Summary: Seeking a capable Project Coordinator to provide strong administrative, financial, and coordination support for property and capital works projects in a fast-paced public sector environment. Highlights: 1. Work on meaningful public infrastructure projects 2. Gain exposure to complex, large-scale programmes 3. Supportive, team-focused environment We’re looking for a capable and organised Project Coordinator to support property and capital works projects within a public sector environment. This role plays a key part in keeping projects on track by providing strong administrative, financial, and coordination support to a Delivery Team. Government or public sector experience is preferred, but candidates with strong project coordination backgrounds and transferable skills are encouraged to apply. About the role This is a hands-on coordination role supporting the day-to-day delivery of projects. You’ll be across project documentation, systems, invoicing, approvals, and reporting, working closely with project managers and internal stakeholders in a fast-paced, high-volume environment.You’ll be someone who enjoys structure, detail, and supporting others to deliver outcomes. Key responsibilities - Provide operational, administrative, and financial support to a project delivery team - Maintain and manage project documentation in line with standard capital works processes - Create and maintain project files, plans, registers, and templates - Update and manage data across internal systems (e.g. K2 / Helios or similar) - Track invoices, variations, approvals, and follow up overdue items - Coordinate contract execution documentation and approval processes - Support cost tracking, capitalisation, and monthly project reporting - Gather information for reporting, briefings, and official information requests - Arrange and coordinate meetings, workshops, and training (including agendas and minutes) - Work closely with portfolio, procurement, legal, and delivery partners to support smooth project flow What we’re looking for - Experience supporting a team within a complex organisation - Exposure to government or public sector environments (preferred) - Experience reviewing or managing financial information such as invoices or cost reports - Strong organisation skills and attention to detail - Ability to manage multiple priorities and work to deadlines - Confident communicator with strong stakeholder coordination skills - Solid Microsoft Office skills, particularly Excel - A proactive, collaborative approach Why apply? - Work on meaningful public infrastructure projects - Gain exposure to complex, large-scale programmes - Flexible working options where possible - Supportive, team-focused environment - Opportunities for learning and development If you enjoy being the person who keeps projects running smoothly and want a role where your coordination skills really make a difference - APPLY TODAY!
Trademe · HR
Trademe · HR
