54 Administration & Office Support in Wellington Region lowest at $25000.0+

Administration Accounts Officer64383905492737110

Administration & Accounts Officer – Martinborough Transport Location: Martinborough, New Zealand Hours: Four days - Monday/Tuesday/Thursday/Friday Type: Part-time, Permanent Start Date: To start in the New Year 2026 About Us: Martinborough Transport Ltd is a thriving rural transport business operating nationwide, with an onsite workshop servicing both our fleet and external customers. Based in the heart of Martinborough, we pride ourselves on delivering reliable transport solutions and exceptional mechanical services to the rural and farming community. Key Responsibilities: • Provide comprehensive administrative and accounts support. • Collaborate with the admin team to ensure smooth operations. • Payroll, accounts payable and receivable. • Use initiative to solve problems efficiently. • Maintain accurate records and perform data entry with precision. What We’re Looking For: Essential Skills & Attributes: • Broad experience in office administration and accounts. • Experience and confidence with Xero accounting software. • Excellent computer skills (Microsoft Office, general software proficiency). • Strong problem-solving abilities. • Ability to work independently and as part of a team. • Exceptional organisational and communication skills. Desirable Skills: • Payroll processing experience. • Knowledge of the rural and farming sector. Why Join Us? • Be part of a close-knit, supportive team in a respected rural business. • Work in a vibrant rural community with a business that values its people and actively supports local initiatives. • A four-day week Monday/Tuesday/Thursday/Friday. How to Apply: If you’re a motivated, organised, and adaptable individual with a passion for administration and accounting, we’d love to hear from you! Please send your CV and a cover letter outlining your relevant experience to office@martinboroughtransport.co.nz by 26th November 2025.

South Wairarapa District, Wellington Region, New Zealand

NZ$30-35/hour

Mata Ahupae | Programme Administrator64376027467266111

Trademe

Mata Ahupae | Programme Administrator

- Are you organised, motivated, and confident juggling multiple priorities? - Do you have proven experience in customer service and office administration? - Can you remain calm under pressure and engage positively with a diverse range of people? **Kōrero mō te tūranga - About the role** Te Herenga Waka - Victoria University of Wellington is currently recruiting for a permanent, full-time Mata Ahupae - Programme Administrator to join Te Kura Mātauranga Koiora - School of Biological Sciences. The start date of this role is 2nd February 2026. Key responsibilities: - Provide a professional and welcoming front-line reception service, acting as the first point of contact for students, staff, and visitors. - Deliver accurate information and guidance on academic and administrative processes to students and staff. - Respond to enquiries from current and prospective students in a timely and client-focused manner, ensuring a high standard of service. - Support academic processes such as entering student results, maintaining communication lists, acting as a liaison for student support services and coordinating outreach and event-based activities and initiatives within the School. **Ō pūmanawa - About you** This is a fantastic opportunity for a capable Mata Ahupae - Administrator to play a key role in the smooth running of the School. You’ll bring a warm and professional manner, excellent attention to detail, and strong self-management skills. We’re looking for someone who is highly organised, motivated, and confident juggling multiple priorities. You’ll enjoy problem-solving, work well in a team, and thrive in a dynamic environment. Strong computer literacy, a proactive mindset, and the ability to stay calm under pressure are essential as is your ability to engage positively with a diverse range of people. Key requirements: - Proven experience in customer service and office administration. - Excellent written and oral communication skills. - Intermediate skills in MS Word, Excel and Outlook. - Proven ability to work to a very high standard of accuracy. - Proven ability to work to deadlines. - Proven ability to problem solve and take initiative. **Role Description:** Click here to see further information, including salary details. If this link is not available, click 'apply' to view this on the University career's page. **Close date for vacancy:** 26 November 2025. **Contact details for vacancy:** If you have any questions regarding this role, please get in touch with Emily Brook (emily.brook@vuw.ac.nz). **How to apply:** Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. Applicants who do not have residency or citizenship and require a visa to work at the University must clearly indicate their visa status in their application and understand that if they do not have a current, relevant visa, they will need to secure this independently. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

Wellington, New Zealand

Negotiable Salary

Guarding Services Operations Administrator64361377610881112

Trademe

Guarding Services Operations Administrator

Are you looking for a role that blends office-based administration with frontline action? We’re on the hunt for a Guarding Services Operations Administrator who thrives on variety, people, and making things happen. What you’ll be doing: Rostering staff across sites to ensure smooth operations Processing payroll & timesheets with accuracy and efficiency Conducting quality assurance checks and site visits to maintain high standards Delivering toolbox talks to frontline staff This is a hybrid role – part behind the desk, part in the field – so no two days will look the same. This role is 3 days a week working at least 1 weekend day. What we’re looking for: A team player who’s flexible and willing to travel across the wider region Strong communication skills and the ability to build relationships with both customers and frontline staff Someone who enjoys problem-solving and balancing multiple priorities A current COA (Certificate of Approval) – or the willingness for us to support you to get one Why join us? You’ll be part of a supportive team that values flexibility, professional growth, and creating a safe, secure environment for our people and clients. This is your chance to step into a role where you can make a real impact while developing your career in the security industry. 👉 Apply now and bring your skills to a role that’s as dynamic as you are.

Wellington, New Zealand

Negotiable Salary

Executive Officer, Strategy and Growth64350935768322113

Trademe

Executive Officer, Strategy and Growth

The opportunity | He angitūtanga Support ‘gurus’, we’re after your expertise! We are looking for a politically savvy multi-tasker who is used to operating in a fast paced and strategically focused Group. If you are an experienced Executive Officer, who’s after a role with advisory aspects and project management as well as providing dedicated executive support to the Group Manager (Tier-2) then stop here – we want to hear from you. This is a permanent, full-time role and offers an opportunity to work in a dynamic and high calibre team. This important position provides critical support to the GM Strategy & Group, reporting into the Strategic Transformation and Recovery Manager who is one of six senior managers within the Group who are responsible for the Council’s sustainable development functions and for ensuring there is a drive for ‘good growth’ in Kapiti. No two days will be the same, noting that this role: Is an extremely busy and exciting position, requiring a person with exceptional organisational skills, collaborative approach as well as an ability to think strategically to support the Group Manager’s priorities and responsibilities. Will suit a highly capable person with experience working with senior managers in fast-paced, corporate or government environments, with the resilience and flexibility to cope with a variety of tasks and changing requirements. Will require flexibility in working hours, getting involved in project work, and a willingness to work with the broader team to get the job done. * Provides executive support to the GM Strategy and Growth, including effective coordination and integration of activities across the Group *Maintains Group processes and systems which supports the GMs effectiveness. *Proactively improves systems, administrative processes and work practices – both within own position and Group as a whole *Supports and/or lead projects and initiatives within the Group where required and the opportunity arises Why work with us? When you join Kāpiti Coast District Council you’ll enjoy a range of fantastic benefits, including: *A positive, ‘learning’ culture, and the commitment of a high-performing Executive Team – because working in an empowering and ‘good vibe’ environment matters. *Flexible working and dependant leave – because we know that it’s important to get the work/life balance right. *On-site parking – say goodbye to parking hassles. *Free access to pools – dive into fun. *Council staff discounts – because who doesn’t love a good deal? About you | He kōrero mōu The Group Manager, and Manager that this role reports into, are looking for a positive, practical, and experienced operator with: *Experience working in a Ministers Office, or Senior Government Official’s Office (such as Office of the Chief Executive, or Deputy Chief Executive). *Evidenced ability to manage competing demands, ambiguity, and a high-demand diary that goes with supporting a senior official. *Evidenced experience providing advice and/or support in a policy or strategy ‘shop’ with a fast-paced environment. *Demonstrated experience and skills at providing effective executive support including project, administrative and support linked to driving day-to-day activity. *Technology savvy with evidenced experience in using AI and other tools to work ‘smarter not harder’. *Evidenced ability to think outside the square and apply initiative and good judgement. *A self-starter demonstrating a positive attitude and manner which enables and supports a collaborative work style. *Demonstrated strong communication skills – both oral and written. *A tertiary degree or certificate in business, communications, or similar. This is a demanding role, involving contact with the community and key stakeholders, and will be perfect for a ‘calm and collected’ operator that’s looking for something new. So, if this grabbed your attention and it sounded like you, stop scrolling and start typing - we’re really keen to you hear from you and hope you’ll hit “apply” to put yourself in the running to join the senior management team in the Strategy and Growth Group. For more detailed information regarding the role, please view the job description on our vacancies site https://www.kapiticoast.govt.nz/council/job-vacancies/all-vacancies/executive-officer-strategy-and-growth-585/ How to apply | Me pēhea te tono Come and join us in supporting our district to grow well, and to work with our community and key stakeholders somewhere people can live, work and play! We are working at pace to get the right person here, so applications close on Friday 21 November 2025 - get yours in now! Please note that we will be reviewing applications as they come in – we will interview for the role from 26 November 2025 and will be looking to promptly appoint the right person. You must be eligible to work in New Zealand. Please note preferred candidates are required to undergo pre-employment checks including drug and alcohol screening and Police checks.

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Programme Administrator64317895641859114

Trademe

Programme Administrator

* Are you organised, motivated, and confident juggling multiple priorities? * Do you have proven experience in customer service and office administration? * Can you remain calm under pressure and engage positively with a diverse range of people? Kōrero mō te tūranga - About the role Te Herenga Waka - Victoria University of Wellington is currently recruiting for a permanent, full-time Mata Ahupae - Programme Administrator to join Te Kura Mātauranga Koiora - School of Biological Sciences. The start date of this role is 2nd February 2026. Key responsibilities: * Provide a professional and welcoming front-line reception service, acting as the first point of contact for students, staff, and visitors. * Deliver accurate information and guidance on academic and administrative processes to students and staff. * Respond to enquiries from current and prospective students in a timely and client-focused manner, ensuring a high standard of service. * Support academic processes such as entering student results, maintaining communication lists, acting as a liaison for student support services and coordinating outreach and event-based activities and initiatives within the School. Ō pūmanawa - About you This is a fantastic opportunity for a capable Mata Ahupae - Administrator to play a key role in the smooth running of the School. You’ll bring a warm and professional manner, excellent attention to detail, and strong self-management skills. We’re looking for someone who is highly organised, motivated, and confident juggling multiple priorities. You’ll enjoy problem-solving, work well in a team, and thrive in a dynamic environment. Strong computer literacy, a proactive mindset, and the ability to stay calm under pressure are essential as is your ability to engage positively with a diverse range of people. Key requirements: * Proven experience in customer service and office administration. * Excellent written and oral communication skills. * Intermediate skills in MS Word, Excel and Outlook. * Proven ability to work to a very high standard of accuracy. * Proven ability to work to deadlines. * Proven ability to problem solve and take initiative. Role Description: Click here to see further information, including salary details. If this link is not available, click 'apply' to view this on the University career's page. Close date for vacancy: 26 November 2025. Contact details for vacancy: If you have any questions regarding this role, please get in touch with Emily Brook (emily.brook@vuw.ac.nz). How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. Applicants who do not have residency or citizenship and require a visa to work at the University must clearly indicate their visa status in their application and understand that if they do not have a current, relevant visa, they will need to secure this independently. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted. Mō Te Herenga Waka - About Our University Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here. Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise. Ētahi kōrero hai āwhina i a koe - Why you should join our team Discover Te Kura Mātauranga Koiora - School of Biological Sciences! Immerse yourself in innovative programs in biomedical science, biotechnology, and conservation biology. Collaborate with award-winning researchers driving breakthroughs in climate change and coral reef conservation. Be part of a vibrant community pushing the boundaries of biological sciences and making impactful discoveries!

Wellington, New Zealand

Negotiable Salary

Poolside Coordinator | Kairuruku Taha Hopua64306098507395115

Trademe

Poolside Coordinator | Kairuruku Taha Hopua

Dash Swim School provides swim classes for every level of confidence and ability – from babies just learning about water, right through to our classes to support elite training squads. All about the job In this role you'll be proving support for our swim lessons, through setting up equipment, ensuring that everyone is organised, and assisting our customers with any queries. You will be responsible for: * Providing a friendly and welcoming greeting to pool visitors * Responding to customer enquiries, providing accurate information * Ensuring databases are up-to-date * Assisting with programme administration * Preparing and planning lessons * Monitoring class participation * Assisting with social media posts The hours of work for this role are: * Monday 9:00am – 6:00pm * Tuesday 9:00am – 6:30pm * Wednesday 9:00am – 6:00pm * Thursday 9:00am – 6:30pm Please note this is a fixed term role until 4 July 2027. All about you Do you like to work with children and get excited by seeing them learn? Dash Swim School are looking for an enthusiastic and committed poolside coordinator to join our team. You'll need to show us that you: * are enthusiastic about developing childrens' swimming abilities * can quickly develop rapport with children * are a great communicator, and can resolve disputes effectively * have excellent organisational skills along with the ability to establish priorities and meet deadlines * have a 'can-do' attitude towards customer service * can work flexible hours What you need to do now Come and join our fun and engaging team at Cannons Creek Pool, and the Arena. Please contact Melissa Brosnahan on 04 237 3824 for more information. Porirua City Council is committed to providing a working environment that embraces and values diversity and inclusion. We actively encourage applications from all backgrounds. If you have any support or access requirements during our recruitment process, please let us know when you apply, and we'll do our best to get you sorted. You will need to apply via our careers centre: www.poriruacity.govt.nz/careers. To find out more about working for Porirua City: Watch this video Applications need to be received via our Careers Portal by Sunday 16 November 2025.

Porirua, New Zealand

Negotiable Salary

Centre Administrator (BestStart Petone)64304686323074116

Trademe

Centre Administrator (BestStart Petone)

About the Role: Are you a detail-oriented, organised person who loves keeping things running smoothly? We're looking for an experienced Centre Administrator to join our friendly team at BestStart Petone — a vibrant and community-focused centre where no two days are ever the same! In this role, you'll be the heartbeat of our centre — supporting daily operations, maintaining smooth systems, and ensuring everything flows efficiently. We are proud to be a warm, welcoming, and community-focused centre that provides exceptional early learning experiences for tamariki and their whānau. As the Centre Administrator, you'll be the friendly face that greets our families and the organisational heart that keeps everything ticking. This role is key to ensuring our centre operates efficiently, supporting both our teaching team and whānau. You'll take ownership of a variety of administrative tasks — from managing parent accounts, enrolments, and direct debits to ensuring compliance with Ministry of Education requirements. You'll handle queries, process payments, and stay on top of deadlines, so attention to detail and strong time management skills are a must. This is a permanent position, working 30- 40 hours per week Monday to Friday — perfect for someone seeking work-life balance while taking on meaningful, community-centred work. What We're Looking For: We're after someone with a calm, confident, and professional approach — someone who can work autonomously, handle confidential information with care, and build strong relationships with whānau and colleagues. You'll bring: * Proven administrative experience, ideally in a busy, people-focused environment * Excellent communication and customer service skills * A high level of professionalism, maturity, and reliability * Strong numeracy and general accounts knowledge * Confidence with Microsoft Word, Excel, and Outlook * A friendly, approachable manner and a can-do attitude Why Choose BestStart? At BestStart, we're leaders in early childhood education — and we're proud to support our teams with strong systems, training, and a caring culture. You'll have access to: * A dedicated National Support team and helpdesk for admin staff * Online learning through Whare Ako, our learning platform * Career development and training opportunities * Subsidised health insurance* * Free annual flu vaccinations and EAP counselling * Sick leave available from day one * An extra week of annual leave after 10 years of service How to Apply: Click 'Apply Now' to join a team that values collaboration, care, and community. We can't wait to welcome you to BestStart Petone!

Lower Hutt, New Zealand

Negotiable Salary

Office & Finance Coordinator64303871041921117

Trademe

Office & Finance Coordinator

We’re seeking a highly organised and proactive Office & Finance Coordinator to join a well-established and respected company in the trade industry. This is a varied role that offers oversight of day-to-day financial operations while also providing vital administrative support across the business. About the Role Working closely with the leadership team, you’ll take ownership of core finance functions - managing cash flow, supporting accounts processes, preparing financial reports, and assisting with training and development within the accounts area. You’ll be confident using Xero, handling elements of accounts payable, and collaborating with the credit control team to ensure smooth financial operations. Beyond finance, you’ll be the go-to person for office coordination, supporting a busy team through: - Fleet management and vehicle coordination - Booking travel and accommodation - Ordering uniforms, phones, laptops, and supplies - Organising meetings, taking minutes, and managing event logistics - Supporting onboarding for new staff and maintaining office systems About You You’ll bring a solid grounding in accounting or finance administration, with strong attention to detail and a proactive, solutions-focused attitude. You enjoy variety in your work and take pride in keeping things running smoothly, whether that’s balancing budgets or booking a last-minute flight. Experience in Xero and a background in a small-to-medium business environment will be highly regarded. Hpw to apply Take the next step in your professional journey - apply now by clicking Apply Now, or contact me directly on katie@kinetic.co.nz / 0221760308

Lower Hutt, New Zealand

Negotiable Salary

Trademe

Office Administrator

The Opportunity Are you an experienced administrator looking for a role where your skills make a real impact? ISS is seeking a Payroll and Office Administrator to join our team at Wellington Regional Hospital. This permanent, full-time role (40 hours/week, Monday to Friday, 8:30am-5pm) offers responsibility, variety, and the chance to grow in a fast-paced, supportive environment. Reporting to the Operations Manager, you will provide essential support to our Key Account, Operations, and Customer Service Managers, ensuring smooth hospital operations and a seamless experience for staff, patients, and clients. What You’ll Be Doing Your day-to-day responsibilities will include: *Administrative support: Manage clerical tasks, assist with patient flow, and dispatch jobs using our electronic SmartPage system. *Financial administration: Process invoices, payments, and expenses accurately and efficiently, ensuring compliance with policies and procedures. *Payroll support: Helping our operations team to ensure staff are paid accurately and on time. *Client relations & customer service: Be the first point of contact for internal and external stakeholders, providing exceptional service. *Recruitment & onboarding: Support the hiring and induction of new staff. About You You thrive in fast-paced environments, have a solutions-focused mindset, and pay attention to detail. Your strong communication and organisational skills make you confident interacting with staff, clients, and the public. Experience in facilities management administration is preferred but not essential. Why Join ISS? At ISS, we don’t just offer jobs – we offer a career with purpose. *Be yourself: We celebrate diversity and create inclusive spaces where everyone can bring their authentic self to work. *Make an impact: Your work contributes to creating amazing places, improving processes, and making life easier for our clients and colleagues. *Grow your career: As a global leader in facility management, ISS provides opportunities to develop and expand your skills locally and internationally. *Be part of something bigger: With over 485,000 employees in 46 countries, ISS is a community where your contribution matters. Diversity & Inclusion We are passionate about inclusion and diversity. We encourage applications from people of all cultural backgrounds, abilities, generations, and gender identities, including LGBTIQA+ individuals. Ready to Apply? Click the ‘Apply’ link to submit your application online. Keep track of your application and view other vacancies on our ISS Careers website. Applications will be considered as they are received, so don’t delay! About ISS ISS is recognised for ethical employment practices, fair pay, and providing a safe and supportive work environment. Learn more about us at www.nz.issworld.com.

Wellington, New Zealand

Negotiable Salary

Secretary, Academic Governance64271461799426119

Trademe

Secretary, Academic Governance

* Do you have experience in committee servicing or board governance? * Can you provide high-level executive and administrative support while maintaining confidentiality? * Are you known for your attention to detail, are confident supporting committees, and enjoy taking minutes? **Kōrero mō te tūranga - About the role** Te Herenga Waka - Victoria University of Wellington is currently recruiting a Secretary, Academic Governance to join the Te Waikura - Academic Office team on a permanent, full-time basis. We are seeking a detail-oriented professional with a passion for supporting academic excellence and governance. The Secretary, Academic Governance provides high-level executive and administrative support to the Academic Board and Academic Programmes Committee, working closely with the Vice-Chancellor and Deputy Vice-Chancellor, Academic. Key responsibilities: * Coordinate meeting agendas, papers, and logistics for Academic Board and Academic Programmes Committee, including virtual and in-person arrangements. * Maintain and update key governance documents such as Standing Orders, Statutes, and Terms of Reference. * Manage Board elections and membership changes, ensuring timely and accurate processes. * Support external academic curriculum approval processes. **Ō pūmanawa - About you** Key requirements: * Strong organisational and communication skills. * Experience in committee servicing or board governance. * Ability to manage multiple priorities and maintain confidentiality. * Familiarity with database and website content maintenance. * Enjoy working in a small collaborative team. **Role Description:** Click here to see further information, including salary details. If this link is not available, click 'apply' to view this on the University careers page. **Close date for vacancy:** 14 November 2025. **Contact details for vacancy:** If you have any questions regarding this role please get in touch with Linda Roberts, Curriculum Quality Manager (linda.roberts@vuw.ac.nz). **How to apply:** Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date.

Wellington, New Zealand

Negotiable Salary

Recruitment Administrator 642053139546911110

Trademe

Recruitment Administrator

Bring your energy, positivity, and people skills - we'll give you the tools, training, and team to thrive. At RobLawMax Recruitment, we pride ourselves on our industry-specific knowledge, extensive networks, and empathy and understanding of the recruitment process within infrastructure construction. Our Wellington office is a lively, social hub where we celebrate wins, support each other, and enjoy plenty of laughs along the way. We're on the lookout for an outgoing personality to join our On-Hire team as a Recruitment Administrator. While experience is valued, it is not required - if you're outgoing, driven, and love connecting with people, we will teach you the rest. What you'll love about working here: * Competitive salary + monthly commissions and team incentives * A vibrant, social office culture where your personality is valued * Laptop, mobile phone, and iPad * Flexible hours and autonomy to manage your own day * Friendly environment, clear communication, and people focused * Industry events, client visits and national travel opportunities * The chance to be part of a well-connected, high-performing team with 30+ years of recruitment expertise What you'll do: * Assist the recruitment team with compliance requirements and CRM management * Manage and coordinator all adminstration tasks as required by the recruitment team * Build relationships with candidates and keep them engaged * Support consultants by sourcing, screening and placing top talent into exciting roles * Be the friendly, positive first point of contact for candidates across construction, engineering and mining * Jump into industry events, client visits, and team socials that keep every day interesting About you: * Outgoing, energetic, and always up for a chat * A natural "people person" who thrives in social environments * Proactive, organised, and motivated to succeed * Keen to learn recruitment in a supportive, fun and high-performance environment Apply today by sending your CV to Connor - connori@roblawmax.co.nz Or call 021 667 120 for a confidential chat

Wellington, New Zealand

Negotiable Salary

Trademe

Administrator

• Based in Upper Hutt, Wellington • Comprehensive Health Insurance. • Life & Disability Cover • Generous KiwiSaver Contributions. • Enhanced Parental Leave. • Birthday Leave. • Long Service Rewards. • Career Advancement Opportunities. • Be a part of a Great Team. • Full-time, fixed term contract with a minimum of 40 hours guaranteed per week About the Role Looking for your next big opportunity? We’ve got an exciting Administrator role just for you! In this position, you’ll get to provide administrative support to the Business Unit or support manager and staff within the regional team to improve the efficiency of the Business Unit, making a real impact. The successful candidates will work on key responsibilities like: • Processing debtor and creditor invoices and purchase orders. • Entering payroll information from timesheets • Purchasing office and canteen supplies • Interacting with clients regarding service work required • Entering data for customer delivery contracts and projects • Maintaining contract folders and filing of documents • Documenting meeting minutes and carrying out general administrative duties. • Organising monthly meetings and taking meeting minutes at monthly meetings • Manage and complete data entry through customer systems • Complete daily and monthly reports for both design and delivery • Prepare and update daily dashboards for various teams • Create and present monthly PowerPoint presentations • Various administrative tasks Qualifications and Skills • A school leaving certificate is required with basic numeracy and sound written and oral English language competence • A thorough understanding of and competence in relevant software and database programmes, e.g., Word, Excel, PowerPoint • Experience in data entry systems (i.e., CODEX/SAP) • Effective verbal & written communication skills • Proven experience in administrative roles • Financial or accounting background preferred • Excellent organisational and multitasking skills • Ability to work independently and as part of a team. Who are we? Omexom is part of a global family of energy infrastructure services providers operating under the VINCI group which is a world leader in concessions, energy, and construction, operating in more than 120 countries worldwide. The brand network is a multi-disciplinary network, able to offer customized multi-technical, multi-site, or multi-country services. With our 1,000+ employees in 29 locations nationwide and $390M in revenue, Omexom has long-standing partnerships with Vector, Transpower, Auckland Transport, and Firstgas, while servicing our newer clients Watercare, Auckland District Health Board, Powerco, Wellington Electricity, and City Rail Link Limited. In Aotearoa, Omexom is well positioned through this international network with shared values and vast resources, and a continued commitment to safety, excellence, and sustainable solutions. At Omexom, we are committed to creating a safe and inclusive environment that values and respects diverse styles, backgrounds, experiences, and perspectives. We welcome and encourage women, and people from diverse backgrounds to apply. How to apply If you like the sound of what we’re offering and think you are the right person for the job, we’d love to hear from you.  Hit the 'apply' button below.  Applications close on Thursday 23rd October 2025. Please note, that only candidates with the right to live and work in New Zealand will be considered for this role. According to the Harvard Business Review, men typically apply for jobs when they meet only 60% of the qualifications, whereas women and individuals from underrepresented groups usually apply only if they meet all the criteria. We're not just about checking boxes, so if you believe you have the skills but don't meet every requirement listed, please reach out if you would like to find out more, we'd love to talk with you. Come join our amazing team and be a part of the pioneers in energy transition.

Upper Hutt, New Zealand

Negotiable Salary

Executive Assistant & Digital Marketing Support636126203156511112

Trademe

Executive Assistant & Digital Marketing Support

Executive Assistant & Digital Marketing Support – Upper Hutt (Wellington) 27.5 – 37.5 hrs per week | $30–38 p/h We’re looking for a highly capable and versatile person to bring order, focus, and momentum to two growing businesses — while also helping our brand shine online. You’ll work directly with the CEO/Founder as their right hand, ensuring priorities stay on track and communications are clear, while also supporting digital marketing and social media. - Build a Music School — a global membership community for music school owners. - Hello Cashflow — a SaaS start-up helping small business owners and accountants master their cashflow in a brand new way. Together, these businesses have a combined team of 30–35 people spread across New Zealand and the world. Each has its own COO and executive team, but your focus will be keeping the CEO aligned and effective while ensuring key initiatives and marketing activity run smoothly. This role is based out of our casual home office in Upper Hutt, where you’ll also be greeted daily by two friendly dogs — a Golden Retriever and a Border Collie. Most of the team works remotely and a few of us are local, but we also gather for in-person team days and trips semi-regularly. What You’ll Do - Executive Support (reporting directly to the CEO) - Manage the CEO’s calendars, inboxes, and communications with accuracy and discretion. - Keep projects moving by delegating, following up, and supporting two busy teams. - Turn meeting notes into actionable steps and ensure they’re completed. - Spot potential issues early, flag them, and see them through to resolution. - Protect the CEO’s time and attention by filtering requests and priorities. - Build and maintain checklists, SOPs, and systems to create efficiency. - Provide concise daily and weekly updates that keep everyone aligned. - Digital Marketing Support - Schedule and publish content across LinkedIn, Facebook, Instagram, and YouTube. - Repurpose existing blogs, videos, and podcasts into posts, reels, and stories. - Monitor comments and messages, flagging engagement opportunities. - Track performance and provide simple reports. - Coordinate with designers or freelancers to keep the content calendar running. About You - 5+ years of experience in administrative or EA roles. - Able to plan, draft, and publish social media content using scheduling tools. - Tech savvy and comfortable with tools like Slack, Monday.com, and ChatGPT. - Excited to experiment with new tools and automations to work smarter. - Naturally proactive — you don’t wait for permission to solve problems. - Great with people — diplomatic, confident, and able to build strong working relationships. - Calm under pressure — you can re-prioritise quickly when things change. - Professional but approachable — you bring warmth, clarity, and positivity to interactions. - Comfortable working in a casual, home-based office while interacting with a global remote team. The Non-Negotiables - Based in Upper Hutt (Wellington) — mostly office-based, with a mix of work from home. - Between 27.5 and 37.5 hours per week (5.5–7.5 hrs per day). - Own reliable laptop, car, and valid driver’s license. - Able to dedicate full focus to this role (not balancing other jobs). - Strict confidentiality — you’ll have access to sensitive information and must be fully trustworthy. Why Join Us? - Work directly with the CEO and leadership team across two exciting businesses with global impact. - A role that blends high-level executive support with creative marketing — perfect if you enjoy both detail-oriented organisation and expressing ideas through content. - You’ll learn lots of new skills and technologies. - Opportunities to develop your career and grow alongside the business. - A casual, supportive work environment that’s not high stress. - Be part of an ambitious, entrepreneurial team where no two days are the same. This is more than just an admin role — it’s about owning the details, driving progress, and helping the CEO (and two businesses) operate at their best, while also shaping the way we show up online. Interested? Please send a cover letter and CV to jonny@hellocashflow.com To help us filter out anyone who doesn't have an eye for detail, please use the subject line: 'Hi Jonny, please shortlist me'

Upper Hutt, New Zealand

NZ$30-40/hour

Manager Business Support - Regional Office636122427637781113

Trademe

Manager Business Support - Regional Office

We're looking for a Manager Business Support to join and lead our dedicated and friendly business support administration team, based in our Upper Hutt office. **About the role** In this exciting and rewarding role, you'll be responsible for leading and managing our Business Support Coordinators, ensuring they deliver timely, accurate, and high-quality administrative support across our busy Upper Hutt office and our field depots in the Hutt Valley and Kapiti. You'll work closely with internal business partners to foster strong, relationship-based collaboration, helping to keep operations running smoothly and efficiently. **Skills and experience required** To be successful in this role you will have: * A collaborative leadership approach * A strong understanding of financial and administration systems * Excellent communication and relationship-building skills, working with internal and external stakeholders * A track record of delivering exceptional customer service * Proven ability to motivate, coach and mentor a team * Confidence in managing competing priorities and resources * Experience in facilities management within an operational field office * Sound understanding of Health & Safety legislation and requirements to ensure staff and assets are protected. **What we offer:** * Work to suit your life and whānau with our flexible working policy. * We'll encourage you to grow and prosper with a range of learning and development opportunities, internal secondments and career progression. * Your wellbeing is our priority - we'll provide medical and trauma insurance, support through our employee assistance programme, including Rongoā Māori partner providers, generous annual and sick leave, along with Tangihanga leave and support. * We want you to have a sense of belonging, where you can reflect your personal and cultural identity in the way that you work. * Social clubs, staff networks and a friendly and inclusive culture. * Great working environments across our beautiful region. **** **Come help treasure and grow our rohe together** Our rohe and its lands, waterways, animals, plants and people can only grow stronger if they are nurtured. To join our team is to step up and commit to playing an active part in this important mahi. That means restoring nature, connecting people and places, reducing environmental impacts, and helping this rohe and its people prosper. We are committed to Te Tiriti o Waitangi and support mana whenua as Kaitiaki. We're also part of a collective movement alongside our community members whose hopes for the future of this region are just as high as your own. Our efforts across environmental management, public transport, flood protection, regional parks and water supply are interconnected and integral to treasuring our rohe and growing our future. **** **How to apply:** Greater Wellington is proud to be a member of Diversity Works. We value diversity and are committed to an inclusive, flexible, and supportive workplace. We encourage candidates from all backgrounds and welcome the unique talent and experience you will bring to our team. We are passionate about ensuring our recruitment processes are fair and equitable. Please let us know if you have any accessibility needs or adjustments that need to be made so we can offer a recruitment process that is more accessible to you. Click on the Apply link to view the job description and to apply for the role with a cover letter and CV. *All applicants will be required to provide proof of their eligibility to work in New Zealand.* For further information, please contact Jo Adams at joanna.adams@gw.govt.nz. **** **Applications close:** **5.00pm, Thursday 17 July 2025.** *However, we will be shortlisting applications as they come in and will interview as soon as possible to secure the right person.* The salary range for this position, inclusive of all benefits, is $80,945 to $121,418, with a midpoint of $$101,182. Starting remuneration will depend on the skills and experience of the successful applicant. *Agency applications won't be considered at this time.*

Upper Hutt, New Zealand

Negotiable Salary

Administration Manager In Top Real Estate Team640723622078731114

Trademe

Administration Manager In Top Real Estate Team

Administration Manager Extraordinaire for the Top Real Estate Team Ben Stevens and the team at Ray White are the number one real estate agents in the Wellington Region. Operating in a fun, fast paced and dynamic industry, Ben’s team lead the charge when it comes to offering a comprehensive, professional service and outstanding results. Working out of a funky Ngaio based office, you will find a close knit and inclusive team offering a supportive, fun and friendly working environment. An exciting opportunity as Administration Manager has arisen due to the recent resignation of a much-loved member of the team. As the only onsite administrator, you will oversee the end-to-end administrative function, providing high quality administration, sale and marketing support to the busy agent team. Working closely with the business manager and virtual administrator to meet and exceed the expectations of both the agents, and clients of the business, you will never be bored. Your day-to-day work will involve a vast range of work with scope to grow. Key responsibilities include: • Oversight of all administration involved in the sale of property from drafting agency agreements, developing marketing material, development of information packs, drafting contacts, liaison with clients and solicitors • Systems development and ongoing improvement of the admin function • Management and implementation of an annual marketing schedule • Social media management and development of marketing initiatives for experienced candidates • Oversight and administration of all client databases • Management of the Ben Stevens website • Management of the office including stock management, computers, and office equipment • Management of the remote administrator This role will suit someone who is comfortable working in fast paced, changeable and dynamic environment. You will hold excellent computer skills and be comfortable navigating a range of systems. No two days are the same here and things can and will change quickly. Real Estate is a fun, fast paced and challenging industry and the successful candidate will be confident working on their own and in a team, able to prioritise tasks and be a genuine forward thinker. The preferred candidate will: • Bring demonstratable administration experience of at least two years • Be competent with Microsoft office & CRM systems. Monday.com, Canva and Wordpress a bonus • Operate in an ongoing state of improvement, always seeking ways to improve the administration function • Have excellent written and spoken English • Marketing admin and knowledge of social media a bonus • Be well organised and disciplined, confident dealing with a range of demands and time pressures • Able to see the bigger picture • Excellent attention to detail • A true team player In return you can expect to be well rewarded with an attractive salary and great working environment with plenty of team celebration! This role is working Monday-Thursday 8.30am-5pm with flexibility for shorter hours on a Friday. We are also open to hearing from people who want to work slightly reduced hours and finish at 4pm Monday – Thursday. Please note: only applicants with the legal right to work in New Zealand will be considered for this role.

Wellington, New Zealand

Negotiable Salary

Operations Team Leader640629379526411115

Trademe

Operations Team Leader

Our client is a 100% New Zealand-owned company with extensive expertise in the electrical products market, providing tailored solutions across the country. About the Role In this role, you’ll lead a team of 2–3 operations support staff, covering facilities, projects, compliance, reception, travel, and consumables. You’ll have the chance to be both hands-on and people-focused, helping your team succeed while ensuring everything behind the scenes runs efficiently Key Responsibilities * Lead, coach, and support a small operations support team. * Coordinate facilities and property needs, including minor projects and contractor management. * Oversee reception cover, travel bookings, and procurement of consumables. * Monitor compliance and workplace health & safety. * Assist with budgets, reporting, and cost tracking. * Build strong relationships with suppliers, contractors, and internal teams. What We’re Looking For * Experience in operations, facilities, or property support. * Experience in a leadership position is essential. * Strong organisational skills and the ability to manage multiple priorities. * A practical, hands-on attitude with excellent communication skills. * Knowledge of workplace health & safety requirements. What’s on Offer * A varied role where no two days are the same. * The opportunity to step into leadership while staying close to the action. * Exposure to facilities, operations, and business continuity projects. * A supportive environment within a proudly Kiwi-owned company. How to Apply: Hit APPLY NOW and let’s get you started! Got questions or want to chat about the role? Call Krisma on 04 576 2067 or 021 222 8365 — we’d love to hear from you!

Lower Hutt, New Zealand

Negotiable Salary

Centre Administrator (BestStart Raumati)640609594867211116

Trademe

Centre Administrator (BestStart Raumati)

BestStart Raumati is seeking a passionate and organised Centre Administrator to join our close-knit, welcoming team. Our vision, “Our Community, Our Learning”, drives everything we do. Families often call us their “home away from home”, and we value nurturing relationships, including tuakana-teina connections between older and younger tamariki. Our converted home setting creates cosy, safe environments where children can explore, make friends, and lead their own learning. With two well-resourced classrooms, we support curiosity, discovery, and growth every day. This is a permanent position working 20 hours per week, ideally 9am–1pm, Monday - Friday. Why join BestStart? * National Support Team to guide you * Whare Ako online learning platform * Career development opportunities * $2000 referral bonus for qualified teachers* * Discounted childcare * Health & wellbeing benefits: subsidised health insurance*, free flu vaccinations, EAP counselling, wellbeing programme * Sick leave from day one * Extra week leave after 10 years' service About the role: This key administration role ensures our centre runs smoothly, supporting high-quality care and meeting Ministry of Education requirements. Your day will be varied, from managing bookings, data entry, parent queries, accounts, and payments, to occasionally supporting tamariki in the classroom. We're looking for someone: * Friendly, organised, and reliable * IT savvy (Word, Excel, Outlook) * Excellent communicator and team player * Compassionate and customer-focused * Experience in an administration role * Able to manage accounts, deadlines, and enquiries accurately * Flexible to help in classrooms when needed How to Apply: Join a team that celebrates collaboration, growth, and making a difference in children's lives. Click Apply Now to start your journey with BestStart Raumati. We can't wait to meet you!

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Accounts & Payroll Administrator640554006037781117

Trademe

Accounts & Payroll Administrator

We’re a small residential construction company looking for a reliable, organised person to manage our accounts and admin. You’ll be working from home around 10–12 hours a week, with Wednesdays fixed for payroll and invoicing. What you’ll do: • Manage accounts payable/receivable and bank reconciliations in Xero • Send client invoices and keep records up to date • Track job costs and budgets in Excel • Prepare new job folders and spreadsheets • Process weekly payroll (using iPayroll or similar) • Maintain contracts, policies, and Health & Safety docs • Handle emails and council communications, including CCC applications What you’ll bring: • Experience using Xero • Confident with Excel, Word, Gmail, and cloud storage (Google Drive/iCloud) • Payroll experience (iPayroll or similar) • Great attention to detail and communication skills • Able to work independently and stay organised

Lower Hutt, New Zealand

NZ$30-35/hour

6 months - Practice Manager / Team Leader640495541140491118

Trademe

6 months - Practice Manager / Team Leader

Are you a dynamic and experienced healthcare professional looking for your next leadership challenge? We are currently recruiting for an accomplished Practice Manager / Team Leader to join a well-established, private specialist centre based in Wellington. This is a temporary 6-month contract, ideal for someone who enjoys stepping into leadership roles and making a meaningful impact in a short timeframe. About the Role: As the Practice Manager / Team Leader, you will oversee the day-to-day operations of a busy, multi-disciplinary medical centre, ensuring high standards of patient care, staff coordination, and efficient administrative processes. You’ll work closely with a team of specialists, nurses, and administrative staff to support the delivery of exceptional healthcare services. Key Responsibilities: - Provide operational leadership and support across the centre - Manage staff rostering, recruitment coordination, and performance support - Oversee patient services and ensure an excellent experience from booking to follow-up - Coordinate clinic schedules and room allocations - Work closely with clinical staff to support best practice and compliance - Manage systems, reporting, and general administration About You: - Previous experience in a practice management or senior administrative healthcare role - Strong leadership and people management skills - Excellent communication and interpersonal abilities - Highly organised, adaptable, and solution-focused - Confident with systems and clinic management tools (experience with Medtech would be advantageous) - Available to start immediately This is a rewarding opportunity to lead a respected private medical centre and contribute meaningfully during a period of transition and growth. You'll be supported by a collaborative team and play a key role in ensuring smooth service delivery. Please click apply or get in touch with me directly on katie@kinetic.co.nz / 0221760308

Wellington, New Zealand

Negotiable Salary

Trademe

Service Administrator

* Full Time Mon - Fri * Avalon Based * $28-$32 Per Hour We're seeking an experienced Service Administrator for a 6-8 month contract based in Avalon, Lower Hutt. This is a great opportunity for someone who thrives in a busy, hands-on administrative role and enjoys keeping things running smoothly behind the scenes. Key Responsibilities: * Coordinating compliance requirements (WOFs, COFs, forklift servicing, etc.) * Allocating jobs and monitoring work progress * Managing invoicing and assisting with debtor follow-up * Liaising with lease companies regarding required work and job costs * Working closely with technicians to ensure job cards and paperwork are completed daily * Maintaining daily timesheet entries and forwarding to payroll * Providing general administrative support and handling incoming calls * Organising or assisting with driver training as required * Supporting other workshops as needed To be successful in this role, you will have: * Proven experience in highly administrative roles * Strong coordination and scheduling skills * Proficiency in MS Suite * Great attention to detail and ability to multitask in a fast-paced environment * Team player with a proactive, can-do attitude If you're an organised administrator who enjoys variety and teamwork, we'd love to hear from you! For a confidential discussion, please call Gina on 027 221 1207. #SCR-gina-ewington

Lower Hutt, New Zealand

Negotiable Salary

Trademe

Branch Administrator

About the Opportunity We currently have an exciting opportunity for a Branch Administrator in our Wellington Branch. This role is integral to the success of CablePrice and we are looking for someone with a willingness to learn and develop in their next role. The Branch Administrator is responsible for assisting the Branch Manager to maximise sales and profit by assisting with a wide range of administrative processes for the Branch. The Branch Administrator is also able to relieve other roles such as Service Advisor or Parts Specialists for short terms. Provide administration support to the management team. This is done professionally and in line with the job requirements. In this role, your focus will be to provide a complete solution for the delivery of maintenance of service work to equipment, ensuring the customer experience is positive and maximized. You will be able to provide relevant, accurate, and timely information through each stage of the service process, ensuring customer expectations are met and exceeded. Other responsibilities include: * Working on after-sales profitability using professional sales techniques * Working closely with the workshop to maximise utilisation of resources * Managing the work in progress (WIP) in partnership with the workshop * Liaising with customers professionally both in person and by phone and keeping them informed of progress with any jobs * Proactive service scheduling You will be part of a wonderful new solution for customers and you'll get to work with some great people! You will have: * Excellent customer service skills * Proven organizational and planning skills * Exceptional stakeholder engagement skills * Excellent interpersonal skills both verbal & written * The ability to positively engage with and influence all parts of the business * High level of computer literacy * The ability to perform under pressure and to prioritize and multitask in a time-driven environment * Demonstrated problem solving, logistics, and/or service experience. * Knowledge of the heavy equipment industry would be desirable and will prove beneficial. Benefits * Competitive Remuneration and Company Health Insurance: We offer Southern Cross's 'Wellbeing One' plan to our staff and have discounted premiums for your immediate family as well. * Career Development opportunities: We have a commitment to our employees to help them develop and become multi skilled in their career. * Boost Employee Benefits Program: 'Boost' connects all our employees with amazing discounts and offers from over 50 of New Zealand's favourite brands and stores. * Uniform & PPE Gear: Customer-facing employees and technicians are supplied with uniforms; this includes PPE gear. * Stability: CablePrice Ltd is a well-established and reputable company. This is a permanent full-time position that gives you long term job security. * Company Culture: Included in this is a supportive management structure that values your input in finding new and improved ways to achieve successful outcomes for our customers. * Refer a Friend Bonus: On top of this, our employees can earn up to $2000, if the referral is successful. $2K is a good weekend away. About Us: CablePrice (NZ) Ltd is a subsidiary of Hitachi Construction Machinery Co. Ltd with a nationwide sales, parts and service network. CablePrice is New Zealand's exclusive authorised dealer for Hitachi Construction Machinery, Tigercat, Bell Equipment, HSC Cranes, Montabert and Isuzu Industrial Engines. We are also authorised sales, parts and service dealer for Isuzu Trucks in Wellington, and as of recently the full range offered IVECO from their light commercial, 4x4, right up to heavy duty on and off hi-way truck range in Palmerston North and Hastings. If you want to work with the best, are passionate about excellent customer service and want a successful future with CablePrice then this is the perfect role for you. Apply now! Video

Lower Hutt, New Zealand

Negotiable Salary

Receptionist - Part Time639727848503051121

Trademe

Receptionist - Part Time

**About the Role** We have an exciting opportunity to join our supportive team at Charles Fleming Retirement Village, Waikanae, Kapiti Coast as a Receptionist. This is a part time role working Friday 0830 to 1530 and Saturday and Sunday 1000 to 1700. In this role you will: - Welcome all visitors and provide assistance and direction as necessary - Provide administration assistance including accounts and office/reception duties - Ensure a hospitable and helpful service to residents, relatives, visitors and staff - Answer all phone calls in a courteous and timely manner - Assist residents and visitors with general enquiries - Work closely with, and support your colleagues **About You** To thrive in our supportive and caring environment you will have: - Strong empathy and patience with elderly residents - Outstanding communication skills - A reliable, friendly and professional manner ***Please note that, although we often welcome applications from overseas candidates, due to immigration requirements, we require applicants to have New Zealand work rights for this position*** **About Ryman** At Ryman, we believe the measure of a full life is one that gets richer with age. Ryman Healthcare is a leader in retirement living and aged care. Our driving purpose is to enhance freedom, connection and well-being for people as we grow older. We own and operate 49 villages in New Zealand and Australia and we employ approximately 7,700 team members across a range of different sectors. Additionally, we are proud to be the first healthcare company to receive the Wellbeing Tick. At the heart of our business, everything we do must be 'Good enough for mum and dad.' **Benefits of working at a Ryman Village:** - Fun, friendly and supportive team environment - Work in a beautiful, resort style village - Opportunities for professional development and career progression - Ryman Team Benefits Card with discounts from a range of suppliers and retailers At Ryman, we support an environment where everyone feels welcome to be themselves. We embrace diversity and celebrate individual uniqueness, encouraging anyone wanting to work for Ryman to apply for our vacant positions.  If you are interested in joining an organisation with a clear purpose and a commitment to innovation, kindness and excellence, we would love to hear from you!  ***Applications will be reviewed as they are received and interviews may take place prior to the close date. This means a job ad may close before the advertised close date.***

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Project Coordinator / Administrator639721043054101122

Trademe

Project Coordinator / Administrator

About the Role You’ll play a key part in keeping projects running smoothly by providing coordination and administrative support to the Project Managers and site teams.Your day-to-day will include: * Entering and managing data such as timesheets, purchase orders, and project tracking spreadsheets * Requesting quotes and following up with suppliers and subcontractors * Tracking and coordinating material orders and deliveries * Assisting with project documentation, health & safety records, and compliance paperwork * Supporting the wider team with general administration and reporting About You We’re after someone who: * Is highly organised, detail-focused, and confident using computers (Excel, Word, project management tools, etc.) * Communicates clearly and can build good relationships with suppliers and team members * Enjoys working in a busy environment and can manage multiple tasks at once * Has a keen interest in the construction industry — experience in a similar environment is an advantage * (Preferred) Holds or is working towards a Construction Management or Quantity Surveying diploma/degree What We Offer * A supportive and friendly team culture * Opportunities for professional growth and training * A chance to gain hands-on experience across a range of construction projects * Competitive remuneration based on experience Location: Wellington central Apply now with your CV and a brief cover letter telling us why you’d be a great fit.

Wellington, New Zealand

Negotiable Salary

Trademe

Office Assistant

Hammond Spreading Ltd is a family-owned transport business primarily specialising in agricultural ground spreading of nutrients. We are based rurally in Carterton. We are looking for a responsible energetic individual with impeccable organisation skills to help ensure our company continues to operate effectively and efficiently. This position is initially part time, preferably 5 days per but hours to suit successful applicant. Key responsibilities: • Knowledge of Xero accounting software • Computer literate with strong knowledge in Microsoft skills, Apple systems • Strong attention to detail and excellent data entry skills – both written and verbal • The ability to problem solve and think on your feet • Build relationships with the wider team and leadership to get the very best results To be considered for this role; • You must have an exceptional phone manner and outstanding communication skills, both written and verbal. • Excellent time management skills, able to juggle and prioritise your workload • Reliable, honest and be a good team player • New Zealand permanent residency or citizenship • Must be able to work autonomously Apply on line for this role, with your CV to: For any questions regarding this role please contact Rob on 027 4432474

Carterton, New Zealand

Negotiable Salary

Trademe

Civil Administrator

I'm looking for a Part-Time Administrator to join this small civil contractor business. The goal of the job is to provide high-quality administration and contract support to the team while ensuring all contract administration functions are carried out to high standards. You will be working mostly in worksite offices across varying locations around Wellington, and sometimes in the main office in Porirua. The ideal person will have experience working in the 'built space', reviewing and completing admin for the contracts. You may even have drainage knowledge. Are you keen to step into a part-time role, providing around 25 hrs per week of in office support. **Key things are;** * Contracts admin experience; * fortnightly/monthly claims while completing accurate reconciliations, * Keeping financial records up to date, Microsoft Office, * Excel and Word are a requirement for this role, * Effectively managing invoicing activities. * Experience working in a contractor environment. * Driven personality and happy to assist with whatever support is needed across the business. * Administrative duties and data entry. * Assist with Health & Safety and training. * You must have experience working in NZ and have a real reason for considering a part-time job. My client is keen to have someone join their team as soon as the right person can. They deliver a full range of drainage work, from drainage design and construction, civil works, excavations, cable laying, trenching, all commercial, residential and local body contractors. Additionally, they own and operate a wide range of heavy equipment. Get in touch today by applying for this advert here online with your resume, and I will be in touch soon.

We are partnering with our client, the Medical Sciences Secretariat, to find a detail-focused and organised Regulation Advisor. This role plays a vital part in supporting the registration and recertification of health practitioners, ensuring high standards are maintained across the sector. The Medical Sciences Secretariat (MSS) is a not-for-profit organisation that provides administrative and regulatory support for the Medical Sciences Council of New Zealand and the Medical Radiation Technologist Board. As a Regulation Advisor you’ll be helping manage applications, maintaining records, and applying quality assurance checks. Strong organisational and analytical skills are key as well as great technical understanding. If you are a recent graduate, interested in regulatory frameworks, policy development and a digital native, this opportunity could be for you. Day to day responsibilities include; - Managing registration and practising certificate applications, ensuring accuracy and timeliness - Maintaining practitioner records and preparing reports for the Registrar - Coordinating recertification audits and assessing CPD documentation - Undertaking assessments of overseas qualifications and researching regulatory frameworks - Supporting project work - Assessing overseas qualifications The ideal candidate will have; - A tertiary qualification (or equivalent experience) - Strong database and IT skills (Salesforce and Microsoft Office experience is an advantage) - Excellent communication and relationship-building skills - Proven organisational and planning ability - An interest in the health profession and/ or regulatory compliance - Previous experience working within a membership organisation - Some prior administration experience This is a fantastic opportunity for someone who enjoys detail, process, and making a tangible contribution to the delivery of safe, high-quality healthcare services. If this sounds like you, we’d love to hear from you! Please apply directly to the advert and allow for up to two weeks for a response.

Wellington, New Zealand

Negotiable Salary

Trademe

Executive Assistant

* Build lasting relationships across leadership teams * Flexible work arrangements including up to two WFH days * Permanent position based in Petone This is a full-time position with a remuneration range midpoint of $81,515 (including KiwiSaver), starting remuneration will depend on skills and experience. The opportunity We are currently looking for an experienced Executive Assistant that is comfortable supporting senior leaders to accurately and timely meet their objectives through diligent administrative support. As the Executive Assistant to the Chief Corporate Services Officer your role will include the following: * Diary management and scheduling by organisational priority * Coordinating meetings, events including travel, catering and accommodation * Identifying the needs of scheduled events i.e. display and IT needs * Preparing documentation to support the Chief Officer including reviewing briefings and agenda's * Building relationships across various business groups and with key external stakeholders * Financial and general administrative duties such as raising purchase orders * Continuous improvement across our processes and administrative functions * Liaising with external committees, boards and stakeholder groups and supporting duties of the Executive Assistant to the CE and other Chief Officers from time to time About you To be successful in this role you will bring the following: * Previous Executive Assistant experience within a similar industry at an executive level * Proven experience in prioritising workloads and improving process * Strong Microsoft Office and business application experience such as content management systems * Ability to identify organisational risk and adequately brief senior leaders * Knowledge of committees, boards, and local government governance structures * Ability to build strong relationships * Experience coordinating business events This role will suit an individual with strong business and organisational acumen that has the ability to identify areas they can support a chief officer in their day-to-day activities and prioritise effectively. About us Wellington Water is the Wellington region's professional water services provider. We are 100 per cent council owned and funded by Wellington City, Hutt City, Porirua City, and Upper Hutt City councils, Greater Wellington Regional Council and South Wairarapa District Council. The value of water (a precious taonga) sits at our organisational heart. Every day our people come to work and strive to deliver services and manage infrastructure in a way that provides the best outcomes for our communities and our environment. Benefits At Wellington Water, our purpose extends beyond delivering great water services for the region; we foster a thriving community, support a diverse workforce, and offer supportive development opportunities. We genuinely care about your safety and wellbeing. Our benefits include the following: * Flexible working arrangements including up to two days working from home * Comprehensive wellbeing programme, including one paid wellbeing day annually * Formal and informal professional development opportunities * Five weeks annual leave accrual will be available following two years of continual service For a full list of our employee benefits: click here. Applications close: Tuesday, 14 October 2025 How to apply To view a position description: click here. To apply for the role, click on the 'apply' button or visit the Wellington Water Careers site. All applicants must hold the right to work in New Zealand to be considered. For further information, email: JoinUs@wellingtonwater.co.nz Applicants must hold working entitlement to work long term in New Zealand to be considered.

Lower Hutt, New Zealand

Negotiable Salary

Storeperson / Delivery Driver638513167836181127

Trademe

Storeperson / Delivery Driver

We are seeking a reliable and motivated Storeperson / Delivery Driver to join our Wellington team. This is a hands-on role that requires excellent organisation, attention to detail, and a strong customer service focus. Key Responsibilities • Operate forklift to load/unload deliveries safely • Pick, pack, and manage stock efficiently • Deliver goods to customers around the Wellington region in a timely and professional manner • Maintain accurate records and update stock data using computer systems • Keep warehouse organised, clean, and compliant with health & safety standards Requirements • Current Forklift Licence (essential) • Full New Zealand driver’s licence (clean record preferred) • Strong computer skills for inventory management and record keeping • Highly organised with attention to accuracy and efficiency • Physically fit and able to handle manual lifting when required • Reliable, punctual, and a strong team player What We Offer • Competitive pay: $25 – $30 per hour, depending on skills and experience • Set hours: Monday to Friday, 7:30 am – 4:00 pm • Supportive team environment • Long-term stability with opportunities to grow

Wellington, New Zealand

NZ$25-30/hour

Contract Administrator638185123842571128

Trademe

Contract Administrator

We have an exciting opportunity to join our passionate and high-performing team in Wellington as a Contract Administrator At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities. **Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here** Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer: * Free access to Marram health care benefits and discounted holiday homes * Discounts for Samsung, PB Tech, Gym memberships and more! * $500 bonus for current employees who refer a friend to Downer * Progression and development programs on offer including our inspiring leader's programme for top performers **Te** **kōwhiringa | The Opportunity** We have an exciting opportunity to join our passionate and high-performing team in Wellington as a Contract Administrator **.** Reporting to the Business Support Lead, you'll be responsible for providing high quality administration and contract support to the team while ensuring all contract administration functions are carried out to high standards. You'll also: * Liaise with various departments, other administrators and internal managers * Assist with a wide variety of administration tasks be flexible and adaptable to changing policies & processes * Raise purchase orders, invoices and work orders * Coordinate and collate information, input information into databases as required and complete tasks in time to meet daily, weekly and monthly deadlines * Commitment to zero harm processes and stand in the gap when required **Nga pūkenga matua | Important Skills** Where no two days will be the same, your highly organised approach and excellent attention to detail would be key to your success in this role. You'll be pleasant and friendly but also not afraid to speak up and push back when needed. You'll also have: * Previous experience in a similar role ideally in a client facing administration or call centre position * High level of proficiency in MS Office suite with some knowledge of JD Edwards (or similar would be an advantage) * Be a confident communicator and enjoy working with a wide variety of customers * Excellent organisation skills along with the ability to prioritize tasks and meet deadlines * Strong interpersonal skills and confidence in building and maintaining relationships at all levels **Ko wai mātou | Our Organisation** Want to know more about what it is like to work at Downer? Then head to our People Site here! **Me pēhea ki te tono | How to apply** *If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is 724753* We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.

I have partnered with a well-established company in the construction sector that’s currently on the lookout for a reliable, highly organised Office & Project Administrator to support their busy operations and project delivery teams. This is a pivotal role that sits at the heart of the business, helping ensure smooth day-to-day operations, regulatory compliance, and project success. This position will suit someone who thrives in a structured environment, enjoys owning their responsibilities, and brings a proactive, systems-driven mindset to their work. Key Responsibilities This is a hands-on, multi-faceted administrative role where you’ll be supporting everything from project documentation to health & safety compliance, office management, scheduling, and internal coordination. Key areas of responsibility include: - Preparing, managing, and filing documentation for compliance, projects, health & safety, and internal operations. - Supporting the operations team with tasks like timesheet reviews, PPE and uniform orders, and contractor pre-qualification documents. - Assisting the QA team with tender submissions. - Managing onboarding processes for new staff and maintaining internal systems. - Overseeing fleet administration (servicing, registrations, RUCs) and managing office supplies and logistics. - Taking ownership of general office processes and identifying opportunities to automate repetitive tasks. What you need to succeed: This client is after someone who can truly own this role and operate with minimal supervision. You’ll need to be highly reliable, able to prioritise multiple tasks, and confident interacting with both staff and clients. Key must-haves: - Experience in document management, compliance support, project administration or similar position, within the construction industry. - Strong organisational skills, attention to detail, and time management. - Experience with Power Automate or a similar software would be advantageous. - Confident communicator. - Full time office-based role - please note, there is no flexibility to work from home. You’ll also need to be someone who can manage competing demands, work efficiently under pressure, and keep things running smoothly without needing to be chased. What you will get in return: - Competitive salary offered based on your experience. - A company that values initiative, development, and long-term progression. - A busy role where no two days are the same. - Flexible start date. Please submit an online application by selecting the 'Apply' button. As part of the recruitment selection process, you will be required to provide an up-to-date CV, and cover letter outlining your previous experience and motivation to apply for this role. If you have any questions and would like to get in touch directly, please get in touch with Katie Oakes on katie@kinetic.co.nz, or call 0221760308 for a confidential discussion.

Lower Hutt, New Zealand

Negotiable Salary