Wellington Administrative Assistants Job Listings

We are pleased to be partnering with our client, the Medical Sciences Secretariat once again to recruit a Regulation Advisor. This is a 9-month fixed term contract, 24 hours per week. The Medical Sciences Secretariat (MSS) is a not-for-profit organisation that provides administrative and regulatory support for the Medical Sciences Council of New Zealand and the Medical Radiation Technologists Board. They ensure professionals in these fields, including medical laboratory scientists and anaesthetic technicians, are competent and fit to practice. As a Regulation Advisor, you support the registration and recertification of practitioners by helping manage applications, maintaining records, and applying quality assurance checks. Strong organisational and analytical skills are key as well as great technical understanding. Day to day responsibilities include; - Managing registration and practising certificate applications, ensuring accuracy and timeliness - Maintaining practitioner records and preparing reports for the Registrar - Coordinating recertification audits and assessing CPD documentation - Undertaking assessments of overseas qualifications and researching regulatory frameworks - Supporting project work - Assessing overseas qualifications The ideal candidate will have; - A tertiary qualification (or equivalent experience) - Strong database and IT skills (Salesforce and Microsoft Office experience is an advantage) - Excellent communication and relationship-building skills - Proven organisational and planning ability - An interest in the health industry - Some prior administration experience If you enjoy detail, process, and making a tangible contribution to the delivery of safe, high-quality healthcare services, this role is for you. Please note, we will not review applications over the holiday period from 22nd Decemer - 5th January. Apply directly to the advert and allow for up to two weeks after the Christmas period to allow us to respond to your application.

Wellington, New Zealand

Negotiable Salary

Mata Ahupae | School Administrator64739109832833111

Trademe

Mata Ahupae | School Administrator

- Have you got a passion for delivering outstanding customer service? - Do you thrive on a fast work pace and prioritising tasks efficiently and effectively? - Are you looking for a challenging role that leverages your excellent administration and organisational skills? **Kōrero mō te tūranga - About the role** Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - School Administrator to join Te Kura Kōmanawa - School of Arts and Media on a permanent, full-time contract. The role involves administrative support for staff and students across the School and requires a level of flexibility and maturity to assist the administrative team, academic programmes and School as a whole to achieve their goals. This is an opportunity for someone with experience in and an aptitude for administration to contribute to the smooth running of the school. Key responsibilities: - Provide high-quality administrative support for undergraduate and postgraduate programmes, ensuring accurate, timely, and professional service that enhances the experience of students, academic staff, and stakeholders. - Provide focused administrative support and event support for specific cohorts and academic programme coordinators as required. - Provide financial administrative support for academic staff and students. - Provide administrative support to one or more of the work area committees. - Support work area project/s and other task delegated by the Manager. - Demonstrate a high-level of technical competence and accuracy. - Problem solving with a “can do” attitude. **Ō pūmanawa - About you** You will be a motivated, customer-focused individual who has excellent communication skills with the ability to relate to a wide range of people. You will be a self-motivated individual who can take the initiative, be able to problem-solve and remain calm under pressure. You will thrive in this role with an excellent manner with people, strong attention to detail, and well-developed self-management skills. This role is busy, challenging, and extremely rewarding. Key requirements: - At least 3-5 years of demonstrated administrative experience. - Excellent interpersonal and communication skills, with a proven ability to build strong, effective relationships across diverse stakeholder groups. - Composed and adaptable under pressure, able to manage multiple priorities and respond flexibly to changing demands. - Highly self-motivated with strong problem-solving abilities and a track record of working independently to deliver reliable, high-quality outcomes. Relevant experience in an education environment, especially in the tertiary sector, is desirable. **Role Description:** [Click here to see further information, including salary.](https://vuw.sharepoint.com/:b:/s/VacancyRoleDescriptions/IQC5O6SyyKHdQbs0LrjfWU-cAQlbGc0XA6F83Q5dC4H7erg?e=KgAWSP&download=1) If this link is not available, click 'apply' to view this on the University careers page. **Close date for vacancy:** 05 January 2026. **Contact details for vacancy:** If you have any questions regarding this role please get in touch with Vanessa Venter (vanessa.venter@vuw.ac.nz). Interviews have been tentatively scheduled for 08 and 09 January 2026. **How to apply:** Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

Wellington, New Zealand

Negotiable Salary

Mata Ahupae | Programme Administrator, Geography64771468663682112

Trademe

Mata Ahupae | Programme Administrator, Geography

- Are you a highly organised self-starter who can take the initiative? - Do you have proven experience in customer service and office administration? - Have you got the ability to remain calm under pressure while working to a very high standard of accuracy? **Kōrero mō te tūranga - About the role** Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Programme Administrator, Geography to join Te Kura Tātai Aro Whenua - School of Geography, Environment and Earth Sciences team on a permanent, full-time contract. This role makes a significant contribution to the administrative support structure within the school. Key responsibilities: - Provide accurate and timely administrative and operational support to staff and school management in the areas of undergraduate/postgraduate programmes, advising on changes to postgraduate policy and processes and executive assistance to school committees including minute taking. - Provide dedicated administrative support for the school, particularly for the programmes encompassing Geography, Environment and Development Studies. - Assist in updating and maintaining the school’s website including undergraduate and postgraduate material, marketing and staff material, seminar information and ensuring available online documents are up to date. - Provide a client-focused approach to current and prospective student needs, both external and internal, answering queries and giving information on courses to ensure that all current and prospective students are responded to in a professional and responsive manner. **Ō pūmanawa - About you** You will be a motivated, customer-focused individual who can take the initiative, and provide excellent administration support. To thrive in this role, you will have an excellent manner with people, strong attention to detail, and self-management skills. This role is busy, challenging, extremely rewarding and interesting for the individual with the right temperament. You will be a highly organised self-starter and natural relationship builder, who relishes working autonomously as well as contributing positively to a high-performing team. You will need effective time management and forward planning to balance deadlines and maintain a high standard of service to both students and staff. You will have the ability to remain calm under pressure and thrive working with a diverse range of stakeholders. Key requirements: - Proven experience in customer service and office administration. - Excellent written and oral communication skills. - Intermediate skills in MS Word, Excel and Outlook. - Proven ability to work to a very high standard of accuracy. - Proven ability to work to deadlines. - Excellent interpersonal skills and relationship building. **Role Description:** [Click here to see further information, including salary details.](https://vuw.sharepoint.com/:b:/s/VacancyRoleDescriptions/IQDibqECtvjIS5eGkvVw9EwKAWQ56BQn47jeWK5sSCa_wIg?e=Wp2xvJ&download=1) If this link is not available, click 'apply' to view this on the University career's page. **Close date for vacancy:** 11 January 2026. **Contact details for vacancy:** If you have any questions regarding this role, please get in touch with Belinda Behle, School Manager (belinda.behle@vuw.ac.nz). **How to apply:** Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date.

Wellington, New Zealand

Negotiable Salary

Mata Ahupe | School Administrator64737208831489113

Trademe

Mata Ahupe | School Administrator

Kōrero mō te tūranga - About the role Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - School Administrator to join Te Kura Kōmanawa - School of Arts and Media on a permanent, full-time contract. The role involves administrative support for staff and students across the School and requires a level of flexibility and maturity to assist the administrative team, academic programmes and School as a whole to achieve their goals. This is an opportunity for someone with experience in and an aptitude for administration to contribute to the smooth running of the school. Key responsibilities: * Provide high-quality administrative support for undergraduate and postgraduate programmes, ensuring accurate, timely, and professional service that enhances the experience of students, academic staff, and stakeholders. * Provide focused administrative support and event support for specific cohorts and academic programme coordinators as required. * Provide financial administrative support for academic staff and students. * Problem solving with a “can do” attitude. Ō pūmanawa - About you You will be a motivated, customer-focused individual who has excellent communication skills with the ability to relate to a wide range of people. You will be a self-motivated individual who can take the initiative, be able to problem-solve and remain calm under pressure. You will thrive in this role with an excellent manner with people, strong attention to detail, and well-developed self-management skills. This role is busy, challenging, extremely rewarding. Key requirements: * Excellent interpersonal and communication skills, with a proven ability to build strong, effective relationships across diverse stakeholder groups. * Composed and adaptable under pressure, able to manage multiple priorities and respond flexibly to changing demands. * Highly self-motivated with strong problem-solving abilities and a track record of working independently to deliver reliable, high-quality outcomes. * Relevant experience in an education environment, especially in the tertiary sector is desirable. Role Description: Click here to see further information, including salary. If this link is not available, click 'apply' to view this on the University careers page. Close date for vacancy: 05 January 2026. Contact details for vacancy: If you have any questions regarding this role please get in touch with Vanessa Venter (vanessa.venter@vuw.ac.nz). Interviews have been tentatively scheduled for the 12 & 13 January 2026. How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

Wellington, New Zealand

Negotiable Salary

Poolside Coordinator | Kairuruku Taha Hopua64306098507395114

Trademe

Poolside Coordinator | Kairuruku Taha Hopua

Dash Swim School provides swim classes for every level of confidence and ability – from babies just learning about water, right through to our classes to support elite training squads. All about the job In this role you'll be proving support for our swim lessons, through setting up equipment, ensuring that everyone is organised, and assisting our customers with any queries. You will be responsible for: * Providing a friendly and welcoming greeting to pool visitors * Responding to customer enquiries, providing accurate information * Ensuring databases are up-to-date * Assisting with programme administration * Preparing and planning lessons * Monitoring class participation * Assisting with social media posts The hours of work for this role are: * Monday 9:00am – 6:00pm * Tuesday 9:00am – 6:30pm * Wednesday 9:00am – 6:00pm * Thursday 9:00am – 6:30pm Please note this is a fixed term role until 4 July 2027. All about you Do you like to work with children and get excited by seeing them learn? Dash Swim School are looking for an enthusiastic and committed poolside coordinator to join our team. You'll need to show us that you: * are enthusiastic about developing childrens' swimming abilities * can quickly develop rapport with children * are a great communicator, and can resolve disputes effectively * have excellent organisational skills along with the ability to establish priorities and meet deadlines * have a 'can-do' attitude towards customer service * can work flexible hours What you need to do now Come and join our fun and engaging team at Cannons Creek Pool, and the Arena. Please contact Melissa Brosnahan on 04 237 3824 for more information. Porirua City Council is committed to providing a working environment that embraces and values diversity and inclusion. We actively encourage applications from all backgrounds. If you have any support or access requirements during our recruitment process, please let us know when you apply, and we'll do our best to get you sorted. You will need to apply via our careers centre: www.poriruacity.govt.nz/careers. To find out more about working for Porirua City: Watch this video Applications need to be received via our Careers Portal by Sunday 16 November 2025.

Porirua, New Zealand

Negotiable Salary

Centre Administrator (BestStart Petone)64304686323074115

Trademe

Centre Administrator (BestStart Petone)

About the Role: Are you a detail-oriented, organised person who loves keeping things running smoothly? We're looking for an experienced Centre Administrator to join our friendly team at BestStart Petone — a vibrant and community-focused centre where no two days are ever the same! In this role, you'll be the heartbeat of our centre — supporting daily operations, maintaining smooth systems, and ensuring everything flows efficiently. We are proud to be a warm, welcoming, and community-focused centre that provides exceptional early learning experiences for tamariki and their whānau. As the Centre Administrator, you'll be the friendly face that greets our families and the organisational heart that keeps everything ticking. This role is key to ensuring our centre operates efficiently, supporting both our teaching team and whānau. You'll take ownership of a variety of administrative tasks — from managing parent accounts, enrolments, and direct debits to ensuring compliance with Ministry of Education requirements. You'll handle queries, process payments, and stay on top of deadlines, so attention to detail and strong time management skills are a must. This is a permanent position, working 30- 40 hours per week Monday to Friday — perfect for someone seeking work-life balance while taking on meaningful, community-centred work. What We're Looking For: We're after someone with a calm, confident, and professional approach — someone who can work autonomously, handle confidential information with care, and build strong relationships with whānau and colleagues. You'll bring: * Proven administrative experience, ideally in a busy, people-focused environment * Excellent communication and customer service skills * A high level of professionalism, maturity, and reliability * Strong numeracy and general accounts knowledge * Confidence with Microsoft Word, Excel, and Outlook * A friendly, approachable manner and a can-do attitude Why Choose BestStart? At BestStart, we're leaders in early childhood education — and we're proud to support our teams with strong systems, training, and a caring culture. You'll have access to: * A dedicated National Support team and helpdesk for admin staff * Online learning through Whare Ako, our learning platform * Career development and training opportunities * Subsidised health insurance* * Free annual flu vaccinations and EAP counselling * Sick leave available from day one * An extra week of annual leave after 10 years of service How to Apply: Click 'Apply Now' to join a team that values collaboration, care, and community. We can't wait to welcome you to BestStart Petone!

Lower Hutt, New Zealand

Negotiable Salary

Administration Manager In Top Real Estate Team64072362207873116

Trademe

Administration Manager In Top Real Estate Team

Administration Manager Extraordinaire for the Top Real Estate Team Ben Stevens and the team at Ray White are the number one real estate agents in the Wellington Region. Operating in a fun, fast paced and dynamic industry, Ben’s team lead the charge when it comes to offering a comprehensive, professional service and outstanding results. Working out of a funky Ngaio based office, you will find a close knit and inclusive team offering a supportive, fun and friendly working environment. An exciting opportunity as Administration Manager has arisen due to the recent resignation of a much-loved member of the team. As the only onsite administrator, you will oversee the end-to-end administrative function, providing high quality administration, sale and marketing support to the busy agent team. Working closely with the business manager and virtual administrator to meet and exceed the expectations of both the agents, and clients of the business, you will never be bored. Your day-to-day work will involve a vast range of work with scope to grow. Key responsibilities include: • Oversight of all administration involved in the sale of property from drafting agency agreements, developing marketing material, development of information packs, drafting contacts, liaison with clients and solicitors • Systems development and ongoing improvement of the admin function • Management and implementation of an annual marketing schedule • Social media management and development of marketing initiatives for experienced candidates • Oversight and administration of all client databases • Management of the Ben Stevens website • Management of the office including stock management, computers, and office equipment • Management of the remote administrator This role will suit someone who is comfortable working in fast paced, changeable and dynamic environment. You will hold excellent computer skills and be comfortable navigating a range of systems. No two days are the same here and things can and will change quickly. Real Estate is a fun, fast paced and challenging industry and the successful candidate will be confident working on their own and in a team, able to prioritise tasks and be a genuine forward thinker. The preferred candidate will: • Bring demonstratable administration experience of at least two years • Be competent with Microsoft office & CRM systems. Monday.com, Canva and Wordpress a bonus • Operate in an ongoing state of improvement, always seeking ways to improve the administration function • Have excellent written and spoken English • Marketing admin and knowledge of social media a bonus • Be well organised and disciplined, confident dealing with a range of demands and time pressures • Able to see the bigger picture • Excellent attention to detail • A true team player In return you can expect to be well rewarded with an attractive salary and great working environment with plenty of team celebration! This role is working Monday-Thursday 8.30am-5pm with flexibility for shorter hours on a Friday. We are also open to hearing from people who want to work slightly reduced hours and finish at 4pm Monday – Thursday. Please note: only applicants with the legal right to work in New Zealand will be considered for this role.

Wellington, New Zealand

Negotiable Salary

Accounts & Payroll Administrator64055400603778117

Trademe

Accounts & Payroll Administrator

We’re a small residential construction company looking for a reliable, organised person to manage our accounts and admin. You’ll be working from home around 10–12 hours a week, with Wednesdays fixed for payroll and invoicing. What you’ll do: • Manage accounts payable/receivable and bank reconciliations in Xero • Send client invoices and keep records up to date • Track job costs and budgets in Excel • Prepare new job folders and spreadsheets • Process weekly payroll (using iPayroll or similar) • Maintain contracts, policies, and Health & Safety docs • Handle emails and council communications, including CCC applications What you’ll bring: • Experience using Xero • Confident with Excel, Word, Gmail, and cloud storage (Google Drive/iCloud) • Payroll experience (iPayroll or similar) • Great attention to detail and communication skills • Able to work independently and stay organised

Lower Hutt, New Zealand

NZ$30-35/hour

Trademe

Service Administrator

* Full Time Mon - Fri * Avalon Based * $28-$32 Per Hour We're seeking an experienced Service Administrator for a 6-8 month contract based in Avalon, Lower Hutt. This is a great opportunity for someone who thrives in a busy, hands-on administrative role and enjoys keeping things running smoothly behind the scenes. Key Responsibilities: * Coordinating compliance requirements (WOFs, COFs, forklift servicing, etc.) * Allocating jobs and monitoring work progress * Managing invoicing and assisting with debtor follow-up * Liaising with lease companies regarding required work and job costs * Working closely with technicians to ensure job cards and paperwork are completed daily * Maintaining daily timesheet entries and forwarding to payroll * Providing general administrative support and handling incoming calls * Organising or assisting with driver training as required * Supporting other workshops as needed To be successful in this role, you will have: * Proven experience in highly administrative roles * Strong coordination and scheduling skills * Proficiency in MS Suite * Great attention to detail and ability to multitask in a fast-paced environment * Team player with a proactive, can-do attitude If you're an organised administrator who enjoys variety and teamwork, we'd love to hear from you! For a confidential discussion, please call Gina on 027 221 1207. #SCR-gina-ewington

Lower Hutt, New Zealand

Negotiable Salary

Trademe

Administrator

We are on the lookout for a capable temporary Administrator on behalf of our client, a government agency in central Wellington. In a fast-paced environment, your attention to detail and system knowledge will ensure smooth operations during a critical busy period. Your support will help facilitate important day to day activities and maintain the integrity of vital data. About the Role; Your role will entail essential support through data entry, quality assurance, and administrative tasks. This temporary role involves assisting a team within the justice sector. You will play a key part in ensuring all processes run efficiently and accurately. The position offers a dynamic work environment where your contributions will have a direct impact on organizational success. Responsibilities; - Support the team with administration, data entry, and document management - Perform quality assurance on data and documents to ensure accuracy - Help maintain system integrity and organize information efficiently - Collaborate effectively with team members to meet tight deadlines About You; - You have excellent attention to detail and are quick at picking up new systems and processes - Resilience is important, as the role may involve working with sensitive content - Previous experience in government or justice sectors is advantageous but not mandatory - You are highly organized, proactive, and able to manage multiple tasks effectively - Strong communication skills and a team-oriented attitude are essential What's on Offer; - The hourly rate ranges from $30 to $35, depending on your experience and skills - This is a full-time role for six weeks, with an immediate start following approval - You will join a collaborative team environment that values your contributions - This role offers a unique opportunity to gain experience in the justice sector and be part of impactful projects - Supportive leadership and a quick onboarding process will ensure a smooth transition into the role This is a fantastic opportunity to utilize your administrative skills in a meaningful setting. Join a team dedicated to making a difference during a pivotal period and develop your experience in a rewarding and dynamic environment. PLease apply now, note you must be immediately available for work and based in Wellington.

Wellington, New Zealand

Negotiable Salary

Trademe

Branch Administrator

About the Opportunity We currently have an exciting opportunity for a Branch Administrator in our Wellington Branch. This role is integral to the success of CablePrice and we are looking for someone with a willingness to learn and develop in their next role. The Branch Administrator is responsible for assisting the Branch Manager to maximise sales and profit by assisting with a wide range of administrative processes for the Branch. The Branch Administrator is also able to relieve other roles such as Service Advisor or Parts Specialists for short terms. Provide administration support to the management team. This is done professionally and in line with the job requirements. In this role, your focus will be to provide a complete solution for the delivery of maintenance of service work to equipment, ensuring the customer experience is positive and maximized. You will be able to provide relevant, accurate, and timely information through each stage of the service process, ensuring customer expectations are met and exceeded. Other responsibilities include: * Working on after-sales profitability using professional sales techniques * Working closely with the workshop to maximise utilisation of resources * Managing the work in progress (WIP) in partnership with the workshop * Liaising with customers professionally both in person and by phone and keeping them informed of progress with any jobs * Proactive service scheduling You will be part of a wonderful new solution for customers and you'll get to work with some great people! You will have: * Excellent customer service skills * Proven organizational and planning skills * Exceptional stakeholder engagement skills * Excellent interpersonal skills both verbal & written * The ability to positively engage with and influence all parts of the business * High level of computer literacy * The ability to perform under pressure and to prioritize and multitask in a time-driven environment * Demonstrated problem solving, logistics, and/or service experience. * Knowledge of the heavy equipment industry would be desirable and will prove beneficial. Benefits * Competitive Remuneration and Company Health Insurance: We offer Southern Cross's 'Wellbeing One' plan to our staff and have discounted premiums for your immediate family as well. * Career Development opportunities: We have a commitment to our employees to help them develop and become multi skilled in their career. * Boost Employee Benefits Program: 'Boost' connects all our employees with amazing discounts and offers from over 50 of New Zealand's favourite brands and stores. * Uniform & PPE Gear: Customer-facing employees and technicians are supplied with uniforms; this includes PPE gear. * Stability: CablePrice Ltd is a well-established and reputable company. This is a permanent full-time position that gives you long term job security. * Company Culture: Included in this is a supportive management structure that values your input in finding new and improved ways to achieve successful outcomes for our customers. * Refer a Friend Bonus: On top of this, our employees can earn up to $2000, if the referral is successful. $2K is a good weekend away. About Us: CablePrice (NZ) Ltd is a subsidiary of Hitachi Construction Machinery Co. Ltd with a nationwide sales, parts and service network. CablePrice is New Zealand's exclusive authorised dealer for Hitachi Construction Machinery, Tigercat, Bell Equipment, HSC Cranes, Montabert and Isuzu Industrial Engines. We are also authorised sales, parts and service dealer for Isuzu Trucks in Wellington, and as of recently the full range offered IVECO from their light commercial, 4x4, right up to heavy duty on and off hi-way truck range in Palmerston North and Hastings. If you want to work with the best, are passionate about excellent customer service and want a successful future with CablePrice then this is the perfect role for you. Apply now! Video

Lower Hutt, New Zealand

Negotiable Salary

Project Coordinator / Administrator639721043054101111

Trademe

Project Coordinator / Administrator

About the Role You’ll play a key part in keeping projects running smoothly by providing coordination and administrative support to the Project Managers and site teams.Your day-to-day will include: * Entering and managing data such as timesheets, purchase orders, and project tracking spreadsheets * Requesting quotes and following up with suppliers and subcontractors * Tracking and coordinating material orders and deliveries * Assisting with project documentation, health & safety records, and compliance paperwork * Supporting the wider team with general administration and reporting About You We’re after someone who: * Is highly organised, detail-focused, and confident using computers (Excel, Word, project management tools, etc.) * Communicates clearly and can build good relationships with suppliers and team members * Enjoys working in a busy environment and can manage multiple tasks at once * Has a keen interest in the construction industry — experience in a similar environment is an advantage * (Preferred) Holds or is working towards a Construction Management or Quantity Surveying diploma/degree What We Offer * A supportive and friendly team culture * Opportunities for professional growth and training * A chance to gain hands-on experience across a range of construction projects * Competitive remuneration based on experience Location: Wellington central Apply now with your CV and a brief cover letter telling us why you’d be a great fit.

Wellington, New Zealand

Negotiable Salary

Trademe

Civil Administrator

I'm looking for a Part-Time Administrator to join this small civil contractor business. The goal of the job is to provide high-quality administration and contract support to the team while ensuring all contract administration functions are carried out to high standards. You will be working mostly in worksite offices across varying locations around Wellington, and sometimes in the main office in Porirua. The ideal person will have experience working in the 'built space', reviewing and completing admin for the contracts. You may even have drainage knowledge. Are you keen to step into a part-time role, providing around 25 hrs per week of in office support. **Key things are;** * Contracts admin experience; * fortnightly/monthly claims while completing accurate reconciliations, * Keeping financial records up to date, Microsoft Office, * Excel and Word are a requirement for this role, * Effectively managing invoicing activities. * Experience working in a contractor environment. * Driven personality and happy to assist with whatever support is needed across the business. * Administrative duties and data entry. * Assist with Health & Safety and training. * You must have experience working in NZ and have a real reason for considering a part-time job. My client is keen to have someone join their team as soon as the right person can. They deliver a full range of drainage work, from drainage design and construction, civil works, excavations, cable laying, trenching, all commercial, residential and local body contractors. Additionally, they own and operate a wide range of heavy equipment. Get in touch today by applying for this advert here online with your resume, and I will be in touch soon.

Porirua, New Zealand

Negotiable Salary

Recruitment Administrator 642053139546911113

Trademe

Recruitment Administrator

Bring your energy, positivity, and people skills - we'll give you the tools, training, and team to thrive. At RobLawMax Recruitment, we pride ourselves on our industry-specific knowledge, extensive networks, and empathy and understanding of the recruitment process within infrastructure construction. Our Wellington office is a lively, social hub where we celebrate wins, support each other, and enjoy plenty of laughs along the way. We're on the lookout for an outgoing personality to join our On-Hire team as a Recruitment Administrator. While experience is valued, it is not required - if you're outgoing, driven, and love connecting with people, we will teach you the rest. What you'll love about working here: * Competitive salary + monthly commissions and team incentives * A vibrant, social office culture where your personality is valued * Laptop, mobile phone, and iPad * Flexible hours and autonomy to manage your own day * Friendly environment, clear communication, and people focused * Industry events, client visits and national travel opportunities * The chance to be part of a well-connected, high-performing team with 30+ years of recruitment expertise What you'll do: * Assist the recruitment team with compliance requirements and CRM management * Manage and coordinator all adminstration tasks as required by the recruitment team * Build relationships with candidates and keep them engaged * Support consultants by sourcing, screening and placing top talent into exciting roles * Be the friendly, positive first point of contact for candidates across construction, engineering and mining * Jump into industry events, client visits, and team socials that keep every day interesting About you: * Outgoing, energetic, and always up for a chat * A natural "people person" who thrives in social environments * Proactive, organised, and motivated to succeed * Keen to learn recruitment in a supportive, fun and high-performance environment Apply today by sending your CV to Connor - connori@roblawmax.co.nz Or call 021 667 120 for a confidential chat

Wellington, New Zealand

Negotiable Salary

Storeperson / Delivery Driver638513167836181114

Trademe

Storeperson / Delivery Driver

We are seeking a reliable and motivated Storeperson / Delivery Driver to join our Wellington team. This is a hands-on role that requires excellent organisation, attention to detail, and a strong customer service focus. Key Responsibilities • Operate forklift to load/unload deliveries safely • Pick, pack, and manage stock efficiently • Deliver goods to customers around the Wellington region in a timely and professional manner • Maintain accurate records and update stock data using computer systems • Keep warehouse organised, clean, and compliant with health & safety standards Requirements • Current Forklift Licence (essential) • Full New Zealand driver’s licence (clean record preferred) • Strong computer skills for inventory management and record keeping • Highly organised with attention to accuracy and efficiency • Physically fit and able to handle manual lifting when required • Reliable, punctual, and a strong team player What We Offer • Competitive pay: $25 – $30 per hour, depending on skills and experience • Set hours: Monday to Friday, 7:30 am – 4:00 pm • Supportive team environment • Long-term stability with opportunities to grow

Wellington, New Zealand

NZ$25-30/hour

Contract Administrator638185123842571115

Trademe

Contract Administrator

We have an exciting opportunity to join our passionate and high-performing team in Wellington as a Contract Administrator At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities. **Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here** Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer: * Free access to Marram health care benefits and discounted holiday homes * Discounts for Samsung, PB Tech, Gym memberships and more! * $500 bonus for current employees who refer a friend to Downer * Progression and development programs on offer including our inspiring leader's programme for top performers **Te** **kōwhiringa | The Opportunity** We have an exciting opportunity to join our passionate and high-performing team in Wellington as a Contract Administrator **.** Reporting to the Business Support Lead, you'll be responsible for providing high quality administration and contract support to the team while ensuring all contract administration functions are carried out to high standards. You'll also: * Liaise with various departments, other administrators and internal managers * Assist with a wide variety of administration tasks be flexible and adaptable to changing policies & processes * Raise purchase orders, invoices and work orders * Coordinate and collate information, input information into databases as required and complete tasks in time to meet daily, weekly and monthly deadlines * Commitment to zero harm processes and stand in the gap when required **Nga pūkenga matua | Important Skills** Where no two days will be the same, your highly organised approach and excellent attention to detail would be key to your success in this role. You'll be pleasant and friendly but also not afraid to speak up and push back when needed. You'll also have: * Previous experience in a similar role ideally in a client facing administration or call centre position * High level of proficiency in MS Office suite with some knowledge of JD Edwards (or similar would be an advantage) * Be a confident communicator and enjoy working with a wide variety of customers * Excellent organisation skills along with the ability to prioritize tasks and meet deadlines * Strong interpersonal skills and confidence in building and maintaining relationships at all levels **Ko wai mātou | Our Organisation** Want to know more about what it is like to work at Downer? Then head to our People Site here! **Me pēhea ki te tono | How to apply** *If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is 724753* We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.

I have partnered with a well-established company in the construction sector that’s currently on the lookout for a reliable, highly organised Office & Project Administrator to support their busy operations and project delivery teams. This is a pivotal role that sits at the heart of the business, helping ensure smooth day-to-day operations, regulatory compliance, and project success. This position will suit someone who thrives in a structured environment, enjoys owning their responsibilities, and brings a proactive, systems-driven mindset to their work. Key Responsibilities This is a hands-on, multi-faceted administrative role where you’ll be supporting everything from project documentation to health & safety compliance, office management, scheduling, and internal coordination. Key areas of responsibility include: - Preparing, managing, and filing documentation for compliance, projects, health & safety, and internal operations. - Supporting the operations team with tasks like timesheet reviews, PPE and uniform orders, and contractor pre-qualification documents. - Assisting the QA team with tender submissions. - Managing onboarding processes for new staff and maintaining internal systems. - Overseeing fleet administration (servicing, registrations, RUCs) and managing office supplies and logistics. - Taking ownership of general office processes and identifying opportunities to automate repetitive tasks. What you need to succeed: This client is after someone who can truly own this role and operate with minimal supervision. You’ll need to be highly reliable, able to prioritise multiple tasks, and confident interacting with both staff and clients. Key must-haves: - Experience in document management, compliance support, project administration or similar position, within the construction industry. - Strong organisational skills, attention to detail, and time management. - Experience with Power Automate or a similar software would be advantageous. - Confident communicator. - Full time office-based role - please note, there is no flexibility to work from home. You’ll also need to be someone who can manage competing demands, work efficiently under pressure, and keep things running smoothly without needing to be chased. What you will get in return: - Competitive salary offered based on your experience. - A company that values initiative, development, and long-term progression. - A busy role where no two days are the same. - Flexible start date. Please submit an online application by selecting the 'Apply' button. As part of the recruitment selection process, you will be required to provide an up-to-date CV, and cover letter outlining your previous experience and motivation to apply for this role. If you have any questions and would like to get in touch directly, please get in touch with Katie Oakes on katie@kinetic.co.nz, or call 0221760308 for a confidential discussion.

Lower Hutt, New Zealand

Negotiable Salary

Accounts & Administration Officer636992130531871117

Trademe

Accounts & Administration Officer

About Us The Funeral Trust is a pre-paid funeral plan managed by the Funeral Directors Association of New Zealand. With around 7,000 customers and more than $50 million funds under management, we’re dedicated to helping families plan with confidence and peace of mind. Based in the Association’s small, supportive national office in Wellington, this role offers the chance to contribute to a trusted service that makes a genuine difference. The Role We’re looking for a versatile Accounts & Administration Officer to support the smooth running of the Trust. This is a true 50/50 role – you’ll be managing day-to-day financial processes while also providing administration and customer support to our member funeral homes and plan holders. Your responsibilities will include: - Processing and reconciling payments, receipts, and accounts in Xero - Supporting the external account with financial reporting and responding to external audit. - Handling enquiries from funeral homes and families with professionalism, empathy, and care. - Managing benefit claims and assisting with applications and general administration tasks. - Contributing across the small team, covering colleagues during peak periods or leave About You We’re looking for someone who is: - Experienced in bookkeeping/accounts administration with strong reconciliation skills - Confident in Xero, Excel, Outlook, and modern office systems - A clear and professional communicator with a strong customer service ethic - Compassionate, resilient, and comfortable having sensitive conversations with families and funeral professionals. - Organised, accurate, and trustworthy, with strong attention to detail - Flexible and collaborative - happy to balance finance and admin tasks as needed. It would be great (but not essential) if you also have: - An accountancy qualification (or equivalent practical experience) - Knowledge of Microsoft CRM - Experience working external accountants and auditors. Why Join Us? - Part-time role (up to 32 hours per week, weekdays between 8:30am–5:30pm) - Central Wellington location - Lambton Quay offices - Small, friendly team where you’ll wear different hats and your contribution counts - Be part of an organisation that supports families with dignity and care during important life moments Apply now if you’re an experienced Accounts/Administration professional who values accuracy, empathy, and the opportunity to make a real difference

Wellington, New Zealand

Negotiable Salary

Administration & Bookings Coordinator (WFH)636802150590731118

Trademe

Administration & Bookings Coordinator (WFH)

Administration & Bookings Coordinator – (Work From Home) CheckHome Building Inspections *Working mostly from home, with one team meeting on Thursday mornings *Full-time position *Flexible with family and life commitments *6-month contract with the potential to extend We are looking for: Someone who is organised, proactive, and confident with technology. You’ll be the key link between our inspectors, clients, and agents, keeping bookings, emails, and communications running smoothly. Day-to-day tasks include: *Managing the bookings system and confirming inspections *Responding to and organising emails *Updating and managing Google My Business, including responding to reviews You may also be asked to: *Support social media posts and content creation *Update company documents and templates *Assist with health and safety records *Provide general admin support for our franchise network To be successful in this role you need to be: *Have experience using Canva *Comfortable using Xero or similar software *A problem solver who can figure things out independently *Clear and professional in communication, both written and verbal The benefits *Flexibility to balance work with family or personal commitments *Mostly work-from-home role with one meeting for a couple of hours *Support from a close-knit, professional team *Be part of a growing business with opportunities to expand your role as we expand nationwide About us CheckHome is a professional building inspection company with franchises across New Zealand. We specialise in pre-purchase, pre-sale, maintenance, and new-build handover, among other services, providing clients with detailed and reliable reports. Our team prides itself on professionalism, quality, and supporting homeowners through important property decisions. For more information, please check out our website, www.checkhome.co.nz How to apply For any questions regarding this role, please feel free to contact: Kieran Long – 021 262 1120 Becks – 027 205 5086 Please email your CV and cover letter to admin@checkhome.co.nz

Wellington, New Zealand

Negotiable Salary

Governance Support Officer / Administrator636213708149771119

Trademe

Governance Support Officer / Administrator

Porirua City is a happening place. Porirua is a diverse, well-connected city and has a lot to offer, with awesome cultural and recreational opportunities. The future is bright – we need skilled people like you to join our team and help shape our growing and developing city. About the role This is your chance to work behind the scenes in local government, supporting the decisions that shape Porirua's future. You'll enjoy variety, a supportive team, and meaningful work that makes a real difference in our community. You will: * Support Council and Committee meetings – from setting up the Chamber to livestreaming and note taking. * Coordinate site visits, events, and travel for elected members. * Assist with formal consultations – liaising with submitters and supporting hearings. * Provide financial administration including purchase orders, payments, and reimbursements. * Be part of key projects and events like citizenship ceremonies and elections. This is a permanent part time role where you'll work 24 hours per week. Due to the needs of the role, these hours will be worked on Wednesday 8:00am – 5:00pm and Thursday 7:30am – 4:30pm, with the remaining 8 hours to be negotiated with the successful applicant. All about you: You'll need to be a proactive and capable organiser, with a strong ability to build and maintain positive relationships with a variety of people. What you'll bring * Strong organisational and admin skills, with a keen eye for detail. * Great communication and confidence working with systems. * A positive, flexible attitude and willingness to pitch in where needed. * Ability to work some evenings or weekends for Council events. What you need to do now Come and join our Democratic Servicesteam and be part of our welcoming and engaging environment. Please contact Jack Marshall on 021 596 431 for more information. Porirua City embraces and values diversity and inclusion. We actively encourage applications by people from all backgrounds and are a member of Diversity Works. If you have any support or access requirements during our recruitment process, please let us know when you apply, and we'll do our best to get you sorted. You will need to apply via our careers centre: www.poriruacity.govt.nz/careers. To find out more about working for Porirua City: Watch this video Applications close on Sunday 14 September 2025.

Porirua, New Zealand

Negotiable Salary

Administration Assistant- Fixed Term636126231037461120

Trademe

Administration Assistant- Fixed Term

Who We Are: Moana New Zealand is the largest Māori owned fisheries company in New Zealand. All profits we make are returned to Māori in the form of dividends, with the balance retained to fund long term growth initiatives of Moana New Zealand. We take a uniquely long-term view in everything we do, abiding by the customary principle of Kaitiakitanga. We are Iwi; we are true guardians of the world’s most pristine and sustainably managed fisheries, with a deep sense of responsibility to our people and respect for kaimoana and kai ora. Our Opportunity: This is an exciting time to be joining our Finfish (Ika) business as we near our first anniversary in our new state-of-the-art site in Porirua, which specialises in processing and suppling premium fish, paua and lobster to domestic and export markets. With a busy new season upon us we are looking for fixed term administration support to join our site team and provide admin support to ensure business continuity and efficient running of the site office. Reporting to the Operations Manager, Southern Region, this role will have responsibility across the following areas: • Reception duties including meeting and greeting visitors, coordinating couriers and answering calls. • Purchasing and procurement for site, factory and retail operations • Manage and implement effective digital and paper-based filing systems. • General office admin i.e., set up meetings, take minutes, collate documentation, travel bookings. • Data entry and raising purchase orders. • Inventory coordination and administration. • Assist QA & Compliance lead with site audit preparations. • Project Coordination No day is the same at Moana, so be prepared to be on the go, juggle multiple priorities and collaborate with a wide variety of people. As a doer, no job will be too small or big and you will be comfortable working both autonomously and in a team. You will join a hard-working team where your support is highly valued, along with your natural ability to remain calm under pressure, troubleshoot issues and be a solution provider. Highly motivated, with excellent verbal and written communication skills, a strong attention to detail and a ‘can do attitude’ are essential. This is a 3 month fixed term assignment, office-based Monday to Friday (40 hours per week). What You Will Bring: With a reputation as a consummate professional, who is an admin powerhouse, you will enjoy the diversity of this role, being self-directed and have the chance to show initiative. You will maintain a high level of confidentiality and integrity, be super organized, and have a natural ability to build relationships at all levels. You will be a highly experienced administrator who can pick up new systems quickly, possess strong numerical and analytical expertise and ideally have knowledge and experience in inventory management and finance systems. Ideally you will have a background in FMCG, manufacturing or supply chain. A high level of capability using the Microsoft suite; Word, PowerPoint & Excel is essential. Ō tātou iwi Moana New Zealand is a purpose led organisation where our people are our greatest strength and pride, and our Moana tikanga (values) are reflected in our everyday life. Please send your resume c/o Moana’s recruitment team to recruitment@moana.co.nz and in the subject box please put the job title. Closing date for application is 4:00 pm, 9:00 am, 18 September. Please note you must have the legal right to live and work in New Zealand to be eligible for this position.

Porirua, New Zealand

Negotiable Salary

Part-time Office Administrator636126091924491121

Trademe

Part-time Office Administrator

* Part-time to Full-time hours * $28-$32 per hour * Lower Hutt and Porirua Locations We work with a fantastic range of clients, primarily based in the Hutt Valley and Porirua region, covering industries such as Finance, Health, Trades, Logistics, Manufacturing, Call Centres, and more. These roles offer excellent opportunities to gain variety, flexibility, and valuable experience. About You We are seeking candidates with experience in both front-of-house and behind-the-scenes across office administration, accounts, and call centre environments. Strong personal presentation, professionalism, and a proactive, can-do approach are essential. Our clients particularly value reliability, adaptability, and a positive attitude in their teams. Typical Roles Within Our Branch May Include: * Receptionist / Administrator * Call Centre / Customer Service (full-time and part-time) * Accounts Payable / Receivable * Coordinators and Office Support If this sounds like you, we encourage you to apply today and join our pool of skilled temps. We'd be delighted to welcome you to our team. Please apply online - we look forward to hearing from you. Please note: You must have the legal right to work in New Zealand to be considered. #SCR-gina-ewington

Lower Hutt, New Zealand

Negotiable Salary

Senior Advisor – Ministerial Business Support636126078488351122

Trademe

Senior Advisor – Ministerial Business Support

Make an impact at the heart of government. We’re seeking an experienced Senior Advisor to provide expert ministerial business support within a government agency. In this permanent role, you’ll ensure ministers are fully briefed, well-informed, and able to make timely, high-quality decisions. This is an opportunity to apply your ministerial experience in a dynamic, high-profile environment, contributing to effective government operations and public service excellence. Key Responsibilities: - Lead and manage ministerial correspondence, briefings, and responses, ensuring accuracy, clarity, and alignment with government priorities. - Provide strategic advice on policy, legislative, and operational matters, translating complex information into actionable insights. - Develop and maintain strong relationships across the agency, ministerial offices, and other stakeholders to coordinate priorities and information flows. - Monitor and track ministerial commitments and deadlines, ensuring timely delivery and high-quality outputs. - Contribute to the continuous improvement of ministerial support processes, systems, and templates. - Maintain strict confidentiality and demonstrate sound judgement in handling sensitive information. Skills and Experience Required: - Proven experience in ministerial support, senior advisory, or equivalent high-level roles. - Strong written and verbal communication skills, with meticulous attention to detail. - Demonstrated ability to manage multiple competing priorities in fast-paced environments. - Deep understanding of government processes, protocols, and public service standards. - Collaborative, adaptable, and able to influence outcomes effectively. - High level of professionalism, integrity, and discretion. Apply now to bring your ministerial expertise to a key permanent role that supports government decision-making and drives meaningful outcomes. If you have any further questions please email me on suada.hoxha@madison.co.nz

Wellington, New Zealand

Negotiable Salary

Admin and Operations Coordinator636122719709451123

Trademe

Admin and Operations Coordinator

At OVP Plumbing & Gas, we’re not just fixing pipes — we’re building a team where every person counts. And right now, we need an Admin & Operations superstar to keep us running like clockwork. You’ll be joining a small, growing team that strives to do good work every day. No commuting into Wellington, as you’ll be working in our Alicetown office, directly with the owner. We work together and get things done as a team. At OVP Plumbing & Gas, we cover all aspects of Plumbing, Gasfitting, and Drainlaying. We work with some of the best clients in Wellington and collaborate with top trades across the city. In this role, you’ll be the backbone of our operations — coordinating schedules, preparing and sending invoices, managing job processes, supporting our on-site team, and keeping everything organised and running smoothly. We’re a fun, dynamic crew striving to be the best plumbing company in Wellington. About the Role As the friendly face of OVP and the first point of contact for our valued customers, you’ll keep our admin and operations humming. This is your chance to step into a pivotal role in a company that takes pride in what we do. You’ll be part of a team that genuinely supports one another, values your input, and works hard while having a laugh along the way. You’ll enjoy plenty of variety, and work with some very special clients. Your day-to-day will include: * Handling customer enquiries, scheduling, and rescheduling jobs * Managing the OVP customer calendar * Creating invoices and sending invoices * Monitoring and reporting on jobs from start to finish * Ordering and managing parts and stock * Supporting our tradespeople to help them do their best work * Coordinating with suppliers and their invoices * Providing support to the owner and team * Jumping in where needed to keep things moving What You’ll Need * Minimum 6 years in an administration role (Plumbing firm or Construction industry experience a bonus) * Experience with Fergus or another trade management system (preferred) * Strong administration skills, including strong in invoicing * Excellent organisational skills — able to juggle multiple priorities with ease * Strong communication skills, confident to take charge when needed * A friendly, customer-focused nature * A sense of humour and a positive, can-do attitude * Willingness to learn and grow with our company as we grow * Team player who also works well independently Position Details * Permanent position based in Alicetown, Lower Hutt (great parking and close to public transport) * Hours: Monday to Friday, 7.30am – 4:30pm * Must have the right to work in New Zealand If you love a fast-paced role, thrive on keeping things organised, and want to join a team that actually appreciates you — hit apply now.

Lower Hutt, New Zealand

Negotiable Salary

Programme Administrator | Kaiwhakarite Hotaka636122687006751124

Trademe

Programme Administrator | Kaiwhakarite Hotaka

Mo te Pakihi | About the Organisation Mana Motuhake Ki te Kāinga. Matatū, Mataora, Matatini ki te ao. Te Matatini showcases Kapa Haka excellence in Aotearoa and throughout the world; organising a significant cultural festival which is the pinnacle event for Māori performing arts. With the shift in understanding and recognition of how Kapa Haka contributes to the wellbeing of our diverse communities in Aotearoa, Te Matatini has identified its place as a leader to support the growth and potential of Māori. Our vision for a Rohe Kapa Haka model is ‘rohe-led, Te Matatini-supported’. Through this approach, we are supporting and enabling rohe to develop their Kapa Haka activities and make decisions that work for them and align with the strategic objectives of Te Matatini. Mō te tūranga | About the Role: The Kaiwhakarite hōtaka – Programme Administrator is a key role in supporting the administration, business and logistics as part of operationalising the Te Matatini strategic vision and outcomes, which includes Te Pītau Whakarei, the 10-year Te Matatini strategic plan. The role will provide support for Rohe Support Services and be a key conduit between the Director of Rohe Support Services, the Pou Takawaenga in the rohe and Te Matatini National Office. The role of Kaiwhakarite hōtaka – Programme Administrator is to: * Support the Director of Rohe Support Services in providing administration support, planning events, meetings and hui with the Pou Takawaenga (to support mana motuhake ki te kāinga) * Contribute to and enhance effective and positive relationships with whānau, hapū, iwi and rohe delegates * Utilise administration skills to support the Rohe Support Services plan in line with the eight key result areas * Work with, liaise and provide business, logistics and administration support for the Pou Takawaenga/Rohe Coordinators * Resourcing to the Director and Pou Takawaenga * Organise and attend hui, taking and distributing minutes including actions and follow-up * Ensuring all administrative and financial duties are carried out * Provide data and insights by rohe where requested * Contribute fully as a member of the Rohe Support Services team and be proactive in planning, risk identification and mitigation * Perform other duties within experience and capabilities that may be assigned from time to time to meet business requirements Mōu | About You: To be successful in this role, you will have: * Cultural competency – awareness, attitude, knowledge, skills of Te Ao Māori central to interconnectedness to Rohe and Te Ao Haka. * Respect for Māori cultural values and customs * Comfort in operating in a tikanga/kaupapa Māori environment * Comfort in operating across and with Rohe * Confidence in written and spoken te reo Māori * Knowledge and experience of kapa haka and Te Matatini festival * Excellent presentation skills and personal credibility * Excellent oral and written communication and organisational skills * Demonstrated effective administrative capabilities * Strong relationship building skills * Evidence of active engagement in supporting diverse, inclusive and equitable workplaces/environments. * Responsiveness and commitment to maintaining excellent standard of service. * Strong interpersonal, collaboration, influencing and multi-tasking skills. * Comfort in working under pressure and results focused. * Ability to produce precise work, with care for accurate detail and tight deadlines. * Advanced Microsoft skills – Word, Excel, PowerPoint, Teams * Current New Zealand Driver * Experience in administration is preferred Me tono mai ināianei | Apply Now! To learn more about this opportunity or to request a copy of the position description, please contact us in confidence at admin@tematatini.co.nz. Applications close at 17:00hrs, Tuesday 19 August 2025 and should be sent to admin@tematatini.co.nz Interviews for this role are likely to be held during the week of 25 to 29 August 2025. To apply for this vacancy, you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand with a valid visa.

Wellington, New Zealand

Negotiable Salary

Administration Assistant636122667703071125

Trademe

Administration Assistant

We are currently recruiting on behalf of our client, a respected organisation based in central Wellington for a Temporary Administration Assistant. This is a great opportunity for an experienced administrator who enjoys working in a purpose-driven environment, who is confident managing a variety of administrative tasks and can quickly adapt to new systems and processes. The organisation supports professionals across New Zealand through advocacy, education, and community engagement. As part of a small and collaborative team, you’ll play a key role in ensuring the smooth running of day-to-day operations and delivering excellent service. Key responsibilities include: - Responding to enquiries and maintaining accurate records - Supporting the coordination of meetings, events, and workshops - Assisting with internal communications and process improvements - Managing general office administration including supplies and bookings - Providing support to the executive team and wider staff We’re looking for someone who has: - Experience in administration roles - Strong organisational and time management skills - Excellent written and verbal communication - Confidence using Microsoft Office and CRM systems - A proactive and professional approach to work This is a full-time temporary position, expected to run for approximately 3 months, with the possibility of extension. The role is on site full time. Please apply if interested, note you must be based in Wellington and hold a valid working visa.

Wellington, New Zealand

Negotiable Salary

Trademe

Claims Coordinator

We are seeking a Claims Coordinator to join our Wellington Maintenance team At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities. **Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here** Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer: * Free access to Marram health care benefits and discounted holiday homes * All the tools of trade you need to do your job * Progression and development programs on offer including our inspiring leader's programme for top performers Have a look at our other great benefits here! **Te** **kōwhiringa | The Opportunity** We are seeking a Claims Coordinator to join our Wellington Maintenance team. This role is key in supporting the effective delivery of our road maintenance contracts by overseeing claim administration, financial accuracy, documentation, and stakeholder liaison. As the Claims Coordinator, you will be a key contributor to the financial integrity and commercial success of our maintenance contracts. Your responsibilities will centre on managing contract claims, ensuring sound financial processes, producing accurate reports, and coordinating effectively with internal teams, clients, and subcontractors. **Nga pūkenga matua | Important Skills** We're looking for someone who thrives in a dynamic and fast paced environment, with a strong eye for detail and a passion for getting things right. You'll bring a combination of administrative capability, commercial acumen, and an ability to manage completing priorities. You will have: * Proven experience in contracts administration and financial claim processes * Strong computer literacy, including experience with thinkproject, Excel, Word, and document management systems * Solid understanding of cost control, financial coding, and purchasing processes * Experience in managing supplier and subcontractor documentation and systems * A commitment to high-quality customer service and an ability to build effective working relationships **Ko wai mātou | Our Organisation** Want to know more about what it is like to work at Downer? Then head to our People Site here! **Me pēhea ki te tono | How to apply** *If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is 722035* We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.

Wellington, New Zealand

Negotiable Salary

Programme Administrator, Geography636122565309471127

Trademe

Programme Administrator, Geography

* Have you got experience juggling multiple deadlines while maintaining attention to detail? * Are you an organised and proactive administrator who thrives in a busy academic environment? * Do you have proven skills in customer service and office administration, with a knack for clear communication? Korero mo te turanga - About the role Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Programme Administrator, Geography in Te Kura Tatai Aro Whenua - School of Geography, Environment and Earth Sciences. This is a permanent, full-time role and makes a significant contribution to the administrative support structure within the school. Key responsibilities: * Provide accurate and timely administrative and operational support to staff and school management in the areas of undergraduate/postgraduate programmes, advising on changes to postgraduate policy and processes and executive assistance to school committees including minute taking * Provide dedicated administrative support for the School, particularly for the programmes encompassing Geography, Environment and Development Studies * Assist in updating and maintaining the schools website including undergraduate and postgraduate material, marketing and staff material, seminar information and ensuring available online documents are up to date * Provide a client-focused approach to current and prospective student needs, both external and internal, answering queries and giving information on courses to ensure that all current and prospective students are responded to in a professional and responsive manner O pumanawa - About you This role is busy, challenging, extremely rewarding and interesting for the individual with the right temperament. Ideally, you will: * be a motivated, customer-focused individual who can take the initiative, and provide excellent administration support * have an excellent manner with people, strong attention to detail, and self-management skills * be a highly organised self-starter and natural relationship builder, who relishes working autonomously as well as contributing positively to a high-performing team * have effective time management and forward planning to balance deadlines and maintain a high standard of service to both students and staff * have the ability to remain calm under pressure and thrive working with a diverse range of stakeholders. Key requirements: * Proven experience in customer service and office administration * Excellent written and oral communication skills * Intermediate skills in MS Word, Excel and Outlook * Proven ability to work to a very high standard of accuracy * Proven ability to work to deadlines * Excellent interpersonal skills and relationship building Role description - Click here to see further information, including salary details. If this link is not available, click 'apply' to view this on the University career's page. Close date for vacancy: Friday, 15 August 2025. Contact details for vacancy If you have any questions regarding this role please get in touch with Belinda Behle (belinda.behle@vuw.ac.nz). We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. How to apply Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. Applicants who do not have residency or citizenship and require a visa to work at the University must clearly indicate their visa status in their application and understand that if they do not have a current, relevant visa, they will need to secure this independently. Reference 1008192

Wellington, New Zealand

Negotiable Salary

Temporary Medical Administrator/Recept636122552131871128

Trademe

Temporary Medical Administrator/Recept

A respected private healthcare provider in Wellington is seeking a temporary Administrator/Receptionist to support a busy front-of-house department. This role is an excellent opportunity for someone with Medtech experience, strong administration skills, and a genuine passion for delivering high-quality service in a healthcare setting. About the Role This is a fast-paced and varied position that requires someone with a calm and professional manner, excellent attention to detail, and the ability to remain composed under pressure. You will be responsible for managing patient bookings and enquiries, supporting clinicians, and ensuring the smooth day-to-day running of reception and administrative functions. Key Responsibilities - Welcoming patients and visitors in a professional, friendly manner - Managing appointments and patient data using Medtech & Webpass - Handling incoming calls, messages, and general enquiries - Supporting the clinical team with administrative tasks - Maintaining accurate and confidential records What We’re Looking For - Previous experience with Medtech software (essential) - Strong attention to detail and accuracy - Ability to multitask and stay organised under pressure - Excellent communication and interpersonal skills - Previous experience in a healthcare or hospital setting preferred - Rights to work in NZ This is a 6 week (potential to go longer) full time, temporary assignement with an immediate start. You'll be part of a supportive and committed team working in a reputable and well-established organisation. How to apply Please submit an online application by selecting the 'Apply' button. As part of the recruitment selection process, you will be required to provide an up-to-date CV, and cover letter outlining your previous experience and motivation to apply for this role. If you have any questions and would like to get in touch directly, please get in touch with Katie Oakes on katie@kinetic.co.nz, or call 0221760308 for a confidential discussion.

Wellington, New Zealand

Negotiable Salary

Trademe

Sales Administrator

* Avalon Based * 7:30am - 4:30pm * $70k Based on Exp Our client is on the lookout for a proactive, professional Sales Administrator to jump in and support our high-performing Roading & Infrastructure team. If you're someone who thrives in a fast-paced environment, loves keeping things running smoothly, and can juggle multiple priorities with a smile, this could be the right fit for you! Key Responsibilities: - General administration support to the sales and project team. - Coordinating travel bookings and managing team diaries. - Assisting with project documentation, reporting, and data entry. - Liaising with internal and external stakeholders. - Supporting procurement, job tracking, and basic accounts administration. - Ensuring smooth day-to-day running of project support functions. - Inbox and calendar management. - CRM/ERP maintenance, entering call notes/meetings, updating deals, creating tasks etc. - Outbound follow-up calls. What We're Looking For: - Experience in sales admin, office coordination, or project support. - A flexible and adaptable approach - ready to take on ad hoc tasks. - Top-notch communication and organisation skills. - Confident multitasker who thrives under pressure. - Proficiency in MS Office - especially Outlook, Word, and Excel. - A fast learner with systems and processes. - Professional presentation and a friendly, can-do attitude. - Reliable, resourceful, and ready to hit the ground running. If this sounds like you, apply now. **Please note that due to the high volume of candidates, only those short-listed will be contacted. **You must have a valid visa and the right to work in NZ to apply for this role.

Lower Hutt, New Zealand

Negotiable Salary