Upper Hutt PA · EA & Secretarial Job Listings

Trademe

Executive Assistant

* Build lasting relationships across leadership teams * Flexible work arrangements including up to two WFH days * Permanent position based in Petone This is a full-time position with a remuneration range midpoint of $81,515 (including KiwiSaver), starting remuneration will depend on skills and experience. The opportunity We are currently looking for an experienced Executive Assistant that is comfortable supporting senior leaders to accurately and timely meet their objectives through diligent administrative support. As the Executive Assistant to the Chief Corporate Services Officer your role will include the following: * Diary management and scheduling by organisational priority * Coordinating meetings, events including travel, catering and accommodation * Identifying the needs of scheduled events i.e. display and IT needs * Preparing documentation to support the Chief Officer including reviewing briefings and agenda's * Building relationships across various business groups and with key external stakeholders * Financial and general administrative duties such as raising purchase orders * Continuous improvement across our processes and administrative functions * Liaising with external committees, boards and stakeholder groups and supporting duties of the Executive Assistant to the CE and other Chief Officers from time to time About you To be successful in this role you will bring the following: * Previous Executive Assistant experience within a similar industry at an executive level * Proven experience in prioritising workloads and improving process * Strong Microsoft Office and business application experience such as content management systems * Ability to identify organisational risk and adequately brief senior leaders * Knowledge of committees, boards, and local government governance structures * Ability to build strong relationships * Experience coordinating business events This role will suit an individual with strong business and organisational acumen that has the ability to identify areas they can support a chief officer in their day-to-day activities and prioritise effectively. About us Wellington Water is the Wellington region's professional water services provider. We are 100 per cent council owned and funded by Wellington City, Hutt City, Porirua City, and Upper Hutt City councils, Greater Wellington Regional Council and South Wairarapa District Council. The value of water (a precious taonga) sits at our organisational heart. Every day our people come to work and strive to deliver services and manage infrastructure in a way that provides the best outcomes for our communities and our environment. Benefits At Wellington Water, our purpose extends beyond delivering great water services for the region; we foster a thriving community, support a diverse workforce, and offer supportive development opportunities. We genuinely care about your safety and wellbeing. Our benefits include the following: * Flexible working arrangements including up to two days working from home * Comprehensive wellbeing programme, including one paid wellbeing day annually * Formal and informal professional development opportunities * Five weeks annual leave accrual will be available following two years of continual service For a full list of our employee benefits: click here. Applications close: Tuesday, 14 October 2025 How to apply To view a position description: click here. To apply for the role, click on the 'apply' button or visit the Wellington Water Careers site. All applicants must hold the right to work in New Zealand to be considered. For further information, email: JoinUs@wellingtonwater.co.nz Applicants must hold working entitlement to work long term in New Zealand to be considered.

Lower Hutt, New Zealand

Executive Officer, Strategy and Growth64350935768322111

Trademe

Executive Officer, Strategy and Growth

The opportunity | He angitūtanga Support ‘gurus’, we’re after your expertise! We are looking for a politically savvy multi-tasker who is used to operating in a fast paced and strategically focused Group. If you are an experienced Executive Officer, who’s after a role with advisory aspects and project management as well as providing dedicated executive support to the Group Manager (Tier-2) then stop here – we want to hear from you. This is a permanent, full-time role and offers an opportunity to work in a dynamic and high calibre team. This important position provides critical support to the GM Strategy & Group, reporting into the Strategic Transformation and Recovery Manager who is one of six senior managers within the Group who are responsible for the Council’s sustainable development functions and for ensuring there is a drive for ‘good growth’ in Kapiti. No two days will be the same, noting that this role: Is an extremely busy and exciting position, requiring a person with exceptional organisational skills, collaborative approach as well as an ability to think strategically to support the Group Manager’s priorities and responsibilities. Will suit a highly capable person with experience working with senior managers in fast-paced, corporate or government environments, with the resilience and flexibility to cope with a variety of tasks and changing requirements. Will require flexibility in working hours, getting involved in project work, and a willingness to work with the broader team to get the job done. * Provides executive support to the GM Strategy and Growth, including effective coordination and integration of activities across the Group *Maintains Group processes and systems which supports the GMs effectiveness. *Proactively improves systems, administrative processes and work practices – both within own position and Group as a whole *Supports and/or lead projects and initiatives within the Group where required and the opportunity arises Why work with us? When you join Kāpiti Coast District Council you’ll enjoy a range of fantastic benefits, including: *A positive, ‘learning’ culture, and the commitment of a high-performing Executive Team – because working in an empowering and ‘good vibe’ environment matters. *Flexible working and dependant leave – because we know that it’s important to get the work/life balance right. *On-site parking – say goodbye to parking hassles. *Free access to pools – dive into fun. *Council staff discounts – because who doesn’t love a good deal? About you | He kōrero mōu The Group Manager, and Manager that this role reports into, are looking for a positive, practical, and experienced operator with: *Experience working in a Ministers Office, or Senior Government Official’s Office (such as Office of the Chief Executive, or Deputy Chief Executive). *Evidenced ability to manage competing demands, ambiguity, and a high-demand diary that goes with supporting a senior official. *Evidenced experience providing advice and/or support in a policy or strategy ‘shop’ with a fast-paced environment. *Demonstrated experience and skills at providing effective executive support including project, administrative and support linked to driving day-to-day activity. *Technology savvy with evidenced experience in using AI and other tools to work ‘smarter not harder’. *Evidenced ability to think outside the square and apply initiative and good judgement. *A self-starter demonstrating a positive attitude and manner which enables and supports a collaborative work style. *Demonstrated strong communication skills – both oral and written. *A tertiary degree or certificate in business, communications, or similar. This is a demanding role, involving contact with the community and key stakeholders, and will be perfect for a ‘calm and collected’ operator that’s looking for something new. So, if this grabbed your attention and it sounded like you, stop scrolling and start typing - we’re really keen to you hear from you and hope you’ll hit “apply” to put yourself in the running to join the senior management team in the Strategy and Growth Group. For more detailed information regarding the role, please view the job description on our vacancies site https://www.kapiticoast.govt.nz/council/job-vacancies/all-vacancies/executive-officer-strategy-and-growth-585/ How to apply | Me pēhea te tono Come and join us in supporting our district to grow well, and to work with our community and key stakeholders somewhere people can live, work and play! We are working at pace to get the right person here, so applications close on Friday 21 November 2025 - get yours in now! Please note that we will be reviewing applications as they come in – we will interview for the role from 26 November 2025 and will be looking to promptly appoint the right person. You must be eligible to work in New Zealand. Please note preferred candidates are required to undergo pre-employment checks including drug and alcohol screening and Police checks.

Kapiti Coast District, Wellington Region, New Zealand

Secretary, Academic Governance64271461799426112

Trademe

Secretary, Academic Governance

* Do you have experience in committee servicing or board governance? * Can you provide high-level executive and administrative support while maintaining confidentiality? * Are you known for your attention to detail, are confident supporting committees, and enjoy taking minutes? **Kōrero mō te tūranga - About the role** Te Herenga Waka - Victoria University of Wellington is currently recruiting a Secretary, Academic Governance to join the Te Waikura - Academic Office team on a permanent, full-time basis. We are seeking a detail-oriented professional with a passion for supporting academic excellence and governance. The Secretary, Academic Governance provides high-level executive and administrative support to the Academic Board and Academic Programmes Committee, working closely with the Vice-Chancellor and Deputy Vice-Chancellor, Academic. Key responsibilities: * Coordinate meeting agendas, papers, and logistics for Academic Board and Academic Programmes Committee, including virtual and in-person arrangements. * Maintain and update key governance documents such as Standing Orders, Statutes, and Terms of Reference. * Manage Board elections and membership changes, ensuring timely and accurate processes. * Support external academic curriculum approval processes. **Ō pūmanawa - About you** Key requirements: * Strong organisational and communication skills. * Experience in committee servicing or board governance. * Ability to manage multiple priorities and maintain confidentiality. * Familiarity with database and website content maintenance. * Enjoy working in a small collaborative team. **Role Description:** Click here to see further information, including salary details. If this link is not available, click 'apply' to view this on the University careers page. **Close date for vacancy:** 14 November 2025. **Contact details for vacancy:** If you have any questions regarding this role please get in touch with Linda Roberts, Curriculum Quality Manager (linda.roberts@vuw.ac.nz). **How to apply:** Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date.

Wellington, New Zealand

Executive Assistant & Digital Marketing Support63612620315651113

Trademe

Executive Assistant & Digital Marketing Support

Executive Assistant & Digital Marketing Support – Upper Hutt (Wellington) 27.5 – 37.5 hrs per week | $30–38 p/h We’re looking for a highly capable and versatile person to bring order, focus, and momentum to two growing businesses — while also helping our brand shine online. You’ll work directly with the CEO/Founder as their right hand, ensuring priorities stay on track and communications are clear, while also supporting digital marketing and social media. - Build a Music School — a global membership community for music school owners. - Hello Cashflow — a SaaS start-up helping small business owners and accountants master their cashflow in a brand new way. Together, these businesses have a combined team of 30–35 people spread across New Zealand and the world. Each has its own COO and executive team, but your focus will be keeping the CEO aligned and effective while ensuring key initiatives and marketing activity run smoothly. This role is based out of our casual home office in Upper Hutt, where you’ll also be greeted daily by two friendly dogs — a Golden Retriever and a Border Collie. Most of the team works remotely and a few of us are local, but we also gather for in-person team days and trips semi-regularly. What You’ll Do - Executive Support (reporting directly to the CEO) - Manage the CEO’s calendars, inboxes, and communications with accuracy and discretion. - Keep projects moving by delegating, following up, and supporting two busy teams. - Turn meeting notes into actionable steps and ensure they’re completed. - Spot potential issues early, flag them, and see them through to resolution. - Protect the CEO’s time and attention by filtering requests and priorities. - Build and maintain checklists, SOPs, and systems to create efficiency. - Provide concise daily and weekly updates that keep everyone aligned. - Digital Marketing Support - Schedule and publish content across LinkedIn, Facebook, Instagram, and YouTube. - Repurpose existing blogs, videos, and podcasts into posts, reels, and stories. - Monitor comments and messages, flagging engagement opportunities. - Track performance and provide simple reports. - Coordinate with designers or freelancers to keep the content calendar running. About You - 5+ years of experience in administrative or EA roles. - Able to plan, draft, and publish social media content using scheduling tools. - Tech savvy and comfortable with tools like Slack, Monday.com, and ChatGPT. - Excited to experiment with new tools and automations to work smarter. - Naturally proactive — you don’t wait for permission to solve problems. - Great with people — diplomatic, confident, and able to build strong working relationships. - Calm under pressure — you can re-prioritise quickly when things change. - Professional but approachable — you bring warmth, clarity, and positivity to interactions. - Comfortable working in a casual, home-based office while interacting with a global remote team. The Non-Negotiables - Based in Upper Hutt (Wellington) — mostly office-based, with a mix of work from home. - Between 27.5 and 37.5 hours per week (5.5–7.5 hrs per day). - Own reliable laptop, car, and valid driver’s license. - Able to dedicate full focus to this role (not balancing other jobs). - Strict confidentiality — you’ll have access to sensitive information and must be fully trustworthy. Why Join Us? - Work directly with the CEO and leadership team across two exciting businesses with global impact. - A role that blends high-level executive support with creative marketing — perfect if you enjoy both detail-oriented organisation and expressing ideas through content. - You’ll learn lots of new skills and technologies. - Opportunities to develop your career and grow alongside the business. - A casual, supportive work environment that’s not high stress. - Be part of an ambitious, entrepreneurial team where no two days are the same. This is more than just an admin role — it’s about owning the details, driving progress, and helping the CEO (and two businesses) operate at their best, while also shaping the way we show up online. Interested? Please send a cover letter and CV to jonny@hellocashflow.com To help us filter out anyone who doesn't have an eye for detail, please use the subject line: 'Hi Jonny, please shortlist me'

Upper Hutt, New Zealand

NZ$30-40/hour