Waikato Region Office Management Job Listings

Group Finance & Administration Manager64272563689475110

Trademe

Group Finance & Administration Manager

About Us: Waipa Civil is a well-established civil construction company based in the Waikato, known for delivering high-quality infrastructure projects throughout the region. We’re part of a wider group of companies involved in civil services, support trades, and property development -all underpinned by a hands-on, practical approach and strong local relationships. Across the group, our people share the same values: we get the job done properly, look out for each other, and take pride in what we build. The Group Finance & Administration Manager plays a key role in keeping everything running smoothly - ensuring systems, processes, and reporting remain accurate and consistent across multiple entities. Position Overview: We’re looking for a reliable and experienced Group Finance & Administration Manager to be actively involved in the day-to-day running of our finance and administration functions across Waipa Civil and our related companies. You’ll handle a wide range of work - from managing accounts, payroll, and cash flow through to preparing reports, reconciling payments, and maintaining systems and records. You’ll work closely with all staff, contributing to a well-organised and efficient operation across the group. Some knowledge of HR processes would be an advantage, as the role also includes assisting with employment records and general staff administration when needed. Key Responsibilities: * Group Financials – Prepare monthly reporting and forecasts as required; work with external accountants on year-end accounts across multiple entities. * Banking & Cashflow – Manage group banking, oversee liquidity, direct inter-company transfers, and maintain forward visibility of cash requirements. * Compliance & Taxation – Ensure on-time, accurate filing of GST, PAYE, and income tax; support Companies Office requirements; liaise with external advisors. * Payroll Oversight – Oversee payroll systems and processes; monitor accuracy of leave, entitlements, and reporting across group companies. * Admin Systems & Controls – Maintain financial systems and processes; work alongside office managers to ensure consistency in approvals, documentation, and day-to-day administration. * Property Development Support – Track legal and financial documents for property sales; coordinate settlements and cash distribution; liaise with banks, lawyers, and external stakeholders as required. * Cross-Group Support – Provide financial coordination, documentation, and support for group-wide initiatives, new entity setups, and director-level requests. * Ad-Hoc High-Trust Tasks – Support company administration, strategic initiatives, and finance-related projects as directed. Requirements: * Proven experience in finance, accounting, and office management. * Strong working knowledge of Xero and NZ financial compliance requirements. * A practical, down-to-earth approach and willingness to contribute across finance and admin functions. * Confidence handling sensitive information, banking access, and company-level obligations. * Excellent communication and the ability to manage multiple workflows to maintain accuracy in a busy group environment. * An understanding of HR processes would be advantageous. What We Offer: * A high-trust, stable, long-term role within a well-established Waikato group. * Great culture built on trust, teamwork, and genuine respect * A practical, hands-on role for someone who takes pride in doing things properly How to Apply If you’re keen, send your CV and a short cover letter to Careers at careers@waipacivil.co.nz with the subject “Group Finance & Administration Manager”. Note: Only shortlisted candidates will be contacted for interviews. We thank all applicants for their interest in joining our team. Applicants for this position should have NZ residency or a valid NZ work visa

Waipa District, Waikato Region, New Zealand

Negotiable Salary

Office Coordinator - Hamilton 64270264019073111

Trademe

Office Coordinator - Hamilton

**About Programmed** Programmed is a leading provider of operations and maintenance services across multiple sectors in Australia and New Zealand. We encourage career development, support flexibility, and care about your personal wellbeing and safety. Join the Programmed team today. **The Opportunity** Programmed is seeking an experienced and reliable **Office Coordinator** to join our Hamilton team. This role is perfect for someone who takes pride in keeping an office running smoothly and ensuring day-to-day operations are efficient and organised. **Key Responsibilities:** * Provide general administrative and clerical support as needed with invoicing and billing accurately and efficiently * Maintain office supplies and a tidy, professional environment * Take initiative to keep day-to-day operations on track without constant guidance * Support a no-fuss workplace and get along with all personalities **Benefits:** * Full-time, 40 hours/week - Monday to Friday * A supportive, steady workplace where your contribution really makes a difference * Opportunity to be part of a professional, reliable team **About You** To thrive in this role, you will be: * Experienced, dependable, and proactive * Computer literate and confident across common programs * Strongly organized with attention to detail * Able to take initiative and manage tasks independently * Comfortable interacting with a range of personalities in a no-fuss environment * Excellent communication skills * Enjoy working in a team environment * Understanding of trade type work an advantage * Legal right to work in New Zealand * Ability to pass a **criminal history check** * Ability to pass a **drug and alcohol screening** If you enjoy keeping an office humming along and taking ownership of day-to-day operations, we'd love to hear from you. **Apply today** with your updated CV - this opportunity won't wait! **Who we are** At PERSOL, we connect people to meaningful work and growth. With decades of experience and a future-focused mindset, we're here to support your career journey. We offer fresh opportunities, trusted guidance, and a people-first approach. We're committed to creating a safe, inclusive, and respectful workplace that embraces diverse experiences, backgrounds, and perspectives. We strongly encourage applications from individuals from all communities. **Ready to make your next move?** Apply now to join our team. To learn more about life at PERSOL, visit persolnewzealand.com Or follow us on LinkedIn at linkedin.com/company/persolapac for the latest updates and opportunities.

Hamilton, New Zealand

Negotiable Salary

Trademe

Admin & Accounts

Electric Laundry Repair (ELR) is the leading Electrical company specialising in the sale, service and repair of commercial laundry equipment. Being based in Hamilton, but servicing the greater Waikato region, our work ranges from servicing equipment at a small on-premises laundry, to a complete fit-out and installation of a laundromat. We are known for our excellent levels of customer service and ability to fix problems that other companies can’t or won’t. As a result, the business has grown and we have decided that it is time to get some help – but we only want the best help! Are you good enough? We are recruiting an administrator to join our team for 40 hours a week. This person will be the master problem solver who will be responsible for ensuring all jobs are scheduled, parts ordered, and jobs are completed in a timely, accurate and professional manner. You may currently be working for another Electrician or related Trade Business and be looking for a new challenge. Wherever you currently are, these are the general tasks you will be required to complete: * Answer Phones * Logging jobs and scheduling appropriately * Managing recurring service jobs * Quote follow up * Stock control and management * Vehicle service management * Assisting with system development to streamline internal processes * Assisting management team * Invoicing and accounts payable Must-have skills * Have excellent customer service skills and phone manner * Be motivated and help the team to meet timelines * Have fun, and be proud of what you achieve in your working day * Be organised, systematic, and be a great problem-solver * Strive towards always producing high quality work in an appropriate time frame * Communicate effectively with the team * Have good computer skills and a willingness to learn new systems. Bonus skills * Have experience in a service-based role * Be experienced using job management software * Processing incoming parts and stock management * Accounts experience If you are looking for a position with a company that is fast paced, challenging, and interesting, with a team that is fun and supportive, then apply today!

Hamilton, New Zealand

Negotiable Salary