Administrator

Description

Summary: Seeking a highly organized and proactive Administrator who balances autonomy with teamwork, takes ownership of tasks, and thrives in a fast-paced environment. Highlights: 1. Opportunity to balance autonomy with teamwork and take ownership of tasks 2. Ideal for someone who enjoys variety and takes initiative 3. Thrive in a fast-paced environment with diverse administrative responsibilities About us: For over 80 years, Armourguard has been a leading force in New Zealand and a champion of excellence in our sector. As the country’s largest and most experienced security provider in pure guarding and patrol security, we operate 24/7 with 14 branches nationwide and a team of over 1,000 employees. We take pride in our unwavering commitment to excellence and innovation. What truly sets us apart is our people. Beyond their security expertise, our team members bring a personal touch, fostering strong connections with the communities we serve. About the Role: We are seeking a highly organised and proactive Administrator to join our team. As our Administrator, you must have the ability to balance autonomy with teamwork and take ownership of tasks. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a fast-paced environment. The role is Fixed Term, Full Time position - 40 hours per week (till September 2026) and is based in Auckland. Key responsibilities include: - Payroll processing weekly (wage employees as required) – CHRIS21 - Payroll report analysis weekly/monthly - Assistance with National Public Holiday calculations and Stat Credit entitlements - Billing – Weekly & Monthly billing of key accounts as required - Billing report analysis weekly/monthly - Handling of calls and emails from internal and external customers ensuring prompt resolution of queries - Credit card coding - Assistance with Accounts Payable / Accounts Receivable - Database maintenance - Day to day Administration queries and tasks (Internal/External) - Support reporting requirements including Compliance, EHS and KPI reporting - Database Management - Maintaining of employee and customer records in our T&A Software - Compliance checks and maintenance of records nationally - HR – contract set up for new employees nationwide - Reporting – weekly and monthly requirements - National Stock Control Timegate Admin Support: - Secondary assistance of Weekly Payroll file preparation, export and upload of nationwide wage employees - Desktop functions – Timegate maintenance and auditing - Amending/Adding national users - Ad-hoc Timegate support requests/queries Who We’re Looking For: - Highly service focused with a ‘can do’ attitude - Excellent and professional written and verbal communication - Strong organisational and prioritisation skills - Problem solving and analytical skills - Excellent attention to detail and an ability to manage competing priorities - The ability to multitask, problem-solve, and suggest creative/innovative solutions - A good understanding of general accounting - A friendly, cheerful personality that contributes to a positive team environment Preferred: - Minimum 2 years’ experience in billing and accounts payable/accounts receivable. - Experience in system administration of Time and Attendance and/or payroll - Minimum 1 year experience in payroll with New Zealand entitlements. Chris21 experience (Essential) - Experience in customer service skills or support/service desk - Excellent written skills (Essential) - NCEA Level 3 or higher (Essential) Note: To apply for this role, you must be eligible to work in New Zealand. How to Apply: If you’re a motivated administrator, we’d love to hear from you. Please submit your CV and a brief cover letter by clicking on the below APPLY NOW button.