Administrator

Description

Summary: This role provides comprehensive administrative and operational support across casework, finance, reception, and asset management, contributing to a positive team environment. Highlights: 1. Opportunity to support diverse administrative and operational functions 2. Contribute to a positive and culturally safe work environment 3. Focus on supporting the wellbeing of tamariki and their whānau **Casework & Administration Support:** * Provide administrative assistance for Family Group Conferences (FGC), Court documentation, assessments, referrals and financial requests. * Accurately input and manage data using the case management system and maintain paper-based records as required. * Assist with entering case notes and coordinating care arrangements such as placement or programme transitions. **Financial & Operational Support:** * Maintain accurate records of financial activity including reconciliations, staff and client expenses, and financial plans. * Provide support and training to staff around financial systems and reporting tools. * Coordinate recruitment administration, staff onboarding, and timesheet processing for casual employees. **Reception & Workplace Coordination:** * Act as the first point of contact for visitors and callers, ensuring a professional and helpful experience. * Coordinate daily workplace activities such as vehicle bookings, travel arrangements, stationery orders, and meeting setups. * Maintain rosters (e.g. duty call lists, afterhours coverage), reception functions, and general office upkeep. **Fleet, Property & Asset Maintenance:** * Support the management of workplace vehicles. * Coordinate property maintenance and monitor asset usage and condition. * Maintain registers for fleet and asset use, and support compliance with workplace Health & Safety requirements. **Team Contribution:** * Work collaboratively across the team, offering proactive administrative support to managers and staff. * Contribute to a positive and culturally safe work environment that supports the values of te Tiriti o Waitangi. * Identify and escalate risks where appropriate, and support initiatives for operational improvement. **About You:** We're looking for someone who brings: * Proven experience in administration or office coordination (public sector experience is a bonus). * Strong organisational skills and the ability to manage multiple priorities with accuracy and efficiency. * Excellent interpersonal and communication skills - you'll be interacting with a wide range of people every day. * Confidence with digital tools and systems (experience using case management or financial systems is ideal). * A genuine commitment to supporting the wellbeing of tamariki and their whānau. * Awareness and respect for Māori cultural values and practices, and a willingness to uphold the principles of te Tiriti o Waitangi. * **A Full Class 1 Driver's Licence** (required) * **No criminal convictions** - all applicants must be able to pass a Ministry of Justice check *"By applying for this job, you confirm you have read www.adecco.co.nz/privacy-policy/ and consent to the Collection Statement located via https://www.adecco.co.nz/collection-statement/* *By proceeding, you agree to receive marketing e-mails from The Adecco Group and acknowledge you can opt out at any time.* *As one of the world's largest employers, we believe in talent not labels, and focus on the diverse and unique skills our people bring. Our commitment to equal opportunity, inclusion, and diversity is part of our broader dedication to respecting fundamental human rights across our value chain. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued."*