Waharoa Administration & Office Support Job Listings

Admin OneStaff Tauranga is looking for experienced Administrators to join our pool of candidates for a variety of roles across the region. We have full-time, part-time, and temporary positions available with a range of clients. About the Roles: General admin support Data entry and invoicing Answering phones and customer service Using Microsoft Office daily Roles may also involve Xero, SAP, or other systems depending on the client What We're Looking For: Previous administration experience Confident with computer systems and learning new software Strong communication and organisational skills Reliable, accurate, and able to work independently What We Offer: A variety of opportunities to match your availability Weekly pay and ongoing support Work across different industries and environments If you're an organised and capable Admin looking for your next opportunity, apply now with OneStaff Tauranga.

Tauranga, New Zealand

Negotiable Salary

Trademe

Data Processor

Combine your eye for detail with your passion for technology and help shape the future of energy distribution. Join Northpower as a Data Processor – Drone Operations and turn aerial insights into real world impact. * Be part of a cutting-edge drone and data team * Transform aerial imagery into powerful insights for network reliability * Grow your technical skills and help keep communities connected About the Role: As a Data Processor, you'll play a key part in our drone operations processing, analysing, and managing data captured from drone flights across our electricity networks. Working closely with our drone pilots and engineering teams, you'll help convert imagery and sensor data into accurate, actionable information that supports maintenance, planning, and safety across the network. You'll be responsible for reviewing and tagging aerial images, identifying network assets or defects, managing data quality, and using specialised software to process and present results. Each project will give you the opportunity to learn more about the link between cutting-edge drone technology and the essential systems that power our communities. Experience: * Strong attention to detail and a methodical approach to data accuracy * Experience or interest in drone operations, GIS, or image/data analysis * Basic technical understanding of energy or utilities networks (advantageous) * Willingness to learn new software tools and workflows * A team-focused attitude and passion for technology that makes a difference About us Northpower is one of the largest multi-utility contractors in New Zealand, servicing the needs of clients in transmission, distribution, generation, fibre and commercial sectors. We have a reputation for excellence and innovation, providing commercially viable solutions for electrical and telecommunication design, construction, and maintenance requirements. We have over 1,400 employees working together across 16 locations to keep the power on and the lights going for our customers. Apply Now: At Northpower, we're leading the way in smart network solutions combining innovation, data, and field expertise to power a brighter future. You'll enjoy great benefits, ongoing training, and a supportive environment where technology and teamwork go hand in hand. Apply now at our career's website using #REQ1725. Your success story begins here! Suitable applicants will be interviewed whilst the advertisement is open. Send in your interest early, please note that to be considered for this role, you must be in New Zealand and possess a current work visa. Unfortunately, we cannot consider applications from those without the right to work in New Zealand. Pre-employment checks will include a criminal history check, drug and alcohol testing, and a medical assessment.

Hamilton, New Zealand

Negotiable Salary

Customer Care Consultant64318094215299112

Trademe

Customer Care Consultant

Are you a detail-oriented customer service professional who thrives on delivering exceptional support and keeping things running smoothly behind the scenes? Our client, a well-established and respected national brand, is seeking a Customer Care Consultant to join their Tauranga-based operations team. In this varied and fast-paced role, you’ll be responsible for providing outstanding service to customers — from processing orders and managing product queries to coordinating contract setups and ensuring smooth day-to-day operations. You’ll be part of a supportive team that prides itself on accuracy, efficiency, and living out their “customer-first” values. Key Responsibilities - Manage new customer contracts and account setups. - Process sales orders, returns, and credits accurately and efficiently. - Liaise with freight partners and customers to ensure timely deliveries. - Respond to customer inquiries with professionalism and care. - Assist with general office and administration tasks as required. The ideal candidate will bring: - Highly organised with great attention to detail. - Confident using computer systems (MS Office and ERP experience ideal). - A clear and friendly communicator – both over the phone and in writing. - Able to multitask and work well under pressure. - A proactive team player who enjoys helping others and solving problems. If you’re ready to bring your customer service skills to a role where every day is different, we’d love to hear from you.

Tauranga, New Zealand

Negotiable Salary

Finance & Administration Coordinator64296483214722113

Trademe

Finance & Administration Coordinator

We’re on the lookout for an organised and reliable Finance & Administration Assistant to join a well-established Tauranga business. You’ll play a key role keeping the office running smoothly and the numbers in check, supporting the team with finance, payroll, and admin tasks. It’s a varied role where no two days are quite the same – perfect for someone who likes to stay busy, enjoys detail, and takes pride in keeping things tidy and accurate. What you’ll be doing: - Processing invoices, payments, and reconciliations in Xero - Assisting with payroll, IRD returns, and general finance admin - Preparing simple reports and helping maintain accurate records - Supporting office operations, bookings, and supplier coordination - Keeping files, forms, and systems organised and up to date - Lending a hand with projects, events, and day-to-day admin support You’ll bring: - Solid admin or accounts experience and great attention to detail - Good working knowledge of Xero and Microsoft Office - A proactive, can-do attitude and willingness to learn new things - Strong communication and organisational skills - A friendly, dependable approach and pride in doing things right What’s on offer: - Supportive local team with a great down-to-earth culture - Steady, long-term role with variety and work-life balance - Opportunity to learn, grow, and expand your skill set If you enjoy being the go-to person who keeps things on track, this could be a great next step. Apply now or contact Jake for a confidential chat.

Tauranga, New Zealand

Negotiable Salary

System & Operational Support64287889451138114

Trademe

System & Operational Support

* Fixed Term: January to May 2026 * Location: Mount Maunganui * Full-time (35+ hrs/week) or Part-time (~20 hrs/week) Are you detail-oriented, tech-savvy, and passionate about working with people? Do you thrive in a fast-paced environment where no two days are the same? We’re looking for an enthusiastic and adaptable professional to join our seasonal support team. No two days will be the same - If you enjoy solving problems, building relationships, and keeping things running smoothly behind the scenes—this could be the perfect role for you. What You’ll Do As the key link between our lab and sampling teams, you’ll play a vital role in ensuring daily operations run efficiently. Your responsibilities will include: * Scheduling & Logistics: Assigning daily work to our sampling team using your planning and coordination skills. * Stakeholder Support: Providing responsive office support to internal and external stakeholders. * Tech Assistance: Offering basic troubleshooting for mobile apps, smartphones, printers, and GPS devices. Our support team operates 7 days a week, with rostered shifts available between 6am and 7pm. About You You’re someone who: * Is a natural problem-solver who enjoys variety and can think on your feet. * Has strong communication skills and builds rapport easily. * Can organise and prioritise tasks under pressure and meet tight deadlines. * Is confident using technology and learning new systems. * Can commit to the full fixed-term period (January–May 2026) No kiwifruit experience? No problem—we’ll provide full training. Why Join Us? Hill Labs is a family-friendly, values driven, New Zealand owned business. You will be part of a great team providing services to the wider Kiwifruit industry. This could be a great introduction to the kiwifruit industry. Interested? Apply Now! Please note: active candidate shortlisting will take place during the advertising period; the application closing date is subject to change without notification.

Tauranga, New Zealand

Negotiable Salary

Group Finance & Administration Manager64272563689475115

Trademe

Group Finance & Administration Manager

About Us: Waipa Civil is a well-established civil construction company based in the Waikato, known for delivering high-quality infrastructure projects throughout the region. We’re part of a wider group of companies involved in civil services, support trades, and property development -all underpinned by a hands-on, practical approach and strong local relationships. Across the group, our people share the same values: we get the job done properly, look out for each other, and take pride in what we build. The Group Finance & Administration Manager plays a key role in keeping everything running smoothly - ensuring systems, processes, and reporting remain accurate and consistent across multiple entities. Position Overview: We’re looking for a reliable and experienced Group Finance & Administration Manager to be actively involved in the day-to-day running of our finance and administration functions across Waipa Civil and our related companies. You’ll handle a wide range of work - from managing accounts, payroll, and cash flow through to preparing reports, reconciling payments, and maintaining systems and records. You’ll work closely with all staff, contributing to a well-organised and efficient operation across the group. Some knowledge of HR processes would be an advantage, as the role also includes assisting with employment records and general staff administration when needed. Key Responsibilities: * Group Financials – Prepare monthly reporting and forecasts as required; work with external accountants on year-end accounts across multiple entities. * Banking & Cashflow – Manage group banking, oversee liquidity, direct inter-company transfers, and maintain forward visibility of cash requirements. * Compliance & Taxation – Ensure on-time, accurate filing of GST, PAYE, and income tax; support Companies Office requirements; liaise with external advisors. * Payroll Oversight – Oversee payroll systems and processes; monitor accuracy of leave, entitlements, and reporting across group companies. * Admin Systems & Controls – Maintain financial systems and processes; work alongside office managers to ensure consistency in approvals, documentation, and day-to-day administration. * Property Development Support – Track legal and financial documents for property sales; coordinate settlements and cash distribution; liaise with banks, lawyers, and external stakeholders as required. * Cross-Group Support – Provide financial coordination, documentation, and support for group-wide initiatives, new entity setups, and director-level requests. * Ad-Hoc High-Trust Tasks – Support company administration, strategic initiatives, and finance-related projects as directed. Requirements: * Proven experience in finance, accounting, and office management. * Strong working knowledge of Xero and NZ financial compliance requirements. * A practical, down-to-earth approach and willingness to contribute across finance and admin functions. * Confidence handling sensitive information, banking access, and company-level obligations. * Excellent communication and the ability to manage multiple workflows to maintain accuracy in a busy group environment. * An understanding of HR processes would be advantageous. What We Offer: * A high-trust, stable, long-term role within a well-established Waikato group. * Great culture built on trust, teamwork, and genuine respect * A practical, hands-on role for someone who takes pride in doing things properly How to Apply If you’re keen, send your CV and a short cover letter to Careers at careers@waipacivil.co.nz with the subject “Group Finance & Administration Manager”. Note: Only shortlisted candidates will be contacted for interviews. We thank all applicants for their interest in joining our team. Applicants for this position should have NZ residency or a valid NZ work visa

Waipa District, Waikato Region, New Zealand

Negotiable Salary

Project Assistant (Civil)64270893234945116

Trademe

Project Assistant (Civil)

Project Coordination & Admin | Work Across Field + Office About Us: Waipa Civil are proven industry leaders in the civil construction sector. We pride ourselves on a strong company culture where teamwork, safety, and quality are our core values. Based in the Waikato, our crews deliver a wide range of civil infrastructure projects throughout the region. Position Overview: We’re currently looking for a reliable, organised Project Assistant to join our team. This is a hands-on role at the heart of our project teams. The Project Assistant is responsible for coordinating day-to-day activities, submitting plans and permits, conducting on-site inspections, and ensuring accurate documentation is maintained at every stage. This is a full-time role supporting the delivery of civil projects by working closely with engineers, project managers and foremen to keep things running smoothly — across both the field and office. Key Responsibilities: * Assist in coordinating project activities * Work with engineers, project managers and site teams to ensure timely task completion * Maintain project documentation, including drawings, permits, and reports * Submit traffic management plans, service plans, and water shutdown applications * Schedule third-party service mark outs for sites * Notify the public of water shutdowns via letter drops, calls, and site visits * Conduct onsite meter inspections and maintain accurate records * Schedule and perform audits for traffic management, health and safety, and meter inspections * Maintain contract health and safety reports and vehicle pre-starts * Schedule vehicles for servicing and ensure small plant is within calibration * Provide general administrative support Requirements: * Strong coordination and communication skills * Detail-oriented with confidence managing project systems and documentation * Comfortable working alongside project engineers and site teams * Competent using Microsoft Office and digital systems * Physically capable of performing site visits and inspections * Full NZ Driver’s License * Previous experience in construction or civil infrastructure would be an advantage What We Offer: * Competitive salary within a respected local Company * A supportive team culture and hands-on project environment * Exposure to a wide range of civil infrastructure projects We’re looking for someone reliable, practical, and motivated to contribute to real project outcomes. How to Apply If you’re keen, send your CV and a short cover letter to Careers at careers@waipacivil.co.nz with the subject “Project Assistant”. Note: Only shortlisted candidates will be contacted for interviews. We thank all applicants for their interest in joining our team. Applicants for this position should have NZ residency or a valid NZ work visa.

Hamilton, New Zealand

Negotiable Salary

Office Coordinator - Hamilton 64270264019073117

Trademe

Office Coordinator - Hamilton

**About Programmed** Programmed is a leading provider of operations and maintenance services across multiple sectors in Australia and New Zealand. We encourage career development, support flexibility, and care about your personal wellbeing and safety. Join the Programmed team today. **The Opportunity** Programmed is seeking an experienced and reliable **Office Coordinator** to join our Hamilton team. This role is perfect for someone who takes pride in keeping an office running smoothly and ensuring day-to-day operations are efficient and organised. **Key Responsibilities:** * Provide general administrative and clerical support as needed with invoicing and billing accurately and efficiently * Maintain office supplies and a tidy, professional environment * Take initiative to keep day-to-day operations on track without constant guidance * Support a no-fuss workplace and get along with all personalities **Benefits:** * Full-time, 40 hours/week - Monday to Friday * A supportive, steady workplace where your contribution really makes a difference * Opportunity to be part of a professional, reliable team **About You** To thrive in this role, you will be: * Experienced, dependable, and proactive * Computer literate and confident across common programs * Strongly organized with attention to detail * Able to take initiative and manage tasks independently * Comfortable interacting with a range of personalities in a no-fuss environment * Excellent communication skills * Enjoy working in a team environment * Understanding of trade type work an advantage * Legal right to work in New Zealand * Ability to pass a **criminal history check** * Ability to pass a **drug and alcohol screening** If you enjoy keeping an office humming along and taking ownership of day-to-day operations, we'd love to hear from you. **Apply today** with your updated CV - this opportunity won't wait! **Who we are** At PERSOL, we connect people to meaningful work and growth. With decades of experience and a future-focused mindset, we're here to support your career journey. We offer fresh opportunities, trusted guidance, and a people-first approach. We're committed to creating a safe, inclusive, and respectful workplace that embraces diverse experiences, backgrounds, and perspectives. We strongly encourage applications from individuals from all communities. **Ready to make your next move?** Apply now to join our team. To learn more about life at PERSOL, visit persolnewzealand.com Or follow us on LinkedIn at linkedin.com/company/persolapac for the latest updates and opportunities.

Hamilton, New Zealand

Negotiable Salary

Project Scheduler - Hamilton 64239084367490118

Trademe

Project Scheduler - Hamilton

**About Programmed** Programmed is a leading provider of operations and maintenance services across all industry sectors including education, health, infrastructure, manufacturing, transport and mining in Australia and New Zealand. Our Facility Management business unit partners with our valued clients to deliver facility management and industrial maintenance services across multiple key and essential industries. We encourage career development, support flexibility and care about your personal wellbeing and safety. Join the Programmed team today. **The Opportunity** We're seeking a highly organized **Project Scheduler** to join our Hamilton office. This role is perfect for a detail-focused, hard-working professional who thrives in a fast-paced environment with lots of moving parts. You'll be responsible for scheduling projects, tracking progress, and ensuring timelines are met efficiently. **Key Responsibilities:** * Schedule and coordinate projects using Gantt charts and Microsoft Project * Track all moving parts of projects to ensure tasks are completed on time * Maintain clear communication across teams to keep projects on track * Support project execution and provide administrative support as needed **About You:** * Excellent Gantt chart skills - **no exceptions** * Proficient in Microsoft Project and project scheduling * Highly organized, reliable, and proactive * Comfortable managing multiple priorities and deadlines * Hard-working, ambitious, and eager to grow within a professional team * Excellent communication skills * Enjoy working in a team environment * Understanding of trade type work an advantage * Legal right to work in New Zealand * Ability to pass a **criminal history check** * Ability to pass a **drug and alcohol screening** **What's on Offer:** * Full-time, 40 hours, Monday to Friday * Hamilton-based office * Opportunity to work in a high-performing team with career growth potential If you're detail-oriented, thrive on keeping projects on track, and love seeing the results of your coordination in action, we'd love to hear from you. **Apply today** with your updated CV - this role won't wait! **Who we are** At PERSOL, we connect people to meaningful work and growth. With decades of experience and a future-focused mindset, we're here to support your career journey. We offer fresh opportunities, trusted guidance, and a people-first approach. We're committed to creating a safe, inclusive, and respectful workplace that embraces diverse experiences, backgrounds, and perspectives. We strongly encourage applications from individuals from all communities. **Ready to make your next move?** Apply now to join our team. To learn more about life at PERSOL, visit persolnewzealand.com Or follow us on LinkedIn at linkedin.com/company/persolapac for the latest updates and opportunities.

Hamilton, New Zealand

Negotiable Salary

Trademe

Receptionist - Casual

**About the Role** We have an exciting opportunity to join our supportive team at Linda Jones Retirement Village in Hamilton as a Receptionist/Administrator. This is a **Casual** position working. In this role you will: - Welcome all visitors and provide assistance and direction as necessary - Provide administration assistance including accounts and office/reception duties - Ensure a hospitable and helpful service to residents, relatives, visitors and staff - Answer all phone calls in a courteous and timely manner - Assist residents and visitors with general enquiries - Work closely with, and support your colleagues **About You** To thrive in our supportive and caring environment you will have: - Strong empathy - Outstanding communication skills - Excellent organisation and attention to detail - A reliable, friendly and professional manner ***Please note that, although we often welcome applications from overseas candidates, due to immigration requirements, we require applicants to have New Zealand work rights for this position*** **About Ryman** At Ryman, we believe the measure of a full life is one that gets richer with age. Ryman Healthcare is a leader in retirement living and aged care. Our driving purpose is to enhance freedom, connection and well-being for people as we grow older. We own and operate 48 villages in New Zealand and Australia and we employ approximately 7,700 team members across a range of different sectors. Additionally, we are proud to be the first healthcare company to receive the Wellbeing Tick. At the heart of our business, everything we do must be 'Good enough for mum and dad.' **Benefits of working at a Ryman Village:** - Fun, friendly and supportive team environment - Work in a beautiful, resort style village - Opportunities for professional development and career progression - Ryman Team Benefits Card with discounts from a range of suppliers and retailers At Ryman, we support an environment where everyone feels welcome to be themselves. We embrace diversity and celebrate individual uniqueness, encouraging anyone wanting to work for Ryman to apply for our vacant positions.  If you are interested in joining an organisation with a clear purpose and a commitment to innovation, kindness and excellence, we would love to hear from you!  ***Applications will be reviewed as they are received and interviews may take place prior to the close date. This means a job ad may close before the advertised close date.***

Hamilton, New Zealand

Negotiable Salary

Customer Support Administrator641418035609621110

Trademe

Customer Support Administrator

Are you on the lookout for an exciting new challenge? Do you have a passion for customer service and admin? If you have enthusiasm with a can-do attitude and want to work in a great team environment, then this role is for you! We have an opportunity for a Customer Support Administrator to join our National Support Team based in Tauranga. This role entails supporting our centres with childcare enquiries, administration processes, accurate data entry into our systems and support of general administration tasks. This is a permanent fulltime position working 40 hours per week Monday-Friday. The skills and attributes you'll need are: * Self-motivated and a pro-active approach to work * Accurate data entry with strong attention to detail * Computer savvy with skills in MS Outlook, Excel, and Word * Great communication skills (verbal and written) * Administration and organisation skills * Prepared to go the extra mile and a good team player. Our team is a fun and friendly team, working closely together to ensure we provide the best possible service and support to our customers. Working for BestStart, you'll be doing good things every day for small children. Our benefits include: * Subsidised healthcare insurance * Discounted childcare * Development opportunities and much more! If you are an enthusiastic person with a can-do attitude, have the relevant skills, experience, and disposition to excel in this role then come and join us! Apply now!

Tauranga, New Zealand

Negotiable Salary

Training and Competency Administrator641418020172821111

Trademe

Training and Competency Administrator

Are you a super-organised admin superstar who thrives on keeping things running smoothly behind the scenes? Our client is seeking a proactive and detail-oriented admin professional to join their friendly operations team on a temporary assignment. This is a key role supporting the smooth day-to-day running of training delivery and competency management services - perfect for someone who enjoys variety, takes pride in their work, and thrives in a team environment. What you’ll be doing: - Reconciling NZQA and training certificates against work task requirements to ensure timely processing of new employee training needs. - Proactively identifying and addressing discrepancies with relevant stakeholders. - Managing general administrative tasks such as preparing training materials, greeting clients, and being the first point of contact for enquiries. - Supporting team operations with coordination, record keeping, and communication. The ideal candidate will bring: - Excellent communication skills and a strong eye for detail. - 2–3 years’ admin experience - Advanced Microsoft Office skills (Word, Excel, Outlook). - A positive, team-focused attitude and willingness to pitch in where needed. - Previous exposure to NZQA processes or training administration would be advantageous. - Available to work 40 hours per week in the office. - Eligible to work in NZ If you’re interested in this role, please apply! You can also send over your CV directly to amelia@kinetic.co.nz

Tauranga, New Zealand

Negotiable Salary

Trademe

Office Administrator

Office Administrator (Contract, 25 hrs/week) Location: Matamata Contract Type: Part-time, Contractor (25 hours/week) Company: VIDA Precast Ltd We’re looking for a proactive and organised Office Administrator to support our team with day-to-day operations. This role is ideal for someone who learns quickly, thrives in a dynamic environment, can juggle multiple tasks, and enjoys keeping things running smoothly behind the scenes. Key Responsibilities: • Manage and maintain digital files and documents • Handle incoming and outgoing emails with professionalism and efficiency • Use of Xero to assist with accounting, reconciliation, and basic bookkeeping tasks • Perform general administrative duties including data entry, filing, ordering supplies, and scheduling • Support the team with ad hoc tasks and office coordination Key Skills & Requirements: • Proven experience using accounting software • Confident with Microsoft Office (Word, Excel, Outlook) • Strong organisational skills and attention to detail • Good written and verbal communication • Reliable, self-motivated, and able to work independently • Previous experience in a similar admin role preferred About the Role: • 25 hours per week (contract basis) • Flexible working hours can be discussed • Potential for the role to grow over time • Immediate start preferred ________________________________________ To Apply: Please send your CV and a brief cover letter to admin@vidaprecast.co.nz Applications close 22nd August 2025 ________________________________________

Matamata-Piako District, Waikato Region, New Zealand

NZ$25-45/hour

Quantity Surveyor - Hamilton640088646056971113

Trademe

Quantity Surveyor - Hamilton

Who We Are** Programmed Facility Management (PFM) is a leading provider of asset management, facilities maintenance, and project management services across multiple industries. Join PFM and become part of a supportive team that values career development, flexibility, and your wellbeing. The Role** We're seeking a detail-oriented Quantity Surveyor** to join our Hamilton team. Reporting to the Contract Manager, you will interpret site assessment plans, develop job scopes, and lead a small team (Project Estimator and CADS Drawer) to determine project material and labour requirements and establish initial budgets. This role ensures projects start with a solid, data-driven foundation. Key Responsibilities** * Interpret site assessment plans and reports to define project scope * Lead and coordinate a small team to compile material and labour requirements * Set and document accurate project budgets based on forecasting and trade rates * Liaise with the Contract Manager and stakeholders to ensure project alignment Skills & Experience** * Previous experience as a Quantity Surveyor * Relevant qualification or proven experience in a similar role * Strong attention to detail and organisational skills * Excellent communication and teamwork abilities If you're a proactive Quantity Surveyor looking for a supportive team and long-term career growth, apply now to join the Programmed family!** **Who we are** At PERSOL, we connect people to meaningful work and growth. With decades of experience and a future-focused mindset, we're here to support your career journey. We offer fresh opportunities, trusted guidance, and a people-first approach. We're committed to creating a safe, inclusive, and respectful workplace that embraces diverse experiences, backgrounds, and perspectives. We strongly encourage applications from individuals from all communities. **Ready to make your next move?** Apply now to join our team. To learn more about life at PERSOL, visit persolnewzealand.com Or follow us on LinkedIn at linkedin.com/company/persolapac for the latest updates and opportunities.

Hamilton, New Zealand

Negotiable Salary

Purchasing Administrator640071064843551114

Trademe

Purchasing Administrator

Purchasing Administrator - Part Time (Tauranga) ~20 hours per week | Temporary to Permanent Opportunity | Career Growth Potential About the Role OneStaff Tauranga is currently seeking a motivated Purchasing Administrator to support one of our valued clients in the signage and manufacturing industry. This role is perfect for someone with strong attention to detail who enjoys working with systems and suppliers to keep operations running smoothly. You'll be responsible for managing purchasing, setting up SKUs, monitoring stock, and assisting with planning and scheduling using WorkGuru. Starting on a temporary part-time contract (around 20 hours per week), this position offers genuine potential to become permanent and grow into a Planning/Scheduling Management role for the right person. Key Responsibilities * Create and process purchase orders in WorkGuru * Set up and maintain SKUs and stock item records * Order and track materials and consumables * Monitor stock levels and arrange timely replenishment * Reconcile invoices and resolve any discrepancies * Liaise with suppliers on pricing, delivery, and product information * Support job planning and scheduling activities What We're Looking For * Previous experience in purchasing, procurement, or inventory administration * Familiarity with WorkGuru or similar job management systems (SimPRO, WorkflowMax, Fergus, etc.) * Strong organisation skills and high attention to detail * Confident using Microsoft Excel and other Office tools * Clear communication and a proactive attitude * Experience in signage, manufacturing, or trades is an advantage What's on Offer * Approx. 20 hours per week (flexible) * Temporary contract with potential to go permanent * Opportunity to progress into a Planning/Scheduling Management role * Supportive team environment with ongoing development * Competitive hourly rate based on experience Interested? If you're looking for a flexible part-time opportunity with room to grow, we'd love to hear from you.Apply now with your CV, or contact the OneStaff Tauranga team to learn more.

Tauranga, New Zealand

Negotiable Salary

Health & Safety Support Role639858000522251115

Trademe

Health & Safety Support Role

Part-Time Health & Safety Support Role with Career Development Opportunity Location: Tauranga, New Zealand Type: Part-Time | Entry-Level | Apprenticeship Opportunity Are you highly organised and looking for a flexible role that offers more than just admin work? We're seeking a part-time Health & Safety Support person to join our team — with an exciting opportunity to grow into a career in Health & Safety, Environmental Management, Quality Assurance, or Sustainability. This is a perfect opportunity for someone who wants flexibility, meaningful work, and a pathway to a recognised qualification. About the Role: You’ll play a key part in supporting our team with day-to-day administrative tasks while gaining exposure to compliance, sustainability, and safety practices. For the right person, we’ll provide full support to undertake an apprenticeship or industry qualification in your chosen pathway. Key Responsibilities: • General admin support (data entry, document control, scheduling, reporting) • Assist the SHEQS (Health, Safety, Environment, Quality, Sustainability) team with compliance processes • Maintain accurate records and support audits and inspections • Contribute to internal communications and project coordination What We Offer: • Part-time hours to suit your lifestyle (e.g. 20–25 hours per week, flexible for the right person) • Supported pathway to NZQA-recognised qualifications in H&S, Environmental, Quality or Sustainability • Mentoring from experienced professionals • A friendly and inclusive workplace with purpose • Real opportunities to grow your skills and career • An opportunity to gain experience in the construction sector Ideal Candidate: • Strong attention to detail and excellent organisational skills • Comfortable with digital tools and document management • A team player with good communication skills • Genuine interest in H&S, environmental practices, quality systems, or sustainability • NZ residency or valid work visa only – no recruitment agencies please • Eager to learn and develop professionally This role would suit a parent returning to work, student, or anyone seeking part-time hours with long-term potential. ________________________________________ Keen to grow your future with us? Apply now with your CV and a short cover letter telling us what interests you about this opportunity. Send applications to: safety@pollockcranes.co.nz

Tauranga, New Zealand

NZ$20-30/hour

Parole Board Liaison Officer639841970520331116

Trademe

Parole Board Liaison Officer

Do you want to put your super administration skills to great use and join an organisation that makes a real difference to your community? Then this could be just the opportunity you are looking for! We are looking for Board Liaison Officer to join our team based at Spring Hill Correctional Facility , on a fulltime, permanent basis. 'Kotahi ano te kaupapa, ko te oranga o te iwi' - `There is only one purpose to our work: the wellness and wellbeing of our people.' Nga kawenga | About the role As the main conduit between our Corrections Services' teams and the New Zealand Parole Board, the role of Parole Board Liaison Officer is vital in ensuring the smooth and efficient operations of the parole review process for offenders in our care. You will thrive in a role where strong working relationships and exceptional customer service are the foundations for success. Proactive in nature, you will be quick to identify and resolve issues, communicating effectively with a broad range of internal and external stakeholders to ensure timelines are never compromised. From the monitoring of review hearing schedules and updating of records to the collation of information and booking of appropriate facilities, your skills will be put to the test. Reporting to the Principal Case Manager, this position will be responsible for liaison with NZ Parole Board in the administration of Parole Board hearings. He korero mou | About you To be successful in this varied and challenging role you will: * Demonstrate a high level of proficiency in the MS suite of applications and database systems * Be meticulous in your recording and maintenance of information * Have a strength in planning and organisation to manage ever changing demands * Possess exceptional communication skills - both written and verbal * Respond with integrity and professionalism in all that you do We will give you the training and support you need to be part of our team working to make communities safer. Utu a-tau | Salary The full range is $65,799 - $72,394 per annum. Appointment and remuneration will reflect skills and experience relevant to the role. Mo matou | About us Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our Hokai Rangi strategy. We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required. Tono inaianei | Apply Now To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered. When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work. Applications close on: Thursday 23rd October If you have any questions or want to learn more about a career with us, contact centralrecruitment@corrections.govt.nz, or visit careers.corrections.govt.nz.

Hamilton, New Zealand

Negotiable Salary

Administrator (supporting RSM)639742312207391117

Trademe

Administrator (supporting RSM)

**About the Role** At Linda Jones Retirement Village, Hamilton, we have an exciting opportunity to join our supportive team as an Administrator supporting the Resident Services Manager. This is a Part Time position working Monday to Friday 0900-1400. In this role you will: - Assist with recruitment administration such as candidate vetting, employment agreements, reference checking, inductions and training. - Provide accounts administration support such as approving invoices, reconciling bank statements, banking and funding. - Support the management team with minute taking, IT systems and coordination within our fast-paced village environment - Cover reception breaks providing a friendly experience for our residents, their families and all guests to our village - Work closely with, and support your colleagues **About You** To thrive in our supportive and caring environment you will have: - Proven experience in an administration support role in a fast-paced and varied environment - Strong empathy - Outstanding communication, organisation and attention to detail - A reliable, friendly and professional manner Please note that, although we often welcome applications from overseas candidates, due to immigration requirements, we require applicants to have New Zealand work rights for this position **About Ryman** At Ryman, we believe the measure of a full life is one that gets richer with age. Ryman Healthcare is a leader in retirement living and aged care. Our driving purpose is to enhance freedom, connection and well-being for people as we grow older. We own and operate 48 villages in New Zealand and Australia and we employ approximately 7,700 team members across a range of different sectors. Additionally, we are proud to be the first healthcare company to receive the Wellbeing Tick. At the heart of our business, everything we do must be 'Good enough for mum and dad.' **Benefits of working at a Ryman Village** - Fun, friendly and supportive team environment - Work in a beautiful, resort style village - Opportunities for professional development and career progression - Ryman Team Benefits Card with discounts from a range of suppliers and retailers At Ryman, we support an environment where everyone feels welcome to be themselves. We embrace diversity and celebrate individual uniqueness, encouraging anyone wanting to work for Ryman to apply for our vacant positions.  If you are interested in joining an organisation with a clear purpose and a commitment to innovation, kindness and excellence, we would love to hear from you!  ***Applications will be reviewed as they are received and interviews may take place prior to the close date. This means a job ad may close before the advertised close date.***

Hamilton, New Zealand

Negotiable Salary

Centre Administrator (BestStart Greenwood Street)639741130151711118

Trademe

Centre Administrator (BestStart Greenwood Street)

Start Here. Grow Here. Connected by our Roots. What matters to you, matters to us! We believe that our roots are something to be proud of. Our stories are begging to be told. Our lands, our marae, and our taonga are to be treasured. Our language is precious. Our traditions are beautiful. Our history belongs in our future About the Role: This is a permanent part-time position working 25 hours per week. We're looking for an enthusiastic and organised Centre Administrator to become the welcoming face of our centre and the supportive backbone of our team. You'll be the first point of contact for our whānau, guiding new families through enrolments and keeping everything running smoothly behind the scenes. Your day-to-day will include: * Answering calls and responding to enquiries with professionalism and care * Supporting new family enrolments * Managing accounts, invoicing, and direct debits * Accurately entering data into our systems * Filing, record-keeping, and general admin duties * Lending a hand in classrooms when needed We're looking for someone who: * Friendly, approachable, and enjoys connecting with people * Organised and able to meet regular deadlines * Confident using Word, Excel, Outlook, and general IT systems * Clear and professional in communication * Reliable, trustworthy, and a true team player * Comfortable with account processes and solving problems Here's what we offer: * A supportive National Admin Helpdesk * Access to online learning through Whare Ako * Discounted childcare * Subsidised health insurance* * Wellbeing support through EAP and internal programmes * Additional leave for 10 years' long service How to Apply: If you're ready to bring your organisational skills, customer focus, and passion for supporting ECE into this rewarding role, we'd love to hear from you. Click “Apply Now” and join a team that values growth, collaboration, and creating the best start for every child.

Hamilton, New Zealand

Negotiable Salary

Trademe

OFFICE ADMINSTRATOR

About EZYMIX Ltd: EZYMIX Ltd is a leading dry mortar company based in Waharoa. We bring the latest technology from around the world to deliver high-quality, consistent, and efficient building solutions to our customers. As we continue to grow, we are looking for a reliable and detail-oriented Office Administrator to help keep our operations running smoothly. Job Summary: We’re seeking a full-time Office Administrator to oversee daily administrative functions, support our team, and maintain an organized, professional office environment. This is a key role in ensuring the efficiency of our day-to-day operations. Key Responsibilities: • Answer and manage phone calls, emails, and general correspondence • Receive orders from customers and prepare documents for delivery • Coordinate deliveries to customers with relevant freight companies • Assist Production Manager with stock requirements and entering of production in our accounting program • Order and manage office supplies and inventory • Assist with basic accounts and invoicing tasks • Greet and assist visitors in a professional and friendly manner Requirements: • Previous experience in an office-based administrative role • Strong communication skills – written and verbal • Proficiency in Microsoft Office (Word, Excel, Outlook) • Excellent organizational and time-management abilities • High attention to detail and problem-solving skills • Preferably have used Access Accounting or something similar.

Matamata-Piako District, Waikato Region, New Zealand

Negotiable Salary

Trademe

Administrator

Employing over 1200 staff in 11 locations across New Zealand, C3 Limited is a market leader in New Zealand's port related product and cargo handling, adding value to our client's businesses by providing solutions to their transport and logistics needs. Based on the port at Mount Maunganui this role will support both our Mount Logs and Mount Stevedoring business units. We are looking for an experienced administrator, who is keen to learn new skills, while providing support with various administrative functions. Our business is involved with the logistics and shipping industries, so you will need to be comfortable working in a Port environment that is constantly changing. This is a diverse role in a fast-paced environment which operates 24/7. The role will manage administrative functions and support the management team, with duties ranging from data entry, processing purchase orders and invoicing using our Finance system (Techone) to assisting with payroll as well as ordering supplies including PPE gear. This is a salaried role covering 40 hours per week, normally Monday to Friday. To be successful in this role you will need to be well organised, with an ability to prioritise and deal with multiple tasks, while maintaining high levels of accuracy and a sense of humour. You will enjoy responsibility and be proactive and use your experience to ensure the smooth running of the office. Essential requirements for the position are: * Proven administration experience in a busy environment * A team player who has a positive & proactive attitude * Strong attention to detail and accuracy * Well organised and methodical * Strong multi-tasking abilities and can keep calm under pressure * High calibre computer skills and ability to quickly learn new computer programmes * Preferably some experience with invoicing, finance and payroll functions * Full class 1 Drivers licence as some use of company vehicle required If you meet the criteria mentioned and are keen to join our team, we would like to hear from you. As part of C3's commitment to health & safety, the successful applicant will be required to pass a pre-employment medical as well as drug & alcohol test.

Tauranga, New Zealand

Negotiable Salary

Senior Digital Project Administrator (12-months fi636223289849631121

Trademe

Senior Digital Project Administrator (12-months fi

* Next level Admin Support to the Technology Group and Business Stakeholders * Daily engagement with Senior/Exec Stakeholders * Work in the Technology group, without being an IT guru yourself * WEL has a great range of flexible working options and benefits About WEL Networks With over 300 employees, we're proudly based in Hamilton and are owned by the community we work for. We play an important role in the region's economic and social development by identifying and investing in new technologies to future-proof our region - and keep our communities flourishing. About the role The Digital Project Administrator is responsible for providing support to the Digital Delivery Team in achieving business outcomes. The role also supports the technology leadership team with purchases orders, contract reviews and financial processing. Responsibilities: * Manage Purchase Orders and Invoice processing relating to Technology work with Vendors and projects * Assist with administering the Portfolio Management process and keeping project artefacts updated * Support the project team in achieving outcomes by maintaining standards, tools, and procedures for issue, risk, change, and information management * Prepare governance reports, project status updates, presentations, agendas, minutes, and maintain comprehensive logs and registers About you We are looking for someone who is: * a self-starter * punctual * a great communicator * proficient in MS Office, particularly Word, Excel, and PowerPoint * known to have working experience in SAP * highly organised with excellent problem-solving abilities * outcome-focused mindset with a commitment to project success * dedicated to providing a prompt, efficient and personalised service to clients (internal/external). Staff benefits You will benefit from a powerful package of benefits if you join us at WEL - from medical, life, and income protection insurance, to relocation costs, flexible working options, ongoing career development and more - and most important of all, an excellent salary package. Safety Working within a safety critical industry, we are committed to making sure that both our people and our business are kept safe and secure. You will need to undertake a D and A test and complete a police check before starting work at WEL. Ready to learn more? Start here. We actively value diversity and inclusion, so to start, tell us a little bit about the 'real you' in your application. Check out the position description by copying and pasting the link in your browser: https://tinyurl.com/4w6jvx9v and apply online with your cover letter and CV, showing us what sets you apart. Demonstrate your track record and share some of your proudest achievements. We can't wait to hear from you. A position description can be viewed on the Careers page of WEL's website on (www.wel.co.nz) WEL offers a competitive package and a supportive working environment. If you feel this position is a good fit for your skills and experience please submit an online application.

Hamilton, New Zealand

Negotiable Salary

Rostering and Workforce Coordinator636126233489941122

Trademe

Rostering and Workforce Coordinator

Tēnā koe e te rau rangatira, nau mai ki te ao mahi e whai hua ai ngā tāngata whaikaha, e tipu ai te kapakihi o ConneXu. Mauri ora ki a tātou katoa. ConneXu is a values-driven, non-profit organisation that partners with disabled people and their whānau to provide whole-of-life supports. We’re on a mission to empower communities where people live their lives, their way. We’re looking for a detail-oriented, proactive, and compassionate individual to join our Payroll and Rostering Team as a Rostering and Workforce Coordinator. Our Role | Ko wai mātou Do you thrive on solving puzzles, managing moving parts, and keeping things running smoothly? Are you someone who enjoys working in a collaborative, supportive team with a strong sense of purpose? Do you want to make a real difference in the lives of disabled people and their whānau? This role is central to ensuring our services run seamlessly. You’ll be responsible for coordinating rosters, managing leave, and supporting workforce planning across our organisation. You’ll work closely with leaders and support staff to ensure that our partners receive consistent, person-centered support. Your responsibilities will include: Coordinating and updating rosters across multiple services Managing planned and unplanned leave, including proactive coverage Liaising with team leaders to ensure staffing needs are met Communicating with staff and leaders to resolve rostering issues Supporting permanent reliever team members scheduling What we’re looking for: Excellent communication and relationship-building skills Strong attention to detail and accuracy in record-keeping A confident and professional telephone manner, along with a strong customer A proactive approach to problem-solving and forward planning A professional and friendly phone manner A sense of humour and a commitment to teamwork Experience in rostering, scheduling, or administration (preferred) Team Member Benefits | Ngā Painga mō ngā Mema o te Tema WellYOU! Benefits voucher on your work anniversary Team Member and Team of the Month recognition and rewards Birthday voucher Organisation Perk App – access to discounts at major retailers Clearhead and My Everyday Wellbeing memberships – supporting your mental and physical wellbeing Professional development opportunities tailored to your career goals Two Annual Wellbeing Days A flexible, values-driven work environment focused on individual and team wellbeing If you’re ready to take on a dynamic and meaningful role, we’d love to hear from you. Applications close on Thursday, 2nd October 2025, but we’ll be reviewing and interviewing as applications come in - so don’t wait!

South Waikato District, Waikato Region, New Zealand

Negotiable Salary

Trademe

Rostering Coordinator

Tēnā e te hikuroa, e hiahia ana ki te whai mahi mō te hua o ngā tāngata whaikaha me te kapakihi o Connexu, ānei te whāriki o tēnei raranga maha, otirā mauriora kia koutou katoa.  ConneXu is a non-profit organisation that works in partnership with disabled people and their family/whanau to provide whole of life supports and opportunities which enable people to live their life their way. We are seeking an enthusiastic and passionate individual to join our rostering team to help us fulfill our vision of ‘Communities where people are empowered’. Our Role | Ko tā mātou mahi Do you like a puzzle, jigsaws or tetris? Do you want to be part of a great supportive team? We have an exciting opportunity for a Rostering Coordinator in the Payroll and Rostering Team. This role will see you building strong and trusting relationships with our staff and their leaders to successfully deliver rosters. This is a vital role that ensures that the people we partner with are supported to live good lives with limited disruptions. We are a collaborative and hardworking team that has fun and enjoyment in the work that we do. You will be on the phone frequently with Community Facilitators regarding advance rosters and the filling of short-notice sick leave requirements. Your methodical nature and forward planning experience will contribute to the success of this position. What we're looking for: Effective communication skills, be able to communicate clearly and appropriately with a range of people The ability to build strong working relationships Be able to maintain accurate records, attention to detail and accuracy The ability to problem-solve and find a solution when issues arise A confident and professional telephone manner, along with a strong customer service focus Able to use a computer and navigate computer programs A sense of humor Key Responsibilities: Managing the rostering system for all staff associated with supporting disabled partners Ensuring that all shifts are filled in a timely and efficient manner Rostering staff according to their availability and skillset Liaising with team leaders to ensure that staffing requirements are met Managing any rostering changes or issues that arise Participating in regular team meetings and training sessions What can we offer you? We can offer you an excellent working environment, rewarding work, full training in your role and ongoing support. Team Member Benefits | Ngā Painga mō ngā Mema o te Tema • WellYOU! Benefits voucher on your work anniversary • Team Member and Team of the Month recognition and rewards • Birthday voucher • Organisation Perk App – access to discounts at major retailers • Clearhead and My Everyday Wellbeing memberships – supporting your mental and physical wellbeing • Professional development opportunities tailored to your career goals • Two Annual Wellbeing Days • A flexible, values-driven work environment focused on individual and team wellbeing If you are interested in a challenging and diverse role then we would love to hear from you. How to Apply | Me pēhea te tuku tono Please submit your application via the advert you have selected, or visit www.connexu.nz to view all current vacancies. Ko te āhua nei, he waka eke noa, nō reira tēnā koutou katoa. We are all in this together—so thank you all. Please note, while applications close Friday the 26th of September 2025, we may be reviewing applications as they are received and may progress with suitable applicants prior to the application closing date. Therefore, please apply as soon as possible if you are interested in this role.

South Waikato District, Waikato Region, New Zealand

Negotiable Salary

Temporary Personal Assistant636126108591391124

Trademe

Temporary Personal Assistant

- Temporary Personal Assistant role starting ASAP - Support two senior leaders in a fast-paced and rewarding role - Opportunity to join a supportive, nationally dispersed admin team Join a respected public-sector organisation that makes a real impact on communities across Aotearoa. You’ll be part of a nationally connected administration team that values collaboration, professionalism, and delivering high-quality support to senior leaders. About the Role: This is a 4.5-month contract covering parental leave, supporting two Hamilton-based senior managers. You’ll play a key role in keeping things running smoothly by managing diaries, coordinating meetings and travel, and providing proactive day-to-day support. Day-to-Day Responsibilities: - Manage calendars, emails, and schedules for two senior managers - Organise meetings, workshops, travel, and events - Prepare and format high-quality documents and presentations - Maintain systems and files in Teams & SharePoint - Process expenses, invoices, and credit card transactions Start Date: 9 September 2025 End Date: 27 January 2026 Days/Hours: Full-time, 40 hours per week About You: You’ll be a confident and organised Personal Assistant who thrives in a busy environment. You know how to prioritise, communicate effectively, and deliver to a high standard under pressure. - Proven PA experience supporting senior leaders - Strong organisational and time management skills - Excellent written and verbal communication - Proficient across Microsoft Office 365 - Discreet, professional, and detail-focused Benefits: - This role is starting ASAP! - Opportunity to work closely with senior leaders and make a real impact - Join a supportive and collaborative national team This contract won’t be available for long, so if you’re ready to step into a rewarding role and support senior leaders to succeed, APPLY today. For more information, contact Kennedy Moore at kennedy.moore@madison.co.nz Reference: 143348

Hamilton, New Zealand

Negotiable Salary

Trademe

Office administrator

Are you friendly and organised? Undercover Industries is looking for an Office Administrator / Receptionist to be the face of our company A leading brand in custom shade solutions with innovative design, we pride ourselves on professionalism, quality, and a great team culture. Key Responsibilities: * Answer and direct phone calls and emails * Schedule appointments and manage calendars * Greet and assist visitors * Maintain and organise records, and documentation * Data entry, filing, invoicing, and general office duties About You: Previous experience in an office admin or receptionist role (1–2 years preferred) Strong communication and interpersonal skills Organised with great attention to detail Confident using Microsoft Office (Exce land Outlook) Positive attitude and willingness to support a busy team Experience with Xero or similar software is a bonus (but not essential) Be part of a team that values innovation, quality, and customer satisfaction Hours: 9am -4pm Monday to Friday

Tauranga, New Zealand

Negotiable Salary

Part time- Administration assistant wanted!636122685482261126

Trademe

Part time- Administration assistant wanted!

Do you have solid administrative experience and a knack for fast, accurate keyboard work? Thrive under pressure and love staying organized? If that sounds like you, keep reading-this might just be your perfect fit! You will be responsible for supporting a busy team with freight documentation and daily admin tasks. Duties will include: * Manifesting freight and completing daily run sheets. * Typing correspondence and documentation at a minimum of 50 wpm. * Picking up new admin tasks quickly and efficiently. * Answering calls, responding to emails, and greeting visitors. * Maintaining accuracy under tight service deadlines. To be successful in this role you will have: * Proven administrative experience and office support skills with references. * Excellent keyboard speed (minimum 50 wpm) with strong attention to detail. * Quick learner with the ability to pick up new systems and tasks rapidly. * Ability to pass a pre‑employment drug test and hold a clean criminal history. If this sounds like you, APPLY NOW to avoid missing out. Immediate start for the right candidate!

Hamilton, New Zealand

Negotiable Salary

Trademe

HSEQT Administrator

**About us** Qube Ports NZ is a nationwide service provider offering a comprehensive range of cargo logistics stevedoring marshalling transportation warehousing services and IT solutions. Our pursuit of excellence empowers New Zealand exporters to compete effectively in global markets. **About the Role** **Position:** HSEQT Administrator Are you a proactive and adaptable administrator who thrives on variety and takes pride in delivering exceptional support? Qube is looking for a Health Safety Environment Quality and Training Administrator to support our General Manager – HSEQT in Tauranga. This is a fast-paced hands-on role ideal for someone who’s ready to take ownership of tasks and keep things running smoothly. **Location:** Tauranga Port (Mount Maunganui side) **Status:** Full-time position working Monday to Friday **Your job duties would be:** * Provide high-level admin support to the GM HSEQ across multiple functions * Coordinate meetings prepare agendas take minutes and follow up on actions * Manage documentation filing and correspondence * Liaise with internal and external stakeholders * Identify and implement process improvements to support team efficiency **You will also need to:** * Proven admin experience ideally in HSEQ or compliance environments * Strong Microsoft Office skills and confidence with scheduling tools * Excellent communication and multitasking abilities * High initiative and ability to work independently * Full-class 1 drivers license minimum * Tertiary qualification preferred **What we can offer you:** * Competitive pay * Free health insurance and other staff benefits * Supportive team environment * Career growth with a leading logistics provider **Why QUBE?** Qube recognises the value of an inclusive and diverse work environment. We take pride in the diversity of our people and encourage applications from people of all genders ages and backgrounds. Our recruitment decisions are based on the key inherent needs and requirements of each role and candidates are selected on their unique strengths and characteristics. ***You must pass a pre-employment medical and drug test and be eligible to work in New Zealand. You will also need to pass a pre-employment ACC & MOJ Criminal History Check.*** **Applications close on 24th August. We will be reviewing candidates as they come in so be sure to submit your application quickly.**

Tauranga, New Zealand

Negotiable Salary

Junior Service Advisor / Administrator636122648926751128

Trademe

Junior Service Advisor / Administrator

Are you looking to start your career in the automotive industry? We're on the hunt for a motivated and customer-focused Junior Service Advisor & Administrator. This is an excellent opportunity to work alongside an experienced Service Advisor and learn the ropes in a supportive environment. We are looking for a highly motivated, customer service superstar to join our busy Nissan dealership in Morrinsville. In this role, you'll be the vital link between our customers and the service department. Your day will involve assisting with customer bookings, preparing job cards, communicating with technicians, following up on work progress, and ensuring administrative tasks are completed efficiently. Key Responsibilities: • Assist the Service Advisor with daily service operations • Schedule customer bookings and confirm appointments • Prepare and manage service job cards and invoices • Provide updates to customers on the status of their vehicles • Maintain accurate records and service documentation • General office administration and support including Accounts Payable/Receivables What We’re Looking For: • Solid communication and organisational skills • A positive, can-do attitude and willingness to learn • Strong initiative and resourcefulness with the ability to problem solve independently • Basic computer skills (Microsoft Office, email, etc.) • A customer-first mindset and excellent phone manner • Previous experience in administration or customer service (automotive industry a bonus, but not essential)

Matamata-Piako District, Waikato Region, New Zealand

Negotiable Salary

Trademe

Office Manager

* Competitive salary + On-site carpark * Central Tauranga Location * Join a well-established infrastructure company! An exciting opportunity has opened up for a proactive and organised Office Manager to join a well-established infrastructure services company. This dynamic, fast-paced role supports day-to-day operations in the Tauranga office, while also assisting with administration for a second regional branch. If you thrive on variety, enjoy supporting teams to succeed, and take pride in keeping things running smoothly behind the scenes, we'd love to hear from you! About the Role: This is a broad and rewarding administration role that touches on nearly every part of the business - from coordinating office and property tasks, handling financial support duties, assisting with HR and onboarding, to ensuring compliance and supporting tender documentation. You'll be the go-to person for the branch - maintaining systems, communicating with suppliers, organising office resources, and working closely with managers across multiple teams. Key Responsibilities * Manage day-to-day office functions, including meeting scheduling, correspondence, office supply management, and equipment coordination * Support property compliance, liaising with landlords and service providers to ensure smooth operations * Assist with financial admin, including invoice processing, timesheet checks, credit card reconciliation, and supporting payroll/month-end * Coordinate staff onboarding, asset allocation, and uniform/PPE distribution * Maintain digital systems (training, asset, and compliance software) and ensure records are up to date * Facilitate H&S meetings and reporting, maintain drill and incident records, and ensure staff training compliance What We're Looking For * Strong administration experience, ideally in office management or operational support * Excellent attention to detail, organisational skills, and the ability to juggle multiple tasks * Confident communicator with strong interpersonal skills * Tech-savvy with advanced Microsoft Office skills (Word, Excel, Outlook) * Proactive, adaptable, and solution-oriented attitude * Full, clean NZ Class 1 driver's licence Bonus if you have experience supporting finance, HR, or Health & Safety processes - but not essential! What's in It for You? * A varied and dynamic role where you'll be a vital part of a close-knit team * Opportunities to grow your skills across finance, HR, H&S and compliance * Stable, long-term career opportunity with a company that genuinely values its staff * Great team environment with supportive leadership and a strong company culture * Free - On site parking * Competetive salay Don't quite tick every box, but think you have transferable skills? We'd still love to hear from you! Apply Today! If you're ready to step into a key administrative role that offers variety, responsibility, and purpose, click Apply Now with your CV and a short cover letter. Confidential enquiries welcome, reach out via email - kyla.l@stellarrecruitment.co.nz

Tauranga, New Zealand

Negotiable Salary