Administration Assistant

Description

Summary: Join a dynamic team as an Administration Assistant, providing essential support in a busy, diverse environment within a purpose-led organization. Highlights: 1. Opportunity to work in a state-of-the-art facility 2. Be part of a valued team where your support is highly appreciated 3. Engage in diverse tasks and show initiative Who We Are: Moana New Zealand is the largest Māori owned fisheries company in New Zealand. All profits we make are returned to Māori in the form of dividends, with the balance retained to fund long term growth initiatives of Moana New Zealand. We take a uniquely long-term view in everything we do, abiding by the customary principle of Kaitiakitanga. We are Iwi; we are true guardians of the world’s most pristine and sustainably managed fisheries, with a deep sense of responsibility to our people and respect for kaimoana and kai ora. Our Opportunity: This is an exciting time to be joining our Finfish (Ika) business as we have recently celebrated our first anniversary in our new state-of-the-art Kaimoana hub in Porirua, which specialises in processing and supplying premium fish, paua and lobster to domestic and export markets. With a busy new season upon us we are looking for permanent, full-time Administration Assistant to provide admin support to ensure business continuity and the efficient running of the site office. Reporting to the Production Manager, this role will be part of a shared service function and have responsibility across the following areas: • Reception duties include meeting and greeting visitors, coordinating couriers and answering calls. • Purchasing and procurement for site, factory and retail operations • Manage and implement effective digital and paper-based filing systems. • General office admin i.e., set up meetings, take minutes, collate documentation, travel bookings. • Data entry and raising purchase orders. • Inventory coordination and administration. • Assist QA & Compliance lead with site audit preparations. • Project coordination No day is the same at Moana, so be prepared to be on the go, juggle multiple priorities and collaborate with a wide variety of people. As a doer, no job will be too small or big, and you will be comfortable working both autonomously and in a team. You will join a hard-working team where your support is highly valued, along with your natural ability to remain calm under pressure, troubleshoot issues and be a solution provider. Highly motivated, with excellent verbal and written communication skills, a strong attention to detail and a ‘can do attitude’ are essential. What You Will Bring: With a reputation as a consummate professional, who is an admin powerhouse, you will enjoy the diversity of this role, being self-directed and have the chance to show initiative. You will maintain a high level of confidentiality and integrity, be super organized, and have a natural ability to build relationships at all levels. You will be a highly experienced administrator who can pick up new systems quickly, possess strong numerical and analytical expertise and ideally have knowledge and experience in inventory management and finance systems. Ideally you will have a background in FMCG, manufacturing or supply chain. A high level of capability using the Microsoft suite; Word, PowerPoint & Excel is essential. Ō tātou iwi Moana New Zealand is a purpose led organisation where our people are our greatest strength and pride, and our Moana tikanga (values) are reflected in our everyday life. Please send your resume c/o Moana’s recruitment team to recruitment@moana.co.nz and in the subject box please put the job title. Closing date for application is 4:00 pm, 2 February 2026. Please note you must have the legal right to live and work in New Zealand to be eligible for this position.