Upper Hutt Medical Administration Job Listings

Admin and Reception Team Lead - Team Medical64736575909762110

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Admin and Reception Team Lead - Team Medical

**Admin Team Lead - Team Medical** We are seeking a leader with strong delivery and an eye for excellence. Someone with the ability to deliver on tasks, who sees the moving parts, joins them up, and makes them better, and who understands the true power of relationships and working collectively across teams. As our Administrator lead you will lead our administration and reception teams ensuring our systems, people, and processes operate at their best. You will be proactive, identifying improvement early, make good calls under pressure, and bring clarity when things are complex. This is a leadership role, with operational and 2IC responsibility. You will work alongside and support our clinical leaders and Medical Centre Manager to keep our practice service focused, delivering at its best and play a key role in the overall planning and performance of the Centre. This is a 40 hour per week role worked over 7 days - Monday to Sunday **What You Will Do** - Lead, support and develop capable, confident teams - Build and refine systems that support patient care moving efficiently - Drive operational improvement and reliability across services - Anticipate and manage risk with calm, informed judgement - Financial management, audits & reporting, payroll, rostering - Support key strategic changes to continue to enhance models of care **What You Will Bring** - Proven leadership in complex, fast-paced settings, ideally with a background in healthcare - Curiosity and critical thinking that drive better ways of working - Strong execution focus, seeing strategy through to practice - The ability to coach your team to perform at their best - A people-first mindset and commitment to service excellence - **Advanced IT skills** - You will be committed to the principles and practices of us delivering health equity. - Great communication skills at all levels with patients, their whānau, your whanau kaimahi colleagues and our allied business partners **About Us** **Team Medical** is a locally owned practice working in partnership with Green Cross Health. We are an integrated family health centre passionately providing a full range of GP Care to our enrolled patients and Urgent Care for accidents and urgent medical needs to our community. As a key health hub to the Kapiti Coast our Urgent Care services operate 7 days a week from 8am - 10pm.

Kapiti Coast District, Wellington Region, New Zealand

Admin and Reception Team Lead64163877327619111

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Admin and Reception Team Lead

Admin Team Lead - Team Medical E mahi tahi ana kia ora ai te tangata - Working together for your best health Are you an experienced Health Sector Administrator with a passion for process, accuracy leading and growing a team, 5 star patient service and supporting your leader colleagues? If so, we want to hear from you! With our existing Admin Team Lead leaving we are looking for a person to join us at Team Medical. * General Practice and Urgent Care Services provided on site * Permanent Full Time - 40 hours. * Conveniently located on the Kapiti Coast! Team Medical is a locally owned practice working in association with Green Cross Health. We are an integrated family health centre passionately providing a full range of GP Care to our enrolled patients and Urgent Care for accidents and urgent medical needs to our community. As a key health hub to the Kapiti Coast our Urgent Care services operate 7 days a week from 8am - 10pm. We also have full X-Ray facilities on site. Green Cross Health is one of New Zealand's leading primary health care organisations. We are united by our values, which are caring for the community, looking after each other, working together and doing the right thing. With over 8,000 employees around New Zealand, we are committed to providing the best support, equitable care and advice to our communities. About the Position and You: We have an exciting opportunity for a someone to Lead the Admin & Reception team at Team Medical. We are looking for someone to bring their positive, constructive, collaborative, resilient 5 star service attitude & standards along with their efficient methods of working and passion to our team. If you are ready to step up into a leadership role, or already an experienced leader, this is the role for you. Mentoring and support will be available for the right candidate. This is a 40 hour per week role worked over 7 days - Monday to Sunday Our Admin Team Lead plays an essential role in the patient service delivery, operational running & financial performance of our business. As part of our Leadership Team you will play a key role in the overall planning and performance of the Centre. The Admin Team Lead typically leads the Admin & Reception team that provides mission critical front of house & back office services to our valued patients and kaimahi. You will be responsible for service levels, day to day financial management, audits & reporting, payroll, rostering, collaboration with the centre leadership team, recruitment, development and implementation of new and existing models of care for our community. With this change in the role we are open to exploring ideas and opportunities candidates may bring to the role tasks and duties with a view to patient service, efficiency and continuous quality improvement. Key attributes include: * Having leadership and management experience or aspirations to have * Ideally experience with Medtech Evolution & query builds * Advanced computer skills * Proven quality improvement experience * Great communication skills at all levels with patients, their whanau, your whanau kaimahi colleagues and our allied business partners * You will be committed to the principles and practices of us delivering health equity We offer excellent education opportunities, competitive remuneration and a great team environment. To apply online, click the Apply Now button below. Applicants for this position should have NZ residency or a valid NZ work permit.

Kapiti Coast District, Wellington Region, New Zealand

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Practice Administrator

Practice Administrator - Team Medical E mahi tahi ana kia ora ai te tangata - Working together for your best health Are you an experienced administrator with a meticulous eye for detail, a professional with positive attitude, and do you have a desire to deliver 5 star service? We have an opportunity for an administrator to join us at Team Medical as soon as you are available. * Permanent Full Time - 32 hours. * Conveniently located on the Kapiti Coast! About Team Medical: Team Medical is a locally owned, integrated family health centre working in association with Green Cross Health to provide a full range of GP care to our enrolled patients and Urgent Care services for accidents and urgent medical needs in our community, with full Xray facilities on site. As a key health hub to the Kapiti Coast our GP service typically operates Monday to Friday 8am to 6pm whilst our urgent care services operate 7 days a week from 8am to 10pm. Green Cross Health is one of New Zealand's leading primary health care organisations. With over 3,000 employees around New Zealand, we are committed to providing the best support, equitable care and advice to our communities. We are united by our values which are: * Caring for the community * Looking after each other * Working together * Doing the right thing About the Position and You: You will be assisting the Team Lead and wider team with the delivery of administration tasks, policies and procedures. Your duties involve offering administrative support across the medical centre. Key tasks and result areas for this position will be: * Business partner account claiming * Patient billing, collection of receivables and debt management * Reconciliations of payments and remittances * Payroll support * Contributing a positive attitude and ideas to the team and processes * Other peer support as required You will be friendly and efficient with a high level of time management skills. You will also: * Thrive in a busy and diverse team environment * Have proficient Microsoft suite computer skills * Have good decision making and problem-solving skills. * Have Medtech Evolution Experience * Great people skills with a friendly and outgoing nature To apply for this position, you must have New Zealand or Australian Citizenship/Permanent Residency or a valid work visa to be considered for this role. Please apply using the Apply Now button below with a covering letter detailing why you are suitable for this role and include a CV.

Kapiti Coast District, Wellington Region, New Zealand

Administration Team Leader - 6 Months63978137430402113

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Administration Team Leader - 6 Months

* 6 Month Temp Assignment. * Immedidate Start. * Mon - Fri 8:30am - 5:00pm Our client is seeking a capable Administration Team Leader to provide effective leadership and day-to-day coordination of our administration and reception teams. In this role, you will be responsible for ensuring the smooth and efficient running of administrative operations maintaining a supportive, customer-focused team culture. You'll work closely with hospital management, clinicians, and external stakeholders to deliver exceptional service and uphold high standards. Key Responsibilities: * Lead and support a team of 12 administration and reception staff, promoting excellence in customer service and professionalism. * Oversee daily operations across hospital and specialist centre administration teams. * Provide hands-on support, including covering reception or administrative duties when required. * Conduct performance reviews and manage staff performance in accordance with hospital policies. * Plan, prioritise, and allocate tasks to ensure effective workflow and optimal use of resources. * Collaborate closely with management, clinicians, ACC, insurers, and specialists to maintain seamless communication. * Ensure compliance with health, safety, and quality standards; report and investigate incidents as necessary. * Support internal audits, risk management, and continuous improvement initiatives. * Maintain accuracy and efficiency in all administrative processes, identifying opportunities for improvement. * Uphold cultural awareness and commitment to Te Tiriti o Waitangi. About You: * Proven experience leading or supervising an administrative team, ideally within healthcare or a service-based environment. * Strong interpersonal and communication skills with a collaborative, people-first leadership style. * Excellent organisational ability and attention to detail in a fast-paced environment. * Proactive, adaptable, and confident using a range of computer systems and software. This is a 6-month temporary assignment offering variety, leadership responsibility, and the chance to make a real impact in a respected healthcare organisation. There is potential for this contract to be extended for the right candidate. If you're a motivated, professional leader who thrives on supporting others to deliver great service, we'd love to hear from you. For a confidential discussion please call Gina on 027 22 1207. **You must have the legal right to work in New Zealand to apply for this role**

Wellington, New Zealand

Medical Receptionist - Team Medical63612602397827114

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Medical Receptionist - Team Medical

Medical Receptionist - Team Medical E mahi tahi ana kia ora ai te tangata - Working together for your best health Are you an experienced receptionist with a meticulous eye for detail, a professional with positive attitude, and do you have a desire to deliver outrageously good customer service? With a team member leaving us, we have an opportunity for a receptionist to join us at Team Medical as soon as you are available. * Permanent Part Time - 30 hours. * Conveniently located on the Kapiti Coast Team Medical is a locally owned practice working in association with Green Cross Health. We are an integrated family health centre passionately providing a full range of GP Care services to our enrolled patients and Urgent Care for accident and urgent medical needs to our community. As a key health hub to the Kapiti Coast our Urgent Care services typically operate 7 days a week from 8am - 10pm. We are currently open reduced hours of 8am - 8pm as we also look to fill a clinical urgent care vacancy. We also have full X-Ray facilities on site. Green Cross Health is one of New Zealand's leading primary health care organisations. We are united by our values, which are caring for the community, looking after each other, working together and doing the right thing. About the Position and You: You will be assisting the Team Lead and wider team with the delivery of reception tasks, policies and procedures. Your duties involve offering reception support across the medical centre. Key tasks and result areas for this position will be the likes of: * A professional attitude with 5-star patient service standard * Thrives in a busy and diverse environment * Proficient computer skills * Good decision making and problem solving skills * Medtech 32 or Medtech Evolution experience is desirable however training will be provided * Good people skills with a friendly and outgoing nature * Weekday & weekend hours (able to work evenings ) * Previous medical receptionist experience is desirable but not necessary Tasks & responsibilities: * Greeting patients on arrival and checking them in * Answering incoming telephone calls * Booking appointments on the phone and in person * Invoicing and collecting fees from patients * Clerical/Admin tasks as needed * Cash handling To apply for this position, you must have New Zealand or Australian Citizenship/Permanent Residency or a valid work visa to be considered for this role. Please apply using the link with a covering letter detailing why you are suitable for this role and include a CV.

Kapiti Coast District, Wellington Region, New Zealand

Medical Receptionist - The Doctors Silverstream63612602408706115

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Medical Receptionist - The Doctors Silverstream

Medical Receptionist - The Doctors Silverstream We are looking for a dedicated professional who can provide top-notch service to our patients! * Join us in a pivotal role, blending compassion and organization to positively impact patient care. * Casual Role - On Call Basis * Discover excellent perks and growth opportunities at Green Cross Health. The Doctors Group would like a casual Reception/Administrator superstar who is interested in offering support across our Hutt Valley sites to support the teams when unexpected leave happens. This is a casual position working as needed You will be a great fit for us if you are motivated and want to succeed, if you are committed to resolving problems and ensuring our patients have a positive healthcare experience if: * You are flexible, adaptable and have a great attitude, * You are able to work collaboratively as well as autonomously, * You are able to work in a fast-paced environment, * You are innovative and forward thinking, and most importantly * You are kind, caring and courteous to both patients and staff. We can offer you: * Modern spacious workplace with supportive workmates * Top of range remuneration rate * Opportunities to grow both clinical knowledge and administrative skills * Training opportunities * Our organisation is proud to be an equal opportunity employer. * We welcome and celebrate diversity and we are committed to building a supportive and inclusive environment for everyone. Green Cross Health is one of New Zealand's leading primary health care organisations. We are united by our values, which are caring for the community, looking after each other, working together and doing the right thing. With over 5,000 employees around New Zealand, we are committed to providing the best support, equitable care and advice to our communities. About the position and you: As a receptionist you will report to the Medical Centre Manager and will enjoy exposure to all of the following and more: * Greeting and checking in patients on arrival * Thrive in a busy environment * Answering incoming telephone calls * Booking appointments on phone and in person * Invoicing and collecting fees from patients * Administrative tasks as needed * Cash handling You will bring to the role: * Experienced in administration and working in teams * Experienced in healthcare (preferably) * Focused * Friendly * Reliable * A professional attitude, great customer service and a meticulous eye for detail * Enjoy working in a diverse environment * Experience with NZ Practice Management System * Proficient computer skills * Decision making and problem solving skills For more information and to apply online, click Apply Now button below. Applicants for this position should have NZ residency or a valid NZ work permit.

Upper Hutt, New Zealand

Administration Manager 63612239002497116

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Administration Manager

St Joseph's has a strong presence in the community where in some way or another, we are connected to this 100-year-old care home. We are looking for an energetic administration whiz who welcomes a varied and challenging role but thrives in a welcoming, warm and loving environment where residents are content, visitors feel welcomed, and staff work in harmony to provide a high-level of service. As the Administration Manager you will be a critical member of the care home management team and will support this team with a wide range of duties, including processing new residents' paperwork, supporting with recruitment of staff and helping our residents enjoy a better every day. St Joseph's Lifecare is Care Home with hospital care situated in Upper Hutt, Wellington, which is an exciting place to work, live and raise a family. Our team comes from all around the world and are open and welcoming to people from diverse backgrounds and cultures. But we are all connected in our Heritage community by our passion for caring and empathy. Why would you want to work anywhere else? About Us: Heritage Lifecare is one of the leading and largest aged care providers in New Zealand, and the largest dementia provider. We are a fast growing, dynamic organisation with 42 care homes and 20 villages from Whangarei to Invercargill, with an abundance of opportunity. We pride ourselves on being a caring community and have a supporting and nurturing culture; we are whānau. About Our Role: * St Joseph's Lifecare, located in Beautiful Upper Hutt, Wellington * Permanent full-time (Monday - Friday 40 hours per week) * AM shifts Skills & Experience * Hours and days of work include one day of the weekend 8.30am - 5pm * Strong experience in providing efficient and effective administrative support services * Familiar with invoicing and on charging systems * Able to liaise with families and funders on funding matters * Strong computer literacy skills, especially in Word and Excel * Strong time management skills * Understanding of Nga Paerewa sectors standards and applying the Treaty of Waitangi standards in the workplace. What's in it for you: * Work for one of the most progressive aged care companies in New Zealand. * Competitive pay scale based on skills & experience. * Opportunities for professional development and advancement. * Supportive and collaborative work environment. * Make a meaningful difference in the lives of our residents. Join Us: Submit an online application today by selecting the 'Apply' link. Heritage Lifecare fosters an environment that celebrates diversity and inclusion. We uphold the principles of Te Tiriti o Waitangi. Applications will be reviewed as they are received, and interviews may take place prior to the close date. Applicants must have the legal right to work in New Zealand. Following NZ Immigration requirements, we must first consider candidates that already hold the right to work in NZ for this role. Therefore, we may be unable to support a visa application for this role.

Upper Hutt, New Zealand