Wellington Region Office Management Job Listings

Trademe

Operations Team Leader

Our client is a 100% New Zealand-owned company with extensive expertise in the electrical products market, providing tailored solutions across the country. About the Role In this role, you’ll lead a team of 2–3 operations support staff, covering facilities, projects, compliance, reception, travel, and consumables. You’ll have the chance to be both hands-on and people-focused, helping your team succeed while ensuring everything behind the scenes runs efficiently Key Responsibilities * Lead, coach, and support a small operations support team. * Coordinate facilities and property needs, including minor projects and contractor management. * Oversee reception cover, travel bookings, and procurement of consumables. * Monitor compliance and workplace health & safety. * Assist with budgets, reporting, and cost tracking. * Build strong relationships with suppliers, contractors, and internal teams. What We’re Looking For * Experience in operations, facilities, or property support. * Experience in a leadership position is essential. * Strong organisational skills and the ability to manage multiple priorities. * A practical, hands-on attitude with excellent communication skills. * Knowledge of workplace health & safety requirements. What’s on Offer * A varied role where no two days are the same. * The opportunity to step into leadership while staying close to the action. * Exposure to facilities, operations, and business continuity projects. * A supportive environment within a proudly Kiwi-owned company. How to Apply: Hit APPLY NOW and let’s get you started! Got questions or want to chat about the role? Call Krisma on 04 576 2067 or 021 222 8365 — we’d love to hear from you!

Lower Hutt, New Zealand

Negotiable Salary

Office & Finance Coordinator64303871041921111

Trademe

Office & Finance Coordinator

We’re seeking a highly organised and proactive Office & Finance Coordinator to join a well-established and respected company in the trade industry. This is a varied role that offers oversight of day-to-day financial operations while also providing vital administrative support across the business. About the Role Working closely with the leadership team, you’ll take ownership of core finance functions - managing cash flow, supporting accounts processes, preparing financial reports, and assisting with training and development within the accounts area. You’ll be confident using Xero, handling elements of accounts payable, and collaborating with the credit control team to ensure smooth financial operations. Beyond finance, you’ll be the go-to person for office coordination, supporting a busy team through: - Fleet management and vehicle coordination - Booking travel and accommodation - Ordering uniforms, phones, laptops, and supplies - Organising meetings, taking minutes, and managing event logistics - Supporting onboarding for new staff and maintaining office systems About You You’ll bring a solid grounding in accounting or finance administration, with strong attention to detail and a proactive, solutions-focused attitude. You enjoy variety in your work and take pride in keeping things running smoothly, whether that’s balancing budgets or booking a last-minute flight. Experience in Xero and a background in a small-to-medium business environment will be highly regarded. Hpw to apply Take the next step in your professional journey - apply now by clicking Apply Now, or contact me directly on katie@kinetic.co.nz / 0221760308

Lower Hutt, New Zealand

Negotiable Salary

6 months - Practice Manager / Team Leader64049554114049112

Trademe

6 months - Practice Manager / Team Leader

Are you a dynamic and experienced healthcare professional looking for your next leadership challenge? We are currently recruiting for an accomplished Practice Manager / Team Leader to join a well-established, private specialist centre based in Wellington. This is a temporary 6-month contract, ideal for someone who enjoys stepping into leadership roles and making a meaningful impact in a short timeframe. About the Role: As the Practice Manager / Team Leader, you will oversee the day-to-day operations of a busy, multi-disciplinary medical centre, ensuring high standards of patient care, staff coordination, and efficient administrative processes. You’ll work closely with a team of specialists, nurses, and administrative staff to support the delivery of exceptional healthcare services. Key Responsibilities: - Provide operational leadership and support across the centre - Manage staff rostering, recruitment coordination, and performance support - Oversee patient services and ensure an excellent experience from booking to follow-up - Coordinate clinic schedules and room allocations - Work closely with clinical staff to support best practice and compliance - Manage systems, reporting, and general administration About You: - Previous experience in a practice management or senior administrative healthcare role - Strong leadership and people management skills - Excellent communication and interpersonal abilities - Highly organised, adaptable, and solution-focused - Confident with systems and clinic management tools (experience with Medtech would be advantageous) - Available to start immediately This is a rewarding opportunity to lead a respected private medical centre and contribute meaningfully during a period of transition and growth. You'll be supported by a collaborative team and play a key role in ensuring smooth service delivery. Please click apply or get in touch with me directly on katie@kinetic.co.nz / 0221760308

Wellington, New Zealand

Negotiable Salary

Operations Support Coordinator63612264320386113

Trademe

Operations Support Coordinator

* Competitive salary and real benefits * Work for one of NZ's largest contractors delivering high quality infrastructure * Porirua location - free carparking The Fulton Hogan life Life at Fulton Hogan is about making the most of the opportunities, taking responsibility, having a crack, being accountable and making it happen. We live by our real values - "Respect, Energy and Effort, Attitude, Leadership" - and we demonstrate these through the good work we do, every day, as one team. Nau mai haere mai ki ta matou whanau - Welcome to our Fulton Hogan family We are looking for an experienced coordinator to join our team ensuring the smooth day to day running and coordination of our depot. This is not your average desk job. You'll be the heart of the depot solving problems before they arise, keeping the team connected, and making sure the day-to-day just works. The key responsibilities of this role include the following: * Financial administration * Depot office management * On-call roster management * Recruitment and onboarding support * Training compliance and health and safety * Inventory control The position sits in an Alliance. We work in partnership with Wellington Water to improve three water services across the Greater Wellington and South Wairarapa Regions. The Alliance outcomes are delivered through a combined workforce between Wellington Water and Fulton Hogan, which enables shared resourcing and innovative solutions for the regions water networks. We're looking for someone with the following: * At least five years of administration experience * Experience with purchase orders, vendor, contracts and accounts management * High degree of computer literacy, particularly MS Office (Outlook, Excel and Word) * Experience with database or software systems such as Maximo, financial systems, JDE or the ability to learn these type of systems * Eagle-eyed attention to detail, with strong time management * Highly organised, with the ability to manage and prioritise multiple tasks * Strong communication skills, both written and verbal * Strong technical skills and quick learner with new systems and processes * Ability to think ahead and anticipate next steps, with a willingness to go the extra mile and sort out issues * Ability to adapt and manage shifting workloads and priorities * Self-motivated and ability to work autonomously * Experience in either a civil/infrastructure setting would be beneficial Good work equals good benefits! Benefits include the following: * KiwiSaver employer contributions * Fuel discount card * Parental leave top-up payment with additional return to work support * Family scholarships * Ongoing training and development, career growth and progression opportunities * Great discounts at a wide range of retailers * Medical insurance * Life insurance At Fulton Hogan, we genuinely care about the wellbeing of our people and giving them the tools and opportunities, they need to succeed and grow with us. To view a copy of the position description please copy and paste the URL below into your internet browser's address bar: https://expressonline.haineslink.co.nz/pdfs/796979_JobDesc.pdf All successful candidates must under-go and pass a pre-employment medical and drug screen. Applications close on Friday, 15 August 2025 You must also be legally entitled to work long-term in New Zealand.

Porirua, New Zealand

Negotiable Salary

Manager Business Support - Regional Office63612242763778114

Trademe

Manager Business Support - Regional Office

We're looking for a Manager Business Support to join and lead our dedicated and friendly business support administration team, based in our Upper Hutt office. **About the role** In this exciting and rewarding role, you'll be responsible for leading and managing our Business Support Coordinators, ensuring they deliver timely, accurate, and high-quality administrative support across our busy Upper Hutt office and our field depots in the Hutt Valley and Kapiti. You'll work closely with internal business partners to foster strong, relationship-based collaboration, helping to keep operations running smoothly and efficiently. **Skills and experience required** To be successful in this role you will have: * A collaborative leadership approach * A strong understanding of financial and administration systems * Excellent communication and relationship-building skills, working with internal and external stakeholders * A track record of delivering exceptional customer service * Proven ability to motivate, coach and mentor a team * Confidence in managing competing priorities and resources * Experience in facilities management within an operational field office * Sound understanding of Health & Safety legislation and requirements to ensure staff and assets are protected. **What we offer:** * Work to suit your life and whānau with our flexible working policy. * We'll encourage you to grow and prosper with a range of learning and development opportunities, internal secondments and career progression. * Your wellbeing is our priority - we'll provide medical and trauma insurance, support through our employee assistance programme, including Rongoā Māori partner providers, generous annual and sick leave, along with Tangihanga leave and support. * We want you to have a sense of belonging, where you can reflect your personal and cultural identity in the way that you work. * Social clubs, staff networks and a friendly and inclusive culture. * Great working environments across our beautiful region. **** **Come help treasure and grow our rohe together** Our rohe and its lands, waterways, animals, plants and people can only grow stronger if they are nurtured. To join our team is to step up and commit to playing an active part in this important mahi. That means restoring nature, connecting people and places, reducing environmental impacts, and helping this rohe and its people prosper. We are committed to Te Tiriti o Waitangi and support mana whenua as Kaitiaki. We're also part of a collective movement alongside our community members whose hopes for the future of this region are just as high as your own. Our efforts across environmental management, public transport, flood protection, regional parks and water supply are interconnected and integral to treasuring our rohe and growing our future. **** **How to apply:** Greater Wellington is proud to be a member of Diversity Works. We value diversity and are committed to an inclusive, flexible, and supportive workplace. We encourage candidates from all backgrounds and welcome the unique talent and experience you will bring to our team. We are passionate about ensuring our recruitment processes are fair and equitable. Please let us know if you have any accessibility needs or adjustments that need to be made so we can offer a recruitment process that is more accessible to you. Click on the Apply link to view the job description and to apply for the role with a cover letter and CV. *All applicants will be required to provide proof of their eligibility to work in New Zealand.* For further information, please contact Jo Adams at joanna.adams@gw.govt.nz. **** **Applications close:** **5.00pm, Thursday 17 July 2025.** *However, we will be shortlisting applications as they come in and will interview as soon as possible to secure the right person.* The salary range for this position, inclusive of all benefits, is $80,945 to $121,418, with a midpoint of $$101,182. Starting remuneration will depend on the skills and experience of the successful applicant. *Agency applications won't be considered at this time.*

Upper Hutt, New Zealand

Negotiable Salary

Project Delivery Manager63612239863810115

Trademe

Project Delivery Manager

* Are you a strategic thinker with a passion for delivering impactful infrastructure and development projects? * Do you thrive in a leadership role where your expertise shapes the future of a vibrant university campus? * Have you got proven experience in project delivery within a complex environment? Kōrero mō te tūranga - About the role Te Herenga Waka - Victoria University of Wellington is currently recruiting a Project Delivery Manager to join the Campus Development team, within Property Services on a full time, permanent contract. You’ll be part of a passionate team within Property Services, dedicated to creating inspiring places and spaces that enrich our community. This is your opportunity to contribute to a world-leading capital city university and make a lasting impact on the student and staff experience. Key responsibilities: * Lead and mentor a team of project managers and coordinators. * Oversee planning, governance, and execution of major capital projects. * Collaborate with stakeholders across the University to align project outcomes with strategic goals. * Ensure compliance with procurement, health and safety, and risk management policies. * Drive continuous improvement in project systems, tools, and methodologies. Ō pūmanawa - About you As our Project Delivery Manager, you’ll lead a team of project professionals to deliver a diverse portfolio of capital works, infrastructure upgrades, and building developments. Reporting to the Associate Director Campus Development, you’ll ensure projects are delivered on time, within budget, and to the highest standards—while aligning with the University’s long-term vision. Key requirements: * Proven experience in project delivery within a complex environment. * Strong leadership and team development skills. * Expertise in project governance, stakeholder engagement, and financial oversight. * A commitment to creating safe, sustainable, and inspiring spaces. * Familiarity with Te Tiriti o Waitangi principles and a willingness to integrate them into project planning and delivery. Role Description - Click here to see further information, including salary details. If this link is not available, click 'apply' to view this on the University career's page. Close date for vacancy: 27 July 2025. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

Wellington, New Zealand

Negotiable Salary