Southland Administration & Office Support Job Listings

Trademe

Office Manager

We are seeking a skilled Office Manager to join our team and take ownership of day-to-day operations while ensuring staff are supported, systems run smoothly, and payroll is delivered accurately and on time. About the Role This is a varied role where no two days are the same. You’ll oversee administration, manage payroll processes, provide first-line IT support, and help foster a positive workplace environment. You’ll also work closely with leadership to streamline systems and ensure the office operates at its best. Key Responsibilities: * Oversee daily office operations, administration, and facilities management * Manage payroll processing, timesheets, leave records, and staff queries * Maintain accurate employee records in line with HR and compliance requirements * Provide first-line IT support (hardware/software troubleshooting, account setup, user management) * Liaise with external IT and payroll service providers as required * Manage software licences, hardware inventory, and office supplies * Support HR functions, including onboarding and staff technology setup * Ensure compliance with health, safety, IT, payroll, and organisational policies About You You are organised, approachable, and detail-oriented, with excellent problem-solving skills. You’re confident handling sensitive information such as payroll and have a knack for keeping both people and systems running smoothly. Essential skills and experience: * Proven experience in office management, administration, or payroll * Strong organisational and time management skills * Knowledge of payroll systems and processes (e.g., [insert relevant software, e.g., Xero, MYOB, PayHero]) * Basic IT knowledge, including troubleshooting and device/user setup * Excellent communication and interpersonal abilities * Proficiency in Microsoft Office Suite and other relevant platforms * High level of accuracy and discretion with confidential information Desirable: * Experience coordinating with IT and payroll providers * Familiarity with cloud-based platforms (Microsoft 365, Google Workspace, payroll software) * Understanding of budgeting and financial administration Why Join Us? * A varied and rewarding role with real impact * Supportive and collaborative team environment * Competitive salary and benefits package * Opportunities for professional growth and development If you’re looking for a dynamic role where you can use your organisational, payroll, and IT skills to make a difference, we’d love to hear from you. How to Apply Please send your CV and a cover letter outlining your suitability for the role to jwilson@advancedpersonnel.co.nz

Southland Region, New Zealand

Negotiable Salary

Trademe

Office Administrator

* Solid business * Flexible working hours available * Remuneration to reflect your experience We're looking for a reliable Office Administrator to join our team. You'll be the go-to person for keeping the office running efficiently, handling day-to-day tasks with accuracy and a professional touch. What you'll be doing: * Managing emails, calls, and general correspondence * Updating records, filing, and data entry * Supporting management with scheduling and reporting * Ordering supplies and maintaining office systems * Helping out with payroll, invoicing, or accounts support (if experienced) What we're after: * Previous admin or office experience * Confident with Microsoft Office (Word, Excel, Outlook) * Strong attention to detail and great organisational skills * A friendly, approachable nature with the ability to adapt to different situations * Someone who can take ownership of tasks and keep the office ticking Why join us: You'll be part of a supportive, hardworking team where your input is valued. This is a role with variety - no two days are the same - and it offers the chance to grow your skills while playing a vital part in the business.

Invercargill, New Zealand

Negotiable Salary

Trademe

Short term admin role

* Great people * Solid culture * Everyday is different! Looking for a change of pace? We're on the hunt for a temp to join our admin team till the end of August and possibly extended through till September. This role is perfect if you're experienced in general admin duties. Other duties will include operating the weigh bridge and data entry. A good level of computer tech knowledge would also be very handy. While you don't need to be the star of the All Blacks or a model, we do need someone with a great attitude and a strong mindset. You'll be working alongside truck drivers who, let's just say, have a unique way of expressing themselves! If you're okay with the occasional curse word, we'd love to hear from you. What we're looking for: * Minimum restricted driver's license * General admin experience * A quick learner * Experience with emails, Microsoft word and on-site systems. * Ability to liaise with truck drivers and maintain a positive attitude * Comfortable with a dynamic environment where no two days are the same * Strong communication skills and attention to detail * Managing the Weighbridge operations What we're offering: * Competitive pay-rate * immediate start * Monday to Friday, 7:30 AM - 5:00 PM * Potential for ongoing work into September If this sounds like you, don't hesitate—apply now and let's get you on board! *Successful applicants must pass a urine drug test

Southland Region, New Zealand

Negotiable Salary

Administation Assistant63612237078402113

Trademe

Administation Assistant

We're seeking an administrative Assistant to jump on board asap! The main duties of this role include: * Invoicing * Scanning and filing * Inbound Calls * Outbound calls * Data Entry What's in it for you? * This position can be an immediate start for the right person. * 2-3 days per week between the hours of 9am and 2pm. * Supportive and team-oriented working environment * Competitive remuneration Some experience in an administration role is necessary. If this sounds like you, please send your cv through to pmason@advancedpersonnel.co.nz today!

Invercargill, New Zealand

NZ$20-30/hour

Trademe

Admin superstar

We’re Hiring – Full-Time Admin Superstar Wanted! Nind Dairy Services Ltd – Invercargill Looking for a fresh start in a great team? We’ve got just the role for you! Nind Dairy Services is on the hunt for a full-time admin legend to join our busy team. If you’re organised, friendly, and keen to work in a down-to-earth environment where no two days are the same – let’s talk! What you’ll get: • Great pay and medical insurance • A fun, social team that looks out for each other • Support to grow your skills and take on new challenges • Awesome variety in your day – we’re not your average admin job! A bit about us: We’re a well-established company working across Southland and Otago with over 38 staff across 4 locations. We’ve built a solid reputation in the dairy industry – and beyond – by delivering top-quality solutions and service. Our team is close-knit, hardworking, and always ready to help each other out. We believe in doing things right, looking after our people, and enjoying the ride along the way. What the job involves: • Talking to customers and keeping things running smoothly at the front desk • Entering job sheets and handling invoices • Helping with payroll and general office support • Pitching in wherever needed to keep the wheels turning What we’re looking for: • Some admin experience would be great, but attitude matters most • Good computer literacy and communication skills • Friendly, organised, and reliable • Keen to learn and be part of a great team Sound like you? Don’t wait – we’d love to hear from you. Send your CV and a quick cover letter to nigel@nind.co.nz

Invercargill, New Zealand

Negotiable Salary

Trademe

Branch Administrator

Branch Administrator - (30 hours per week) Are you an experienced Administrator? Looking for a new challenge? Something with plenty to do, lots of variety and a competitive remuneration? Then make the move to Power Farming now. Power Farming Gore is looking for an experienced administrator to take on this varied and dynamic role, working alongside a small but high performing team. Alternate hours will be considered for the right candidate. What we can offer * A market competitive salary * Career development opportunities * The ability to own your workload whole also having the opportunity to develop and implement process improvement * The benefits that go with a nationwide business and team The Role We are looking for a fun, energetic person who will be responsible for: * Providing first point of contact to customers both in person and on the phone * Managing all aspects of the administration functions ensuring that they are dealt with in a timely, accurate and customer focused manner * Managing the on-site accounts function which includes processing of sales/orders/invoices, completing bank reconciliations, managing of creditors, debtors and executing monthly and year end tasks * Coordinating Health and Safety for the branch * Supporting the dealership with its customer relationship management system * Assisting with the administration for the Service and Parts Departments * Preparing regular reporting requirements To be successful you must have the following: * Experience with accounts processing * Sound experience in administration, especially in either Sales, Parts or Service industries * Have strong organisation and time management skills and be able to manage multiple demands and priorities * A fabulous customer service focus, with excellent interpersonal skills and a can do attitude * Be computer literate and competent with all basic Microsoft applications and able to pick up new, specialised software systems * Be comfortable managing your own workload while being integral to the team * Having knowledge of the tractor and parts industry would be beneficial Power Farming is New Zealand's leading independent importer and distributor of tractors and agricultural equipment with a range of industry leading brands such as Deutz-Fahr, McHale, JCB Construction, Maschio and Kioti as well as everything else our customers want us to. If you would like further information, please contact Heath Kendall for a confidential chat on 027 855 2681. All roles are subject to pre-employment drug and alcohol testing. https://powerfarmingcareers.com/Vacancies 6778421. Applications close 04 August 2025

Gore, New Zealand

Negotiable Salary