Waitakere Office Management Job Listings

Temporary Office Managers & Senior Administrators64616708107265110

Trademe

Temporary Office Managers & Senior Administrators

We are looking for experienced Office Managers & Senior Administrators in Auckland and surrounding fringe areas, for upcoming temporary positions! We have a variety of short-term and long-term opportunities available, whether you are in between jobs or simply looking for the next step in your career!?In these varied and dynamic support roles, be the driving force behind seamless office operations and streamlined business functions. Successful candidates will step confidently into Office Manager and Senior Administrator roles, ensuring day-to-day operations run seamlessly. You’ll bring adaptability, strong problem-solving skills, and a proactive approach to keeping things on track. If you’re highly organised, people-focused, and committed to delivering exceptional results – we want to hear from you!? Benefits of temping: - Get paid weekly, plus receive 8% holiday pay and KiwiSaver contributions (where eligible) - Take on new challenges—every assignment brings variety and the chance to try something different - Build your CV with valuable experience and use temp work as a stepping stone in your career - Explore different industries and roles to discover what suits you best - Expand your network by meeting new people and making professional connections - Choose from both short- and long-term placements to match your availability Here are some of the recent roles we have filled: Office Coordinator –CBD – 4 months HR Administrator – Grey Lynn – 6 weeks Office Manager – Takapuna – 8 months Office Support – Avondale – 2.5 months Why Madison?? Madison Recruitment represents some of the most sought-after employers throughout New?Zealand. Our temporary staff get to work in the country’s most exciting spaces across a variety of industries. Temping allows you to develop your career, get a foot in the door of an industry you’ve always been passionate about, or simply soak up new and exciting experiences to add to your CV. Our temporary staff have gone on to achieve great success in their careers and still proudly represent Madison Recruitment in the market. Plus, we offer great employee benefits including discounts on dental and optometrist appointments!? ? About you: - Be available to start ASAP, or have a short notice period, we have a variety of assignments that are different lengths, we can discuss these further with you. - Previous experience in a Senior Administrator or Office Manager role is preferred. - The capacity to provide high-level administrative support to senior leaders and teams - High attention to detail - The ability to collaborate effectively with colleagues and contributing to a positive work environment - Strong communication skills, both written and verbal. - Be computer savvy with proficient MS Office skills, specifically - Word, Typing, and Excel? ? Please note:?To be eligible for these roles you must have the legal right to work in New Zealand. If you are interested in temporary work, please apply today with an up-to-date CV and cover letter!

Auckland, New Zealand

Negotiable Salary

CEO ADMINISTRATION AND PROGRAMME SUPPORT64574935937409111

Trademe

CEO ADMINISTRATION AND PROGRAMME SUPPORT

Blue Light is a National Youth Development Organisation who works in partnership with the Police, Government Agencies and local communities to deliver a wide range of youth programmes and activities. Start 2026 with a new challenging, fun and exciting role!! Come and join our dedicated and committed team. Blue Light has been in operation for over 40 years working in the youth sector. This position has become available due to an incredible demand for our Programmes and Services, so we now need someone to be the new Administration Assistant and support person to our CEO (AND HE NEEDS HELP...!!) based at our YOUTH CENTRE which is located in PAPAKURA. Supporting our CEO as he deals with our "amazing" and "huge" range of programmes. our 120 plus staff and all the Admin and operational matters he has every day. It's a varied, exciting and did we say variety and range of matters each day... This is a part-time position and there is always chances for growth and variations in the positions due to expected ongoing growth in demand for our wide range of Youth Development Programmes we run throughout New Zealand. Key requirements of the position are: * Like seeing a positive difference made with Young People from a range of backgrounds * Excellent people skills * Excellent administrative skills - Solid knowledge of Office 365 * The ability to organise and plan ahead. * Be a self-starter and work without close supervision * A sense of humour and wanting to be part of a team making a positive difference every day * Meet deadlines * A full clean drivers licence This position would suit someone who has a passion for the work Blue Light does with young people, enjoys working as part of a dynamic team, but also organised and motivated to at times work on their own. Relishes challenge and diversity whilst bringing a desire for a better future for our young people. Must be motivated and outcomes directed. This is a Part-time Role with starting pay of $30.00 per hour. Hours are 9am - 3pm 5 days a week. Opportunity for more hours in the future. Applicants for this position should have NZ residency or a valid NZ work visa. Applications close 11th December 2025 email rod@bluelight.co.nz

Papakura, Auckland, New Zealand

Negotiable Salary

Office & Operations Manager64535434719618112

Trademe

Office & Operations Manager

We’re partnering with a well-established organisation located in the Pukekohe area, operating in a rural, hands-on environment. The business works within seasonal production for international markets and offers a role that blends office management with occasional practical support on-site. This is not your typical corporate office position—you’ll be based on-site in a practical, farm-adjacent setting. If you enjoy a mix of administration and hands-on involvement, this could be the perfect fit. As the Office & Operations Manager, you’ll oversee day-to-day administrative functions while supporting operational activities during peak periods. This is a varied and dynamic role where your ability to switch between office work and practical tasks will be highly valued. Key Responsibilities: • Maintain accurate financial records and oversee general accounts. • Coordinate staff scheduling and workforce planning. • Manage recruitment processes, including drafting job descriptions and conducting interviews. • Communicate with suppliers, staff, and contractors. • Oversee company vehicles and ensure compliance with internal policies. • Lead and support projects that contribute to smooth operations. • Provide general administrative support and maintain office efficiency. • Assist with practical, on-site tasks during busy seasons (e.g., transporting staff, light outdoor work, or supporting seasonal production activities). Who We’re Looking For: • Self-organised, reliable, and proactive individual who enjoys a non-traditional office setting. • Strong verbal and written communication skills. • Confident with IT systems and software (e.g., Excel, Word, Teams). • Able to stay composed under pressure and work well within a small team. • Physically fit enough for occasional light manual tasks or outdoor activity. • Adaptable, positive, and comfortable working in a dynamic environment. Preferred (but not essential): • Experience with accounts or data analysis. • Advanced IT capability. • Understanding of agriculture or seasonal production industries. What’s On Offer: • A supportive, down-to-earth team environment. • Flexible working hours. • Salary: $65,000 per annum. • Opportunity to grow within a unique and hands-on business. Please apply today with your CV and I will call you ASAP!

Auckland, New Zealand

Negotiable Salary

Office & Accounts Administrator64450556202881113

Trademe

Office & Accounts Administrator

We are seeking a reliable, detail-focused, and well-organised Part-Time Office & Accounts Administrator to join our Core Switchboards team. This role is ideal for someone who enjoys variety in their work, enjoys working independently and collaboratively, and has strong experience with accounting and administrative systems. This is a part-time (16 hours) 12-month contract position with the opportunity to move into a permanent role for the right candidate. There is flexibility to increase hours based on workload. Key Responsibilities: *Manage day-to-day accounts using Xero, including: - Process invoices, POs & payments - Accounts receivable and payable - Account reconciliation - Assist with GST & PAYE - Payroll preparation * Maintain and update our Cin7 inventory system * Assist with stock takes and ensure inventory accuracy * Company vehicle services (rego, RUC, service, WOF) * General front desk and office administration duties - Manage day-to-day office operations, correspondence & filing - Maintain employee records - Track timesheets, leave & staff communication - Oversee office supplies, PPE & stationery - Light cleaning tasks to help maintain a tidy workspace * Support additional operational duties as required About You: * You enjoy working in a varied administrative and accounts role * Experience using Xero (essential) * Familiarity with Cin7 or other inventory management systems (advantageous) * Strong attention to detail with excellent organisational skills * Ability to work independently and manage time effectively * Good communication skills and a proactive, can-do attitude What We Offer: * Family-friendly hours (10am–2pm, Monday to Thursday) * Flexibility to increase hours depending on workload * Temp-to-perm opportunity for the right person * A supportive and welcoming team environment Who We Are: Core Switchboards is a locally owned and operated electrical switchboard manufacturer based in New Lynn, Auckland. We specialise in producing high-quality, custom-built switchboards for a wide range of commercial and industrial clients. You'll support a team of approx. 10–15 staff across the workshop floor, estimating, and management. Our team is small, friendly, and dedicated to delivering reliable solutions and excellent service. We will begin interviewing for this role in the first week of December. Ideally, the successful candidate will be able to start mid-late January to allow for a smooth handover before our current office and admin manager begins maternity leave. If you are organised, dependable, and looking for part-time work in a friendly environment, we would love to hear from you. Please send your CV and a brief cover letter to leilani@coreswitchboards.nz

Waitākere, Auckland, New Zealand

NZ$25-35/hour

Office Manager – Part Time (16 Hours)64447963462529114

Trademe

Office Manager – Part Time (16 Hours)

A busy construction/scaffolding office is seeking an organised and proactive Part-Time Office Manager to support daily operations. This role begins as temporary with the opportunity to become permanent for the right person. You'll support a team of approx. 10–15 staff across site operations, estimating, and management. Key Responsibilities Administration & Office Support • Manage day-to-day office operations, correspondence & filing • Maintain staff files, insurance records & equipment registers • Organise schedules, meetings & travel • Oversee office supplies, PPE & stationery Finance & Accounts Support • Process invoices, POs & payments • Assist with payroll preparation • Manage petty cash & expense reporting • Liaise with external accountant/bookkeeper HR & Compliance • Maintain employee records (training, certifications, licences) • Assist with recruitment & onboarding • Track timesheets, leave & staff communication • Support H&S requirements and compliance documentation Operations & Scheduling • Assist with job scheduling & logistics • Track equipment, vehicle servicing & scaffold inspections • Support quoting, invoicing & reporting • Communicate with clients, suppliers & site teams About You Required: • Office Manager/Admin experience (construction preferred) • Strong organisation & multitasking ability • Confident with MS Office and accounting software (Xero/Sage/QuickBooks) • Good communicator with high attention to detail • Able to work independently Desirable: • Scaffolding or construction background • Knowledge of CIS, payroll & invoicing • Understanding of H&S and site compliance What’s on Offer • Competitive hourly rate • Supportive, tight-knit team • Temp-to-perm opportunity • Varied role with both admin and operational tasks • Growth opportunities within an established company To apply, please submit your CV and I will call you!

Manukau City, Auckland, New Zealand

Negotiable Salary

Real Estate Office Administrator64051368976899115

Trademe

Real Estate Office Administrator

* Looking For Your Next Career Move? * Exciting Opportunity in the Dynamic Real Estate Industry * Take The Next Step In Your career Ray White is the fastest-growing real estate brand on the North Shore, and we'd love to show you why. Not only Australasia's #1 real estate group and most trusted brand in Australia, but also a household name across the Bays and wider Shore community. A fantastic opportunity has become available to support one of their top performing offices as Office Administrator. Located in Mairangi Bay, North Shore, this role offers full time hours. In this role you will be providing pivotal support to the Sales & Management team, if you are someone who excels in administration tasks and has a keen interest and/or experience in the world of real estate this could be the ideal role for you. As office Administrator you will work closely with other administrators to support both the Manager and the wider sales team. From sales processing, to agent support and assisting our many events - this role is for somebody who is a go-getter, can juggle multiple tasks at once, and have a fun time doing it! The fast-paced nature of this role requires exceptional organisational skills, attention to detail, and the ability to meet deadlines while maintaining composure and a sense of humour. Attributes we are looking for are * Have 1-3 years of real estate admin experience ideally * Possess strong data management with the ability to adapt to new systems * Be a self-starter with initiative and the ability to work autonomously * Be a team player with a positive can-do attitude * Have awesome energy - lead the office culture! * Have strong problem-solving & analytical skills On Offer Is * A BRAND NEW modern office space working in a supportive team environment. * Great salary with access to the company discounts * Ongoing training and development by the internal training team and the opportunity to attend exciting events over the year * Strong administration culture, admin lunches & great events * Ability to grow into the role, make it your own! If interested then please apply online TODAY !! This role is being managed by REAP Recruitment on behalf of Ray White Mairangi Bay. All applications will remain confidential to REAP Recruitment & Ray White Mairangi Bay and will only be forwarded on to others with your consent.

North Shore, Hauraki, Auckland, New Zealand

Negotiable Salary

Trademe

Office Manager

**About the Role** Our client is a well-established leader in the industrial and engineering solutions sector, known for delivering high-quality products and services across New Zealand. With a strong presence in the market and a reputation for innovation, safety, and operational excellence, they offer a professional and supportive environment where people are valued and empowered. As they continue to grow, an exciting opportunity has become available for an experienced and proactive **Office Manager** to join their team at their Penrose site. **What We Offer** * Good market pay rate: $35-$36 per hour, **paid weekly** * Work locally with the potential for 40 hours per week * Training and development opportunities to enhance your skills and career growth * Potential ongoing work with a reputable company * A positive, safety-focused work environment ensures you get home safely each day * EAP support services are available for you and your family * Dedicated support from your PERSOL Account Manager **Key Responsibilities:** * Manage office operations and administration tasks * Maintain office facilities, equipment, and supplies * Coordinate onboarding, site access, and general staff support * Liaise with internal teams and external vendors or service providers * Support the coordination of meetings, travel, and office events * Ensure compliance with workplace health & safety standards * Act as a key point of contact for office-related queries * Provide frontline IT support and troubleshooting, working closely with the IT Manager to resolve basic IT issues onsite **About You** To succeed in this role, you will be a confident multitasker with a professional approach and a high level of attention to detail. You'll bring a customer-focused attitude and a natural ability to take initiative. **Skills and Experience:** * 3+ years' experience in office management or administrative support * Strong organizational and time management skills * Excellent written and verbal communication * Proficiency in Microsoft Office and general office systems * Ability to work independently and manage multiple priorities * Confidence in basic IT troubleshooting and support, with guidance from the IT Manager * Knowledge of health & safety procedures is advantageous **How to Apply** **If you are looking to join a well-respected company with a great team culture, please apply today!**

Auckland, New Zealand

Negotiable Salary

Office Managers / Senior Administrators63620456000641117

Trademe

Office Managers / Senior Administrators

We are looking for experienced Office Managers & Senior Administrators in Auckland and surrounding fringe areas. We have a variety of short-term and long-term opportunities available, whether you are in between jobs or simply looking for the next step in your career!?In these varied and dynamic support roles, be the driving force behind seamless office operations and streamlined business functions. Successful candidates will step confidently into Office Manager and Senior Administrator roles, ensuring day-to-day operations run seamlessly. You’ll bring adaptability, strong problem-solving skills, and a proactive approach to keeping things on track. If you’re highly organised, people-focused, and committed to delivering exceptional results – we want to hear from you!? Why Madison?? Madison Recruitment represents some of the most sought-after employers throughout New?Zealand. Our temporary staff get to work in the country’s most exciting spaces across a variety of industries. Temping allows you to develop your career, get a foot in the door of an industry you’ve always been passionate about, or simply soak up new and exciting experiences to add to your CV. Our temporary staff have gone on to achieve great success in their careers and still proudly represent Madison Recruitment in the market. Plus, we offer great employee benefits including discounts on dental and optometrist appointments!? ? About you: - Be available to start ASAP, or have a short notice period, we have a variety of assignments that are different lengths, we can discuss these further with you. - Previous experience in a Senior Administrator or Office Manager role is preferred - The capacity to provide high-level administrative support to senior leaders and teams - High attention to detail - The ability to collaborate effectively with colleagues and contributing to a positive work environment - Strong communication skills, both written and verbal. - Be computer savvy with proficient MS Office skills, specifically - Word, Typing, and Excel? ? Please note:?To be eligible for these roles you must have the legal right to work in New Zealand. If you are interested in temporary work, please apply today with an up-to-date CV and cover letter!

Auckland, New Zealand

Negotiable Salary

Worplace and Events Coordinator63612605192707118

Trademe

Worplace and Events Coordinator

**This is a part-time role of 20 hours per week, with flexibility on which days and when those hours are worked.** Trade Me operates a dynamic and unique workplace culture, intended to reflect and empower our values and our "informal but serious" work ethic. The Workplace & Events Coordinator plays a critical role ensuring we provide an awesome workplace experience to all of our people. You're a key element in driving core workplace experience changes, delivering exceptional rituals and events and supporting the wider People Experience team to ensure that we're delivering our employees the experience, learning and growth they need to do their best work and have the best time doing it. **Here is what you can expect from this role:** * Key point of contact for our 200+ Auckland employees and contractors for anything office and events related and action requests that are sent to the Helpdesk or through other communication platforms such as our instant message app or email. * General office tasks including things like helping guests sign in, working closely with the Workplace Manager and wider team, signing for courier deliveries, ordering stock and office consumables (including kitchen and stationery stock). * Be a key liaison for service providers and contractors about day-to-day issues, building requirements and facilities issues. * Ensure we have superb office functionality and the office's appearance is maintained. This includes keeping our office tidy, consumables stocked, supporting desk and office moves as required. Ensure meeting rooms and all communal areas are tidy and fit for purpose. * Work with the team on ways to improve the office environment, our sustainability and our company culture through our workplace experience. * Work with the Workplace Manager to ensure all operational aspects of Health, Safety and Wellbeing are covered. This will include doing quarterly hazard checks and ensuring other H&S information is up to date as well as supporting any other Health and Safety initiatives. * Support the Workplace Manager with requests from our Executive team, helping with logistics around board meetings and other requests such as catering, booking and setting up meeting rooms or helping with travel arrangements. * Support the set up and delivery for All Company events and People Experience events. **What you will bring to our team:** * 1-2 years experience within customer service, workplace coordination, retail or hospitality. * Experience liaising with a variety of people at different levels in an office environment. * Experience using email, word/google docs/sheets. Passionate - you have a can do attitude and thrive on variety and challenge. * Proactive - you use your initiative with a sense of urgency and ability to prioritise. * Multi-tasker - able to juggle multiple tasks, queries and projects. * Hands-on, physically fit. * Friendly and resilient - you have the ability to keep calm and carry on with a smile on your face, we work hard and like to have fun along the way! * Great communicator - you're able to communicate with a variety of audiences through a variety of channels. **You'll have the best time working at Trade Me, and this is why:** **#Flexibility:** Flexibility means different things to different people and we support you to find what works, including a home office set up and utilities allowance. We value team connection and come together in person on Monday and at least one other day a week. **#Wellness:** Being your best self means caring for your physical and mental wellbeing, we offer lots of resources to help you along the way. **#Leave:** We support you with leave when you need it, including 5 days of wellness leave each year and 10 days of sick leave from day 1. **#Social:** Nothing beats getting together to have some fun and celebrate our success. Join us in the office on payday for company paid lunches. Regular Friday drinks and nibbles, annual Trade Me company awards, celebrations and more. **#Learning:** Whether it's on the job, formal training, mentoring or something else, you'll grow with us from Day 1. We know some candidates can be reluctant to apply for roles if they feel they don't 'tick all the boxes'. If you're excited about this opportunity, we'd still really like to hear from you so please send us your resume and a short cover note outlining the "Why". Trade Me is an INZ accredited employer. We truly value diversity and embrace a flexible workplace where people are encouraged to achieve their potential.

Auckland, New Zealand

Negotiable Salary

ADMINISTRATION AND PROGRAMME SUPPORT63612249305475119

Trademe

ADMINISTRATION AND PROGRAMME SUPPORT

Blue Light is a National Youth Development Organisation who works in partnership with the Police, Government Agencies and local communities to deliver a wide range of youth programmes and activities. Come and join our dedicated and committed team. Blue Light has been in operation for over 40 years working in the youth sector. This position has become available due to an incredible demand for our Programmes and Services, so we now need a new Administration Assistant and support person to join our Administration Team (known as our "engine room") based in Albany. Supporting our HR, Operations and our Accounts team on a varied and range of matters each day... This is a part-time position and there is always chances for growth and variations in the positions due to expected ongoing growth in demand for our wide range of Youth Development Programmes we run throughout New Zealand. Key requirements of the position are: * Like seeing a positive difference made with Young People from a range of backgrounds * Excellent people skills * Excellent administrative skills - Solid knowledge of Office 365 * The ability to organise and plan ahead. * Be a self-starter and work without close supervision * A sense of humour and wanting to be part of a team making a positive difference every day * Meet deadlines * A full clean drivers licence This position would suit someone who has a passion for the work Blue Light does with young people, enjoys working as part of a dynamic team, but also organised and motivated to at times work on their own. Relishes challenge and diversity whilst bringing a desire for a better future for our young people. Must be motivated and outcomes directed. This is a Part-time Role with starting pay of $26.00 per hour. Hours are 9am - 2pm 3 days a week (Tuesday to Thursday), school holidays can be flexible if required. Opportunity for more hours in the future. Applicants for this position should have NZ residency or a valid NZ work visa. Applications close 10th August 2025 email rod@bluelight.co.nz

North Shore, Hauraki, Auckland, New Zealand

Negotiable Salary