Queenstown Administrative Assistants Job Listings

Trademe

Service Coordinator

Aquaheat Facility Services specialise in comprehensive facility maintenance solutions across New Zealand. Our dedicated team ensures that essential hard services including HVAC, boiler, refrigeration, electrical, plumbing, and carpentry operate seamlessly in commercial, industrial, and infrastructure settings. With over 70 years of experience, we pride ourselves on delivering reliable, high-quality maintenance, capital replacement, asset management and building compliance services that keep buildings safe, efficient, and comfortable. Aquaheat Facility Services is proud to be a member of the Horizon Energy Group of companies. As a Service Coordinator, you'll be the heartbeat of our operations — coordinating customer requests, scheduling maintenance and quoted works, and keeping things running smoothly behind the scenes. From invoicing and admin to ERP support, you'll play a key role in a fast-paced, friendly team where no two days are the same. This is an ideal opportunity for you to develop your previous experience in the following areas: * Coordinate service calls, planned maintenance, and quoted jobs * Be the first point of contact for phone and email service requests * Process invoices, assist with POs, and support finance functions * Maintain accurate records in our ERP system (Pronto experience a plus) * Keep calm under pressure and juggle priorities like a pro * Help create a supportive, friendly team vibe With the following preferred requirements: * 3–5 years' coordination or admin experience (preferably in trades or facilities) * Great communication, customer service, and organisation skills * Strong attention to detail and confidence using systems * A proactive, can-do attitude and ability to multitask under pressure What's in it for you? * Career development: working with a talented team & access to training resources * Wellness benefits including health checks, flu jabs, EAP, and life & critical illness insurance. * Paid day off for your birthday and access to a range of corporate discounts. * A stable, well-respected company making a real difference in the industry. Having these qualities and attributes demonstrates a close alignment to our culture and team: * Engagement – Strong communicator and natural problem-solver * Accountability – Owns tasks and delivers reliably * Customer Focused – Puts the customer at the heart of everything * Team Player – Builds trust and works well with others * Health & Safety – Prioritises safety for self and team * Initiative – Brings ideas and drives improvement * Resilience – Stays calm and focused under pressure *Sustainability – Acts responsibly to reduce waste and save energy So, if you're ready to make an impact? Apply now and help us shape the future.

Queenstown-Lakes District, Otago Region, New Zealand

Negotiable Salary

Office and Accounts Adminstrator63699211065219111

Trademe

Office and Accounts Adminstrator

We are seeking a proactive and detail-oriented individual to provide administrative and accounts support to our busy office and sales teams. The successful candidate will play a key role in managing financial processes, maintaining data accuracy, and supporting business operations with flexibility and efficiency. Main Duties: • Purchase Order Administration • Accounts Payable • Invoicing • Accounts Receivable • Reporting • Update and maintain price lists, stock inventory and work in progress • Data Entry & Filing • General clerical duties / Administrative support • Flexibility to assist in other areas and juggle multiple tasks • Sales Forecasting Key Result Areas/Goals: • Work well in a team and independently • To manage and be able to report on current and on-going projects • To assist retail staff with any customer requests • Adhere to the safety policies of Flooring Xtra and be responsible for all Health and Safety procedures being carried • Any other duties as required to ensure the best and most efficient and successful running of the company Personal Attributes/Characteristics: • Good customer service; friendly and approachable • Professional and reliable; punctual • Problem solver with a go to attitude; show initiative • Team player • Ability to communicate well across all levels of the organization • Good computer and accurate paperwork handling skills • Organisation and time management skills • Attention to detail, ability to process data efficiently and accurately

Queenstown-Lakes District, Otago Region, New Zealand

NZ$25-35/hour

Trademe

Administration Officer

AllWaste provides a wide range of waste collection and disposal solutions throughout Central Otago, Queenstown, and Wanaka. We are currently looking for an Administration Officer who has proven customer service and administration skills and loves interacting with customers either by phone or in-person. The role will join our Admin team based at our office in Gorge Road, Queenstown. You will be 'down to earth' in your approach, have great customer service and computer data entry skills plus the ability to communicate with all sorts of people. If you would like to join a great company with great people, then we would love to hear from you so please click apply to submit an application. To find out more about the company or the position, please visit our website www.AllWaste.co.nz. or contact Malcolm at malcolm.dodds@trojanholdings.co.nz

Queenstown-Lakes District, Otago Region, New Zealand

Negotiable Salary

Trademe

Site Administrator

Part-Time Site Administrator | Queenstown Our client, a large name in New Zealand are seeking a Part-Time Site Administrator to support a project team in Queenstown. Reporting directly to the Project Manager, this role is essential in ensuring that tasks are completed in order to keep the project running smoothly. Key Responsibilities: - Manage job folders by inputting variations and sub-codes for plumbing/mechanical projects - Assist with daily administration of QA and Health & Safety requirements - Maintain and update procurement schedules for assigned sites - Manage drawing administration, including issuing to clients and subcontractors - Submit and track technical submissions alongside Project Managers - Provide administrative support across project functions as required Skills & Experience: - Previous administration experience (construction/project environment needed) - Strong computer literacy, with confident use of MS Office Suite - Excellent attention to detail and organisational skills - Professional communication skills, both written and verbal - Ability to work independently, prioritise tasks, and meet deadlines - Commitment to Health & Safety standards and compliance - Professional presentation and a proactive, team-focused attitude The Offer: - $28 - $33 per hour for the right candidate - On-site position in Queenstown - Work alongside experienced Project Managers in a supportive environment - Opportunity to further develop skills in project administration and construction support If this opportunity appeals to you please send your CV to caleb@franklinsmithgroup.co.nz or apply now.

Queenstown-Lakes District, Otago Region, New Zealand

Negotiable Salary

Centre Administrator (BestStart Hanley's Farm)63612234762882114

Trademe

Centre Administrator (BestStart Hanley's Farm)

About Us At BestStart, we're proud to be leaders in early childhood education. We provide high-quality learning experiences and award-winning care for children aged 3 months to 5 years. Our centre at Hanley's Farm is a vibrant, purpose-built learning space in the heart of Queenstown, where we value individuality and celebrate cultural diversity. Our team is passionate, professional, and committed to creating a safe, inclusive environment where tamariki thrive. We are now looking for a dedicated Centre Administrator to support our operations and help us deliver the best care and education for our community. Why Choose Us? We are committed to being a progressive and adaptable leader in the ECE sector. We support and value our people with: * National Support Office and dedicated Admin Helpdesk * Ongoing learning through our Whare Ako online platform * Career development support and training * $2000 referral bonus for referring a Qualified Teacher * Discounted childcare * Subsidised Southern Cross health insurance* * Free annual flu vaccinations * Access to EAP counselling services * Wellbeing initiatives and support * Sick leave available from your first day * Additional one week of leave after 10 years of service About the Role You will be the first friendly face that greets our families and visitors. As Centre Administrator, you'll support all aspects of our centre's administration, including: * Managing enrolments, fees, and subsidy processes * Maintaining accurate parent accounts and handling direct debits * Meeting regular reporting deadlines * Supporting staff with compliance records * Assisting with everyday tasks such as shopping or cooking as needed This is a varied and rewarding role that will suit someone who is confident, highly organised, and IT-savvy, with strong communication and customer service skills. This is a full time, permanent role working 40 hours per week, Monday - Friday. What We're Looking For: * Excellent written and verbal communication * Strong customer service with a positive, solutions-focused attitude * Knowledge of accounts and experience with Excel, Word, and Outlook * Highly organised and detail-focused * A team player who enjoys supporting others Ready to Join Us? Click 'Apply Now' and take the next step in your career with a supportive, passionate team. We look forward to welcoming you to BestStart Hanley's Farm.

Queenstown-Lakes District, Otago Region, New Zealand

Negotiable Salary