doing it! The fast-paced nature of this role requires exceptional organisational skills, attention to detail, and the ability to meet deadlines while maintaining composure and a sense of humour. Attributes we are looking for are * Have 1-3 years of real estate admin experience ideally * Possess strong data management with the ability to adapt to new systems * Be a self-starter with initiative and the ability to work autonomously * Be a team player with a positive can-do attitude * Have awesome energy - lead the office culture! * Have strong problem-solving & analytical skills On Offer Is * A BRAND NEW modern office space working in a supportive team environment. * Great salary with access to the company discounts * Ongoing training and development by the internal training team and the opportunity to attend exciting events over the year * Strong administration culture, admin lunches & great events * Ability to grow into the role, make it your own! If interested then please apply online TODAY !! This role is being managed by REAP Recruitment on behalf of Ray White Mairangi Bay. All applications will remain confidential to REAP Recruitment & Ray White Mairangi Bay and will only be forwarded on to others with your consent.

North Shore, Hauraki, Auckland, New Zealand

Negotiable Salary

6 months - Practice Manager / Team Leader640495541140491117

Trademe

6 months - Practice Manager / Team Leader

Are you a dynamic and experienced healthcare professional looking for your next leadership challenge? We are currently recruiting for an accomplished Practice Manager / Team Leader to join a well-established, private specialist centre based in Wellington. This is a temporary 6-month contract, ideal for someone who enjoys stepping into leadership roles and making a meaningful impact in a short timeframe. About the Role: As the Practice Manager / Team Leader, you will oversee the day-to-day operations of a busy, multi-disciplinary medical centre, ensuring high standards of patient care, staff coordination, and efficient administrative processes. You’ll work closely with a team of specialists, nurses, and administrative staff to support the delivery of exceptional healthcare services. Key Responsibilities: - Provide operational leadership and support across the centre - Manage staff rostering, recruitment coordination, and performance support - Oversee patient services and ensure an excellent experience from booking to follow-up - Coordinate clinic schedules and room allocations - Work closely with clinical staff to support best practice and compliance - Manage systems, reporting, and general administration About You: - Previous experience in a practice management or senior administrative healthcare role - Strong leadership and people management skills - Excellent communication and interpersonal abilities - Highly organised, adaptable, and solution-focused - Confident with systems and clinic management tools (experience with Medtech would be advantageous) - Available to start immediately This is a rewarding opportunity to lead a respected private medical centre and contribute meaningfully during a period of transition and growth. You'll be supported by a collaborative team and play a key role in ensuring smooth service delivery. Please click apply or get in touch with me directly on katie@kinetic.co.nz / 0221760308

Wellington, New Zealand

Negotiable Salary

Office Managers / Senior Administrators636204560006411118

Trademe

Office Managers / Senior Administrators

We are looking for experienced Office Managers & Senior Administrators in Auckland and surrounding fringe areas. We have a variety of short-term and long-term opportunities available, whether you are in between jobs or simply looking for the next step in your career!?In these varied and dynamic support roles, be the driving force behind seamless office operations and streamlined business functions. Successful candidates will step confidently into Office Manager and Senior Administrator roles, ensuring day-to-day operations run seamlessly. You’ll bring adaptability, strong problem-solving skills, and a proactive approach to keeping things on track. If you’re highly organised, people-focused, and committed to delivering exceptional results – we want to hear from you!? Why Madison?? Madison Recruitment represents some of the most sought-after employers throughout New?Zealand. Our temporary staff get to work in the country’s most exciting spaces across a variety of industries. Temping allows you to develop your career, get a foot in the door of an industry you’ve always been passionate about, or simply soak up new and exciting experiences to add to your CV. Our temporary staff have gone on to achieve great success in their careers and still proudly represent Madison Recruitment in the market. Plus, we offer great employee benefits including discounts on dental and optometrist appointments!? ? About you: - Be available to start ASAP, or have a short notice period, we have a variety of assignments that are different lengths, we can discuss these further with you. - Previous experience in a Senior Administrator or Office Manager role is preferred - The capacity to provide high-level administrative support to senior leaders and teams - High attention to detail - The ability to collaborate effectively with colleagues and contributing to a positive work environment - Strong communication skills, both written and verbal. - Be computer savvy with proficient MS Office skills, specifically - Word, Typing, and Excel? ? Please note:?To be eligible for these roles you must have the legal right to work in New Zealand. If you are interested in temporary work, please apply today with an up-to-date CV and cover letter!

Auckland, New Zealand

Negotiable Salary

Trademe

Office Manager Nelson

We are seeking an experienced Office Manager to join our Nelson based team to support our management and operational teams. About Scope Group At Scope Group, we’re a specialist team committed to delivering excellence across demolition, asbestos removal, and civil contracting projects. Since 2003, we’ve earned a trusted reputation in the residential, commercial, and industrial sectors. With offices in Nelson, Canterbury, Dunedin, and Queenstown, we’ve built a strong South Island presence. Backed by 20+ years of experience, our team brings industry knowledge and a can-do attitude to every job. We’re proud of our people, our work, and the lasting relationships we’ve built with clients across New Zealand. The role Reporting to the Regional Manager, you will complete a variety of duties and tasks to support our Management and Site teams. Our Nelson office manages work across Nelson, Tasman, Marlborough and Napier so you will work to support our teams across these areas. Key responsibilities * Collating and inputting of project data including timesheets * Reception and answering of phone calls * Completion of site documentation * Organisation and booking of travel * Completion of project administrative tasks including site specific documentation and management of invoices * Coordination and organising of project site requirements such as fencing, signage etc * Management of PPE and other consumable stocks, including stocktakes * Reviewing of supplier and overhead invoices * Management of Office based H&S requirements * General office and administration tasks * Ability to work collaboratively across all divisions locally and our network of regional offices. This role is part – time, it is expected that the total hours of work per week will be approximately 30 hours per week across Monday to Friday. What we are looking for * Previous experience in an Administration/Office/Project support role * Computer literacy with proven experience with all Microsoft applications * High attention to detail and organisation skills * Ability to problem solve and work independently * Excellent communication skills, including written and verbal communication * Ability to multi-task and prioritise completion of tasks without compromising on standards * Self-motivated and committed to working as part of a team * Ability to work collaboratively across all divisions locally and regionally How to apply If you wish to learn more about this role, or would like a copy of the Position Description you can contact our Group Manager People and Culture, Rebecca Lamont, on 027 365 4779. Applicants can send their CV and cover letter via email to rebecca@scopegroup.co.nz. All applications will be treated in the strictest of confidence. Please note, applicants for this position must be legally entitled to work in New Zealand either through NZ residency or a valid NZ work visa.

331 Suffolk Road, Stoke, Nelson 7011, New Zealand

Negotiable Salary

Worplace and Events Coordinator636126051927071120

Trademe

Worplace and Events Coordinator

**This is a part-time role of 20 hours per week, with flexibility on which days and when those hours are worked.** Trade Me operates a dynamic and unique workplace culture, intended to reflect and empower our values and our "informal but serious" work ethic. The Workplace & Events Coordinator plays a critical role ensuring we provide an awesome workplace experience to all of our people. You're a key element in driving core workplace experience changes, delivering exceptional rituals and events and supporting the wider People Experience team to ensure that we're delivering our employees the experience, learning and growth they need to do their best work and have the best time doing it. **Here is what you can expect from this role:** * Key point of contact for our 200+ Auckland employees and contractors for anything office and events related and action requests that are sent to the Helpdesk or through other communication platforms such as our instant message app or email. * General office tasks including things like helping guests sign in, working closely with the Workplace Manager and wider team, signing for courier deliveries, ordering stock and office consumables (including kitchen and stationery stock). * Be a key liaison for service providers and contractors about day-to-day issues, building requirements and facilities issues. * Ensure we have superb office functionality and the office's appearance is maintained. This includes keeping our office tidy, consumables stocked, supporting desk and office moves as required. Ensure meeting rooms and all communal areas are tidy and fit for purpose. * Work with the team on ways to improve the office environment, our sustainability and our company culture through our workplace experience. * Work with the Workplace Manager to ensure all operational aspects of Health, Safety and Wellbeing are covered. This will include doing quarterly hazard checks and ensuring other H&S information is up to date as well as supporting any other Health and Safety initiatives. * Support the Workplace Manager with requests from our Executive team, helping with logistics around board meetings and other requests such as catering, booking and setting up meeting rooms or helping with travel arrangements. * Support the set up and delivery for All Company events and People Experience events. **What you will bring to our team:** * 1-2 years experience within customer service, workplace coordination, retail or hospitality. * Experience liaising with a variety of people at different levels in an office environment. * Experience using email, word/google docs/sheets. Passionate - you have a can do attitude and thrive on variety and challenge. * Proactive - you use your initiative with a sense of urgency and ability to prioritise. * Multi-tasker - able to juggle multiple tasks, queries and projects. * Hands-on, physically fit. * Friendly and resilient - you have the ability to keep calm and carry on with a smile on your face, we work hard and like to have fun along the way! * Great communicator - you're able to communicate with a variety of audiences through a variety of channels. **You'll have the best time working at Trade Me, and this is why:** **#Flexibility:** Flexibility means different things to different people and we support you to find what works, including a home office set up and utilities allowance. We value team connection and come together in person on Monday and at least one other day a week. **#Wellness:** Being your best self means caring for your physical and mental wellbeing, we offer lots of resources to help you along the way. **#Leave:** We support you with leave when you need it, including 5 days of wellness leave each year and 10 days of sick leave from day 1. **#Social:** Nothing beats getting together to have some fun and celebrate our success. Join us in the office on payday for company paid lunches. Regular Friday drinks and nibbles, annual Trade Me company awards, celebrations and more. **#Learning:** Whether it's on the job, formal training, mentoring or something else, you'll grow with us from Day 1. We know some candidates can be reluctant to apply for roles if they feel they don't 'tick all the boxes'. If you're excited about this opportunity, we'd still really like to hear from you so please send us your resume and a short cover note outlining the "Why". Trade Me is an INZ accredited employer. We truly value diversity and embrace a flexible workplace where people are encouraged to achieve their potential.

Auckland, New Zealand

Negotiable Salary

Part Time Office Administrator636126027294741121

Trademe

Part Time Office Administrator

⚡ Join the Team at ElectriNET! 12 months Fixed Term | Gisborne Based Are you a whiz with data entry, spreadsheets and enjoy being part of a team, ElectriNET is on the lookout for a Part time Office Administrator to provide support to our team. This role is office based, Monday – Friday, 30hrs per week What you'll be doing: * Assist with general admin and reception support * Entering data accurately into systems and spreadsheets * Be the friendly first point of contact for our customer on the phone * Manager records – scanning, filing and document management * Work with our awesome internal team to keep things running smoothly. What we're looking for: * 2+ years' experience in office administration * Confident with data entry and spreadsheet work * Excellent communication skills and attention to detail * A positive, can-do attitude with the ability to pick things up quickly * A current NZ Driver's Licence * Confidence using Microsoft Office and standard office equipment * A team player who's happy to pitch in wherever needed The Horizon Energy Group takes pride in its commitment to the health and safety of all its stakeholders. It has well developed processes and procedures in the principle areas of safety leadership, risk management and worker participation. To support this, you will have excellent communication and problem solving skills, sound industry and product knowledge, be safety focussed at all times, possess a high degree of initiative, able to think clearly under pressure and most of all be a team player. Applicants must be legally entitled to work in New Zealand. Applications close on Monday, 25 August 2025

Gisborne, New Zealand

Negotiable Salary

Casual Office Administrator636122669451541122

Trademe

Casual Office Administrator

Join the Team at ElectriNET! Are you a whiz with data entry, spreadsheets and enjoy being part of a team, ElectriNET is on the lookout for a Casual Office Administrator to provide support to our team during busy periods and when staff are on leave. This role is office based, Monday – Friday. This is a perfect opportunity to bring your admin experience into a role that offers flexibility and variety. Reporting to the Administration Manager, you will be responsible to: * Assist with general admin and reception support * Entering data accurately into systems and spreadsheets * Be the friendly first point of contact for our customer on the phone * Manager records – scanning, filing and document management * Work with our awesome internal team to keep things running smoothly. To be successful a candidate will require the following qualifications and experience: * 2 + years' experience in office administration. * Confident with data entry and spreadsheet work. * Excellent communication skills and attention to detail. * A positive, can-do attitude with the ability to pick things up quickly. * A current NZ Driver's Licence. * Confidence using Microsoft Office and standard office equipment. * A team player who's happy to pitch in wherever needed. The Horizon Energy Group takes pride in its commitment to the health and safety of all its stakeholders. It has well developed processes and procedures in the principle areas of safety leadership, risk management and worker participation. To support this, you will have excellent communication and problem solving skills, sound industry and product knowledge, be safety focussed at all times, possess a high degree of initiative, able to think clearly under pressure and most of all be a team player. Applicants must be legally entitled to work in New Zealand. Applications close on Sunday, 24 August 2025

Gisborne, New Zealand

Negotiable Salary

Operations Support Coordinator636122643203861123

Trademe

Operations Support Coordinator

* Competitive salary and real benefits * Work for one of NZ's largest contractors delivering high quality infrastructure * Porirua location - free carparking The Fulton Hogan life Life at Fulton Hogan is about making the most of the opportunities, taking responsibility, having a crack, being accountable and making it happen. We live by our real values - "Respect, Energy and Effort, Attitude, Leadership" - and we demonstrate these through the good work we do, every day, as one team. Nau mai haere mai ki ta matou whanau - Welcome to our Fulton Hogan family We are looking for an experienced coordinator to join our team ensuring the smooth day to day running and coordination of our depot. This is not your average desk job. You'll be the heart of the depot solving problems before they arise, keeping the team connected, and making sure the day-to-day just works. The key responsibilities of this role include the following: * Financial administration * Depot office management * On-call roster management * Recruitment and onboarding support * Training compliance and health and safety * Inventory control The position sits in an Alliance. We work in partnership with Wellington Water to improve three water services across the Greater Wellington and South Wairarapa Regions. The Alliance outcomes are delivered through a combined workforce between Wellington Water and Fulton Hogan, which enables shared resourcing and innovative solutions for the regions water networks. We're looking for someone with the following: * At least five years of administration experience * Experience with purchase orders, vendor, contracts and accounts management * High degree of computer literacy, particularly MS Office (Outlook, Excel and Word) * Experience with database or software systems such as Maximo, financial systems, JDE or the ability to learn these type of systems * Eagle-eyed attention to detail, with strong time management * Highly organised, with the ability to manage and prioritise multiple tasks * Strong communication skills, both written and verbal * Strong technical skills and quick learner with new systems and processes * Ability to think ahead and anticipate next steps, with a willingness to go the extra mile and sort out issues * Ability to adapt and manage shifting workloads and priorities * Self-motivated and ability to work autonomously * Experience in either a civil/infrastructure setting would be beneficial Good work equals good benefits! Benefits include the following: * KiwiSaver employer contributions * Fuel discount card * Parental leave top-up payment with additional return to work support * Family scholarships * Ongoing training and development, career growth and progression opportunities * Great discounts at a wide range of retailers * Medical insurance * Life insurance At Fulton Hogan, we genuinely care about the wellbeing of our people and giving them the tools and opportunities, they need to succeed and grow with us. To view a copy of the position description please copy and paste the URL below into your internet browser's address bar: https://expressonline.haineslink.co.nz/pdfs/796979_JobDesc.pdf All successful candidates must under-go and pass a pre-employment medical and drug screen. Applications close on Friday, 15 August 2025 You must also be legally entitled to work long-term in New Zealand.

Porirua, New Zealand

Negotiable Salary

Business and Administration Manager636122594333461124

Trademe

Business and Administration Manager

Taiao Architecture and Engineering Ltd are seeking a dynamic and self motivated Business and Administration Manager who takes initiative and loves administration, providing exceptional customer service and improving business systems. This is a dynamic role suited to someone who enjoys variety, takes initiative and can confidently manage the day-to-day administrative operations and accounts of a growing engineering and design business. You’ll be working closely with our small positive and hard working team to ensure everything runs smoothly from administration and accounts to customer relationships and systems management. We value a positive and hard working attitude, professionalism and personal development, a desire to bring fun into everyday tasks, a service mindset and an eye for detail, innovation and systems improvement. Design, building, engineering and/or construction experience is desirable; however, industry training and support will be provided to the right candidate if required. Work hours: Monday to Friday - 9:00 AM to 4:00 PM Key Responsibilities: * Planning and Coordinating: Planning and tracking company workload and capacity, managing customer relations and job deadlines, prioritising work flows and ensuring design procedures are followed. * Office Operations: Overseeing daily operations, including work allocation, supply management, and vendor relations. * Administration: Providing support to designers and engineers by preparing and proof reading project documents such as letters, forms, drawings and reports, filing and saving project information to company files, managing online software accounts and licenses and ensuring staff accounts are active, taking calls and handling customer emails and inquiries with a service focused, happy and positive can do attitude. * Compliance and QA: Ensuring compliance with industry regulations and company policies. * Record Keeping: Maintaining accurate records and managing databases. * Marketing and Sales Support: Customer relationship and customer database management. Assisting the director with business system improvements, coordinating marketing materials, and supporting and managing external digital marketing consultant efforts. * Finance and Accounting: Business accounts, payroll, timesheet checking, preparing and issuing invoicing and responding to invoicing queries and other financial tasks. Skills and Qualifications: * Strong organisational and communication skills . * Proficiency in Microsoft office software such as word and excel, Xero, Xero projects and Excel database management . * Ability to work independently and as part of a team . * Experience in the New Zealand construction industry or a related field may be beneficial . * Understanding of building code regulations and procedures or transferable compliance skills from another industry . * Leadership, customer relationship skills and team management skills . To be successful in this role, you’ll need: * Excellent computer and software skills * Great communication, customer relationship and interpersonal skills * Strong multitasking and time management abilities and a drive to develope and improve the business for the customers it serves * The ability to bring a positivite attitude to work everyday, the ability to remain calm, professional, and focused under pressure What we offer: * Friendly and collaborative team environment * Career development within a growing business and a competitive salary We look forward to receiving your application and hearing what you could bring to this exciting opportunity. Please send your resume, or if you would like more information about the role, please reach out to Nev on email: team@taiao-design.com

Whangārei, New Zealand

Negotiable Salary

ADMINISTRATION AND PROGRAMME SUPPORT636122493054751125

Trademe

ADMINISTRATION AND PROGRAMME SUPPORT

Blue Light is a National Youth Development Organisation who works in partnership with the Police, Government Agencies and local communities to deliver a wide range of youth programmes and activities. Come and join our dedicated and committed team. Blue Light has been in operation for over 40 years working in the youth sector. This position has become available due to an incredible demand for our Programmes and Services, so we now need a new Administration Assistant and support person to join our Administration Team (known as our "engine room") based in Albany. Supporting our HR, Operations and our Accounts team on a varied and range of matters each day... This is a part-time position and there is always chances for growth and variations in the positions due to expected ongoing growth in demand for our wide range of Youth Development Programmes we run throughout New Zealand. Key requirements of the position are: * Like seeing a positive difference made with Young People from a range of backgrounds * Excellent people skills * Excellent administrative skills - Solid knowledge of Office 365 * The ability to organise and plan ahead. * Be a self-starter and work without close supervision * A sense of humour and wanting to be part of a team making a positive difference every day * Meet deadlines * A full clean drivers licence This position would suit someone who has a passion for the work Blue Light does with young people, enjoys working as part of a dynamic team, but also organised and motivated to at times work on their own. Relishes challenge and diversity whilst bringing a desire for a better future for our young people. Must be motivated and outcomes directed. This is a Part-time Role with starting pay of $26.00 per hour. Hours are 9am - 2pm 3 days a week (Tuesday to Thursday), school holidays can be flexible if required. Opportunity for more hours in the future. Applicants for this position should have NZ residency or a valid NZ work visa. Applications close 10th August 2025 email rod@bluelight.co.nz

North Shore, Hauraki, Auckland, New Zealand

Negotiable Salary

Trademe

Admin & Accounts

Electric Laundry Repair (ELR) is the leading Electrical company specialising in the sale, service and repair of commercial laundry equipment. Being based in Hamilton, but servicing the greater Waikato region, our work ranges from servicing equipment at a small on-premises laundry, to a complete fit-out and installation of a laundromat. We are known for our excellent levels of customer service and ability to fix problems that other companies can’t or won’t. As a result, the business has grown and we have decided that it is time to get some help – but we only want the best help! Are you good enough? We are recruiting an administrator to join our team for 40 hours a week. This person will be the master problem solver who will be responsible for ensuring all jobs are scheduled, parts ordered, and jobs are completed in a timely, accurate and professional manner. You may currently be working for another Electrician or related Trade Business and be looking for a new challenge. Wherever you currently are, these are the general tasks you will be required to complete: * Answer Phones * Logging jobs and scheduling appropriately * Managing recurring service jobs * Quote follow up * Stock control and management * Vehicle service management * Assisting with system development to streamline internal processes * Assisting management team * Invoicing and accounts payable Must-have skills * Have excellent customer service skills and phone manner * Be motivated and help the team to meet timelines * Have fun, and be proud of what you achieve in your working day * Be organised, systematic, and be a great problem-solver * Strive towards always producing high quality work in an appropriate time frame * Communicate effectively with the team * Have good computer skills and a willingness to learn new systems. Bonus skills * Have experience in a service-based role * Be experienced using job management software * Processing incoming parts and stock management * Accounts experience If you are looking for a position with a company that is fast paced, challenging, and interesting, with a team that is fun and supportive, then apply today!

Hamilton, New Zealand

Negotiable Salary

Manager Business Support - Regional Office636122427637781127

Trademe

Manager Business Support - Regional Office

We're looking for a Manager Business Support to join and lead our dedicated and friendly business support administration team, based in our Upper Hutt office. **About the role** In this exciting and rewarding role, you'll be responsible for leading and managing our Business Support Coordinators, ensuring they deliver timely, accurate, and high-quality administrative support across our busy Upper Hutt office and our field depots in the Hutt Valley and Kapiti. You'll work closely with internal business partners to foster strong, relationship-based collaboration, helping to keep operations running smoothly and efficiently. **Skills and experience required** To be successful in this role you will have: * A collaborative leadership approach * A strong understanding of financial and administration systems * Excellent communication and relationship-building skills, working with internal and external stakeholders * A track record of delivering exceptional customer service * Proven ability to motivate, coach and mentor a team * Confidence in managing competing priorities and resources * Experience in facilities management within an operational field office * Sound understanding of Health & Safety legislation and requirements to ensure staff and assets are protected. **What we offer:** * Work to suit your life and whānau with our flexible working policy. * We'll encourage you to grow and prosper with a range of learning and development opportunities, internal secondments and career progression. * Your wellbeing is our priority - we'll provide medical and trauma insurance, support through our employee assistance programme, including Rongoā Māori partner providers, generous annual and sick leave, along with Tangihanga leave and support. * We want you to have a sense of belonging, where you can reflect your personal and cultural identity in the way that you work. * Social clubs, staff networks and a friendly and inclusive culture. * Great working environments across our beautiful region. **** **Come help treasure and grow our rohe together** Our rohe and its lands, waterways, animals, plants and people can only grow stronger if they are nurtured. To join our team is to step up and commit to playing an active part in this important mahi. That means restoring nature, connecting people and places, reducing environmental impacts, and helping this rohe and its people prosper. We are committed to Te Tiriti o Waitangi and support mana whenua as Kaitiaki. We're also part of a collective movement alongside our community members whose hopes for the future of this region are just as high as your own. Our efforts across environmental management, public transport, flood protection, regional parks and water supply are interconnected and integral to treasuring our rohe and growing our future. **** **How to apply:** Greater Wellington is proud to be a member of Diversity Works. We value diversity and are committed to an inclusive, flexible, and supportive workplace. We encourage candidates from all backgrounds and welcome the unique talent and experience you will bring to our team. We are passionate about ensuring our recruitment processes are fair and equitable. Please let us know if you have any accessibility needs or adjustments that need to be made so we can offer a recruitment process that is more accessible to you. Click on the Apply link to view the job description and to apply for the role with a cover letter and CV. *All applicants will be required to provide proof of their eligibility to work in New Zealand.* For further information, please contact Jo Adams at joanna.adams@gw.govt.nz. **** **Applications close:** **5.00pm, Thursday 17 July 2025.** *However, we will be shortlisting applications as they come in and will interview as soon as possible to secure the right person.* The salary range for this position, inclusive of all benefits, is $80,945 to $121,418, with a midpoint of $$101,182. Starting remuneration will depend on the skills and experience of the successful applicant. *Agency applications won't be considered at this time.*

Upper Hutt, New Zealand

Negotiable Salary

Project Delivery Manager636122398638101128

Trademe

Project Delivery Manager

* Are you a strategic thinker with a passion for delivering impactful infrastructure and development projects? * Do you thrive in a leadership role where your expertise shapes the future of a vibrant university campus? * Have you got proven experience in project delivery within a complex environment? Kōrero mō te tūranga - About the role Te Herenga Waka - Victoria University of Wellington is currently recruiting a Project Delivery Manager to join the Campus Development team, within Property Services on a full time, permanent contract. You’ll be part of a passionate team within Property Services, dedicated to creating inspiring places and spaces that enrich our community. This is your opportunity to contribute to a world-leading capital city university and make a lasting impact on the student and staff experience. Key responsibilities: * Lead and mentor a team of project managers and coordinators. * Oversee planning, governance, and execution of major capital projects. * Collaborate with stakeholders across the University to align project outcomes with strategic goals. * Ensure compliance with procurement, health and safety, and risk management policies. * Drive continuous improvement in project systems, tools, and methodologies. Ō pūmanawa - About you As our Project Delivery Manager, you’ll lead a team of project professionals to deliver a diverse portfolio of capital works, infrastructure upgrades, and building developments. Reporting to the Associate Director Campus Development, you’ll ensure projects are delivered on time, within budget, and to the highest standards—while aligning with the University’s long-term vision. Key requirements: * Proven experience in project delivery within a complex environment. * Strong leadership and team development skills. * Expertise in project governance, stakeholder engagement, and financial oversight. * A commitment to creating safe, sustainable, and inspiring spaces. * Familiarity with Te Tiriti o Waitangi principles and a willingness to integrate them into project planning and delivery. Role Description - Click here to see further information, including salary details. If this link is not available, click 'apply' to view this on the University career's page. Close date for vacancy: 27 July 2025. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

Wellington, New Zealand

Negotiable Salary