Summary: Seeking a reliable and highly organised Office Manager to oversee daily administrative and financial operations, ensuring smooth office running and accurate record-keeping. Highlights: 1. Oversee daily administrative and financial operations 2. Support management and maintain accurate records 3. Opportunity to improve office processes and efficiency Office Manager Part-Time – 25 hours per week Role Overview We are seeking a reliable and highly organised Office Manager to oversee the day-to-day administrative and financial operations of our business. This part-time role (25 hours per week) is critical to ensuring the smooth running of the office, supporting management, and maintaining accurate records across administration, finance, and payroll. Key Responsibilities Administration & Office Management - Manage all general office administration and daily operations - Maintain accurate records, filing systems, and documentation - Act as the first point of contact for suppliers, service providers, and internal staff - Coordinate office processes, systems, and improvements to support efficiency - Handle correspondence, email management, and scheduling as required Finance & Accounts - Manage accounts payable and receivable - Process invoices, payments, and expense claims - Reconcile bank accounts and maintain accurate financial records - Prepare basic financial reports for management - Liaise with external accountants or bookkeepers as required Payroll - Process staff payroll accurately and on time - Maintain employee records, timesheets, and leave balances - Ensure payroll obligations are met in line with relevant legislation Stock & Ordering - Manage ordering of stock, office supplies, and consumables - Monitor stock levels and maintain accurate inventory records - Liaise with suppliers to ensure timely and cost-effective purchasing Skills & Experience - Proven experience in an Office Manager or senior administrative role - Strong experience with finance, invoicing, and payroll processes - Excellent organisational and time-management skills - High attention to detail and accuracy - Confident using accounting, payroll, and office software - Ability to work independently and manage multiple priorities Personal Attributes - Trustworthy and discreet with confidential information - Proactive, reliable, and solution-focused - Strong communication skills and a professional manner Hours - Part-time: 25 hours per week (5 hours per day) - Flexible hours may be considered for the right candidate
Trademe · HR
Trademe · HR
