463 Administration & Office Support in NZ lowest at $25000.0+

Evening Receptionist and Night Manager64826457717250110

Are you a caring and organised person who loves to support others?Edmund Hillary Retirement Village in Remuera has an opportunity for you! - Varied and rewarding role - Fun, friendly and supportive team environment - Opportunities for career growth and development **About the Role** We have an exciting opportunity to join our supportive team as a Night Manager. This is a Full time position working Tuesday, Wednesday Thursday 1730-2300 as an Evening Receptionist and Thursday and Friday 2230-0700 as a Night Manager. In this role you will: - Answer phone calls, vet incoming vehicles, welcome guests - Assist with administrative recruitment tasks, invoice processing and data entry - Promote a safe environment for all at the village - Being first responder to emergency alarms, coordinate the response and escalate to appropriate managerial staff - Work closely with, and support your colleagues **About You** To thrive in our supportive and caring environment you will have: - Strong empathy and patience with elderly residents - Outstanding communication skills - Great organisation, flexibility and be able to "wear many hats" - A reliable, friendly and professional manner - Benefits of working at a Ryman Village - Fun, friendly and supportive team environment - Work in a beautiful, resort style village - Opportunities for professional development and career progression - Ryman Team Benefits Card with discounts from a range of suppliers and retailers **About Ryman** At Ryman, we believe the measure of a full life is one that gets richer with age. Ryman Healthcare is a leader in retirement living and aged care. Our driving purpose is to enhance freedom, connection and well-being for people as we grow older. We own and operate 49 villages in New Zealand and Australia and we employ approximately 7,700 team members across a range of different sectors. Additionally, we are proud to be the first healthcare company to receive the Wellbeing Tick. At the heart of our business, everything we do must be 'Good enough for mum and dad.' At Ryman, we support an environment where everyone feels welcome to be themselves. We embrace diversity and celebrate individual uniqueness, encouraging anyone wanting to work for Ryman to apply for our vacant positions.  If you are interested in joining an organisation with a clear purpose and a commitment to innovation, kindness and excellence, we would love to hear from you!  ***Applications will be reviewed as they are received and interviews may take place prior to the close date. This means a job ad may close before the advertised close date.***

Auckland, New Zealand

Negotiable Salary

Trademe

Regulation Advisor

We are pleased to be partnering with our client, the Medical Sciences Secretariat once again to recruit a Regulation Advisor. This is a 9-month fixed term contract, 24 hours per week. The Medical Sciences Secretariat (MSS) is a not-for-profit organisation that provides administrative and regulatory support for the Medical Sciences Council of New Zealand and the Medical Radiation Technologists Board. They ensure professionals in these fields, including medical laboratory scientists and anaesthetic technicians, are competent and fit to practice. As a Regulation Advisor, you support the registration and recertification of practitioners by helping manage applications, maintaining records, and applying quality assurance checks. Strong organisational and analytical skills are key as well as great technical understanding. Day to day responsibilities include; - Managing registration and practising certificate applications, ensuring accuracy and timeliness - Maintaining practitioner records and preparing reports for the Registrar - Coordinating recertification audits and assessing CPD documentation - Undertaking assessments of overseas qualifications and researching regulatory frameworks - Supporting project work - Assessing overseas qualifications The ideal candidate will have; - A tertiary qualification (or equivalent experience) - Strong database and IT skills (Salesforce and Microsoft Office experience is an advantage) - Excellent communication and relationship-building skills - Proven organisational and planning ability - An interest in the health industry - Some prior administration experience If you enjoy detail, process, and making a tangible contribution to the delivery of safe, high-quality healthcare services, this role is for you. Please note, we will not review applications over the holiday period from 22nd Decemer - 5th January. Apply directly to the advert and allow for up to two weeks after the Christmas period to allow us to respond to your application.

Wellington, New Zealand

Negotiable Salary

Site Reception and Administration Support64782200709506112

Trademe

Site Reception and Administration Support

Are you a friendly, organised professional who enjoys being the go-to person in a busy workplace? We’re looking for a Site Reception and Administration Support team member to be the welcoming face of our site operation. In this permanent, full-time role, based at ANZCO Foods Canterbury in Ashburton, you will play a vital part in creating a positive experience for visitors and staff alike. Reporting to the Site Finance and Integration Manager, you will combine front of house professionalism with varied administrative responsibilities in a collaborative team environment. Duties and Responsibilities will include: * Greet visitors and manage incoming calls with warmth, professionalism, and efficiency. * Maintain reception areas, meeting rooms, kitchens, and plants to a high standard, ensuring these areas are fully stocked. * Coordinate catering for meetings and visitors, including bookings, setup, and clearing. * Raise and receipt purchase orders and maintain accounts payable records and reporting. * Provide general administrative support to management and teams, including meeting minutes and evacuation procedures. * Oversee fleet administration, including servicing, warrant of fitness, registrations, and cleaning. Skills and Experience we are looking for: * At least one year reception and administration experience, preferably within the manufacturing industry. * Previous experience in a role where there was a requirement to prioritise workload to achieve outcomes. * Intermediate Microsoft application skills, with particular proficiency in Word and Excel. * Experience with accounts payable/receivable advantageous. * Previous experience where professionalism and maintaining confidentiality was an essential part of the role. We deliver taste, nutrition, and wellbeing to the world with products made from New Zealand finest beef and lamb. Our values of atawhaitanga, noho haepapa, kaitiakitanga, auahatanga, and whakawhirinakitanga guide us to work together, follow through on our commitments, make improvements, and do our best to make sustainable decisions for the future. We are committed to supporting and developing our people and we offer a competitive remuneration package. If you are motivated, have the skills and experience we require and want to be part of the exciting future of our company then we want to hear from you. Apply today at www.careers.anzcofoods.com Applications close: 4th December 2026

Ashburton, New Zealand

Negotiable Salary

Administration Officer - Tauranga64782113298050113

Trademe

Administration Officer - Tauranga

Administration Officer * Permanent, full-time opportunity based in Tauranga * Monday to Friday 8:30am - 5:00pm * Friendly and supportive team environment Mo te tunga | About the role Tauranga Community Corrections are currently looking for an Administration Officer to provide support and administration services to their busy team. Our wider Community Corrections team work with people who are serving community sentences, ensure they comply with the orders of their sentence, support rehabilitation, lead community work projects and play a key role in reducing re-offending and keeping our communities safe. As an Administration Officer you would be responsible for providing general administration duties which contribute to the efficient and effective running of our mahi within the office, including: * Reception duties such as answering phones, taking messages, greeting visitors, coordinating meetings and other general administration tasks. * Liaising with organisations and services we work with. * Preparing documents for court and filing. * Purchasing materials and stocktaking. * Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards. * Providing administration support to leadership team. * Contributing to site health and safety. You will also be people-facing and will have interactions with vulnerable people from the community when they arrive at our Community Corrections office, so you will need be comfortable working in this type of environment. Mou | About you We are interested in hearing from people who have a genuine interest in our kaupapa and are motivated to support others in a team environment. The skills and experience required for the role include: * Strong experience and knowledge of office administration. * Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly. * Excellent communication, teamwork, and people skills. * The ability to organise effectively, be adaptable, multi-task, and meet deadlines. * The ability to develop, foster and maintain positive working relationships with a diverse range of people. * Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving. * Alignment with our departmental values that shape the way we conduct our mahi. * Previous experience in the Government sector or similar environment that requires working with legislation and policies is desirable but not essential. You will also need a Full New Zealand Driver Licence for this role. Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa. Nga painga | The benefits The salary for this role is $60,216 - $63,789 per annum. Appointment and remuneration will reflect skills and experience relevant to the role. Mo matou | About us Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our Hokai Rangi strategy. We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required. Tono inaianei | Apply Now To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered. When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work. Applications close on:11th January 2026. If you have any questions or want to learn more about a career with us, contact centralrecruitment@corrections.govt.nz oer visit careers.corrections.govt.nz.

Tauranga, New Zealand

Negotiable Salary

Used Vehicle Administrator - Albany Toyota64782013936257114

Trademe

Used Vehicle Administrator - Albany Toyota

As a family-owned, award-winning dealership with over 30 years of automotive excellence, Albany Toyota is proud to represent New Zealand's largest Automotive brand. With a team of over 100 employees across multiple locations, we offer a supportive, collaborative workplace where professionalism, integrity, and long-term career development are at the heart of what we do. We are deeply committed to our community, sustainability, and the future of mobility. About the role: We are currently searching for a highly organised and detail-oriented Administrator to join our fun, fast-paced and award-winning Used Vehicle Sales Team in a permanent, full-time position (Monday to Friday). This role is integral to the smooth operation of our Used Vehicle department across our Albany and Warkworth dealerships, supporting sales and management by ensuring all Used Vehicle stock, deals, and invoicing are processed accurately and efficiently. This position would suit someone who enjoys working with systems, numbers, and processes, thrives on keeping things running smoothly, and is confident juggling multiple priorities. Key Responsibilities: * Stocking in all Used Vehicles from a variety of sources. * Completing administrative tasks to ensure vehicles are ready for sale. * Processing general invoices and raising purchase orders. * Profiling and closing Used Vehicle and wholesale deals, ensuring all costs, trade-ins and warranties are correctly processed. * Completing daily administrative tasks, reporting and filing. * Assisting with general queries, stock transfers and corrections as required. * Completing month-end reporting, reconciliations and TNZ reporting. About you: * Proven experience in administrative (preferably in the automotive industry). * Strong attention to detail and excellent organisational skills. * The ability to prioritise daily tasks while meeting deadlines. * Strong communication skills and a proactive, team-focused attitude. * Someone who enjoys being part of a motivated and supportive team. What We Offer: * A full-time, permanent role in a well-established, supportive dealership. * Ongoing training and support. * Staff discounts and long service recognition. * A friendly, inclusive team committed to your growth and success. * A fantastic opportunity to build your career working for a well-respected and leading brand. This is a great opportunity to join a well-established dealership where your contribution really matters. If you are detail-driven, thrive in an administrative role, and enjoy working in the automotive industry, apply now with your CV and cover letter telling us why you'd be a great fit. Due to the holiday period, we will be reviewing applicants from the 7th of January onwards. Please note only applicants with valid and current work visa's, New Zealand Citizenship or New Zealand Permanent Residency should apply.

North Shore, Hauraki, Auckland, New Zealand

Negotiable Salary

Accounts Payable Administrator64779887971457115

Trademe

Accounts Payable Administrator

**Ryman Healthcare** At Ryman, we believe the measure of a full life is one that gets richer with age. Ryman Healthcare is a leader in retirement living and aged care. Our driving purpose is to enhance freedom, connection and well-being for people as we grow older. We own and operate 49 villages in New Zealand and Australia and we employ approximately 7,700 team members across a range of different sectors. Additionally, we are proud to be the first healthcare company to receive the Wellbeing Tick. At the heart of our business, everything we do must be 'Good enough for mum and dad.' **What will you do?** We’re looking for a detail driven **Accounts Payable Administrator** to join our team in Christchurch. As Accounts Payable Administrator you will be working with numbers, collaborating with others, as well ensuring accuracy across our Accounts Payable function. Full training will be provided, so you’ll have the support you need to get up to speed and thrive in the role. Other key responsibilities include: - Ensuring efficient coding and processing of invoices - Cash payment entry and accurate inputting of invoicing - Reconciling of statements and bank statement reconciliation - Working closely with our Village staff to process invoice approvals and respond to invoice queries **What's in it for you?** If you are the sort of person who loves working with a team of people who work to a clear purpose and have fun doing it, you'll love this role! In addition, a career at Ryman offers: - Ongoing support for professional development and career progression - Additional wellbeing leave - Access to over 60 discounts with well-known brands across a variety of sectors including; health and wellbeing, banking, insurance, and retail - Social club events, furry Friday's (bring your dog to work), free yoga classes - Free gym membership for onsite gym - Convenient Ryman owned onsite café (Pioneers Café) with affordable coffee and delicious food options **Who are you?** - Ideally, you have previous experience in an administration role; your attention to detail is second to none, you have impeccable spelling, grammar and punctuation, and love working with numbers - You value people and kindness, and are passionate about learning and delivering excellent results - You strive for excellence and constantly look for ways to exceed expectations; delivering a high quality service at speed will be second nature - You believe in the value of strong, positive, trusting teams who work together as one - As a resilient person you keep going, even when there are bumps in the road and you show composure under pressure - You value communication that is simple, clear and straight to the point If you are interested in joining an organisation with a clear purpose and a commitment to innovation, kindness and excellence, we would love to hear from you! *At Ryman, we support an environment where everyone feels welcome to be themselves. We embrace diversity and celebrate individual uniqueness, encouraging anyone wanting to work for Ryman to apply for our vacant positions.** * ***Applications will be reviewed from 05 January 2026 onwards and interviews may take place prior to the close date. This means a job ad may close before the advertised close date.***

Christchurch City, Canterbury Region, New Zealand

Negotiable Salary

Health and Safety Administrator64779786911489116

Trademe

Health and Safety Administrator

* Admin role supporting the H&S team in Frankton, Hamilton | Parking Available * Join an innovative, sustainability-focused company committed to safety * Experience in H&S based admin with manufacturing/production exposure preferred About the Role: We are looking for a Health and Safety Administrator to join our team at the start of January. This is an ongoing temporary full-time role based in Frankton, Hamilton. This role supports the Health & Safety, Quality & Compliance team with key administrative tasks such as data entry, following up on Health and Safety investigations and managing customer complaints. Key responsibilities will include: * General administration skills alongside the Health and safety team including data entry * Following up on ongoing Health and Safety investigations * Customer facing including taking customer complaints over the phone * Ensuring that the H&S system is kept clean and tidy and that completed events are closed off * Completing reporting * Manage office supplies, incoming parcels, consumables, and PPE * Support the Quality and Compliance processes * General administration support Role Requirements: * Proven experience in administration from a manufacturing/production environment or similar * Knowledge of Health and Safety systems and processes would be advantageous * Strong attention to detail and organisational skills * Available to start from January 5th 2026 * Excellent communication skills and ability to own the role and duties * A great attitude and willingness to learn * Strong IT skills are a must - you will be working on computers daily About the Company: This leading manufacturer of pulp, paper, and wood-fibre-based packaging is renowned for its commitment to sustainability, innovation, and operational excellence. The team culture is collaborative and inclusive, with a strong focus on continuous improvement and employee development. How to Apply: Click 'APPLY' or contact Katie France if you have any further questions. Phone Number: 021 0815 9274 Email: Katie.f@stellarrecruitment.co.nz

Hamilton, New Zealand

Negotiable Salary

Trademe

Executive Assistant

We’re looking for a highly organised and proactive Executive Assistant to support our senior management team and keep the office running smoothly. About the Role • Managing calendars, meetings, and travel arrangements • Preparing reports, presentations, and correspondence • Coordinating projects and liaising with internal teams • Handling confidential information with discretion • Supporting senior management with daily operational tasks About You • Previous experience as an Executive Assistant or in a senior administrative role • Excellent organisational and time management skills • Strong written and verbal communication skills • Confident using Microsoft Office and office systems • Proactive, reliable, and able to work independently What We Offer • Competitive salary of $70,000 – $80,000 • Career development opportunities to grow your skills and experience • Great workplace culture – supportive, collaborative, and welcoming • Varied and challenging role with exposure to all aspects of the business If you’re a professional, organised, and proactive individual looking for your next role, we’d love to hear from you. 👉 To apply: Please send your CV to jordon@officestaff.co.nz

Manukau City, Auckland, New Zealand

Negotiable Salary

Administration Officer - Feilding64779383129602118

Trademe

Administration Officer - Feilding

Administration Officer * Permanent, full-time opportunity based in Feilding * Monday to Friday working hours * Friendly and supportive team environment Mo te tunga | About the role Feilding Community Corrections are currently looking for an Administration Officer to provide support and administration services to their busy team. Our wider Community Corrections team work with people who are serving community sentences, ensure they comply with the orders of their sentence, support rehabilitation, lead community work projects and play a key role in reducing re-offending and keeping our communities safe. As an Administration Officer you would be responsible for providing general administration duties which contribute to the efficient and effective running of our mahi within the office, including: * Reception duties such as answering phones, taking messages, greeting visitors, coordinating meetings and other general administration tasks. * Liaising with organisations and services we work with. * Preparing documents for court and filing. * Purchasing materials and stocktaking. * Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards. * Providing administration support to leadership team. * Contributing to site health and safety. You will also be people-facing and will have interactions with vulnerable people from the community when they arrive at our Community Corrections office, so you will need be comfortable working in this type of environment. Mou | About you We are interested in hearing from people who have a genuine interest in our kaupapa and are motivated to support others in a team environment. The skills and experience required for the role include: * Strong experience and knowledge of office administration. * Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly. * Excellent communication, teamwork, and people skills. * The ability to organise effectively, be adaptable, multi-task, and meet deadlines. * The ability to develop, foster and maintain positive working relationships with a diverse range of people. * Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving. * Alignment with our departmental values that shape the way we conduct our mahi. * Previous experience in the Government sector or similar environment that requires working with legislation and policies is desirable but not essential. You will also need a Full New Zealand Driver Licence for this role. Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa. Nga painga | The benefits The salary for this role is $60,216 - $63,789 per annum. Appointment and remuneration will reflect skills and experience relevant to the role. Mo matou | About us Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our Hokai Rangi strategy. We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required. Tono inaianei | Apply Now To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered. When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work. Applications close on: Thursday 15th of January 2026. If you have any questions or want to learn more about a career with us, contact LNRRecruitmentSM@corrections.govt.nz or visit careers.corrections.govt.nz

Manawatū-Whanganui Region, New Zealand

Negotiable Salary

Trademe

Project Coordinator

We’re looking for an organised and proactive Project Coordinator to support the planning and delivery of projects across our business. This role is ideal for someone who enjoys juggling tasks, keeping things on track, and working closely with a variety of stakeholders. About the Role • Supporting project managers with day-to-day coordination • Scheduling meetings and tracking project timelines • Preparing project documentation and reports • Coordinating resources and following up action items • Maintaining project plans, registers, and records • Communicating with internal teams and external stakeholders About You • Previous experience in a project coordination or admin role • Strong organisational and time management skills • Excellent communication skills • Confident using Microsoft Office and project tools • Ability to work independently and manage multiple tasks What We Offer • Competitive salary of $70,000 – $80,000 (depending on experience) • Supportive and collaborative team environment • Opportunity to grow your project experience • Flexible working options (where applicable) If you’re organised, detail-focused, and keen to grow your career in project coordination, we’d love to hear from you. 👉 Send your CV to jordon@officestaff.co.nz

Auckland, New Zealand

Negotiable Salary

Trademe

Office Manager

We’re looking for a capable and organised Office Manager to keep our office running smoothly and support our team day to day. This is a great opportunity for someone who enjoys variety, takes initiative, and is confident managing office operations. About the Role • Overseeing day-to-day office operations • Managing office supplies, systems, and processes • Supporting management and staff with administration • Coordinating onboarding and general HR admin • Managing schedules, meetings, and office communications • Liaising with suppliers and service providers About You • Previous experience in an office management or senior admin role • Strong organisational and multitasking skills • Confident communicator with a proactive approach • Comfortable using Microsoft Office and office systems • Ability to work independently and take ownership What We Offer • Competitive salary of $60,000 – $70,000 (depending on experience) • Friendly and supportive team environment • Varied role with autonomy • Stable, long-term opportunity If you’re an organised all-rounder who enjoys being the backbone of an office, we’d love to hear from you. 👉 To apply: Please send your CV to jordon@officestaff.co.nz

Auckland, New Zealand

Negotiable Salary

Trademe

Receptionist Needed!

We’re looking for a friendly and professional Receptionist to be the welcoming face of our business and provide day-to-day front-of-house support. This role is perfect for someone who enjoys working with people, is well organised, and takes pride in creating a positive first impression. About the Role • Greeting visitors and managing front-of-house • Answering and directing phone calls and emails • Managing meeting rooms and calendars • Handling incoming and outgoing mail • Providing general administrative support • Maintaining a tidy and welcoming reception area About You • Previous experience in a receptionist or customer-facing role • Friendly, professional, and well presented • Strong communication and organisational skills • Confident using Microsoft Office and office systems • Reliable and proactive with a positive attitude What We Offer • Competitive salary of $60,000 • Supportive and friendly team environment • Stable, full-time opportunity • Central office location (if applicable) If you enjoy being the first point of contact and thrive in a people-focused role, we’d love to hear from you. 👉 To apply: Please send your CV to jordon@officestaff.co.nz

Manukau City, Auckland, New Zealand

Negotiable Salary

Mata Ahupae | Programme Administrator, Geography647714686636821112

Trademe

Mata Ahupae | Programme Administrator, Geography

- Are you a highly organised self-starter who can take the initiative? - Do you have proven experience in customer service and office administration? - Have you got the ability to remain calm under pressure while working to a very high standard of accuracy? **Kōrero mō te tūranga - About the role** Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Programme Administrator, Geography to join Te Kura Tātai Aro Whenua - School of Geography, Environment and Earth Sciences team on a permanent, full-time contract. This role makes a significant contribution to the administrative support structure within the school. Key responsibilities: - Provide accurate and timely administrative and operational support to staff and school management in the areas of undergraduate/postgraduate programmes, advising on changes to postgraduate policy and processes and executive assistance to school committees including minute taking. - Provide dedicated administrative support for the school, particularly for the programmes encompassing Geography, Environment and Development Studies. - Assist in updating and maintaining the school’s website including undergraduate and postgraduate material, marketing and staff material, seminar information and ensuring available online documents are up to date. - Provide a client-focused approach to current and prospective student needs, both external and internal, answering queries and giving information on courses to ensure that all current and prospective students are responded to in a professional and responsive manner. **Ō pūmanawa - About you** You will be a motivated, customer-focused individual who can take the initiative, and provide excellent administration support. To thrive in this role, you will have an excellent manner with people, strong attention to detail, and self-management skills. This role is busy, challenging, extremely rewarding and interesting for the individual with the right temperament. You will be a highly organised self-starter and natural relationship builder, who relishes working autonomously as well as contributing positively to a high-performing team. You will need effective time management and forward planning to balance deadlines and maintain a high standard of service to both students and staff. You will have the ability to remain calm under pressure and thrive working with a diverse range of stakeholders. Key requirements: - Proven experience in customer service and office administration. - Excellent written and oral communication skills. - Intermediate skills in MS Word, Excel and Outlook. - Proven ability to work to a very high standard of accuracy. - Proven ability to work to deadlines. - Excellent interpersonal skills and relationship building. **Role Description:** [Click here to see further information, including salary details.](https://vuw.sharepoint.com/:b:/s/VacancyRoleDescriptions/IQDibqECtvjIS5eGkvVw9EwKAWQ56BQn47jeWK5sSCa_wIg?e=Wp2xvJ&download=1) If this link is not available, click 'apply' to view this on the University career's page. **Close date for vacancy:** 11 January 2026. **Contact details for vacancy:** If you have any questions regarding this role, please get in touch with Belinda Behle, School Manager (belinda.behle@vuw.ac.nz). **How to apply:** Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date.

Wellington, New Zealand

Negotiable Salary

Contract Administrator647691903980831113

Trademe

Contract Administrator

We're seeking a proactive and detail-oriented Contract Administrator to join our Business Support Hub, where you'll play a key role in supporting local management teams and ensuring smooth, accurate, and compliant contract administration. **Why you will enjoy working here | Ko te take ka parekareka e koe ki te mahi ki kōnei** Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer: * Free access to Marram health care benefits and discounted holiday homes * $500 bonus for current employees who refer a friend to Downer * Progression and development programs, including our inspiring leader's programme for top performers Have a look at our other great benefits here! **The Opportunity | Te Kōwhiringa** As a Contract Administrator, you'll provide vital business and contract support across a range of projects, ensuring we meet and exceed the needs of both internal and external customers. You'll be responsible for maintaining financial accuracy, coordinating contract documentation, and supporting operational teams with efficient systems and reporting. You'll also contribute to process improvements, strengthen stakeholder relationships, and help create a high-performing, collaborative team culture. **Your Responsibilities** * Support contract and depot teams with accurate financial processing, reporting, and month-end activities * Maintain contract documentation, records, and archiving systems * Process supplier invoices, purchase orders, and subcontractor claims * Provide excellent customer service to internal and external stakeholders * Assist with business support tasks such as onboarding, meeting coordination, and data entry * Contribute to team initiatives, promoting Downer's values and safety culture **Important Skills | Nga Pūkenga Matua** * Experience in business or contract administration within a fast-paced environment * Proficiency in Microsoft Office applications (Excel, Word, Outlook) * Knowledge of JD Edwards or similar ERP systems (advantageous) * Strong organisational skills and attention to detail * Excellent communication and stakeholder management abilities * A proactive, collaborative approach and a commitment to continuous improvement **Me pēhea ki te tono | How to apply** *If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is **726709.*** We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team. The Downer Recruitment Team will be on a holiday break from **24 December 2025** and will return on **12 January 2026**. During this period, we will not be contactable and responses to applications or enquiries will resume after we return. We look forward to connecting with you in the new year.

Taupō, New Zealand

Negotiable Salary

Temp Administrators & Receptionists (South/East)647609210895371114

Trademe

Temp Administrators & Receptionists (South/East)

Looking for Temporary Admin Work in South or East Auckland? Are you an experienced administrator, coordinator, or receptionist looking for flexible temporary work? Madison Recruitment partners with a range of fantastic clients across South and East Auckland, and we regularly have new short and long-term assignments coming through. If you're someone who can hit the ground running, enjoys variety in your workday, and thrives in new environments – we’d love to hear from you! What we’re looking for: - Be availalibe immediatly with flexibility to cover short and longer-term assignments - Previous experience in administration or coordination roles is preferred - Strong communication skills, both written and verbal - The ability to adapt quickly to changing work environments and priorities - A positive attitude and a commitment to delivering high-quality work - Proficiency in common office software (e.g., Microsoft Office) and the ability to learn new software and systems as essential - The ability to collaborate effectively with colleagues and contributing to a positive work environment What’s in it for you: - Competitive hourly rates + Kiwisaver - A variety of roles across well-regarded businesses - The chance to build your experience and broaden your networks - Ongoing support from our experienced Madison team If you're ready to take on a new challenge and make a meaningful contribution to businesses across South and East Auckland, we want to hear from you. Join our talent pool today and be the first to hear about exciting job opportunities as they arise. Please note:?To be eligible for these roles you must have the legal right to work in New Zealand. If you are interested in temporary work, please apply today with an up-to-date CV and cover letter!

Manukau City, Auckland, New Zealand

Negotiable Salary

Trademe

Logistics Coordinator

* Full Time Permanent Position * 40 hours per week * Monday - Friday, 0700 - 1530 * Salary appointment As our Logistics Coordinator you will be responsible for planning and executing the outbound orders for Icepak including container loading, local orders and customer returns. You will work closely with the Loadout Team Leader to ensure all outbound orders are completed accurately and in a timely manner. This is a fast paced, hands on role and will keep you on your toes. Icepak is a Chilled & Frozen Distribution network across New Zealand, working in temperatures between 10 degrees to -18 degrees which has its own challenges - Ultimately it is a Cool Work Environment! This role will suit someone who is a fantastic communicator, who can manage multiple requests, keep cool under pressure, have strong organisational skills, be adaptable, and work together with our wider team. Key Responsibilities: * Plan and execute outbound orders, including container loading, local orders, and customer returns. * Collaborate with the Loadout Team Leader to ensure accuracy and timeliness of all orders. * Maintain effective communication with internal teams and external customers to ensure smooth operations. * Manage multiple requests and prioritize tasks in a high-pressure environment. * Ensure safe and efficient operations while adhering to company and safety standards. Qualifications What you'll need: * Strong Communication Skills: The ability to communicate effectively in writing and verbally with people at all levels, both within the organisation and with external stakeholders. * Safety Commitment: Dedicated operating in a safe and prudent manner, having regard for other employees working in and around Icepak. * Physical Fitness & Resilience: Be Physically fit and resilient (able to work in frozen environments). * Customer Service & Logistics Experience: Experience in customer services and logistics with a strong understanding of supply chain processes and client relationships. * Tech-Savvy: Experience in use of Microsoft Office applications (Excel, Word, Excel, PowerPoint Outlook). * Organisational Skills: Excellent ability to manage multiple tasks with precision, maintaining accuracy and efficiency in a busy environment. To be successful in this role you will possess a can-do attitude, and the willingness to go above and beyond for our team. What Hall's can offer you! * Competitive Market Salary * PERKS: Access to PERKS app - offering discounts in 40+ stores incl retail, gym, power and food * Insurance: Discounted Southern Cross Healthcare Insurance Career Stability: The opportunity to develop within a growing and well established company A Supportive Team: The opportunity to work with a talented supportive team Staff Buying Privileges: Great deals on products Learning Opportunities: Access to training and development to further your career Safe Work Environment: A safety focused environment - all appropriate PPE provided Company Description Icepak is a subsidiary of Hall's Group. Icepak is a leader in refrigerated warehousing and storage logistics, well-established across New Zealand, with a high profile and a focus on providing top customer service. Our committed teams represent typical New Zealand values and work hard to 'deliver the goods'. We’re proud of the work we do and passionate about making a real difference to people's lives. At Hall's we want all our staff to go home safely every day. To help achieve this, we have a comprehensive Health and Safety Plan in place to protect us all, including pre-employment medicals and drug testing. If you think this sounds like the place for you, we'd love to hear from you! Hall's Group the home of cool jobs. www.halls.co.nz

Palmerston North, New Zealand

Negotiable Salary

Trademe

Administrator

Administrator We are in search of an experienced adminstrator to work in a long term temporary assignment with a start in Mid February This role requires good adminstrative experience and the ability to slot straight in with a great team. The environment is busy, and you will need to be available over the Easter period. Further work opportunities may become available if demand allows. This role involves coordinating office activities, managing records, supporting staff, and acting as a key point of contact for internal and external stakeholders. About you: * Recent work references * A health and Safety focused attitude * Proven experience in an administrative or office support role ideally in a warehouse environment * Strong organisational and time management skills * High attention to detail and accuracy * Excellent written and verbal communication skills * Proficiency in Microsoft Office (Word, Excel, Outlook) * Ability to prioritise tasks and work under pressure * Professional, reliable, and confidential approach to work On Offer: * Weekly pay $25-$30hr depending on experience * Full PPE gear supplied. * Great workplace culture * On-Going and continuous support from our friendly team at OneStaff We are passionate about what we do and where we can and will give you work in the industries you are interested in. We aim to provide our workers with a supportive workplace. Working from a network of 16 local branches, Onestaff delivers recruitment and staffing solutions across the country, combining national reach with local expertise for over 25 years. Our specialist Recruitment Consultants work alongside both candidates and clients, connecting highly skilled people with fantastic temporary and permanent job opportunities, whilst supporting the local communities we work with. Please note the requirement to have a MOJ check and pass a pre-employment drug and alcohol screen. Only applicants based in NZ and have the ability to work in NZ will be considered for the role. If you're looking for a new role click APPLY NOW.

Dunedin, New Zealand

Negotiable Salary

Centre Administrator (BestStart Raumati)647493823882271117

Trademe

Centre Administrator (BestStart Raumati)

New Year. New Opportunity. Join BestStart Raumati in 2026! Start 2026 in a role that truly makes a difference. BestStart Raumati is looking for a friendly, organised, and people-focused Centre Administrator to join our close-knit, welcoming team. Guided by our vision “Our Community, Our Learning”, our centre is often described by families as a home away from home. Set in a cosy, converted house, we foster strong relationships and meaningful tuakana–teina connections, creating a safe and nurturing place where tamariki can explore, make friends, and lead their own learning. This is a permanent part-time role (20 hours per week), ideally 9am–1pm, Monday to Friday, offering great work–life balance. About the role This is a key position that keeps our centre running smoothly. Your days will be varied and rewarding, including: * Managing bookings, data entry, accounts, and payments * Responding to family enquiries with warmth and professionalism * Supporting centre compliance and Ministry of Education requirements * Providing occasional support in the classrooms when needed We're looking for someone who is: * Friendly, organised, and reliable * IT savvy (Word, Excel, Outlook) * An excellent communicator and team player * Customer-focused and compassionate * Experienced in an administration role * Confident managing deadlines, accounts, and enquiries * Flexible and happy to support tamariki and teachers when required Why join BestStart? * Support from a dedicated National Support Team * Whare Ako online learning platform * Career development opportunities * Discounted childcare * Health and wellbeing benefits, including subsidised health insurance*, free flu vaccinations, EAP counselling, and wellbeing programmes * Sick leave from day one * Extra week of leave after 10 years' service * $2,000 referral bonus for qualified teachers* Ready to start 2026 with purpose? Join a team that values connection, collaboration, and making a real difference in children's lives. Click Apply Now to begin your journey with BestStart Raumati, we'd love to meet you!

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Administrator & Data Entry647467194647051118

Trademe

Administrator & Data Entry

Our client is seeking an Administrator & Data Entry professional to join their busy team in East Tamaki. This role would suit someone with strong attention to detail, excellent computer skills, and the ability to work efficiently in a fast-paced environment. Pay Rate: $30 per hourLocation: East Tamaki, AucklandHours: Monday to Friday (some weekend work may be required)Duration: This is a temp role from 28th October - 19th December 2025 Responsibilities * Perform accurate data entry of production and inventory information. * Maintain and update internal databases and spreadsheets. * Provide administrative support to operations, logistics, and production teams. * Prepare and process reports, purchase orders, and delivery documents. * Assist with filing, record management, and document control. * Communicate effectively with internal departments and suppliers. Requirements * Previous experience in administration or data entry roles (manufacturing experience an advantage). * High accuracy and attention to detail. * Proficiency in Microsoft Excel, Word, and Outlook. * Strong organisational and time management skills. * Ability to work independently and meet deadlines. Successful Applicants Must * Be reliable, motivated, and have a strong work ethic. * Demonstrate excellent communication and teamwork skills. * Maintain confidentiality and professionalism at all times. * Pass a pre-employment drug test * Return a clean criminal background check APPLY NOW with your current CV if you are interested

Manukau City, Auckland, New Zealand

Negotiable Salary

Receptionist - Part Time647457701160981119

Trademe

Receptionist - Part Time

**About the Role** We have an exciting opportunity to join our supportive team at Linda Jones Village in Hamilton as a Receptionist. Part Time role, working Saturday and Sunday from 1000-1700hrs. In this role you will: - Welcome all visitors and provide assistance and direction as necessary - Provide administration assistance including accounts and office/reception duties - Ensure a hospitable and helpful service to residents, relatives, visitors and staff - Answer all phone calls in a courteous and timely manner - Assist residents and visitors with general enquiries - Work closely with, and support your colleagues **About You** To thrive in our supportive and caring environment you will have: - Strong empathy and patience with elderly residents - Outstanding communication skills - A reliable, friendly and professional manner ***Please note that, although we often welcome applications from overseas candidates, due to immigration requirements, we require applicants to have New Zealand work rights for this position*** **About Ryman** At Ryman, we believe the measure of a full life is one that gets richer with age. Ryman Healthcare is a leader in retirement living and aged care. Our driving purpose is to enhance freedom, connection and well-being for people as we grow older. We own and operate 49 villages in New Zealand and Australia and we employ approximately 7,700 team members across a range of different sectors. Additionally, we are proud to be the first healthcare company to receive the Wellbeing Tick. At the heart of our business, everything we do must be 'Good enough for mum and dad.' **Benefits of working at a Ryman Village:** - Fun, friendly and supportive team environment - Work in a beautiful, resort style village - Opportunities for professional development and career progression - Ryman Team Benefits Card with discounts from a range of suppliers and retailers At Ryman, we support an environment where everyone feels welcome to be themselves. We embrace diversity and celebrate individual uniqueness, encouraging anyone wanting to work for Ryman to apply for our vacant positions.  If you are interested in joining an organisation with a clear purpose and a commitment to innovation, kindness and excellence, we would love to hear from you!  ***Applications will be reviewed as they are received and interviews may take place prior to the close date. This means a job ad may close before the advertised close date.***

Hamilton, New Zealand

Negotiable Salary

Mata Ahupae | School Administrator647391098328331120

Trademe

Mata Ahupae | School Administrator

- Have you got a passion for delivering outstanding customer service? - Do you thrive on a fast work pace and prioritising tasks efficiently and effectively? - Are you looking for a challenging role that leverages your excellent administration and organisational skills? **Kōrero mō te tūranga - About the role** Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - School Administrator to join Te Kura Kōmanawa - School of Arts and Media on a permanent, full-time contract. The role involves administrative support for staff and students across the School and requires a level of flexibility and maturity to assist the administrative team, academic programmes and School as a whole to achieve their goals. This is an opportunity for someone with experience in and an aptitude for administration to contribute to the smooth running of the school. Key responsibilities: - Provide high-quality administrative support for undergraduate and postgraduate programmes, ensuring accurate, timely, and professional service that enhances the experience of students, academic staff, and stakeholders. - Provide focused administrative support and event support for specific cohorts and academic programme coordinators as required. - Provide financial administrative support for academic staff and students. - Provide administrative support to one or more of the work area committees. - Support work area project/s and other task delegated by the Manager. - Demonstrate a high-level of technical competence and accuracy. - Problem solving with a “can do” attitude. **Ō pūmanawa - About you** You will be a motivated, customer-focused individual who has excellent communication skills with the ability to relate to a wide range of people. You will be a self-motivated individual who can take the initiative, be able to problem-solve and remain calm under pressure. You will thrive in this role with an excellent manner with people, strong attention to detail, and well-developed self-management skills. This role is busy, challenging, and extremely rewarding. Key requirements: - At least 3-5 years of demonstrated administrative experience. - Excellent interpersonal and communication skills, with a proven ability to build strong, effective relationships across diverse stakeholder groups. - Composed and adaptable under pressure, able to manage multiple priorities and respond flexibly to changing demands. - Highly self-motivated with strong problem-solving abilities and a track record of working independently to deliver reliable, high-quality outcomes. Relevant experience in an education environment, especially in the tertiary sector, is desirable. **Role Description:** [Click here to see further information, including salary.](https://vuw.sharepoint.com/:b:/s/VacancyRoleDescriptions/IQC5O6SyyKHdQbs0LrjfWU-cAQlbGc0XA6F83Q5dC4H7erg?e=KgAWSP&download=1) If this link is not available, click 'apply' to view this on the University careers page. **Close date for vacancy:** 05 January 2026. **Contact details for vacancy:** If you have any questions regarding this role please get in touch with Vanessa Venter (vanessa.venter@vuw.ac.nz). Interviews have been tentatively scheduled for 08 and 09 January 2026. **How to apply:** Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

Wellington, New Zealand

Negotiable Salary

Planning and Business Support (Fixed Term)647382289259541121

Trademe

Planning and Business Support (Fixed Term)

Support Toyota NZ's Used Vehicle team in Palmerston North with data management, reporting, and sales operations for 14 months. Are you ready to make a real impact supporting New Zealand's leading automotive brand? As Planning and Business Support for Toyota New Zealand's Used Vehicle team, you'll play a key role in ensuring smooth operations, accurate data management, and insightful reporting that drive our business forward. You'll collaborate with a range of stakeholders, contribute to process improvements, and support sales activities in a fast-paced environment. This opportunity is full time, fixed term (14 months parental leave cover), based on-site Monday – Friday at our Head Office in Palmerston North. What's in it for you? * Southern Cross Health Insurance * Staff purchasing benefits & discounts across our range of products * A subsidised Café onsite and free parking * 4%+ KiwiSaver contribution * Opportunity to work for a global organisation * Excellent team & company culture What's involved in the role: * Manage vehicle data and order processing (record creation, pricing, offers, rental returns, fleet sales) * Prepare and deliver regular reports and presentations on used vehicle performance, sales trends, and market analysis * Support the development of executive reports and presentation materials for various audiences * Oversee the Used Vehicle sales inbox and support direct sales * Assist with rental returns and goodwill claims To be successful in this role, ideally you will have: * Experience in administration, business support, or analyst roles * Strong computer literacy (Excel, Power BI, databases) * Excellent organisational, analytical, and communication skills * Customer focus and relationship-building ability * Attention to detail and a continuous improvement mindset * Self-motivated, resilient, and adaptable to change More about Toyota New Zealand: Toyota New Zealand is a wholly owned subsidiary of Toyota Motor Corporation, Japan and in 2024 celebrated 37 years of vehicle market leadership in New Zealand. As the leading automotive brand in New Zealand, Toyota is focused on winning the hearts of New Zealand through exceptional customer experience and mobility for all. We want to make mobility available to everyone, with accessible, affordable, safe innovation and technology that enhances New Zealanders' lives. We are a brand that is accessible to all Kiwis, and we back positive progress in New Zealand society through our own behaviours, community involvement, sponsorships, and inclusivity of all New Zealanders. We also care about being a sustainable business with sustainable practices, while supporting initiatives and programmes that look after our environment. At Toyota NZ we celebrate diversity. We are proud to be an employer committed to the principles of equal opportunity and supporting individuals from all walks of life. Toyota NZ is also committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. If you have any special requirements that would help you put your best foot forward in the recruitment process, please let us know in your application message. Next steps: If you are interested in this role, don't delay applying now! Please be aware that, due to the timing of our recruitment process, applications will be reviewed early January. Only applicants with NZ Residency or NZ Citizenship should apply. If you have any questions about this role or working at Toyota New Zealand, please contact Careers@Toyota.co.nz.

Palmerston North, New Zealand

Negotiable Salary

Mata Ahupe | School Administrator647372088314891122

Trademe

Mata Ahupe | School Administrator

Kōrero mō te tūranga - About the role Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - School Administrator to join Te Kura Kōmanawa - School of Arts and Media on a permanent, full-time contract. The role involves administrative support for staff and students across the School and requires a level of flexibility and maturity to assist the administrative team, academic programmes and School as a whole to achieve their goals. This is an opportunity for someone with experience in and an aptitude for administration to contribute to the smooth running of the school. Key responsibilities: * Provide high-quality administrative support for undergraduate and postgraduate programmes, ensuring accurate, timely, and professional service that enhances the experience of students, academic staff, and stakeholders. * Provide focused administrative support and event support for specific cohorts and academic programme coordinators as required. * Provide financial administrative support for academic staff and students. * Problem solving with a “can do” attitude. Ō pūmanawa - About you You will be a motivated, customer-focused individual who has excellent communication skills with the ability to relate to a wide range of people. You will be a self-motivated individual who can take the initiative, be able to problem-solve and remain calm under pressure. You will thrive in this role with an excellent manner with people, strong attention to detail, and well-developed self-management skills. This role is busy, challenging, extremely rewarding. Key requirements: * Excellent interpersonal and communication skills, with a proven ability to build strong, effective relationships across diverse stakeholder groups. * Composed and adaptable under pressure, able to manage multiple priorities and respond flexibly to changing demands. * Highly self-motivated with strong problem-solving abilities and a track record of working independently to deliver reliable, high-quality outcomes. * Relevant experience in an education environment, especially in the tertiary sector is desirable. Role Description: Click here to see further information, including salary. If this link is not available, click 'apply' to view this on the University careers page. Close date for vacancy: 05 January 2026. Contact details for vacancy: If you have any questions regarding this role please get in touch with Vanessa Venter (vanessa.venter@vuw.ac.nz). Interviews have been tentatively scheduled for the 12 & 13 January 2026. How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

Wellington, New Zealand

Negotiable Salary

Trademe

Receptionist/PA

Are you ready to join a growing, supportive team where your talents can shine? We are in search of a dynamic Receptionist/PA to join the team at our Porirua office. This is a full time office-based role where you will be required to be on site Monday to Friday 8.30am to 5.00pm. Based in Porirua adjacent to the North City Mall entrance you will be the first point of contact for all visitors, and you will play a pivotal role in shaping our clients' experience. Your responsibilities will include greeting and checking in clients and contractors, managing incoming calls, booking appointments, and generally helping make our client experience the best it can be. You will work with our Litigation Director, assisting with email and file management, typing, facilitating Zoom Meetings, and other support and administrative tasks. But that's not all – when you're not directly assisting clients, you'll be the backbone of our office operations. From ordering courier pickups and stationery to managing supplies, photocopying, scanning, and handling data entry, you'll keep our office running smoothly and looking its best. What does it take to succeed in this role? We're looking for someone with: * A friendly and professional demeanour. * A passion for delivering top-notch customer service. * Strong oral and written communication skills. * Self-motivation and a collaborative spirit. * The ability to work independently and confidently interact with clients. * Initiative to act as a liaison between clients and our legal team. * Good typing skills. * Confidence with the Microsoft Office suite of applications. In return, we offer a welcoming and friendly office environment, equipped with the latest technology. You'll have the opportunity to engage with a diverse clientele, all while being part of an inclusive and supportive team that prioritises your well-being – both physical and mental. Don't miss out on this exciting opportunity to embark on an adventure with us. If you're ready to take the next step in your career, submit your CV to: connect@bmc-law.co.nz Or click 'Apply Now' to seize the moment. Join us at BMC Law, where your talents are valued, and your potential is limitless.

Porirua, New Zealand

Negotiable Salary

Receptionist / Office Administrator647018949405471124

Trademe

Receptionist / Office Administrator

Our client, a well-established construction company based in Penrose, is looking for an energetic, outgoing receptionist who can handle a fast-paced environment, deal confidently with blue-collar clients, and bring solid banter to the team. This role suits someone thick-skinned, adaptable, and genuinely up for getting stuck in. What You’ll Be Doing *Front-of-house reception — greeting visitors, answering phones, managing enquiries *Handling emails, scheduling, and general office admin *Supporting the wider team with day-to-day tasks *Light physical duties when required *Representing the company with confidence and personality What We’re Looking For *Energetic, outgoing, and great with people *Thick-skinned with good humour — comfortable dealing with tradies *Confident handling a high volume of calls and emails *Physically fit and happy to help out where needed *Strong communication and admin skills *Enjoys working within a social, tight-knit team What’s On Offer *$55–65k salary (depending on experience) *Use of company car during work hours *A fun, social team environment with plenty of banter *Stable role within a growing construction business *Supportive leadership and no two days the same

Auckland, New Zealand

Negotiable Salary

Project Assistant (Civil)646934871179541125

Trademe

Project Assistant (Civil)

Project Coordination & Admin | Work Across Field + Office About Us: Waipa Civil are proven industry leaders in the civil construction sector. We pride ourselves on a strong company culture where teamwork, safety, and quality are our core values. Based in the Waikato, our crews deliver a wide range of civil infrastructure projects throughout the region. Position Overview: We’re currently looking for a reliable, organised Project Assistant to join our team. This is a hands-on role at the heart of our project teams. The Project Assistant is responsible for coordinating day-to-day activities, submitting plans and permits, conducting on-site inspections, and ensuring accurate documentation is maintained at every stage. This is a full-time role supporting the delivery of civil projects by working closely with engineers, project managers and foremen to keep things running smoothly — across both the field and office. Key Responsibilities: * Assist in coordinating project activities * Work with engineers, project managers and site teams to ensure timely task completion * Maintain project documentation, including drawings, permits, and reports * Submit traffic management plans, service plans, and water shutdown applications * Schedule third-party service mark outs for sites * Notify the public of water shutdowns via letter drops, calls, and site visits * Conduct onsite meter inspections and maintain accurate records * Schedule and perform audits for traffic management, health and safety, and meter inspections * Maintain contract health and safety reports and vehicle pre-starts * Schedule vehicles for servicing and ensure small plant is within calibration * Provide general administrative support Requirements: * Strong coordination and communication skills * Detail-oriented with confidence managing project systems and documentation * Comfortable working alongside project engineers and site teams * Competent using Microsoft Office and digital systems * Physically capable of performing site visits and inspections * Full NZ Driver’s License * Previous experience in construction or civil infrastructure would be an advantage What We Offer: * Competitive salary within a respected local Company * A supportive team culture and hands-on project environment * Exposure to a wide range of civil infrastructure projects We’re looking for someone reliable, practical, and motivated to contribute to real project outcomes. How to Apply If you’re keen, send your CV and a short cover letter to Careers at careers@waipacivil.co.nz with the subject “Project Assistant”. Note: Only shortlisted candidates will be contacted for interviews. We thank all applicants for their interest in joining our team. Applicants for this position should have NZ residency or a valid NZ work visa.

Hamilton, New Zealand

Negotiable Salary

Operations Administrator646816834013451126

Trademe

Operations Administrator

Are you the kind of person who loves making things run smoothly, thrives on variety, and takes pride in being the go-to support that keeps a whole team moving? If you're an Administration Superstar with sharp attention to detail and great communication skills, this could be the perfect opportunity for you. Why you'll love working with us * Competitive salary * Company phone – with full personal use * Medical insurance after 12 months * Real career growth – tell us where you want to be in 5 years, and we'll help you get there * A supportive team that values your ideas, your initiative, and your enthusiasm What the role looks like We're looking for a proactive and positive Operations Administrator to join our busy Hastings team. This full-time role is at the heart of our operations—your work will directly support our people, our customers, and the smooth running of each day. You'll be trusted with a wide variety of tasks, and no two days will look quite the same. If you enjoy being the person who keeps everything on track, this is your chance to shine. What you'll be doing day-to-day * Coordinating inductions and ensuring training documentation is up to date * Completing compliance paperwork accurately and efficiently * Supporting data entry for jobs and checking documentation for accuracy * Helping keep our internal systems running at their best * Building great relationships through clear, friendly communication * Championing Health & Safety and role-modelling safe practices * Supporting the Operations Manager and Supervisor with various tasks * And most importantly… having fun and contributing positively to our team culture! What you'll bring * 2+ years' experience in administration, accounts, or supply chain systems * Confidence with software and the ability to learn quickly * A proactive, self-motivated mindset and the ability to handle high-volume workloads * A willingness to pitch in and "roll up your sleeves" when needed * A track record of going above and beyond for customers * Experience working collaboratively in a team — tell us about your favourite one! Who we are From our beginnings in the 1970's through to today, Hilton Haulage has grown into a nationwide operation with more than 500 team members delivering transport solutions from Invercargill to Auckland. We're proud of our history, our people, and our commitment to exceeding customer expectations. Our culture We're all about integrity, hard work, respect, and safety. Our values guide everything we do, and we're looking for people who share them. If you care about doing a great job, keeping people safe, working as part of a supportive team, and delivering excellent service, you'll fit right in here. Ready to make a real impact? If this sounds like the challenge you've been waiting for, click Apply Now — we'd love to hear from you!

Hastings, New Zealand

Negotiable Salary

Operations Assistant - SESTA646813814391071127

Trademe

Operations Assistant - SESTA

We are seeking a motivated people person to assist with the day to day running of our Hamilton SESTA (Specialised School Transport Assistance) operation. SESTA is a highly rewarding community service that we provide for the Ministry of Education, this service ensures the safe transport of around 420 students daily from their front door to school, and home again. Based at our Hamilton office, you will assist with the planning of runs as part of the support team for drivers, parents/caregivers, and schools, along with administrative duties including recruitment and payroll. The role: * Administrative tasks to support the smooth day-to-day operation of our SESTA services. * Assist with the planning, implementation, and monitoring of SESTA runs to ensure they are fit for purpose and operate efficiently. * Provide driving coverage for SESTA runs as required. * Monitor compliance to ensure contractual and legislative obligations are met. * Support the SESTA Operations Manager with various tasks as needed. * Act as the key liaison for SESTA drivers, schools, and parents/caregivers, responding to queries and providing support. What are we looking for? * Excellent communication skills, verbal & written with a strong attention to detail. * Professional, well-organised, and reliable. * The ability to establish and maintain positive relationships with schools, parents / caregivers and drivers. * A natural problem solver with a proactive approach to finding solutions. * Tech savvy, and a willingness to adapt to new systems. * A positive and can-do attitude. * Held a full Class 1 NZ Drivers Licence for more than two years (Passenger Endorsement required but we can assist in obtaining this) * Ability to pass a medical, police vetting check and undergo a pre-employment drug and alcohol test. What can we offer? * Generous employee discounts across our wider group of companies. * Wellbeing benefits including free flu vaccinations and EAP * Full induction with ongoing training and development with the wider CCR team. Who are we? Cross Country Rentals is more than just a rental company having a wide range of vehicles in the fleet and providing specialised transport services. We are a kiwi, family owned and operated company with branches throughout New Zealand. Transporting people is extremely important to us, taking students to and from school. Supporting our local community is a big part of what we've been doing for 100 years! Our fleet has grown rapidly comprising over 2000 vehicles nationwide, from small cars to large trucks and everything in between. Interested or want to know more? Please email: recruitment@crosscountryrentals.co.nz Applications will be reviewed as they are received. All candidates for this position should have NZ residency or a valid NZ work permit. Our recruitment process will include an interview, pre-employment drive, reference checks, and a pre-employment drug and alcohol test.

Hamilton, New Zealand

Negotiable Salary

Real Estate Salesperson646798026988811128

Trademe

Real Estate Salesperson

Ready for the next step in your career? Back Yourself. Build Something Bigger. Earn Without Limits. You know how to sell. You know how to build relationships. Now you want a role that actually rewards the effort you put in - with flexibility, growth, and uncapped earning potential. That's where real estate comes in. At Harcourts Four Seasons, we're looking for proven and budding sales professionals ready to turn their drive into a long-term career. No real estate experience needed, just ambition, discipline, and the willingness to invest in yourself. Why Build Your Career with Harcourts Four Seasons? - Uncapped earning potential - you're in control - Lifestyle flexibility - once established, your time works around your life - A trusted global brand - open doors faster with Harcourts behind you - Strong training & mentorship - set up for long-term success, not just short-term wins To enter the industry, you'll need to study towards the New Zealand Certificate in Real Estate (Level 4). You'll be supported through the process with training, guidance, and access to experienced mentors who want to see you succeed. Once your study is complete and you've got your Real Estate License, you'll be ready to join the Four Seasons team in one of their 10 offices around Canterbury. It is important to note that this is a commission-only role meaning your income has no ceiling and your results drive your success. If this sounds like you then we want to hear from you... - You're motivated, confident, and results-driven - You enjoy working with people and chasing goals - You're prepared to invest in your personal growth - You have NZ work & study eligibility and a full driver's licence Apply today or contact kat@trn.org.nz for more information

Christchurch City, Canterbury Region, New Zealand

Negotiable Salary

Project Coordinator – Customer Delivery646712683136011129

Trademe

Project Coordinator – Customer Delivery

Manukau City, Auckland, New Zealand

Negotiable Salary