Waikato Region Administration & Office Support Job Listings

Project Assistant (Civil)64693487117954110

Project Coordination & Admin | Work Across Field + Office About Us: Waipa Civil are proven industry leaders in the civil construction sector. We pride ourselves on a strong company culture where teamwork, safety, and quality are our core values. Based in the Waikato, our crews deliver a wide range of civil infrastructure projects throughout the region. Position Overview: We’re currently looking for a reliable, organised Project Assistant to join our team. This is a hands-on role at the heart of our project teams. The Project Assistant is responsible for coordinating day-to-day activities, submitting plans and permits, conducting on-site inspections, and ensuring accurate documentation is maintained at every stage. This is a full-time role supporting the delivery of civil projects by working closely with engineers, project managers and foremen to keep things running smoothly — across both the field and office. Key Responsibilities: * Assist in coordinating project activities * Work with engineers, project managers and site teams to ensure timely task completion * Maintain project documentation, including drawings, permits, and reports * Submit traffic management plans, service plans, and water shutdown applications * Schedule third-party service mark outs for sites * Notify the public of water shutdowns via letter drops, calls, and site visits * Conduct onsite meter inspections and maintain accurate records * Schedule and perform audits for traffic management, health and safety, and meter inspections * Maintain contract health and safety reports and vehicle pre-starts * Schedule vehicles for servicing and ensure small plant is within calibration * Provide general administrative support Requirements: * Strong coordination and communication skills * Detail-oriented with confidence managing project systems and documentation * Comfortable working alongside project engineers and site teams * Competent using Microsoft Office and digital systems * Physically capable of performing site visits and inspections * Full NZ Driver’s License * Previous experience in construction or civil infrastructure would be an advantage What We Offer: * Competitive salary within a respected local Company * A supportive team culture and hands-on project environment * Exposure to a wide range of civil infrastructure projects We’re looking for someone reliable, practical, and motivated to contribute to real project outcomes. How to Apply If you’re keen, send your CV and a short cover letter to Careers at careers@waipacivil.co.nz with the subject “Project Assistant”. Note: Only shortlisted candidates will be contacted for interviews. We thank all applicants for their interest in joining our team. Applicants for this position should have NZ residency or a valid NZ work visa.

Hamilton, New Zealand

Negotiable Salary

Health and Safety Administrator64779786911489111

Trademe

Health and Safety Administrator

* Admin role supporting the H&S team in Frankton, Hamilton | Parking Available * Join an innovative, sustainability-focused company committed to safety * Experience in H&S based admin with manufacturing/production exposure preferred About the Role: We are looking for a Health and Safety Administrator to join our team at the start of January. This is an ongoing temporary full-time role based in Frankton, Hamilton. This role supports the Health & Safety, Quality & Compliance team with key administrative tasks such as data entry, following up on Health and Safety investigations and managing customer complaints. Key responsibilities will include: * General administration skills alongside the Health and safety team including data entry * Following up on ongoing Health and Safety investigations * Customer facing including taking customer complaints over the phone * Ensuring that the H&S system is kept clean and tidy and that completed events are closed off * Completing reporting * Manage office supplies, incoming parcels, consumables, and PPE * Support the Quality and Compliance processes * General administration support Role Requirements: * Proven experience in administration from a manufacturing/production environment or similar * Knowledge of Health and Safety systems and processes would be advantageous * Strong attention to detail and organisational skills * Available to start from January 5th 2026 * Excellent communication skills and ability to own the role and duties * A great attitude and willingness to learn * Strong IT skills are a must - you will be working on computers daily About the Company: This leading manufacturer of pulp, paper, and wood-fibre-based packaging is renowned for its commitment to sustainability, innovation, and operational excellence. The team culture is collaborative and inclusive, with a strong focus on continuous improvement and employee development. How to Apply: Click 'APPLY' or contact Katie France if you have any further questions. Phone Number: 021 0815 9274 Email: Katie.f@stellarrecruitment.co.nz

Hamilton, New Zealand

Negotiable Salary

Trademe

Contract Administrator

We're seeking a proactive and detail-oriented Contract Administrator to join our Business Support Hub, where you'll play a key role in supporting local management teams and ensuring smooth, accurate, and compliant contract administration. **Why you will enjoy working here | Ko te take ka parekareka e koe ki te mahi ki kōnei** Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer: * Free access to Marram health care benefits and discounted holiday homes * $500 bonus for current employees who refer a friend to Downer * Progression and development programs, including our inspiring leader's programme for top performers Have a look at our other great benefits here! **The Opportunity | Te Kōwhiringa** As a Contract Administrator, you'll provide vital business and contract support across a range of projects, ensuring we meet and exceed the needs of both internal and external customers. You'll be responsible for maintaining financial accuracy, coordinating contract documentation, and supporting operational teams with efficient systems and reporting. You'll also contribute to process improvements, strengthen stakeholder relationships, and help create a high-performing, collaborative team culture. **Your Responsibilities** * Support contract and depot teams with accurate financial processing, reporting, and month-end activities * Maintain contract documentation, records, and archiving systems * Process supplier invoices, purchase orders, and subcontractor claims * Provide excellent customer service to internal and external stakeholders * Assist with business support tasks such as onboarding, meeting coordination, and data entry * Contribute to team initiatives, promoting Downer's values and safety culture **Important Skills | Nga Pūkenga Matua** * Experience in business or contract administration within a fast-paced environment * Proficiency in Microsoft Office applications (Excel, Word, Outlook) * Knowledge of JD Edwards or similar ERP systems (advantageous) * Strong organisational skills and attention to detail * Excellent communication and stakeholder management abilities * A proactive, collaborative approach and a commitment to continuous improvement **Me pēhea ki te tono | How to apply** *If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is **726709.*** We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team. The Downer Recruitment Team will be on a holiday break from **24 December 2025** and will return on **12 January 2026**. During this period, we will not be contactable and responses to applications or enquiries will resume after we return. We look forward to connecting with you in the new year.

Taupō, New Zealand

Negotiable Salary

Receptionist - Part Time64745770116098113

Trademe

Receptionist - Part Time

**About the Role** We have an exciting opportunity to join our supportive team at Linda Jones Village in Hamilton as a Receptionist. Part Time role, working Saturday and Sunday from 1000-1700hrs. In this role you will: - Welcome all visitors and provide assistance and direction as necessary - Provide administration assistance including accounts and office/reception duties - Ensure a hospitable and helpful service to residents, relatives, visitors and staff - Answer all phone calls in a courteous and timely manner - Assist residents and visitors with general enquiries - Work closely with, and support your colleagues **About You** To thrive in our supportive and caring environment you will have: - Strong empathy and patience with elderly residents - Outstanding communication skills - A reliable, friendly and professional manner ***Please note that, although we often welcome applications from overseas candidates, due to immigration requirements, we require applicants to have New Zealand work rights for this position*** **About Ryman** At Ryman, we believe the measure of a full life is one that gets richer with age. Ryman Healthcare is a leader in retirement living and aged care. Our driving purpose is to enhance freedom, connection and well-being for people as we grow older. We own and operate 49 villages in New Zealand and Australia and we employ approximately 7,700 team members across a range of different sectors. Additionally, we are proud to be the first healthcare company to receive the Wellbeing Tick. At the heart of our business, everything we do must be 'Good enough for mum and dad.' **Benefits of working at a Ryman Village:** - Fun, friendly and supportive team environment - Work in a beautiful, resort style village - Opportunities for professional development and career progression - Ryman Team Benefits Card with discounts from a range of suppliers and retailers At Ryman, we support an environment where everyone feels welcome to be themselves. We embrace diversity and celebrate individual uniqueness, encouraging anyone wanting to work for Ryman to apply for our vacant positions.  If you are interested in joining an organisation with a clear purpose and a commitment to innovation, kindness and excellence, we would love to hear from you!  ***Applications will be reviewed as they are received and interviews may take place prior to the close date. This means a job ad may close before the advertised close date.***

Hamilton, New Zealand

Negotiable Salary

Operations Assistant - SESTA64681381439107114

Trademe

Operations Assistant - SESTA

We are seeking a motivated people person to assist with the day to day running of our Hamilton SESTA (Specialised School Transport Assistance) operation. SESTA is a highly rewarding community service that we provide for the Ministry of Education, this service ensures the safe transport of around 420 students daily from their front door to school, and home again. Based at our Hamilton office, you will assist with the planning of runs as part of the support team for drivers, parents/caregivers, and schools, along with administrative duties including recruitment and payroll. The role: * Administrative tasks to support the smooth day-to-day operation of our SESTA services. * Assist with the planning, implementation, and monitoring of SESTA runs to ensure they are fit for purpose and operate efficiently. * Provide driving coverage for SESTA runs as required. * Monitor compliance to ensure contractual and legislative obligations are met. * Support the SESTA Operations Manager with various tasks as needed. * Act as the key liaison for SESTA drivers, schools, and parents/caregivers, responding to queries and providing support. What are we looking for? * Excellent communication skills, verbal & written with a strong attention to detail. * Professional, well-organised, and reliable. * The ability to establish and maintain positive relationships with schools, parents / caregivers and drivers. * A natural problem solver with a proactive approach to finding solutions. * Tech savvy, and a willingness to adapt to new systems. * A positive and can-do attitude. * Held a full Class 1 NZ Drivers Licence for more than two years (Passenger Endorsement required but we can assist in obtaining this) * Ability to pass a medical, police vetting check and undergo a pre-employment drug and alcohol test. What can we offer? * Generous employee discounts across our wider group of companies. * Wellbeing benefits including free flu vaccinations and EAP * Full induction with ongoing training and development with the wider CCR team. Who are we? Cross Country Rentals is more than just a rental company having a wide range of vehicles in the fleet and providing specialised transport services. We are a kiwi, family owned and operated company with branches throughout New Zealand. Transporting people is extremely important to us, taking students to and from school. Supporting our local community is a big part of what we've been doing for 100 years! Our fleet has grown rapidly comprising over 2000 vehicles nationwide, from small cars to large trucks and everything in between. Interested or want to know more? Please email: recruitment@crosscountryrentals.co.nz Applications will be reviewed as they are received. All candidates for this position should have NZ residency or a valid NZ work permit. Our recruitment process will include an interview, pre-employment drive, reference checks, and a pre-employment drug and alcohol test.

Hamilton, New Zealand

Negotiable Salary

Juted Frame & Truss - Office Administrator63739374598017115

Trademe

Juted Frame & Truss - Office Administrator

Mitre 10 Mega Tauranga, Mitre 10 Mega Rotorua, Mitre 10 Waihi, and our Juted Frame & Truss are local family owned and operated businesses! We are a diverse and growing company, with a vision to provide great quality products and the best value and expertise to enable our customers to have an affordable and easy DIY experience. Currently we are after an Administrator to help at the Juted Frame & Truss. This is a permanent part-time position, offering 30 hours per week with flexible working hours, to be agreed upon with the successful applicant (Monday to Friday). If you're organized, proactive, and ready to make a difference, we'd love to hear from you! What you can expect to do in this role: * Working with a 'One Team' approach * Ensure all administration is kept up to date, accurate and legible * Assist management during all system function audits * Ensure all documentation and processes are authorized according to specified procedures * Acquire and maintaining a full working knowledge of in-store systems in order to have the capability to use them for enquiries and data entry * Treating safety as your first priority and encouraging other team members to do the same * Assist with Inventory and Invoicing * Assist with the rollout of Cin7 What we need from you: * Ability to cope under pressure and to work to deadlines * Demonstrates effective verbal & written communication skills * Accuracy and attention to detail * Team player that works co-operatively to achieve objectives * A quick and alert mind with ability to adapt and be flexible * Demonstrates an appropriate level of operating of Microsoft Office and other computer suites as required * Excellent customer service skills What Mitre10 can offer: * Paid day off for your birthday * Generous staff discount * $10,000 Trauma Insurance Cover * Discounted rates at multiple local gyms, dentists, optometrists and more! * A supportive and friendly team environment We are committed to ensuring that our team arrive home safe every day so, we require all successful candidates to complete a pre-employment drug & alcohol screen. Due to the fast-paced nature of our recruitment team, our vacancy close dates may be subject to change. Please apply online before Monday 29th September 2025. No applications will be accepted in store.

Waikato District, Waikato Region, New Zealand

Negotiable Salary

Trademe

Administrator

• Based in Hamilton, Waikato • Comprehensive Health Insurance. • Life & Disability Cover • Generous KiwiSaver Contributions. • Enhanced Parental Leave. • Birthday Leave. • Long Service Rewards. • Career Advancement Opportunities. • Be a part of a Great Team. About the Role Looking for your next big opportunity? We’ve got an exciting Administrator role just for you! In this position, you’ll get to assist the First Gas team with a broad range of administrative tasks making a real impact. Liaise with retailers, contractors and asset owners to schedule work and coordinate with internal teams. Prepare and send invoices, track payments, and manage purchase orders. Handle general administrative tasks, maintain databases, and assist in report preparation. Serve as the primary contact for retailers and communicate with contractors, customers and internal teams to schedule work. Address and resolve issues related to scheduling, invoicing, and purchase orders. Supporting the Business unit in administering the contractor management process, including completing required documentation , maintaining Assura’s contractor database and organising contractor documentation. Administering the requirements for the Business Unit’s fleet, including booking services, repairs and inspections. Administering the equipment system, Hilti On, including adding and removing equipment from the system, managing test and tag dates and equipment inspections. General administrative duties, including but not limited to: booking accommodation, booking travel, managing centralised email, ordering office consumables, etc. Qualifications and Skills A thorough understanding of and competence in relevant software and database programmes, e.g. Word, Excel, PowerPoint Effective verbal & written communication skills Who are we? Omexom is part of a global family of energy infrastructure services providers operating under the VINCI group which is a world leader in concessions, energy, and construction, operating in more than 120 countries worldwide. The brand network is a multi-disciplinary network, able to offer customized multi-technical, multi-site, or multi-country services. With our 1,000+ employees in 29 locations nationwide and $390M in revenue, Omexom has long-standing partnerships with Vector, Transpower, Auckland Transport, and Firstgas, while servicing our newer clients Watercare, Auckland District Health Board, Powerco, Wellington Electricity, and City Rail Link Limited. In Aotearoa, Omexom is well positioned through this international network with shared values and vast resources, and a continued commitment to safety, excellence, and sustainable solutions. At Omexom, we are committed to creating a safe and inclusive environment that values and respects diverse styles, backgrounds, experiences, and perspectives. We welcome and encourage women, and people from diverse backgrounds to apply. How to apply If you like the sound of what we’re offering and think you are the right person for the job, we’d love to hear from you.  Hit the 'apply' button below.  Applications close on Tuesday 16 September 2025. Please note, that only candidates with the right to live and work in New Zealand will be considered for this role. According to the Harvard Business Review, men typically apply for jobs when they meet only 60% of the qualifications, whereas women and individuals from underrepresented groups usually apply only if they meet all the criteria. We're not just about checking boxes, so if you believe you have the skills but don't meet every requirement listed, please reach out if you would like to find out more, we'd love to talk with you. Come join our amazing team and be a part of the pioneers in energy transition.

Hamilton, New Zealand

Negotiable Salary

Senior Digital Project Administrator (12-months fi63622328984963117

Trademe

Senior Digital Project Administrator (12-months fi

* Next level Admin Support to the Technology Group and Business Stakeholders * Daily engagement with Senior/Exec Stakeholders * Work in the Technology group, without being an IT guru yourself * WEL has a great range of flexible working options and benefits About WEL Networks With over 300 employees, we're proudly based in Hamilton and are owned by the community we work for. We play an important role in the region's economic and social development by identifying and investing in new technologies to future-proof our region - and keep our communities flourishing. About the role The Digital Project Administrator is responsible for providing support to the Digital Delivery Team in achieving business outcomes. The role also supports the technology leadership team with purchases orders, contract reviews and financial processing. Responsibilities: * Manage Purchase Orders and Invoice processing relating to Technology work with Vendors and projects * Assist with administering the Portfolio Management process and keeping project artefacts updated * Support the project team in achieving outcomes by maintaining standards, tools, and procedures for issue, risk, change, and information management * Prepare governance reports, project status updates, presentations, agendas, minutes, and maintain comprehensive logs and registers About you We are looking for someone who is: * a self-starter * punctual * a great communicator * proficient in MS Office, particularly Word, Excel, and PowerPoint * known to have working experience in SAP * highly organised with excellent problem-solving abilities * outcome-focused mindset with a commitment to project success * dedicated to providing a prompt, efficient and personalised service to clients (internal/external). Staff benefits You will benefit from a powerful package of benefits if you join us at WEL - from medical, life, and income protection insurance, to relocation costs, flexible working options, ongoing career development and more - and most important of all, an excellent salary package. Safety Working within a safety critical industry, we are committed to making sure that both our people and our business are kept safe and secure. You will need to undertake a D and A test and complete a police check before starting work at WEL. Ready to learn more? Start here. We actively value diversity and inclusion, so to start, tell us a little bit about the 'real you' in your application. Check out the position description by copying and pasting the link in your browser: https://tinyurl.com/4w6jvx9v and apply online with your cover letter and CV, showing us what sets you apart. Demonstrate your track record and share some of your proudest achievements. We can't wait to hear from you. A position description can be viewed on the Careers page of WEL's website on (www.wel.co.nz) WEL offers a competitive package and a supportive working environment. If you feel this position is a good fit for your skills and experience please submit an online application.

Hamilton, New Zealand

Negotiable Salary

Centre Administrator (BestStart Greenwood Street)64538696883970118

Trademe

Centre Administrator (BestStart Greenwood Street)

Start Here. Grow Here. Connected by our Roots. What matters to you, matters to us! We believe that our roots are something to be proud of. Our stories are begging to be told. Our lands, our marae, and our taonga are to be treasured. Our language is precious. Our traditions are beautiful. Our history belongs in our future About the Role: This is a permanent part-time position working 25 hours per week. We're looking for an enthusiastic and organised Centre Administrator to become the welcoming face of our centre and the supportive backbone of our team. You'll be the first point of contact for our whānau, guiding new families through enrolments and keeping everything running smoothly behind the scenes. Your day-to-day will include: * Answering calls and responding to enquiries with professionalism and care * Supporting new family enrolments * Managing accounts, invoicing, and direct debits * Accurately entering data into our systems * Filing, record-keeping, and general admin duties * Lending a hand in classrooms when needed We're looking for someone who: * Friendly, approachable, and enjoys connecting with people * Organised and able to meet regular deadlines * Confident using Word, Excel, Outlook, and general IT systems * Clear and professional in communication * Reliable, trustworthy, and a true team player * Comfortable with account processes and solving problems Here's what we offer: * A supportive National Admin Helpdesk * Access to online learning through Whare Ako * Discounted childcare * Subsidised health insurance* * Wellbeing support through EAP and internal programmes * Additional leave for 10 years' long service How to Apply: If you're ready to bring your organisational skills, customer focus, and passion for supporting ECE into this rewarding role, we'd love to hear from you. Click “Apply Now” and join a team that values growth, collaboration, and creating the best start for every child.

Hamilton, New Zealand

Negotiable Salary

Trademe

Dispatch Co-ordinator

We are seeking a reliable and organised Dispatch Co-ordinator to join our clients recycling plant team in the Thames area. This is a temporary role running immediately until the end of January. Key Responsibilities: * Coordinate and schedule daily dispatch operations * Maintain accurate records of incoming and outgoing materials * Communicate effectively with drivers and other team members * Assist with general administrative tasks as required Requirements: * Strong administrative and organisational skills * Attention to detail and ability to work under deadlines * Reliable and able to work weekdays and weekends * Previous experience in dispatch, logistics, or administration is an advantage To Apply:Send your CV to hamilton@onestaff.co.nz or call 07 260 4883 to discuss this opportunity.

Thames-Coromandel District, Waikato Region, New Zealand

Negotiable Salary

Trademe

Data Processor

Combine your eye for detail with your passion for technology and help shape the future of energy distribution. Join Northpower as a Data Processor – Drone Operations and turn aerial insights into real world impact. * Be part of a cutting-edge drone and data team * Transform aerial imagery into powerful insights for network reliability * Grow your technical skills and help keep communities connected About the Role: As a Data Processor, you'll play a key part in our drone operations processing, analysing, and managing data captured from drone flights across our electricity networks. Working closely with our drone pilots and engineering teams, you'll help convert imagery and sensor data into accurate, actionable information that supports maintenance, planning, and safety across the network. You'll be responsible for reviewing and tagging aerial images, identifying network assets or defects, managing data quality, and using specialised software to process and present results. Each project will give you the opportunity to learn more about the link between cutting-edge drone technology and the essential systems that power our communities. Experience: * Strong attention to detail and a methodical approach to data accuracy * Experience or interest in drone operations, GIS, or image/data analysis * Basic technical understanding of energy or utilities networks (advantageous) * Willingness to learn new software tools and workflows * A team-focused attitude and passion for technology that makes a difference About us Northpower is one of the largest multi-utility contractors in New Zealand, servicing the needs of clients in transmission, distribution, generation, fibre and commercial sectors. We have a reputation for excellence and innovation, providing commercially viable solutions for electrical and telecommunication design, construction, and maintenance requirements. We have over 1,400 employees working together across 16 locations to keep the power on and the lights going for our customers. Apply Now: At Northpower, we're leading the way in smart network solutions combining innovation, data, and field expertise to power a brighter future. You'll enjoy great benefits, ongoing training, and a supportive environment where technology and teamwork go hand in hand. Apply now at our career's website using #REQ1725. Your success story begins here! Suitable applicants will be interviewed whilst the advertisement is open. Send in your interest early, please note that to be considered for this role, you must be in New Zealand and possess a current work visa. Unfortunately, we cannot consider applications from those without the right to work in New Zealand. Pre-employment checks will include a criminal history check, drug and alcohol testing, and a medical assessment.

Hamilton, New Zealand

Negotiable Salary

Group Finance & Administration Manager642725636894751111

Trademe

Group Finance & Administration Manager

About Us: Waipa Civil is a well-established civil construction company based in the Waikato, known for delivering high-quality infrastructure projects throughout the region. We’re part of a wider group of companies involved in civil services, support trades, and property development -all underpinned by a hands-on, practical approach and strong local relationships. Across the group, our people share the same values: we get the job done properly, look out for each other, and take pride in what we build. The Group Finance & Administration Manager plays a key role in keeping everything running smoothly - ensuring systems, processes, and reporting remain accurate and consistent across multiple entities. Position Overview: We’re looking for a reliable and experienced Group Finance & Administration Manager to be actively involved in the day-to-day running of our finance and administration functions across Waipa Civil and our related companies. You’ll handle a wide range of work - from managing accounts, payroll, and cash flow through to preparing reports, reconciling payments, and maintaining systems and records. You’ll work closely with all staff, contributing to a well-organised and efficient operation across the group. Some knowledge of HR processes would be an advantage, as the role also includes assisting with employment records and general staff administration when needed. Key Responsibilities: * Group Financials – Prepare monthly reporting and forecasts as required; work with external accountants on year-end accounts across multiple entities. * Banking & Cashflow – Manage group banking, oversee liquidity, direct inter-company transfers, and maintain forward visibility of cash requirements. * Compliance & Taxation – Ensure on-time, accurate filing of GST, PAYE, and income tax; support Companies Office requirements; liaise with external advisors. * Payroll Oversight – Oversee payroll systems and processes; monitor accuracy of leave, entitlements, and reporting across group companies. * Admin Systems & Controls – Maintain financial systems and processes; work alongside office managers to ensure consistency in approvals, documentation, and day-to-day administration. * Property Development Support – Track legal and financial documents for property sales; coordinate settlements and cash distribution; liaise with banks, lawyers, and external stakeholders as required. * Cross-Group Support – Provide financial coordination, documentation, and support for group-wide initiatives, new entity setups, and director-level requests. * Ad-Hoc High-Trust Tasks – Support company administration, strategic initiatives, and finance-related projects as directed. Requirements: * Proven experience in finance, accounting, and office management. * Strong working knowledge of Xero and NZ financial compliance requirements. * A practical, down-to-earth approach and willingness to contribute across finance and admin functions. * Confidence handling sensitive information, banking access, and company-level obligations. * Excellent communication and the ability to manage multiple workflows to maintain accuracy in a busy group environment. * An understanding of HR processes would be advantageous. What We Offer: * A high-trust, stable, long-term role within a well-established Waikato group. * Great culture built on trust, teamwork, and genuine respect * A practical, hands-on role for someone who takes pride in doing things properly How to Apply If you’re keen, send your CV and a short cover letter to Careers at careers@waipacivil.co.nz with the subject “Group Finance & Administration Manager”. Note: Only shortlisted candidates will be contacted for interviews. We thank all applicants for their interest in joining our team. Applicants for this position should have NZ residency or a valid NZ work visa

Waipa District, Waikato Region, New Zealand

Negotiable Salary

Office Coordinator - Hamilton 642702640190731112

Trademe

Office Coordinator - Hamilton

**About Programmed** Programmed is a leading provider of operations and maintenance services across multiple sectors in Australia and New Zealand. We encourage career development, support flexibility, and care about your personal wellbeing and safety. Join the Programmed team today. **The Opportunity** Programmed is seeking an experienced and reliable **Office Coordinator** to join our Hamilton team. This role is perfect for someone who takes pride in keeping an office running smoothly and ensuring day-to-day operations are efficient and organised. **Key Responsibilities:** * Provide general administrative and clerical support as needed with invoicing and billing accurately and efficiently * Maintain office supplies and a tidy, professional environment * Take initiative to keep day-to-day operations on track without constant guidance * Support a no-fuss workplace and get along with all personalities **Benefits:** * Full-time, 40 hours/week - Monday to Friday * A supportive, steady workplace where your contribution really makes a difference * Opportunity to be part of a professional, reliable team **About You** To thrive in this role, you will be: * Experienced, dependable, and proactive * Computer literate and confident across common programs * Strongly organized with attention to detail * Able to take initiative and manage tasks independently * Comfortable interacting with a range of personalities in a no-fuss environment * Excellent communication skills * Enjoy working in a team environment * Understanding of trade type work an advantage * Legal right to work in New Zealand * Ability to pass a **criminal history check** * Ability to pass a **drug and alcohol screening** If you enjoy keeping an office humming along and taking ownership of day-to-day operations, we'd love to hear from you. **Apply today** with your updated CV - this opportunity won't wait! **Who we are** At PERSOL, we connect people to meaningful work and growth. With decades of experience and a future-focused mindset, we're here to support your career journey. We offer fresh opportunities, trusted guidance, and a people-first approach. We're committed to creating a safe, inclusive, and respectful workplace that embraces diverse experiences, backgrounds, and perspectives. We strongly encourage applications from individuals from all communities. **Ready to make your next move?** Apply now to join our team. To learn more about life at PERSOL, visit persolnewzealand.com Or follow us on LinkedIn at linkedin.com/company/persolapac for the latest updates and opportunities.

Hamilton, New Zealand

Negotiable Salary

Project Scheduler - Hamilton 642390843674901113

Trademe

Project Scheduler - Hamilton

**About Programmed** Programmed is a leading provider of operations and maintenance services across all industry sectors including education, health, infrastructure, manufacturing, transport and mining in Australia and New Zealand. Our Facility Management business unit partners with our valued clients to deliver facility management and industrial maintenance services across multiple key and essential industries. We encourage career development, support flexibility and care about your personal wellbeing and safety. Join the Programmed team today. **The Opportunity** We're seeking a highly organized **Project Scheduler** to join our Hamilton office. This role is perfect for a detail-focused, hard-working professional who thrives in a fast-paced environment with lots of moving parts. You'll be responsible for scheduling projects, tracking progress, and ensuring timelines are met efficiently. **Key Responsibilities:** * Schedule and coordinate projects using Gantt charts and Microsoft Project * Track all moving parts of projects to ensure tasks are completed on time * Maintain clear communication across teams to keep projects on track * Support project execution and provide administrative support as needed **About You:** * Excellent Gantt chart skills - **no exceptions** * Proficient in Microsoft Project and project scheduling * Highly organized, reliable, and proactive * Comfortable managing multiple priorities and deadlines * Hard-working, ambitious, and eager to grow within a professional team * Excellent communication skills * Enjoy working in a team environment * Understanding of trade type work an advantage * Legal right to work in New Zealand * Ability to pass a **criminal history check** * Ability to pass a **drug and alcohol screening** **What's on Offer:** * Full-time, 40 hours, Monday to Friday * Hamilton-based office * Opportunity to work in a high-performing team with career growth potential If you're detail-oriented, thrive on keeping projects on track, and love seeing the results of your coordination in action, we'd love to hear from you. **Apply today** with your updated CV - this role won't wait! **Who we are** At PERSOL, we connect people to meaningful work and growth. With decades of experience and a future-focused mindset, we're here to support your career journey. We offer fresh opportunities, trusted guidance, and a people-first approach. We're committed to creating a safe, inclusive, and respectful workplace that embraces diverse experiences, backgrounds, and perspectives. We strongly encourage applications from individuals from all communities. **Ready to make your next move?** Apply now to join our team. To learn more about life at PERSOL, visit persolnewzealand.com Or follow us on LinkedIn at linkedin.com/company/persolapac for the latest updates and opportunities.

Hamilton, New Zealand

Negotiable Salary

Trademe

Receptionist - Casual

**About the Role** We have an exciting opportunity to join our supportive team at Linda Jones Retirement Village in Hamilton as a Receptionist/Administrator. This is a **Casual** position working. In this role you will: - Welcome all visitors and provide assistance and direction as necessary - Provide administration assistance including accounts and office/reception duties - Ensure a hospitable and helpful service to residents, relatives, visitors and staff - Answer all phone calls in a courteous and timely manner - Assist residents and visitors with general enquiries - Work closely with, and support your colleagues **About You** To thrive in our supportive and caring environment you will have: - Strong empathy - Outstanding communication skills - Excellent organisation and attention to detail - A reliable, friendly and professional manner ***Please note that, although we often welcome applications from overseas candidates, due to immigration requirements, we require applicants to have New Zealand work rights for this position*** **About Ryman** At Ryman, we believe the measure of a full life is one that gets richer with age. Ryman Healthcare is a leader in retirement living and aged care. Our driving purpose is to enhance freedom, connection and well-being for people as we grow older. We own and operate 48 villages in New Zealand and Australia and we employ approximately 7,700 team members across a range of different sectors. Additionally, we are proud to be the first healthcare company to receive the Wellbeing Tick. At the heart of our business, everything we do must be 'Good enough for mum and dad.' **Benefits of working at a Ryman Village:** - Fun, friendly and supportive team environment - Work in a beautiful, resort style village - Opportunities for professional development and career progression - Ryman Team Benefits Card with discounts from a range of suppliers and retailers At Ryman, we support an environment where everyone feels welcome to be themselves. We embrace diversity and celebrate individual uniqueness, encouraging anyone wanting to work for Ryman to apply for our vacant positions.  If you are interested in joining an organisation with a clear purpose and a commitment to innovation, kindness and excellence, we would love to hear from you!  ***Applications will be reviewed as they are received and interviews may take place prior to the close date. This means a job ad may close before the advertised close date.***

Hamilton, New Zealand

Negotiable Salary

Trademe

Office Administrator

Are you a highly organised individual with a knack for Microsoft Office? Do you thrive in a fast-paced environment and enjoy keeping things running smoothly behind the scenes? If so, we'd love to hear from you! About the Role We're looking for a proactive and detail-oriented Administrator to join our clients team. In this role, you'll be the backbone of our office operations-supporting the team with a variety of administrative tasks to ensure everything runs like clockwork. Key Responsibilities * Provide general administrative support to the team * Prepare and format documents, reports, and presentations using Microsoft Word, Excel, and PowerPoint * Manage calendars, schedule meetings, and coordinate appointments * Maintain accurate records and filing systems * Assist with data entry and database management * Handle incoming calls and correspondence professionally What We're Looking For * Proven experience in an administrative or office support role * Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) * Excellent communication and organisational skills * High attention to detail and accuracy * Ability to multitask and prioritise effectively * A positive attitude and a team-player mindset Why Join Us? * Supportive and friendly team environment * Opportunities for growth and development * Competitive salary Send your CV and a brief cover letter to hamilton@onestaff.co.nz or apply online.

Waikato District, Waikato Region, New Zealand

Negotiable Salary

Advertising & Office Administrator 640711675098901116

Trademe

Advertising & Office Administrator

Advertising & Office Administrator Are you a creative, tech-savvy administrator with a flair for organisation and marketing? Do you thrive under pressure, love variety, and bring energy and personality into your workplace? If so, we'd love to have you on our team! We're looking for an Advertising & Office Administrator to be the driving force behind our advertising department and the glue that keeps our Taupō office running smoothly. This is a dynamic, fast-paced role where no two days are the same! Perfect for someone who loves juggling tasks, staying ahead of digital trends, and creating a warm, welcoming, and community-connected office vibe. About the Role This diverse position supports our real estate team with everything from property campaigns and listings to social media, contract administration, and event coordination. You'll also take the lead in keeping our office visually engaging and seasonally themed - whether it's a festive Christmas window display, a local sponsorship event, or a community celebration. Your eye for design and passion for emerging tech will help us stay fresh, relevant, and connected. Key Responsibilities * Typing and converting appraisals into listings * Activating online listings and coordinating marketing materials (DLEs, signboards, OneRoof, eBluebook, etc.) * Managing social media content, property updates, and public holiday/event marketing * Maintaining vendor/purchaser packs and resource centre * Coordinating team viewings and monthly marketing trends * Booking and tracking property campaigns and printing * Managing digital screens and window displays, keeping them fresh, tidy, and themed for seasonal or community events * Organising events, sponsorships, and yearly marketing calendars with the office manager * CRM housekeeping and data management (Vault) * Staying up to date with new technology trends and tools to enhance marketing and office efficiency * Supporting contract typing and condition follow-ups * Assisting the Director and office manager with a range of tasks What We're Looking For * A creative thinker with a sharp eye for detail * Someone who thrives under pressure and meets tight deadlines * A team player who can roll up their sleeves and get stuck in * Confidence to work alongside big personalities in a lively office * Strong organisational and time management skills * Advanced Microsoft Office skills * A current driver's licence * A keen interest in emerging tech and digital marketing tools * Experience working with Canva * Previous experience working with the CRM (Vault) system - not essential but a bonus! Why Join Us? * Supportive, energetic team environment * Opportunity to work across multiple departments * A dynamic role with plenty of variety * Real potential for professional and career development * A chance to bring your creativity to life through office theming and community engagement How to Apply Ready to bring your creativity and can-do attitude to a role where you'll truly make an impact? If this sounds like you, please apply now – we can't wait to hear from you! Please note, you will be redirected to our careers page to apply. Apply online or contact Michelle Jackson at Findex (michelle.jackson@findex.co.nz) or 022 010 7953. Applicants must be eligible to work in New Zealand.

Taupō, New Zealand

Negotiable Salary

Quantity Surveyor - Hamilton640088646056971117

Trademe

Quantity Surveyor - Hamilton

Who We Are** Programmed Facility Management (PFM) is a leading provider of asset management, facilities maintenance, and project management services across multiple industries. Join PFM and become part of a supportive team that values career development, flexibility, and your wellbeing. The Role** We're seeking a detail-oriented Quantity Surveyor** to join our Hamilton team. Reporting to the Contract Manager, you will interpret site assessment plans, develop job scopes, and lead a small team (Project Estimator and CADS Drawer) to determine project material and labour requirements and establish initial budgets. This role ensures projects start with a solid, data-driven foundation. Key Responsibilities** * Interpret site assessment plans and reports to define project scope * Lead and coordinate a small team to compile material and labour requirements * Set and document accurate project budgets based on forecasting and trade rates * Liaise with the Contract Manager and stakeholders to ensure project alignment Skills & Experience** * Previous experience as a Quantity Surveyor * Relevant qualification or proven experience in a similar role * Strong attention to detail and organisational skills * Excellent communication and teamwork abilities If you're a proactive Quantity Surveyor looking for a supportive team and long-term career growth, apply now to join the Programmed family!** **Who we are** At PERSOL, we connect people to meaningful work and growth. With decades of experience and a future-focused mindset, we're here to support your career journey. We offer fresh opportunities, trusted guidance, and a people-first approach. We're committed to creating a safe, inclusive, and respectful workplace that embraces diverse experiences, backgrounds, and perspectives. We strongly encourage applications from individuals from all communities. **Ready to make your next move?** Apply now to join our team. To learn more about life at PERSOL, visit persolnewzealand.com Or follow us on LinkedIn at linkedin.com/company/persolapac for the latest updates and opportunities.

Hamilton, New Zealand

Negotiable Salary

Parole Board Liaison Officer639841970520331118

Trademe

Parole Board Liaison Officer

Do you want to put your super administration skills to great use and join an organisation that makes a real difference to your community? Then this could be just the opportunity you are looking for! We are looking for Board Liaison Officer to join our team based at Spring Hill Correctional Facility , on a fulltime, permanent basis. 'Kotahi ano te kaupapa, ko te oranga o te iwi' - `There is only one purpose to our work: the wellness and wellbeing of our people.' Nga kawenga | About the role As the main conduit between our Corrections Services' teams and the New Zealand Parole Board, the role of Parole Board Liaison Officer is vital in ensuring the smooth and efficient operations of the parole review process for offenders in our care. You will thrive in a role where strong working relationships and exceptional customer service are the foundations for success. Proactive in nature, you will be quick to identify and resolve issues, communicating effectively with a broad range of internal and external stakeholders to ensure timelines are never compromised. From the monitoring of review hearing schedules and updating of records to the collation of information and booking of appropriate facilities, your skills will be put to the test. Reporting to the Principal Case Manager, this position will be responsible for liaison with NZ Parole Board in the administration of Parole Board hearings. He korero mou | About you To be successful in this varied and challenging role you will: * Demonstrate a high level of proficiency in the MS suite of applications and database systems * Be meticulous in your recording and maintenance of information * Have a strength in planning and organisation to manage ever changing demands * Possess exceptional communication skills - both written and verbal * Respond with integrity and professionalism in all that you do We will give you the training and support you need to be part of our team working to make communities safer. Utu a-tau | Salary The full range is $65,799 - $72,394 per annum. Appointment and remuneration will reflect skills and experience relevant to the role. Mo matou | About us Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our Hokai Rangi strategy. We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required. Tono inaianei | Apply Now To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered. When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work. Applications close on: Thursday 23rd October If you have any questions or want to learn more about a career with us, contact centralrecruitment@corrections.govt.nz, or visit careers.corrections.govt.nz.

Hamilton, New Zealand

Negotiable Salary

Administrator (supporting RSM)639742312207391119

Trademe

Administrator (supporting RSM)

**About the Role** At Linda Jones Retirement Village, Hamilton, we have an exciting opportunity to join our supportive team as an Administrator supporting the Resident Services Manager. This is a Part Time position working Monday to Friday 0900-1400. In this role you will: - Assist with recruitment administration such as candidate vetting, employment agreements, reference checking, inductions and training. - Provide accounts administration support such as approving invoices, reconciling bank statements, banking and funding. - Support the management team with minute taking, IT systems and coordination within our fast-paced village environment - Cover reception breaks providing a friendly experience for our residents, their families and all guests to our village - Work closely with, and support your colleagues **About You** To thrive in our supportive and caring environment you will have: - Proven experience in an administration support role in a fast-paced and varied environment - Strong empathy - Outstanding communication, organisation and attention to detail - A reliable, friendly and professional manner Please note that, although we often welcome applications from overseas candidates, due to immigration requirements, we require applicants to have New Zealand work rights for this position **About Ryman** At Ryman, we believe the measure of a full life is one that gets richer with age. Ryman Healthcare is a leader in retirement living and aged care. Our driving purpose is to enhance freedom, connection and well-being for people as we grow older. We own and operate 48 villages in New Zealand and Australia and we employ approximately 7,700 team members across a range of different sectors. Additionally, we are proud to be the first healthcare company to receive the Wellbeing Tick. At the heart of our business, everything we do must be 'Good enough for mum and dad.' **Benefits of working at a Ryman Village** - Fun, friendly and supportive team environment - Work in a beautiful, resort style village - Opportunities for professional development and career progression - Ryman Team Benefits Card with discounts from a range of suppliers and retailers At Ryman, we support an environment where everyone feels welcome to be themselves. We embrace diversity and celebrate individual uniqueness, encouraging anyone wanting to work for Ryman to apply for our vacant positions.  If you are interested in joining an organisation with a clear purpose and a commitment to innovation, kindness and excellence, we would love to hear from you!  ***Applications will be reviewed as they are received and interviews may take place prior to the close date. This means a job ad may close before the advertised close date.***

Hamilton, New Zealand

Negotiable Salary

Trademe

Operations Assistant

Are you passionate about the transport industry and eager to grow your career? Tranzit is an award-winning transport and tourism provider operating throughout NZ and we are seeking an experienced Operations Assistant to support our busy Tranzit Coachlines Central team based in Taupo. You will work collaboratively with our Operations Supervisor and wider team by providing day-to-day operational support and ensure we are delivering safe, reliable, and quality transport to our clients. This is a fast-paced, exciting industry and this position will suit someone who thrives on change and quick, methodical decision making. As our business continues and to expand, there is the opportunity for career advancement and professional development. If you love a dynamic work environment and are excited about the potential to grow alongside us, this is the perfect opportunity for you. This is a permanent, full-time role (35 hours per week) What you'll do: * Manage queries, including answer phones/emails, and coordinating general enquiries. * Provide operational support to the Operations Supervisor and the wider team with various operational and administrative duties. * Ordering and processing of staff uniforms, stationary and other depot supplies. * Administrative reporting, including overseeing the coordination of bus audits and fault reports. * Foster a proactive Health and Safety culture by assisting with committee meetings and supporting our team to comply with all requirements. Who are we looking for? * A strong customer delivery focus * A positive, pragmatic and well-balanced approach to problem solving, and decision making, * Ability to work under pressure, * Advanced technical skills and willingness to adapt to new technology, * A current class 2 or 4 drivers' licence with the ability to gain a Passenger endorsement (if you don't have one already!) * Transport industry experience is a must. What can we offer? * Career development and growth, * Competitive Package, * Work perks, including discounts with our Tranzit group of companies & industry partners, * Laptop, phone and use of a company vehicle for work-related travel, * A passionate and driven team who love transport and driving. We pride ourselves on our family-feel culture in all our depots. About us With almost 100 years in the industry, we are leaders in delivering high-quality transport and tourism services across Aotearoa, New Zealand. We are on a continued journey to excellence and employ over 2000 team members throughout the country. We are an award winning, family-owned Kiwi company and our team love what they do. We pride ourselves on offering quality transport solutions backed up by solid health, safety, and wellbeing principles! We will be assessing candidates as they apply so apply today! If you have any questions about the role then please reach out to Ruth Osmond on 027 444 2582. Applicants for this position should have NZ residency or a valid NZ work permit. Please note that successful applicants will be required to successfully pass a drug and alcohol test as well as a police background check as part of the pre-employment screening process. To apply for this job go to: https://tranzit.recruitmenthub.co.nz/Our-Current-Vacancies & enter ref code: 6816956. Applications close 26 Oct 2025

Taupō, New Zealand

Negotiable Salary

Mine Site Administrator638972169191691121

Trademe

Mine Site Administrator

About Us: Bathurst Resources is New Zealand’s largest coal-specialist mining company. We produce over 2.2 million tonnes of coal each year and proudly employ over 550 people. About 80 percent of our production is used for steel making of which one third is used by local Kiwi steel producers. Our high-quality, thermal-grade coal fuels are used to help drive the engines of many iconic food and dairy businesses. Our Maramarua Mine is an opencast mine which produces a low-ash, low sulphur thermal coal for the domestic market. Just 20km south of the Bombay’s (Auckland) or 50km from Thames (Coromandel) – you get to choose if you want the city life or the coast life. We are culturally diverse and maintain a strong health and safety focus. You dig, they dig, we all dig doing things right! We have our peoples’ best interests in mind and welcome you to put yourself forward to join our team if you have experience driving mobile heavy equipment. Send in your CV and setup a phone chat with us, so we can answer your questions! Be Safe – Be Accountable – Be a Team – Be Real About The Role: Reporting directly to the Mine Manager, the Mine Site Administrator holds a key, high-visibility role as the administrative and front of house contact for our Maramarua Mine site. You are the first face our visitors meet, responsible for making a professional first impression and ensuring that all site visitors are properly signed in and adhering to critical safety protocols. This is far more than a typical office role, you act as the Mine Manager's first point of call for process and business support tasks, the administrative partner, using your skills to ensure the site's critical back-end processes run smoothly and efficiently. You will be a clear thinker, well-organised, and solution-oriented professional ready to own the administration function of a busy industrial site. We are seeking someone with strong office management experience and proven expertise in database use, information, and database management—you will be the expert managing our critical site data. Your well-developed written and oral communication skills will be essential in your day-to-day customer service duties and interaction with the Operations Team. What you will bring to the role: *Strong office management and administration experience *Expertise in a customer service role – you will be the first face our visitors meet *Expertise in database use, information, and database management *Well-developed written and oral communication skills *Intermediate level of MS Office Suite *Proven organisation and planning skills *Ability to work independently and as part of the wider team *Experience in the roading, quarry and mine industry is advantageous but not essential How to apply: Please apply using the ‘QUICK APPLY’ button now. Please note successful candidates will be subject to a pre-employment medical including drug and alcohol testing Applicants for this position should have NZ residency or a valid NZ work visa. Applications close on Sunday, 26 October 2025. We will begin shortlisting for the role as we receive applications and may choose a successful candidate prior to the close date. For more information please contact careers@bathurst.co.nz

Waikato District, Waikato Region, New Zealand

Negotiable Salary

Rostering and Workforce Coordinator636126233489941122

Trademe

Rostering and Workforce Coordinator

Tēnā koe e te rau rangatira, nau mai ki te ao mahi e whai hua ai ngā tāngata whaikaha, e tipu ai te kapakihi o ConneXu. Mauri ora ki a tātou katoa. ConneXu is a values-driven, non-profit organisation that partners with disabled people and their whānau to provide whole-of-life supports. We’re on a mission to empower communities where people live their lives, their way. We’re looking for a detail-oriented, proactive, and compassionate individual to join our Payroll and Rostering Team as a Rostering and Workforce Coordinator. Our Role | Ko wai mātou Do you thrive on solving puzzles, managing moving parts, and keeping things running smoothly? Are you someone who enjoys working in a collaborative, supportive team with a strong sense of purpose? Do you want to make a real difference in the lives of disabled people and their whānau? This role is central to ensuring our services run seamlessly. You’ll be responsible for coordinating rosters, managing leave, and supporting workforce planning across our organisation. You’ll work closely with leaders and support staff to ensure that our partners receive consistent, person-centered support. Your responsibilities will include: Coordinating and updating rosters across multiple services Managing planned and unplanned leave, including proactive coverage Liaising with team leaders to ensure staffing needs are met Communicating with staff and leaders to resolve rostering issues Supporting permanent reliever team members scheduling What we’re looking for: Excellent communication and relationship-building skills Strong attention to detail and accuracy in record-keeping A confident and professional telephone manner, along with a strong customer A proactive approach to problem-solving and forward planning A professional and friendly phone manner A sense of humour and a commitment to teamwork Experience in rostering, scheduling, or administration (preferred) Team Member Benefits | Ngā Painga mō ngā Mema o te Tema WellYOU! Benefits voucher on your work anniversary Team Member and Team of the Month recognition and rewards Birthday voucher Organisation Perk App – access to discounts at major retailers Clearhead and My Everyday Wellbeing memberships – supporting your mental and physical wellbeing Professional development opportunities tailored to your career goals Two Annual Wellbeing Days A flexible, values-driven work environment focused on individual and team wellbeing If you’re ready to take on a dynamic and meaningful role, we’d love to hear from you. Applications close on Thursday, 2nd October 2025, but we’ll be reviewing and interviewing as applications come in - so don’t wait!

South Waikato District, Waikato Region, New Zealand

Negotiable Salary

Trademe

Rostering Coordinator

Tēnā e te hikuroa, e hiahia ana ki te whai mahi mō te hua o ngā tāngata whaikaha me te kapakihi o Connexu, ānei te whāriki o tēnei raranga maha, otirā mauriora kia koutou katoa.  ConneXu is a non-profit organisation that works in partnership with disabled people and their family/whanau to provide whole of life supports and opportunities which enable people to live their life their way. We are seeking an enthusiastic and passionate individual to join our rostering team to help us fulfill our vision of ‘Communities where people are empowered’. Our Role | Ko tā mātou mahi Do you like a puzzle, jigsaws or tetris? Do you want to be part of a great supportive team? We have an exciting opportunity for a Rostering Coordinator in the Payroll and Rostering Team. This role will see you building strong and trusting relationships with our staff and their leaders to successfully deliver rosters. This is a vital role that ensures that the people we partner with are supported to live good lives with limited disruptions. We are a collaborative and hardworking team that has fun and enjoyment in the work that we do. You will be on the phone frequently with Community Facilitators regarding advance rosters and the filling of short-notice sick leave requirements. Your methodical nature and forward planning experience will contribute to the success of this position. What we're looking for: Effective communication skills, be able to communicate clearly and appropriately with a range of people The ability to build strong working relationships Be able to maintain accurate records, attention to detail and accuracy The ability to problem-solve and find a solution when issues arise A confident and professional telephone manner, along with a strong customer service focus Able to use a computer and navigate computer programs A sense of humor Key Responsibilities: Managing the rostering system for all staff associated with supporting disabled partners Ensuring that all shifts are filled in a timely and efficient manner Rostering staff according to their availability and skillset Liaising with team leaders to ensure that staffing requirements are met Managing any rostering changes or issues that arise Participating in regular team meetings and training sessions What can we offer you? We can offer you an excellent working environment, rewarding work, full training in your role and ongoing support. Team Member Benefits | Ngā Painga mō ngā Mema o te Tema • WellYOU! Benefits voucher on your work anniversary • Team Member and Team of the Month recognition and rewards • Birthday voucher • Organisation Perk App – access to discounts at major retailers • Clearhead and My Everyday Wellbeing memberships – supporting your mental and physical wellbeing • Professional development opportunities tailored to your career goals • Two Annual Wellbeing Days • A flexible, values-driven work environment focused on individual and team wellbeing If you are interested in a challenging and diverse role then we would love to hear from you. How to Apply | Me pēhea te tuku tono Please submit your application via the advert you have selected, or visit www.connexu.nz to view all current vacancies. Ko te āhua nei, he waka eke noa, nō reira tēnā koutou katoa. We are all in this together—so thank you all. Please note, while applications close Friday the 26th of September 2025, we may be reviewing applications as they are received and may progress with suitable applicants prior to the application closing date. Therefore, please apply as soon as possible if you are interested in this role.

South Waikato District, Waikato Region, New Zealand

Negotiable Salary

Trademe

Show Home Host

* Competitive Pay: Earn a great hourly rate with potential for overtime. * Career Development: Receive on-the-job training and opportunities. * Work-Life Balance: Enjoy flexible shifts that fit your lifestyle. We're on the lookout for a reliable and detail-focused Show Home Host and Administration Assistant to join a busy team in Thames. This is a part-time role, perfect for someone who's confident with both people and office systems, loves keeping things organised, and enjoys being the go-to support person in the team. What you'll be doing: * Create a welcoming environment for potential clients visiting show homes in Thames. * Assisting with emails, phone calls, and general correspondence * Supporting day-to-day office operations and admin tasks * Working closely with the wider team to keep things running smoothly * This role combines client-facing responsibilities with administrative tasks to support the smooth operation of the show home and office. What we're looking for: * Previous administration experience (ideally 1+ years) * Industry knowledge * Strong attention to detail and time management skills * Confident with Microsoft Office (especially Word and Excel) * Excellent interpersonal and communication skills * Reliable transport and availability to work part-time hours Hours: * Part-time * Friday/Saturday/Sunday with one weekend off per month (will be required to work the following Monday/Tuesday) * $25ph About Remarkable People: Established in 2016, we are a vibrant, award-winning, national team of REMARKABLE individuals who don't just work hard but also play hard while enriching our communities. Our commitment to continuous growth, career progression, and maintaining a work-life balance sets us apart and we pride ourselves on finding and placing the right people at the right time. How to Apply: Ready to bring your admin skills to a great local team? Apply now through the link, email your CV to Chante, or call us on 0800 438 522 for more information. Your journey to REMARKABLE starts here.

Thames-Coromandel District, Waikato Region, New Zealand

Negotiable Salary

Temporary Personal Assistant636126108591391125

Trademe

Temporary Personal Assistant

- Temporary Personal Assistant role starting ASAP - Support two senior leaders in a fast-paced and rewarding role - Opportunity to join a supportive, nationally dispersed admin team Join a respected public-sector organisation that makes a real impact on communities across Aotearoa. You’ll be part of a nationally connected administration team that values collaboration, professionalism, and delivering high-quality support to senior leaders. About the Role: This is a 4.5-month contract covering parental leave, supporting two Hamilton-based senior managers. You’ll play a key role in keeping things running smoothly by managing diaries, coordinating meetings and travel, and providing proactive day-to-day support. Day-to-Day Responsibilities: - Manage calendars, emails, and schedules for two senior managers - Organise meetings, workshops, travel, and events - Prepare and format high-quality documents and presentations - Maintain systems and files in Teams & SharePoint - Process expenses, invoices, and credit card transactions Start Date: 9 September 2025 End Date: 27 January 2026 Days/Hours: Full-time, 40 hours per week About You: You’ll be a confident and organised Personal Assistant who thrives in a busy environment. You know how to prioritise, communicate effectively, and deliver to a high standard under pressure. - Proven PA experience supporting senior leaders - Strong organisational and time management skills - Excellent written and verbal communication - Proficient across Microsoft Office 365 - Discreet, professional, and detail-focused Benefits: - This role is starting ASAP! - Opportunity to work closely with senior leaders and make a real impact - Join a supportive and collaborative national team This contract won’t be available for long, so if you’re ready to step into a rewarding role and support senior leaders to succeed, APPLY today. For more information, contact Kennedy Moore at kennedy.moore@madison.co.nz Reference: 143348

Hamilton, New Zealand

Negotiable Salary

Administration Supervisor636126022309131126

Trademe

Administration Supervisor

What You'll Be Doing As our Administration Supervisor, you'll play a key role in supporting management and leading a high-performing admin team. You'll be responsible for: * Coordinating and supervising the administration team * Managing workflow and ensuring timely delivery of financial and administrative reporting * Supporting budgeting and forecasting activities * Overseeing accurate data record-keeping and compliance with business rules * Training and mentoring admin staff to meet company procedures and standards * Improving admin processes to drive efficiency and accuracy * Ensuring compliance with HSEQ responsibilities and company policies What We're Looking For * Proven experience supervising administrative teams * Strong financial administration and reporting background * Proficiency in MS Office and financial software * Excellent time management, communication, and problem-solving skills * High attention to detail and ability to lead a team with confidence * Qualification in Business Administration or relevant experience * Knowledge of the waste or transport industry (advantageous) * A current driver's licence is preferred Why Join Us? * Safety - It's our top priority * Service - We deliver on our promises * Sustainability - We're committed to future generations * Innovation - We embrace new ideas * Together - We work as one team This is your chance to be part of a purpose-driven organisation that values people, the planet, and performance. If you're a motivated leader who thrives in a dynamic environment, we want to hear from you! *"By applying for this job, you confirm you have read www.adecco.co.nz/privacy-policy/ and consent to the Collection Statement located via https://www.adecco.co.nz/collection-statement/* *By proceeding, you agree to receive marketing e-mails from The Adecco Group and acknowledge you can opt out at any time.* *As one of the world's largest employers, we believe in talent not labels, and focus on the diverse and unique skills our people bring. Our commitment to equal opportunity, inclusion, and diversity is part of our broader dedication to respecting fundamental human rights across our value chain. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued."*

Thames-Coromandel District, Waikato Region, New Zealand

Negotiable Salary

Part time- Administration assistant wanted!636122685482261127

Trademe

Part time- Administration assistant wanted!

Do you have solid administrative experience and a knack for fast, accurate keyboard work? Thrive under pressure and love staying organized? If that sounds like you, keep reading-this might just be your perfect fit! You will be responsible for supporting a busy team with freight documentation and daily admin tasks. Duties will include: * Manifesting freight and completing daily run sheets. * Typing correspondence and documentation at a minimum of 50 wpm. * Picking up new admin tasks quickly and efficiently. * Answering calls, responding to emails, and greeting visitors. * Maintaining accuracy under tight service deadlines. To be successful in this role you will have: * Proven administrative experience and office support skills with references. * Excellent keyboard speed (minimum 50 wpm) with strong attention to detail. * Quick learner with the ability to pick up new systems and tasks rapidly. * Ability to pass a pre‑employment drug test and hold a clean criminal history. If this sounds like you, APPLY NOW to avoid missing out. Immediate start for the right candidate!

Hamilton, New Zealand

Negotiable Salary

Trademe

Quarry Administrator

Smythes Quarries Limited currently has an exciting opportunity for an experienced Administrator to join our dynamic team based at Smythes Quarry which is located on State Highway 2, Maramarua and would suit someone in the local vicinity (Pukekohe to Thames) a 35km radius of the Quarry. This is a full time position in an expanding business environment. Key duties of this role will be: • To provide a high level of administrative support to the Quarry Manager and Operations Supervisors. • Procuring and ordering of all consumables as requested. • Maintaining records of health and safety, site inductions, sales and lab results. • Entering / receipting of purchase orders, accounts payable etc. in Greentree • General administration duties and data entry. • Filing and record management for payroll. The ideal candidate we are looking for is a person with the desire and ability to learn new skills, with an inquiring mind, a proactive approach to their work and who looks for more efficient and smarter ways to work and solve problems. The detailed requirements are: • Be a highly motivated professional with strong administration and organisational skills to support the Quarry Operations and meet the business needs. • Tracking orders to ensure timely delivery times are met. • Excellent written and verbal communication skills and a sound knowledge of Microsoft Excel and Word are essential. • Experience using Greentree and VAULT would be an added advantage. • An understanding of database would be advantageous. • Have an ability to organise/co-ordinate and multi-task, with strong attention to detail. • Be able to learn new software applications quickly. • Display exceptional customer service skills. All applicants would ideally have minimum of 5 years’ experience in a similar role. If you consider you have the required skills and qualifications to apply for this role, please submit your resume and cover letter to willis.paddon@kaipara.co.nz.

Waikato District, Waikato Region, New Zealand

Negotiable Salary

Junior Service Advisor / Administrator636122648926751129

Trademe

Junior Service Advisor / Administrator

Are you looking to start your career in the automotive industry? We're on the hunt for a motivated and customer-focused Junior Service Advisor & Administrator. This is an excellent opportunity to work alongside an experienced Service Advisor and learn the ropes in a supportive environment. We are looking for a highly motivated, customer service superstar to join our busy Nissan dealership in Morrinsville. In this role, you'll be the vital link between our customers and the service department. Your day will involve assisting with customer bookings, preparing job cards, communicating with technicians, following up on work progress, and ensuring administrative tasks are completed efficiently. Key Responsibilities: • Assist the Service Advisor with daily service operations • Schedule customer bookings and confirm appointments • Prepare and manage service job cards and invoices • Provide updates to customers on the status of their vehicles • Maintain accurate records and service documentation • General office administration and support including Accounts Payable/Receivables What We’re Looking For: • Solid communication and organisational skills • A positive, can-do attitude and willingness to learn • Strong initiative and resourcefulness with the ability to problem solve independently • Basic computer skills (Microsoft Office, email, etc.) • A customer-first mindset and excellent phone manner • Previous experience in administration or customer service (automotive industry a bonus, but not essential)

Matamata-Piako District, Waikato Region, New Zealand

Negotiable Salary