Upper Hutt PA · EA & Secretarial Job Listings

Executive Assistant to MD & Leadership Team65081721519745110

Trademe

Executive Assistant to MD & Leadership Team

About the Company Our client is a growing group within the construction and trades sector. The environment is fast-paced, collaborative, and still developing its internal systems – offering plenty of room to shape how things work. About the Role This office-based, 44-hour per week temporary role supports the Managing Director and senior leadership team. You’ll keep the wheels turning through strong coordination, forward planning, and adaptable support across the group. Key Responsibilities: - Manage calendars, meetings, travel, and day-to-day executive support - Prepare documents, reports, presentations, and meeting packs - Support sales and marketing with coordination, tenders, and admin tasks - Maintain client communication and assist with leadership team activities - Improve processes, systems, and workflows as the role evolves - Assist with projects and follow up with team members to keep things moving About You - Highly organised, flexible, and able to shift priorities quickly - Strong experience in EA, senior admin or project coordination type roles. - Technically savvy with solid Microsoft Office skills - Confident communicator who can coordinate multiple priorities with ease - Process minded but not rigid – able to improve systems as you go What You’ll Bring - A proactive, self-starting approach - Ability to think ahead and anticipate needs - Professionalism with confidential information - Strong relationship-building skills - Experience in construction or trades (preferred but not essential) Why Apply - Opportunity to shape a developing role - Work closely with senior leadership - Varied, fast-moving workload with real impact - Supportive environment that values initiative and improvement How to Apply If you are up for the challenge and keen to explore this further, click APPLY and send us your CV. We will be in touch with shortlisted candidates. Note: Candidates must be eligible to work in New Zealand.

Lower Hutt, New Zealand

Trademe

Executive Assistant

12-Month Fixed-Term Contract Lower Hutt, Wellington Kinetic Recruitment is partnering with a respected and established organisation to appoint an experienced Executive Assistant on a 12-month fixed-term contract. This role is integral to the effective operation of the business, providing high-level executive and operational support to senior leadership. The Opportunity Reporting to the Chief Business Services Officer, the Executive Assistant will work closely with the Managing Director and senior leadership team, ensuring the seamless coordination of administrative, operational, and business support functions. This position requires a highly organised professional with exceptional attention to detail and the ability to operate with discretion and autonomy. Key Responsibilities - Oversee fleet management, including vehicle procurement, branding, compliance, servicing, and tracking systems - Coordinate uniform and safety clothing, including ordering and branding - Manage travel and accommodation, ensuring timely, cost-effective bookings and clear communication with travelling staff - Support meetings and events, including coordination, minute-taking, and company-wide events - Administer employee systems, including onboarding and offboarding, benefits setup, and device coordination - Provide professional office and stakeholder support, including phone cover, client queries, and cross-team assistance - Assist with projects and initiatives as directed by senior leadership Skills & Experience - Demonstrated experience as an Executive Assistant or in a senior administrative support role - Strong organisational and time management capabilities with a high level of accuracy - Proven ability to manage competing priorities and multiple stakeholders - Professional communication and relationship management skills - High level of initiative and ability to work independently - Experience within construction, compliance, security, or similar technical industries is advantageous What’s on Offer - 12-month fixed-term contract - Competitive remuneration package - Opportunity to work closely with senior leadership in a professional, fast-paced environment - A role with genuine impact on business operations and outcomes How to Apply For a confidential discussion or to apply, please contact: Mick McKeon ?? 027 296 9092 ?? mick@kinetic.co.nz Kinetic Recruitment

Lower Hutt, New Zealand

Executive Officer, Strategy and Growth64350935768322112

Trademe

Executive Officer, Strategy and Growth

The opportunity | He angitūtanga Support ‘gurus’, we’re after your expertise! We are looking for a politically savvy multi-tasker who is used to operating in a fast paced and strategically focused Group. If you are an experienced Executive Officer, who’s after a role with advisory aspects and project management as well as providing dedicated executive support to the Group Manager (Tier-2) then stop here – we want to hear from you. This is a permanent, full-time role and offers an opportunity to work in a dynamic and high calibre team. This important position provides critical support to the GM Strategy & Group, reporting into the Strategic Transformation and Recovery Manager who is one of six senior managers within the Group who are responsible for the Council’s sustainable development functions and for ensuring there is a drive for ‘good growth’ in Kapiti. No two days will be the same, noting that this role: Is an extremely busy and exciting position, requiring a person with exceptional organisational skills, collaborative approach as well as an ability to think strategically to support the Group Manager’s priorities and responsibilities. Will suit a highly capable person with experience working with senior managers in fast-paced, corporate or government environments, with the resilience and flexibility to cope with a variety of tasks and changing requirements. Will require flexibility in working hours, getting involved in project work, and a willingness to work with the broader team to get the job done. * Provides executive support to the GM Strategy and Growth, including effective coordination and integration of activities across the Group *Maintains Group processes and systems which supports the GMs effectiveness. *Proactively improves systems, administrative processes and work practices – both within own position and Group as a whole *Supports and/or lead projects and initiatives within the Group where required and the opportunity arises Why work with us? When you join Kāpiti Coast District Council you’ll enjoy a range of fantastic benefits, including: *A positive, ‘learning’ culture, and the commitment of a high-performing Executive Team – because working in an empowering and ‘good vibe’ environment matters. *Flexible working and dependant leave – because we know that it’s important to get the work/life balance right. *On-site parking – say goodbye to parking hassles. *Free access to pools – dive into fun. *Council staff discounts – because who doesn’t love a good deal? About you | He kōrero mōu The Group Manager, and Manager that this role reports into, are looking for a positive, practical, and experienced operator with: *Experience working in a Ministers Office, or Senior Government Official’s Office (such as Office of the Chief Executive, or Deputy Chief Executive). *Evidenced ability to manage competing demands, ambiguity, and a high-demand diary that goes with supporting a senior official. *Evidenced experience providing advice and/or support in a policy or strategy ‘shop’ with a fast-paced environment. *Demonstrated experience and skills at providing effective executive support including project, administrative and support linked to driving day-to-day activity. *Technology savvy with evidenced experience in using AI and other tools to work ‘smarter not harder’. *Evidenced ability to think outside the square and apply initiative and good judgement. *A self-starter demonstrating a positive attitude and manner which enables and supports a collaborative work style. *Demonstrated strong communication skills – both oral and written. *A tertiary degree or certificate in business, communications, or similar. This is a demanding role, involving contact with the community and key stakeholders, and will be perfect for a ‘calm and collected’ operator that’s looking for something new. So, if this grabbed your attention and it sounded like you, stop scrolling and start typing - we’re really keen to you hear from you and hope you’ll hit “apply” to put yourself in the running to join the senior management team in the Strategy and Growth Group. For more detailed information regarding the role, please view the job description on our vacancies site https://www.kapiticoast.govt.nz/council/job-vacancies/all-vacancies/executive-officer-strategy-and-growth-585/ How to apply | Me pēhea te tono Come and join us in supporting our district to grow well, and to work with our community and key stakeholders somewhere people can live, work and play! We are working at pace to get the right person here, so applications close on Friday 21 November 2025 - get yours in now! Please note that we will be reviewing applications as they come in – we will interview for the role from 26 November 2025 and will be looking to promptly appoint the right person. You must be eligible to work in New Zealand. Please note preferred candidates are required to undergo pre-employment checks including drug and alcohol screening and Police checks.

Kapiti Coast District, Wellington Region, New Zealand

Secretary, Academic Governance64271461799426113

Trademe

Secretary, Academic Governance

* Do you have experience in committee servicing or board governance? * Can you provide high-level executive and administrative support while maintaining confidentiality? * Are you known for your attention to detail, are confident supporting committees, and enjoy taking minutes? **Kōrero mō te tūranga - About the role** Te Herenga Waka - Victoria University of Wellington is currently recruiting a Secretary, Academic Governance to join the Te Waikura - Academic Office team on a permanent, full-time basis. We are seeking a detail-oriented professional with a passion for supporting academic excellence and governance. The Secretary, Academic Governance provides high-level executive and administrative support to the Academic Board and Academic Programmes Committee, working closely with the Vice-Chancellor and Deputy Vice-Chancellor, Academic. Key responsibilities: * Coordinate meeting agendas, papers, and logistics for Academic Board and Academic Programmes Committee, including virtual and in-person arrangements. * Maintain and update key governance documents such as Standing Orders, Statutes, and Terms of Reference. * Manage Board elections and membership changes, ensuring timely and accurate processes. * Support external academic curriculum approval processes. **Ō pūmanawa - About you** Key requirements: * Strong organisational and communication skills. * Experience in committee servicing or board governance. * Ability to manage multiple priorities and maintain confidentiality. * Familiarity with database and website content maintenance. * Enjoy working in a small collaborative team. **Role Description:** Click here to see further information, including salary details. If this link is not available, click 'apply' to view this on the University careers page. **Close date for vacancy:** 14 November 2025. **Contact details for vacancy:** If you have any questions regarding this role please get in touch with Linda Roberts, Curriculum Quality Manager (linda.roberts@vuw.ac.nz). **How to apply:** Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date.

Wellington, New Zealand

Executive Assistant & Digital Marketing Support63612620315651114

Trademe

Executive Assistant & Digital Marketing Support

Executive Assistant & Digital Marketing Support – Upper Hutt (Wellington) 27.5 – 37.5 hrs per week | $30–38 p/h We’re looking for a highly capable and versatile person to bring order, focus, and momentum to two growing businesses — while also helping our brand shine online. You’ll work directly with the CEO/Founder as their right hand, ensuring priorities stay on track and communications are clear, while also supporting digital marketing and social media. - Build a Music School — a global membership community for music school owners. - Hello Cashflow — a SaaS start-up helping small business owners and accountants master their cashflow in a brand new way. Together, these businesses have a combined team of 30–35 people spread across New Zealand and the world. Each has its own COO and executive team, but your focus will be keeping the CEO aligned and effective while ensuring key initiatives and marketing activity run smoothly. This role is based out of our casual home office in Upper Hutt, where you’ll also be greeted daily by two friendly dogs — a Golden Retriever and a Border Collie. Most of the team works remotely and a few of us are local, but we also gather for in-person team days and trips semi-regularly. What You’ll Do - Executive Support (reporting directly to the CEO) - Manage the CEO’s calendars, inboxes, and communications with accuracy and discretion. - Keep projects moving by delegating, following up, and supporting two busy teams. - Turn meeting notes into actionable steps and ensure they’re completed. - Spot potential issues early, flag them, and see them through to resolution. - Protect the CEO’s time and attention by filtering requests and priorities. - Build and maintain checklists, SOPs, and systems to create efficiency. - Provide concise daily and weekly updates that keep everyone aligned. - Digital Marketing Support - Schedule and publish content across LinkedIn, Facebook, Instagram, and YouTube. - Repurpose existing blogs, videos, and podcasts into posts, reels, and stories. - Monitor comments and messages, flagging engagement opportunities. - Track performance and provide simple reports. - Coordinate with designers or freelancers to keep the content calendar running. About You - 5+ years of experience in administrative or EA roles. - Able to plan, draft, and publish social media content using scheduling tools. - Tech savvy and comfortable with tools like Slack, Monday.com, and ChatGPT. - Excited to experiment with new tools and automations to work smarter. - Naturally proactive — you don’t wait for permission to solve problems. - Great with people — diplomatic, confident, and able to build strong working relationships. - Calm under pressure — you can re-prioritise quickly when things change. - Professional but approachable — you bring warmth, clarity, and positivity to interactions. - Comfortable working in a casual, home-based office while interacting with a global remote team. The Non-Negotiables - Based in Upper Hutt (Wellington) — mostly office-based, with a mix of work from home. - Between 27.5 and 37.5 hours per week (5.5–7.5 hrs per day). - Own reliable laptop, car, and valid driver’s license. - Able to dedicate full focus to this role (not balancing other jobs). - Strict confidentiality — you’ll have access to sensitive information and must be fully trustworthy. Why Join Us? - Work directly with the CEO and leadership team across two exciting businesses with global impact. - A role that blends high-level executive support with creative marketing — perfect if you enjoy both detail-oriented organisation and expressing ideas through content. - You’ll learn lots of new skills and technologies. - Opportunities to develop your career and grow alongside the business. - A casual, supportive work environment that’s not high stress. - Be part of an ambitious, entrepreneurial team where no two days are the same. This is more than just an admin role — it’s about owning the details, driving progress, and helping the CEO (and two businesses) operate at their best, while also shaping the way we show up online. Interested? Please send a cover letter and CV to jonny@hellocashflow.com To help us filter out anyone who doesn't have an eye for detail, please use the subject line: 'Hi Jonny, please shortlist me'

Upper Hutt, New Zealand

NZ$30-40/hour