Our Auckland Team is looking for a Project Finance Administrator to join them on a part time basis – 20 to 25 hours/week with flexible working arrangements, hours spread across the week, and potential to grow to a full-time position as business needs expand. **Role Purpose:** * The Project Finance Administrator is responsible for supporting Project Managers and senior staff in managing the financial activities of projects across BG&E’s New Zealand operations. * This role ensures accurate project setup, invoicing, reporting, and compliance with internal systems and client requirements. * The position is part-time with flexibility to grow as business needs expand. **Duties** The following are key duties required: * Maintain and administer project financial data in Microsoft Dynamics as the primary system. * Prepare invoices, track debtors, and support debt collection activities in Dynamics. * Assist with project reviews, reporting, and month-end processes through Dynamics and Microsoft 365. * Support the tracking of project budgets, variations, subcontractor claims, and resourcing. * Attend project start-up meetings to ensure financial compliance requirements are met. * Process subcontractor invoices and liaise with accounts payable for timely payment in Dynamics. * Assist with timesheet approvals, contractor invoice checks, and project-specific reporting. * Assist with tender and bid submissions by providing financial input and supporting documentation * Maintain accurate project documentation, forecasts, and resourcing plans. * Liaise with internal/external auditors regarding project finance compliance. * Scope to expand into broader project administration, business development support, or commercial reporting responsibilities as the business grows * Work collaboratively with the finance teams in Australia and Manila to ensure alignment of processes, reporting standards, and project financial data. * Act as the Auckland point of contact for the wider project finance team, escalating issues where needed. **Qualifications, Skills and Experience:** * Background in project finance within a consultancy environment, preferably in the construction or engineering sector. * Strong working knowledge of Microsoft Dynamics as the primary project finance system. * Strong working knowledge of Microsoft 365 (Excel, Word, Outlook, SharePoint, Teams). * Strong organisational skills, with the ability to manage competing priorities across multiple projects. * Excellent communication skills and attention to detail. * Ability to work independently in a part-time role, while collaborating effectively with project managers and the wider finance team. * Use of Microsoft Power BI / reporting dashboards if applicable. * Prior experience with project administration, commercial reporting, or bid writing is highly desirable. * Comfortable working in a distributed finance team across different time zones **Attributes:** * A team player who enjoys being part of a regional finance function while also taking ownership locally in the New Zealand office. * Proactive, solution-focused approach to project finance tasks. * Comfortable in a consultancy environment, working closely with engineers, project managers, and directors. * Ability to adapt as role hours and responsibilities increase with business growth. **Shared Values:** * Engender the BG&E Way and incorporate that into policies, processes, systems and service delivery. * Be an advocate of BG&E both internally and externally. * Preserve the culture of BG&E, maintaining collaborative relationships globally.