Northland Administrative Assistants Job Listings

Trademe

Solar Co-ordinator

We have a fantastic opportunity for the right person to join our busy team and become part of a company that is making a real difference in the field of energy efficiency. Hubands Energy are a locally owned and operated company passionate about Northland, and we have been operating for over 43 years. The opportunity: We are looking for a confident and friendly personality to fill the vital position of Solar Co-ordinator in our company. Experience in the solar or electrical field would be beneficial. Family values are at the forefront of our business, and we truly care about work/life balance, with this position being predominantly Monday to Friday, 8.00am – 5.00pm. As a business, we strive for superior customer service, and you will be responsible for managing the booking process of Solar & Battery storage systems, from the time of confirmation, right through to installation and invoicing of the final payment. The role: • Maintain an excellent level of customer service at all times • Management of all installation and repair bookings for solar & battery storage systems, including co-ordinating jobs for the solar team of installers, electricians and inspectors • Completing all job and invoicing requirements associated with solar & battery storage systems • Completing all necessary paperwork to Northpower and Top Energy, as well as the customers power company for all new solar installations • Ensuring delivery of import/export meter through metering companies • Checking all customers active solar installations and following up on any systems where error messages are received • Any other duties in relation to solar • Assisting with answering the main phone line when possible • General administration duties as required What we offer: • Excellent pay rates • Great team culture • Company phone • Company uniform • Ongoing training, courses, and personal development About you: The ideal candidate will have: • NZ Citizenship/NZ residency or a valid NZ work visa • Experience in the solar or electrical field would be beneficial • Superb track record in customer service and administration • Super friendly and easy-going, with a good sense of humour • A quick learner with excellent attention to detail • Be adaptable and able to work autonomously as no two days are the same Hubands Energy is a leader in our field and provides the best training and support for our people, so if you want to join a team that 'will' take your career further then apply now!

Whangārei, New Zealand

Negotiable Salary

Administration Support Officer - Northland Region64507983724418111

Trademe

Administration Support Officer - Northland Region

Administration Support Officer - Northland Region Corrections Facility (NRCF) * Fixed-term, full-time (5 months) * Play a critical role within a high performing team * Role based in Kaikohe, Northland Mo te tunga | About the role This is an opportunity to be part of a great organisation where you will support our management team at Northland Regional Corrections Facility (NRCF). Responsibilities include but are not limited to: * Reception and phone duties are a key component of this role, this will include liaising with our management team and the public. * Booking visits for whanau with the men in our care. * Liaising with organisations and services we work with. * Processing files. * Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards. * Provide administration support across our site by setting up meeting invites, taking minutes, and recording actions, communicating with external stakeholders and filing. * 40 hours per week, 8 hours per day on any 5 days of the week Monday to Sunday inclusive of public holidays between the hours of 7am-6pm. In this busy role you will enjoy working collaboratively as one team in a challenging and fast paced environment, be able to multitask, remain adaptable, follow and adhere to policies and procedures, and have sound judgement in prioritising tasks and activities to meet deadlines. Mou | About you The preferred candidate will be able to demonstrate: * Manaaki and respect for all that we deal with on a day-to-day basis * Good experience and knowledge of office administration * Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving. * The ability to organise effectively, be adaptable, multi-task and meet deadlines. * The ability to be a strong team player who can work collaboratively across a dynamic team of administrators. * The ability to work with a wide range of people, from all walks of life, while maintaining a friendly and non-judgemental attitude. * A high level of integrity and the ability to maintain privacy while working with sensitive and personal information. * Good knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), with the ability to learn new systems quickly. If you have the skills and experience that we are looking for and can hit the ground running, then we would love to hear from you! You will need a full New Zealand Driver Licence for this role. Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa. Nga painga | The benefits The salary range for this position is $64,717 - $68,434 pa. Appointment and remuneration will reflect skills and experience relevant to the role. Mo matou | About us Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whanau, and that of the communities we serve across the motu. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whanau (relationships) to shape how we work and deliver the outcomes in our strategy - Hokai Rangi (https://careers.corrections.govt.nz/strategy). Our preferred candidate will share our values and be committed to our Hokai Rangi strategy. Knowledge of Te Ao Maori, or a willingness to learn, is essential to ensure the delivery of the most appropriate services for those who come through our doors. It would be encouraged that you view our Hokai Rangi Strategy to support your understanding of what we are as an Organisation and what our goals and visions are to apply this within your application. Tono inaianei | Apply Now To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered. When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work. Applications close on: Friday the 5th of December, 2025 If you have any questions or want to learn more about a career with us, contact northernrecruitment@corrections.govt.nz, or visit careers.corrections.govt.nz.

Far North District, Northland Region, New Zealand

Negotiable Salary

H&S System Administrator64239427079042112

Trademe

H&S System Administrator

Health & Safety Systems Administrator About the Role: We're looking for a detail-oriented and proactive Health & Safety (H&S) Systems Administrator to join our Corporate division. In this role, you'll be responsible for maintaining the integrity of our H&S systems, supporting data consistency, and driving continuous improvement across our safety platforms and usergroups. Whether you are a graduate with a keen eye for detail and an enthusiasm for simplification, or someone with Health and Safety experience and understanding of H&S systems, we are keen to hear from you. You'll work closely with the Group Safety Systems Manager, H&S Business Analyst, and various internal and external stakeholders to ensure our systems are accurate, compliant, and user-friendly. This role also includes document control, SharePoint site administration, and supporting injury management and occupational health monitoring. Key Responsibilities * Administer H&S systems including Q-Pulse, and H&S SharePoint * Conduct data and system audits to ensure accuracy and compliance * Support monthly HSQE reporting and improvements to our systems * Manage H&S documentation lifecycle, change requests and communications * Monitor occupational health and injury data, escalating issues as needed * Provide training and coaching to system users and super users * Promote H&S communications via SharePoint and Hub articles * Champion continuous improvement and safety culture About You: * A qualification in Business or Systems (preferred) * Experience in Health & Safety or Enterprise Risk Management systems * Strong attention to detail and data entry skills * Proficiency in Microsoft Office, especially Excel * Familiarity with SharePoint, Power BI, and ISO Management Standards (advantageous) * Excellent communication and interpersonal skills * A proactive, team-oriented mindset What's in it for you? * Competitive remuneration. * An in-house well-being programme, a peer support network (Kaitiaki) and EAP services. * Life Insurance and group discounted medical insurance. * Commitment to professional growth and development. * A friendly workplace where people are valued and appreciated. * Family-friendly events and discounted gym membership along with various retail discounts. About us: Northpower is an electricity and fibre network provider for Whangarei and Kaipara, with more than 60,000 connected customers. We are one of the largest multi-utility contractors in New Zealand, servicing the needs of clients in transmission, distribution, generation, fibre, renewables, and commercial sectors. We have a reputation for excellence and innovation, providing commercially viable solutions for electrical and telecommunication design, construction, and maintenance requirements. We have over 1,400 staff working together across 16 locations to keep the power on and the lights going for our customers. Get in touch! If you're passionate about data accuracy, system optimization, and making a real impact on workplace safety, this is your chance to shine. Join us and help drive smarter, safer, and more connected safety practices across Northpower. Apply now via #REQ1778 New Zealand work rights are required for the role. Pre-employment checks will include a criminal history check, drug and alcohol testing, and a medical assessment.

Whangārei, New Zealand

Negotiable Salary

Trademe

Contract Administrator

**Working at Coastline Markers:** Our people are the most important part of our business. That's why we offer opportunities to challenge yourself, learn and grow within a culture that values your opinion and works hard to keep you passionate about making a difference **.** **Coastline Markers (a division of Fulton Hogan)** is a major supplier of road marking and delineation services throughout New Zealand. We are committed to providing innovative and quality focused solutions for our customers and the community. We are kiwi-owned and are proud of our supportive and caring workplace. We live and breathe our REAL values - Respect, Energy & Effort, Attitude, Leadership - and we demonstrate these values through the work we do, every day, as one team. **The opportunity:** We're looking for an experienced and detail-oriented **Contract Administrator** to support our line marking operations in **Whangārei**. This role is crucial in keeping our team on track; coordinating day-to-day admin, handling job documentation, entering project data, and helping ensure everything runs smoothly on and off-site. Hours of work: * Currently 30 hours per week Mon-Fri * Flexible to be full time 40 hours if preferred In addition to the above you will: * Supporting the Branch Manager and Operations team with administrative tasks. * Performing accurate data entry of job details, site records, and project documentation. * Preparing job packs, work orders, and daily schedules. * Tracking job progress, materials used, and assisting with invoicing and costing. * Managing site documentation, including Health & Safety records and job photos. * Coordinating with councils, clients, and field crews to ensure timely updates and clear communication. **To be successful in this role, you will:** * Ideally 2+ years of admin experience, preferably in civil, construction, or infrastructure sectors. * Strong organisational skills and attention to detail. * Proficiency with Microsoft Office; especially Excel and Outlook. * Experience in AWM (formally known as RAMM) * Excellent communication skills - written and verbal. * Ability to work independently and stay on top of multiple priorities. * Demonstrate good teamwork and a willingness to learn new skills. * Knowledge of line marking or road maintenance. * Have a positive attitude to health, safety and quality. **Advantageous if you have:** * Experience working with council contracts or compliance documentation. * Familiarity with traffic management paperwork. * Traffic management qualifications and experience. We're looking for passionate people with a positive approach and a can-do attitude. If you're open to learning new ideas and different ways of doing things, we'd love to hear from you. To ensure our employees are well looked after, we offer a suite of benefits such as: * KiwiSaver employer contributions * Fuel discount card * Parental leave top-up payment with additional return to work support * Family scholarships * Ongoing training and development, career growth and progression opportunities * Great discounts at a wide range of retailers * Medical insurance * Life insurance **Creating, connecting and caring for communities** Running a strong and successful business means we can support our local communities and keep creating opportunities for others to achieve their goals. We are locals, and seek to give back to the communities we live and work in. We're proud to play a part in making our communities better and we feel privileged that they allow us to do so. We invest heavily to encourage wellbeing, diversity, environment, education and innovation. All successful candidates must under-go and pass a pre-employment medical and drug screen prior to employment. Don't delay, apply now.

Whangārei, New Zealand

Negotiable Salary

Trademe

Boatyard Administrator

Join Our Team at Opua Marina! Bay of Islands Marina Limited is looking for a proactive and organised Boatyard Administrator to support our busy Boatyard team at Opua Marina. This is a key role where your attention to detail, customer service skills, and financial acumen will help keep our operations running smoothly and efficiently. About the Role As Boatyard Administrator, you’ll work closely with the Boatyard Manager to coordinate daily operations, manage administration and financial tasks, and deliver exceptional service to our customers. From invoicing and reconciliations to liaising with boat owners, you’ll be at the centre of a dynamic marine environment. Key Responsibilities * Provide friendly and professional customer service * Manage debtor/creditor accounts, reconciliations, and financial reporting * Maintain accurate administrative records * Support compliance, safety, and smooth workflow across the boatyard What We’re Looking For * Strong interpersonal and communication skills * Confident working with numbers, accounting software, or marina systems * Previous experience in administration, finance, or a marina/boatyard setting is a plus * A positive, flexible attitude and a team-player mindset Salary The annual salary will be determined based on the experience of the suitable candidate. Why Work With Us? Be part of a supportive and skilled team in a unique maritime setting. At Bay of Islands Marina, your contribution helps ensure the smooth operation of one of New Zealand’s premier marinas while providing top-notch service to our valued customers. How to Apply If you're detail-oriented, enjoy working in a busy environment, and want to be part of a fantastic team, we’d love to hear from you.

Far North District, Northland Region, New Zealand

Negotiable Salary

Property Officer - Northland Region Corrections Fa63612624342403115

Trademe

Property Officer - Northland Region Corrections Fa

* Busy and varied administrative role * Permanent, full-time position - 40 hours per week * Join a values-led team at Northland Region Corrections Facility. Mo te tunga | About the role This is an assorted role with a wide range of duties. In this busy position you will enjoy working collaboratively as one team in a challenging and fast paced environment, be able to multitask, remain adaptable, follow and adhere to policies and procedures, and have sound judgement in prioritising tasks and activities to meet deadlines. The job description for this position has the general working title `Administration Support Officer'. This covers a variety of administrative positions across Corrections including Property Officers and you may be required to undertake some or all of the duties noted according to operation requirements. This can be varied within the overall Administration Support structure. This diverse administrative role is based at Northland Region Corrections Facility in Kaikohe. Mou | About you We are looking for someone who is able to showcase their skills and experience in the following areas: * Excellent work ethic including strong time management and organisational skills * Good physical health as at times heavy lifting is required when managing property * Willingness to undertake and complete a varied range of administrative tasks * Great face-to-face skills as your ability to interact confidently and professionally with people from a diverse range of cultures * Understanding of our work environment and the safety protocols required * Ability to learn new skills quickly and follow instructions * Enjoy working independently or as part of a team Applicants must have the legal right to work in New Zealand as we are not able to support visa applications for this role. Nga pukenga me nga wheako | Skills and experience You will also need to possess the following: * Computer literacy and good attention to detail is paramount in this role as you will be entering a lot of data * Experience with Microsoft Office products, especially Excel * Be able to multitask, follow and adhere to policies and procedures and have sound judgement in prioritising tasks * Full NZ Drivers Licence Nga painga | The benefits The salary range for this position is $64,717 - $68,434 across 2 levels, per annum. Appointment and remuneration will reflect skills and experience relevant to the role. We have free car-parking on site, free access to our staff gym and an initial uniform allowance is supplied that will enable you to order Corrections clothing suitable for this role. Mo matou | About us Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our Hokai Rangi strategy. We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required. Tono inaianei | Apply Now To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered. When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work. Applications close on: Thursday 18th of September If you have any questions or want to learn more about a career with us, contact northernrecruitment@corrections.govt.nz or visit careers.corrections.govt.nz.

Far North District, Northland Region, New Zealand

Negotiable Salary

Support Services Administrator63612268778114116

Trademe

Support Services Administrator

Mo te Pakihi | About the Organisation: Mana Motuhake ki te kāinga - Matatū, Mataora, Matatini ki te ao Te Matatini showcases Kapa Haka excellence in Aotearoa and throughout the world; organising a significant cultural festival which is the pinnacle event for Māori performing arts. With the shift in understanding and recognition of how Kapa Haka contributes to the wellbeing of our diverse communities in Aotearoa, Te Matatini has identified its place as a leader to support the growth and potential of Māori. Our vision for a Rohe Kapa Haka model is ‘rohe-led, Te Matatini-supported’. Through this approach, we are supporting and enabling rohe to develop their Kapa Haka activities and make decisions that work for them and align with the strategic objectives of Te Matatini.  Mō te tūranga | About the Role: The Support Services Administrator | Kaiwhakarite ratonga tautoko is a key role in supporting the administration, management, business and logistics as part of operationalising the Te Matatini strategic vision and outcomes. The role will provide support for Rohe Support Services and be a key conduit between the Director of Rohe Support Services and Te Matatini National Office, Festival Leadership and Senior Leadership administration. You will: * Support the Director of Rohe Support Services in providing project administration, project management, project support, planning events, calendars, travel, accommodation, bookings, meetings and hui for the festival and Te Matatini national office projects * Contribute to and enhance effective and positive relationships with whānau, hapū, iwi and rohe delegates * Utilise administration skills to support the Rohe Support Services plan in line with the eight key result areas * Work with, liaise and provide business, logistics and administration support for the Director and Festival Leadership * Resourcing to the Director and Festival Leadership * Organise and attend hui, taking and distributing minutes including actions and follow up * Ensuring all administrative and financial duties are carried out * Provide data and insights by rohe where requested * Contribute fully as a member of the Rohe Support Services team and be proactive in planning, risk identification and mitigation * Perform other duties within experience and capabilities that may be assigned from time to time to meet business requirements Mōu | About You: To be successful in this role you will have: * Cultural competency – awareness, attitude, knowledge, skills of Te Ao Māori central to interconnectedness to Rohe and Te Ao Haka. * Respect for Māori cultural values and customs * Confident in operating in a tikanga/kaupapa Māori environment * Confident in operating across and with Rohe * Confidence in written and spoken te reo Māori * Knowledge and experience of kapa haka and Te Matatini festival * Excellent presentation skills and personal credibility * Excellent oral and written communication and organisational skills * Demonstrated effective administrative capabilities * Strong relationship building skills * Evidence of active engagement in supporting diverse, inclusive and equitable workplaces/environments * Responsiveness and commitment to maintaining excellent standard of service. * Strong interpersonal, collaboration, influencing and multi-tasking skills. * Comfort in working under pressure and results focused. * Ability to produce precise work, with care for accurate detail and tight deadlines. * Advanced Microsoft skills – Word, Excel, Powerpoint, Teams * Current New Zealand Driver Licence * Experience in project administration is preferred Me tono mai ināianei | Apply Now! To learn more about this opportunity or to request a copy of the position description, please contact us in confidence at admin@tematatini.co.nz Applications close at 17:00hrs, Tuesday 19 August 2025 and should be sent to admin@tematatini.co.nz Interviews for this role are likely to be held during the week of 25 to 29 August 2025. To apply for this vacancy, you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand with a valid visa.

Whangārei, New Zealand

Negotiable Salary