Support one of Hawke's Bay's most significant infrastructure projects as a Project Adminstrator! At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities. **Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here** At Downer, we set the benchmark for excellence across New Zealand's transport and infrastructure sectors. Joining our Hawke's Bay Expressway team means contributing to a major project that will strengthen regional connectivity and resilience. You'll be supported with: * Downer Perks & Benefits Programme * Professional development and growth opportunities * A collaborative, people-first culture * Strong support from national and local teams * A workplace committed to Zero Harm and continuous improvement **Te kōwhiringa | The Opportunity** We are seeking a highly organised and detail-focused **Project Administrator** to support the successful delivery of the Hawke's Bay Expressway project. In this role, you will provide essential support to the Project Manager operational team. You will manage project documentation, data entry, invoicing, minute-taking, reporting, and contract administration-ensuring key processes run smoothly, deadlines are met, and accurate information flows across the project. Your contribution will directly support the performance, compliance, and overall success of this high-profile project. **Ngā pūkenga matua | Key Responsibilities** * Process contract documentation, work orders, and invoicing * Capture and analyse data including timesheets, plant usage, HSE metrics * Compile monthly claim documentation and assist with month-end reporting * Administer purchase orders, ensure accurate cost allocation, and monitor invoice status * Maintain efficient filing systems and ensure documentation is secure and easily retrievable * Attend project meetings, record accurate minutes, and distribute them promptly * Support project performance reporting across financial, Zero Harm, and quality metrics * Manage project information systems and data flow * Assist with EOM processes including accruals, claims, and payment certificates * Identify opportunities to improve administrative systems and support project efficiency **Nā tōu rourou | What you'll bring** * Strong organisational skills with high attention to detail * Experience in administration, data entry, accounts, or project support (infrastructure preferred but not essential) * Excellent communication skills - written and verbal * Competent computer skills, including databases, document control systems, and MS Office * Ability to work methodically under pressure and meet strict deadlines * A proactive, team-oriented approach with the confidence to support a busy project environment * Ability to manage multiple tasks with accuracy and professionalism **Me pēhea ki te tono | How to Apply** If you're a driven and organised administrator looking to support a major infrastructure project, we would love to hear from you. Apply today and help us deliver exceptional outcomes for the Hawke's Bay community.