Rotorua Administration & Office Support Job Listings

Office and Projects Coordinator64460481709827110

Trademe

Office and Projects Coordinator

* A working environment to envy * A key role for the function of the business * 12-month Parental Leave cover, fixed-term position At AZero, they're a well-established Architecture business, with an experienced team focussing on doing things once, doing them right and streamlining design and project control. Offering approximately 15-20 hours per week, they have a part-time fixed-term opportunity to join their team commencing from December 2025 for approximately 12 months to cover parental leave. Responsible for the management of projects and general administrative and office management requirements to run the team, we are looking for someone who has an administrative background, with experience using project management software. Flexible to the ever-changing environment of architectural design and needs of their clients, this position provides the opportunity for you grow and to be a part of a great culture. With a small team they have a friendly, family centred focus. What the role involves: Project administration and communication: such as preparing estimates, setting up project management records and obtaining quotes; Marketing: keeping it in house means AZero can keep their finger on the pulse with social media, other online content and general marketing initiatives Accounts: GST reporting and processing of payments, producing invoices Communication and client interaction: including general clerical duties, records management and general office requirements and procedures This is a generalist role, everyone shares the load with some flexibility and adaptability. There will be a handover period to ensure systems and processes are maintained for the duration of the fixed-term period. Whilst it is not essential for the right person to have a background in architecture or design, there must be a desire to learn about the industry and to be able to learn the intricacies of what the team do. Previous experience in some form of project administration is highly desirable. If you are interested, please apply online. Please do not contact our client directly, all applications will be received via our online application portal. We are happy to accommodate any questions you may have and provide a position description at your request. You must be currently located in New Zealand and have the legal right to work here. A good command of the English Language and strong written communication skills are essential. For additional information phone Tammy-Lee on 07 393 2424 or email jobs@peoplehq.nz

Rotorua, New Zealand

Negotiable Salary

Trademe

Office Administration

We are seeking a reliable and tech-savvy Administrator to join our dynamic, fast-paced team. You’ll play a crucial role where you’ll support our consultants, clients, and business operations, and deliver exceptional service while building your skills. This position is being re-listed as a key requirement is that you MUST have "experience and knowledge of office administration." If you have applied previously, please do not re-apply. Key Responsibilities / Requirements: * Financial background with proficient knowledge and use of Xero * Excellent experience and knowledge of office administration. * Proficient knowledge of computer software and accounting systems including Xero, Microsoft Office suite (Word, Outlook, Excel, etc), WorkflowMax and Farm Focus along with the ability to learn new systems quickly. You’ll fit right in if you: * Can balance working independently and being part of a team * Energetic and positive mindset with a can-do attitude * Excellent organizational skills * Dependable and punctual, with strong work ethic Hours: Monday to Friday | 8:00 AM - 3:00 PM Remuneration based on experience. If you're motivated to join a vibrant team, we'd love to hear from you! Apply today with your CV

Rotorua, New Zealand

Negotiable Salary

Trademe

Store Manager

**About the Role:** As the Store Manager, you will be responsible for driving the store’s success through strong leadership, customer engagement, operational excellence, and team development. This is a hands-on role where you’ll be working closely with your team and customers each day. **Key Responsibilities:** - Lead, mentor, and support a team of Customer Service/Sales Assistants - Deliver exceptional customer service in-store and over the phone - Build and maintain strong relationships with trade customers - Drive sales and promotional activity to meet KPIs and targets - Maintain high standards in visual merchandising and store presentation - Manage store operations, safety, and compliance requirements - Ensure the store operates safely and efficiently at all times - Train and develop staff to reach their full potential **What You’ll Bring:** - Proven success in a leadership role within retail, trade, or hospitality - Strong customer service and sales focus, with a drive to exceed expectations - Excellent communication and team-building skills - Experience in managing store operations and leading by example - Sound knowledge of safety management and improvement practices - Ability to multi-task, prioritise, and meet deadlines - Physically fit and comfortable with manual handling (lifting up to 25kg) **We’re Looking for Someone Who Is:** - A team player with a positive and enthusiastic attitude - A confident and engaged leader who enjoys mentoring and developing others - Highly motivated and results-driven - Committed to providing an exceptional customer experience **Why Join Us:** - Monday to Friday hours – no weekends - Lead a respected brand in a dynamic and supportive environment - Opportunities for career development and progression - Work in a safety-first, customer-focused team **How to Apply:** Submit your resume and a brief cover letter explaining why you're the right fit for the role. _"By applying for this job, you confirm you have read https://www.adecco.com/en-nz/privacy-policy and consent to the Collection Statement located via https://www.adecco.com/en-nz/collection-statement By proceeding, you agree to receive marketing e-mails from The Adecco Group and acknowledge you can opt out at any time. As one of the world's largest employers, we believe in talent not labels, and focus on the diverse and unique skills our people bring. Our commitment to equal opportunity, inclusion, and diversity is part of our broader dedication to respecting fundamental human rights across our value chain. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued."_

Rotorua, New Zealand

Negotiable Salary

Administrator (Early Childhood Education)63612618830978113

Trademe

Administrator (Early Childhood Education)

Mō tēnei tūranga | About the role Waiapu Kids St Francis Whānau Aroha is a nurturing early learning centre grounded in respectful, bi-cultural child-led learning. Our environment encourages curiosity, creativity and connection - where tamariki and whānau flourish together, all underpinned by our vision of te oranga ake – flourishing together. As a Whānau Aroha centre, we are committed to fostering a nurturing environment that prioritises self-determination, early intervention, and holistic support for our tamariki and their whānau. We are looking for an approachable, energetic and experienced Administrator to join our team on a permanent part-time basis working 15 hours per week. We’re looking for someone who: • Enjoys engaging with tamariki and whānau with an ability to build connections quickly • Has a strong customer service focus and thrives in a vibrant and busy environment • Can manage day to day admin tasks such as reporting, enrolments, bookings and accounts • Is a whizz at Microsoft Office 365 and database systems such as Infocare or similar Ta matou e tuku | What we offer We offer a supportive and fun working environment led through our values of aroha, rongo and hari. Additionally, we offer: • A competitive wage • Learning and development opportunities • Free ECE for your Under 5’s (if applicable) • Additional leave days – Birthday and ‘Soul Care’ leave Nga Pukenga me te Wheako |Skills and Experience To be successful you will have: • A qualification in Business Administration or similar • Experience working in an early childhood setting would be advantageous • Time management skills with the ability to manage many competing priorities • Strong administration and organisational skills • A positive ‘can do’ attitude and a willingness to pitch in a help where needed • Commitment to Te Tiriti based practice, Te Reo and Tikanga Māori or a willingness to grow in this space Mō mātou | About us Waiapu Kids St Francis Whānau Aroha is part of Anglican Care Waiapu (ACW) - the social services arm of Anglican Diocese of Waiapu. ACW provides faith-based services to children, young people families/whānau and older people throughout Bay of Plenty, Tairāwhiti, Hawke’s Bay, and Tararua. The successful applicant will foster an environment that reflects the values and purpose of ACW. Me pēhea te tuku tono | How to apply To apply and view the Position Description visit our website and complete the application form: https://acw.org.nz/work-with-us/ To be considered you must have the right to work in Aotearoa New Zealand. Applications close on the 5 September 2025 Anglican Care Waiapu is committed to the safety and wellbeing of all children and young people. All applicants must complete a full NZ Police Check and reference checks in accordance with the Children’s Act 2020. We are proud to be an equal opportunity employer, committed to creating a diverse and inclusive workplace. Weblink: www.acw.org.nz

Rotorua, New Zealand

Negotiable Salary

Debtors Clerk / Office Assistant63754240056963114

Trademe

Debtors Clerk / Office Assistant

KKBS ITM requires a Debtors Clerk/ Office Assistant to join our team KKBS ITM is a locally owned and operated business suppling building materials within the Bay of Plenty and wider regions for over 35 years based in Katikati The Role / Requirements : * This is a full time appointment hours 7.30am - 5.00pm Monday - Friday * Assist with the efficient operation of our accounts department * Answer incoming calls and queries * Assist with processing end of month debtors accounts * Provide full backup for all office procedures done by the accounts team (receivable & payable) * Phone collection of monthly accounts - monitor any issues arising * Follow up on debtor accounts when overdue for payment * Process all clerical administrative tasks * Help maintain a tidy work environment. If you are the right person : * Must be able to work within New Zealand and speak English clearly and concisely * You will have good communication skills and a good telephone manner * Have the willingness to learn * Must be able to work as part of a team and also independently if required * Reliability - turn up on time and complete your days work * Computer literate * Have good time management skills and able to work under pressure * This is a work from KKBS site position no working from home options available Does this sound like you Please apply in writing with CV email to: jobs@kkbs.co.nz

Western Bay of Plenty District, Bay of Plenty Region, New Zealand

Negotiable Salary

Administration Officer - Rotorua63732495359490115

Trademe

Administration Officer - Rotorua

Administration Officer * Permanent, full-time opportunity based in Rotorua * Monday to Friday working hours * Friendly and supportive team environment Mo te tunga | About the role Rotorua Community Corrections are currently looking for an Administration Officer to provide support and administration services to their busy team. Our wider Community Corrections team work with people who are serving community sentences, ensure they comply with the orders of their sentence, support rehabilitation, lead community work projects and play a key role in reducing re-offending and keeping our communities safe. As an Administration Officer you would be responsible for providing general administration duties which contribute to the efficient and effective running of our mahi within the office, including: * Reception duties such as answering phones, taking messages, greeting visitors, coordinating meetings and other general administration tasks. * Liaising with organisations and services we work with. * Preparing documents for court and filing. * Purchasing materials and stocktaking. * Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards. * Providing administration support to leadership team. * Contributing to site health and safety. You will also be people-facing and will have interactions with vulnerable people from the community when they arrive at our Community Corrections office, so you will need be comfortable working in this type of environment. Mou | About you We are interested in hearing from people who have a genuine interest in our kaupapa and are motivated to support others in a team environment. The skills and experience required for the role include: * Strong experience and knowledge of office administration. * Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly. * Excellent communication, teamwork, and people skills. * The ability to organise effectively, be adaptable, multi-task, and meet deadlines. * The ability to develop, foster and maintain positive working relationships with a diverse range of people. * Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving. * Alignment with our departmental values that shape the way we conduct our mahi. * Previous experience in the Government sector or similar environment that requires working with legislation and policies is desirable but not essential. You will also need a Full New Zealand Driver Licence for this role. Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa. Nga painga | The benefits The salary for this role is $60,216 - $63,789 per annum. Appointment and remuneration will reflect skills and experience relevant to the role. Mo matou | About us Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our Hokai Rangi strategy. We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required. Tono inaianei | Apply Now To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered. When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work. Applications close on: Tuesday 30th of September 2025. If you have any questions or want to learn more about a career with us, contact centralrecruitment@corrections.govt.nz oer visit careers.corrections.govt.nz.

Rotorua, New Zealand

Negotiable Salary

Rostering and Workforce Coordinator63612623348994116

Trademe

Rostering and Workforce Coordinator

Tēnā koe e te rau rangatira, nau mai ki te ao mahi e whai hua ai ngā tāngata whaikaha, e tipu ai te kapakihi o ConneXu. Mauri ora ki a tātou katoa. ConneXu is a values-driven, non-profit organisation that partners with disabled people and their whānau to provide whole-of-life supports. We’re on a mission to empower communities where people live their lives, their way. We’re looking for a detail-oriented, proactive, and compassionate individual to join our Payroll and Rostering Team as a Rostering and Workforce Coordinator. Our Role | Ko wai mātou Do you thrive on solving puzzles, managing moving parts, and keeping things running smoothly? Are you someone who enjoys working in a collaborative, supportive team with a strong sense of purpose? Do you want to make a real difference in the lives of disabled people and their whānau? This role is central to ensuring our services run seamlessly. You’ll be responsible for coordinating rosters, managing leave, and supporting workforce planning across our organisation. You’ll work closely with leaders and support staff to ensure that our partners receive consistent, person-centered support. Your responsibilities will include: Coordinating and updating rosters across multiple services Managing planned and unplanned leave, including proactive coverage Liaising with team leaders to ensure staffing needs are met Communicating with staff and leaders to resolve rostering issues Supporting permanent reliever team members scheduling What we’re looking for: Excellent communication and relationship-building skills Strong attention to detail and accuracy in record-keeping A confident and professional telephone manner, along with a strong customer A proactive approach to problem-solving and forward planning A professional and friendly phone manner A sense of humour and a commitment to teamwork Experience in rostering, scheduling, or administration (preferred) Team Member Benefits | Ngā Painga mō ngā Mema o te Tema WellYOU! Benefits voucher on your work anniversary Team Member and Team of the Month recognition and rewards Birthday voucher Organisation Perk App – access to discounts at major retailers Clearhead and My Everyday Wellbeing memberships – supporting your mental and physical wellbeing Professional development opportunities tailored to your career goals Two Annual Wellbeing Days A flexible, values-driven work environment focused on individual and team wellbeing If you’re ready to take on a dynamic and meaningful role, we’d love to hear from you. Applications close on Thursday, 2nd October 2025, but we’ll be reviewing and interviewing as applications come in - so don’t wait!

South Waikato District, Waikato Region, New Zealand

Negotiable Salary

Trademe

Rostering Coordinator

Tēnā e te hikuroa, e hiahia ana ki te whai mahi mō te hua o ngā tāngata whaikaha me te kapakihi o Connexu, ānei te whāriki o tēnei raranga maha, otirā mauriora kia koutou katoa.  ConneXu is a non-profit organisation that works in partnership with disabled people and their family/whanau to provide whole of life supports and opportunities which enable people to live their life their way. We are seeking an enthusiastic and passionate individual to join our rostering team to help us fulfill our vision of ‘Communities where people are empowered’. Our Role | Ko tā mātou mahi Do you like a puzzle, jigsaws or tetris? Do you want to be part of a great supportive team? We have an exciting opportunity for a Rostering Coordinator in the Payroll and Rostering Team. This role will see you building strong and trusting relationships with our staff and their leaders to successfully deliver rosters. This is a vital role that ensures that the people we partner with are supported to live good lives with limited disruptions. We are a collaborative and hardworking team that has fun and enjoyment in the work that we do. You will be on the phone frequently with Community Facilitators regarding advance rosters and the filling of short-notice sick leave requirements. Your methodical nature and forward planning experience will contribute to the success of this position. What we're looking for: Effective communication skills, be able to communicate clearly and appropriately with a range of people The ability to build strong working relationships Be able to maintain accurate records, attention to detail and accuracy The ability to problem-solve and find a solution when issues arise A confident and professional telephone manner, along with a strong customer service focus Able to use a computer and navigate computer programs A sense of humor Key Responsibilities: Managing the rostering system for all staff associated with supporting disabled partners Ensuring that all shifts are filled in a timely and efficient manner Rostering staff according to their availability and skillset Liaising with team leaders to ensure that staffing requirements are met Managing any rostering changes or issues that arise Participating in regular team meetings and training sessions What can we offer you? We can offer you an excellent working environment, rewarding work, full training in your role and ongoing support. Team Member Benefits | Ngā Painga mō ngā Mema o te Tema • WellYOU! Benefits voucher on your work anniversary • Team Member and Team of the Month recognition and rewards • Birthday voucher • Organisation Perk App – access to discounts at major retailers • Clearhead and My Everyday Wellbeing memberships – supporting your mental and physical wellbeing • Professional development opportunities tailored to your career goals • Two Annual Wellbeing Days • A flexible, values-driven work environment focused on individual and team wellbeing If you are interested in a challenging and diverse role then we would love to hear from you. How to Apply | Me pēhea te tuku tono Please submit your application via the advert you have selected, or visit www.connexu.nz to view all current vacancies. Ko te āhua nei, he waka eke noa, nō reira tēnā koutou katoa. We are all in this together—so thank you all. Please note, while applications close Friday the 26th of September 2025, we may be reviewing applications as they are received and may progress with suitable applicants prior to the application closing date. Therefore, please apply as soon as possible if you are interested in this role.

South Waikato District, Waikato Region, New Zealand

Negotiable Salary