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Administration & Office Support in Mount Maunganui

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Administration & Office Support

Mount Maunganui

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Location:Mount Maunganui

Category:Administration & Office Support

Administration Officer - Tauranga64782113298050110

Administration Officer - Tauranga

Administration Officer * Permanent, full-time opportunity based in Tauranga * Monday to Friday 8:30am - 5:00pm * Friendly and supportive team environment Mo te tunga | About the role Tauranga Community Corrections are currently looking for an Administration Officer to provide support and administration services to their busy team. Our wider Community Corrections team work with people who are serving community sentences, ensure they comply with the orders of their sentence, support rehabilitation, lead community work projects and play a key role in reducing re-offending and keeping our communities safe. As an Administration Officer you would be responsible for providing general administration duties which contribute to the efficient and effective running of our mahi within the office, including: * Reception duties such as answering phones, taking messages, greeting visitors, coordinating meetings and other general administration tasks. * Liaising with organisations and services we work with. * Preparing documents for court and filing. * Purchasing materials and stocktaking. * Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards. * Providing administration support to leadership team. * Contributing to site health and safety. You will also be people-facing and will have interactions with vulnerable people from the community when they arrive at our Community Corrections office, so you will need be comfortable working in this type of environment. Mou | About you We are interested in hearing from people who have a genuine interest in our kaupapa and are motivated to support others in a team environment. The skills and experience required for the role include: * Strong experience and knowledge of office administration. * Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly. * Excellent communication, teamwork, and people skills. * The ability to organise effectively, be adaptable, multi-task, and meet deadlines. * The ability to develop, foster and maintain positive working relationships with a diverse range of people. * Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving. * Alignment with our departmental values that shape the way we conduct our mahi. * Previous experience in the Government sector or similar environment that requires working with legislation and policies is desirable but not essential. You will also need a Full New Zealand Driver Licence for this role. Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa. Nga painga | The benefits The salary for this role is $60,216 - $63,789 per annum. Appointment and remuneration will reflect skills and experience relevant to the role. Mo matou | About us Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our Hokai Rangi strategy. We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required. Tono inaianei | Apply Now To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered. When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work. Applications close on:11th January 2026. If you have any questions or want to learn more about a career with us, contact centralrecruitment@corrections.govt.nz oer visit careers.corrections.govt.nz.

Tauranga, New Zealand

Negotiable Salary

Debtors Clerk / Office Assistant64617005794177111

Debtors Clerk / Office Assistant

KKBS ITM requires a Debtors Clerk/ Office Assistant to join our team KKBS ITM is a locally owned and operated business suppling building materials within the Bay of Plenty and wider regions for over 35 years based in Katikati The Role / Requirements : * This is a full time appointment hours 7.30am - 5.00pm Monday - Friday * Assist with the efficient operation of our accounts department * Answer incoming calls and queries * Assist with processing end of month debtors accounts * Provide full backup for all office procedures done by the accounts team (receivable & payable) * Phone collection of monthly accounts - monitor any issues arising * Follow up on debtor accounts when overdue for payment * Process all clerical administrative tasks * Help maintain a tidy work environment. If you are the right person : * Must be able to work within New Zealand and speak English clearly and concisely * You will have good communication skills and a good telephone manner * Have the willingness to learn * Must be able to work as part of a team and also independently if required * Reliability - turn up on time and complete your days work * Computer literate * Have good time management skills and able to work under pressure * This is a work from KKBS site position no working from home options available Does this sound like you Please apply in writing with CV email to: jobs@kkbs.co.nz Applications close 19/01/2026

Western Bay of Plenty District, Bay of Plenty Region, New Zealand

Negotiable Salary

Project Coordinator/Admin64547171796481112

Project Coordinator/Admin

We’re recruiting for a standout Project or Commercial Administrator to support a high performing project team. This role is all about quality. We’re not looking for someone to simply sit in the chair. We want someone who brings structure, accuracy and strong follow up habits to keep the project running smoothly. This is a 3 month contract with an immediate start and the potential to extend. About the Role You’ll provide commercial, administrative and coordination support across the project, working closely with the PM team. Your day to day will include: - Managing variations, NCOs, RFIs and commercial documentation - Keeping key registers up to date and proactively following up actions - Preparing documentation for client submission and monthly reporting - Supporting schedules, weekly work plans and progress updates - Coordinating meetings and capturing actions - Maintaining QA records, ITP evidence and organised project filing - Providing general project admin support where needed This role plays a pivotal part in strengthening project controls and ensuring the delivery team can stay focused and productive. About You We’d love to hear from you if you have: - Around 3 years’ experience in project or commercial administration - Background from construction, engineering, utilities or similar - Strong organisational discipline and excellent attention to detail - Good understanding of variations, documentation and commercial processes - Confident communication skills with both office and site teams - The ability to work at pace and keep multiple tasks moving - Solid MS Office skills, especially Excel and SharePoint Most importantly, you’ll be someone who enjoys creating order, staying on top of the detail and making sure everything is where it should be. What’s Next This is an urgent appointment, so if you’re available in the next week or two and want to join a genuinely supportive team, we’d love to hear from you. Apply now or get in touch for a confidential chat.

Tauranga, New Zealand

Negotiable Salary

Store Support Admin64525028013186113

Store Support Admin

About the Role: We are looking for a reliable and organised Store Support Administrator to assist with day-to-day store operations. This role is ideal for someone who is detail-oriented, proactive, and comfortable working in a fast-paced environment. Key Responsibilities: -Perform accurate data entry and maintain up-to-date records. -Handle inwards goods, including receiving, checking, and logging stock. -Issue stock as required and support stock control activities. -Assist with general store administration and paperwork. -Support the store team with daily operational tasks. -Communicate effectively with team members and other departments as needed. About You: -Strong organisational and time-management skills. -Good attention to detail and accuracy in data entry. -Ability to work independently and as part of a team. -Basic computer skills (e.g., Microsoft Office, email). -Previous experience in stock, warehouse, or admin roles is an advantage but not essential. What We Offer -Part-time hours suitable for work–life balance (8:30am–3:30pm, 3 days a week). -Supportive and friendly team environment. -On-the-job training provided. About us: Northpower is one of the largest multi-utility contractors in New Zealand, servicing the needs of clients in transmission, distribution, generation, fibre and commercial sectors. We have a reputation for excellence and innovation, providing commercially viable solutions for electrical and telecommunication design, construction, and maintenance requirements. We have over 1,400 employees working together across 16 locations to keep the power on and the lights going for our customers. Apply Now: At Northpower, we're leading the way in smart network solutions combining innovation, data, and field expertise to power a brighter future. You'll enjoy great benefits, ongoing training, and a supportive environment where technology and teamwork go hand in hand. Apply now at our career's website using #REQ1808.Suitable applicants will be interviewed whilst the advertisement is open. Send in your interest early, please note that to be considered for this role, you must be in New Zealand and possess a current work visa. Unfortunately, we cannot consider applications from those without the right to work in New Zealand.

Tauranga, New Zealand

Negotiable Salary

Admin64437994234883114

Admin OneStaff Tauranga is looking for experienced Administrators to join our pool of candidates for a variety of roles across the region. We have full-time, part-time, and temporary positions available with a range of clients. About the Roles: General admin support Data entry and invoicing Answering phones and customer service Using Microsoft Office daily Roles may also involve Xero, SAP, or other systems depending on the client What We're Looking For: Previous administration experience Confident with computer systems and learning new software Strong communication and organisational skills Reliable, accurate, and able to work independently What We Offer: A variety of opportunities to match your availability Weekly pay and ongoing support Work across different industries and environments If you're an organised and capable Admin looking for your next opportunity, apply now with OneStaff Tauranga.

Tauranga, New Zealand

Negotiable Salary

Customer Care Consultant64318094215299115

Customer Care Consultant

Are you a detail-oriented customer service professional who thrives on delivering exceptional support and keeping things running smoothly behind the scenes? Our client, a well-established and respected national brand, is seeking a Customer Care Consultant to join their Tauranga-based operations team. In this varied and fast-paced role, you’ll be responsible for providing outstanding service to customers — from processing orders and managing product queries to coordinating contract setups and ensuring smooth day-to-day operations. You’ll be part of a supportive team that prides itself on accuracy, efficiency, and living out their “customer-first” values. Key Responsibilities - Manage new customer contracts and account setups. - Process sales orders, returns, and credits accurately and efficiently. - Liaise with freight partners and customers to ensure timely deliveries. - Respond to customer inquiries with professionalism and care. - Assist with general office and administration tasks as required. The ideal candidate will bring: - Highly organised with great attention to detail. - Confident using computer systems (MS Office and ERP experience ideal). - A clear and friendly communicator – both over the phone and in writing. - Able to multitask and work well under pressure. - A proactive team player who enjoys helping others and solving problems. If you’re ready to bring your customer service skills to a role where every day is different, we’d love to hear from you.

Tauranga, New Zealand

Negotiable Salary

Finance & Administration Coordinator64296483214722116

Finance & Administration Coordinator

We’re on the lookout for an organised and reliable Finance & Administration Assistant to join a well-established Tauranga business. You’ll play a key role keeping the office running smoothly and the numbers in check, supporting the team with finance, payroll, and admin tasks. It’s a varied role where no two days are quite the same – perfect for someone who likes to stay busy, enjoys detail, and takes pride in keeping things tidy and accurate. What you’ll be doing: - Processing invoices, payments, and reconciliations in Xero - Assisting with payroll, IRD returns, and general finance admin - Preparing simple reports and helping maintain accurate records - Supporting office operations, bookings, and supplier coordination - Keeping files, forms, and systems organised and up to date - Lending a hand with projects, events, and day-to-day admin support You’ll bring: - Solid admin or accounts experience and great attention to detail - Good working knowledge of Xero and Microsoft Office - A proactive, can-do attitude and willingness to learn new things - Strong communication and organisational skills - A friendly, dependable approach and pride in doing things right What’s on offer: - Supportive local team with a great down-to-earth culture - Steady, long-term role with variety and work-life balance - Opportunity to learn, grow, and expand your skill set If you enjoy being the go-to person who keeps things on track, this could be a great next step. Apply now or contact Jake for a confidential chat.

Tauranga, New Zealand

Negotiable Salary

System & Operational Support64287889451138117

System & Operational Support

* Fixed Term: January to May 2026 * Location: Mount Maunganui * Full-time (35+ hrs/week) or Part-time (~20 hrs/week) Are you detail-oriented, tech-savvy, and passionate about working with people? Do you thrive in a fast-paced environment where no two days are the same? We’re looking for an enthusiastic and adaptable professional to join our seasonal support team. No two days will be the same - If you enjoy solving problems, building relationships, and keeping things running smoothly behind the scenes—this could be the perfect role for you. What You’ll Do As the key link between our lab and sampling teams, you’ll play a vital role in ensuring daily operations run efficiently. Your responsibilities will include: * Scheduling & Logistics: Assigning daily work to our sampling team using your planning and coordination skills. * Stakeholder Support: Providing responsive office support to internal and external stakeholders. * Tech Assistance: Offering basic troubleshooting for mobile apps, smartphones, printers, and GPS devices. Our support team operates 7 days a week, with rostered shifts available between 6am and 7pm. About You You’re someone who: * Is a natural problem-solver who enjoys variety and can think on your feet. * Has strong communication skills and builds rapport easily. * Can organise and prioritise tasks under pressure and meet tight deadlines. * Is confident using technology and learning new systems. * Can commit to the full fixed-term period (January–May 2026) No kiwifruit experience? No problem—we’ll provide full training. Why Join Us? Hill Labs is a family-friendly, values driven, New Zealand owned business. You will be part of a great team providing services to the wider Kiwifruit industry. This could be a great introduction to the kiwifruit industry. Interested? Apply Now! Please note: active candidate shortlisting will take place during the advertising period; the application closing date is subject to change without notification.

Tauranga, New Zealand

Negotiable Salary

Customer Support Administrator64141803560962118

Customer Support Administrator

Are you on the lookout for an exciting new challenge? Do you have a passion for customer service and admin? If you have enthusiasm with a can-do attitude and want to work in a great team environment, then this role is for you! We have an opportunity for a Customer Support Administrator to join our National Support Team based in Tauranga. This role entails supporting our centres with childcare enquiries, administration processes, accurate data entry into our systems and support of general administration tasks. This is a permanent fulltime position working 40 hours per week Monday-Friday. The skills and attributes you'll need are: * Self-motivated and a pro-active approach to work * Accurate data entry with strong attention to detail * Computer savvy with skills in MS Outlook, Excel, and Word * Great communication skills (verbal and written) * Administration and organisation skills * Prepared to go the extra mile and a good team player. Our team is a fun and friendly team, working closely together to ensure we provide the best possible service and support to our customers. Working for BestStart, you'll be doing good things every day for small children. Our benefits include: * Subsidised healthcare insurance * Discounted childcare * Development opportunities and much more! If you are an enthusiastic person with a can-do attitude, have the relevant skills, experience, and disposition to excel in this role then come and join us! Apply now!

Tauranga, New Zealand

Negotiable Salary

Training and Competency Administrator64141802017282119

Training and Competency Administrator

Are you a super-organised admin superstar who thrives on keeping things running smoothly behind the scenes? Our client is seeking a proactive and detail-oriented admin professional to join their friendly operations team on a temporary assignment. This is a key role supporting the smooth day-to-day running of training delivery and competency management services - perfect for someone who enjoys variety, takes pride in their work, and thrives in a team environment. What you’ll be doing: - Reconciling NZQA and training certificates against work task requirements to ensure timely processing of new employee training needs. - Proactively identifying and addressing discrepancies with relevant stakeholders. - Managing general administrative tasks such as preparing training materials, greeting clients, and being the first point of contact for enquiries. - Supporting team operations with coordination, record keeping, and communication. The ideal candidate will bring: - Excellent communication skills and a strong eye for detail. - 2–3 years’ admin experience - Advanced Microsoft Office skills (Word, Excel, Outlook). - A positive, team-focused attitude and willingness to pitch in where needed. - Previous exposure to NZQA processes or training administration would be advantageous. - Available to work 40 hours per week in the office. - Eligible to work in NZ If you’re interested in this role, please apply! You can also send over your CV directly to amelia@kinetic.co.nz

Tauranga, New Zealand

Negotiable Salary

Purchasing Administrator640071064843551110

Purchasing Administrator

Purchasing Administrator - Part Time (Tauranga) ~20 hours per week | Temporary to Permanent Opportunity | Career Growth Potential About the Role OneStaff Tauranga is currently seeking a motivated Purchasing Administrator to support one of our valued clients in the signage and manufacturing industry. This role is perfect for someone with strong attention to detail who enjoys working with systems and suppliers to keep operations running smoothly. You'll be responsible for managing purchasing, setting up SKUs, monitoring stock, and assisting with planning and scheduling using WorkGuru. Starting on a temporary part-time contract (around 20 hours per week), this position offers genuine potential to become permanent and grow into a Planning/Scheduling Management role for the right person. Key Responsibilities * Create and process purchase orders in WorkGuru * Set up and maintain SKUs and stock item records * Order and track materials and consumables * Monitor stock levels and arrange timely replenishment * Reconcile invoices and resolve any discrepancies * Liaise with suppliers on pricing, delivery, and product information * Support job planning and scheduling activities What We're Looking For * Previous experience in purchasing, procurement, or inventory administration * Familiarity with WorkGuru or similar job management systems (SimPRO, WorkflowMax, Fergus, etc.) * Strong organisation skills and high attention to detail * Confident using Microsoft Excel and other Office tools * Clear communication and a proactive attitude * Experience in signage, manufacturing, or trades is an advantage What's on Offer * Approx. 20 hours per week (flexible) * Temporary contract with potential to go permanent * Opportunity to progress into a Planning/Scheduling Management role * Supportive team environment with ongoing development * Competitive hourly rate based on experience Interested? If you're looking for a flexible part-time opportunity with room to grow, we'd love to hear from you.Apply now with your CV, or contact the OneStaff Tauranga team to learn more.

Tauranga, New Zealand

Negotiable Salary

Health & Safety Support Role639858000522251111

Health & Safety Support Role

Part-Time Health & Safety Support Role with Career Development Opportunity Location: Tauranga, New Zealand Type: Part-Time | Entry-Level | Apprenticeship Opportunity Are you highly organised and looking for a flexible role that offers more than just admin work? We're seeking a part-time Health & Safety Support person to join our team — with an exciting opportunity to grow into a career in Health & Safety, Environmental Management, Quality Assurance, or Sustainability. This is a perfect opportunity for someone who wants flexibility, meaningful work, and a pathway to a recognised qualification. About the Role: You’ll play a key part in supporting our team with day-to-day administrative tasks while gaining exposure to compliance, sustainability, and safety practices. For the right person, we’ll provide full support to undertake an apprenticeship or industry qualification in your chosen pathway. Key Responsibilities: • General admin support (data entry, document control, scheduling, reporting) • Assist the SHEQS (Health, Safety, Environment, Quality, Sustainability) team with compliance processes • Maintain accurate records and support audits and inspections • Contribute to internal communications and project coordination What We Offer: • Part-time hours to suit your lifestyle (e.g. 20–25 hours per week, flexible for the right person) • Supported pathway to NZQA-recognised qualifications in H&S, Environmental, Quality or Sustainability • Mentoring from experienced professionals • A friendly and inclusive workplace with purpose • Real opportunities to grow your skills and career • An opportunity to gain experience in the construction sector Ideal Candidate: • Strong attention to detail and excellent organisational skills • Comfortable with digital tools and document management • A team player with good communication skills • Genuine interest in H&S, environmental practices, quality systems, or sustainability • NZ residency or valid work visa only – no recruitment agencies please • Eager to learn and develop professionally This role would suit a parent returning to work, student, or anyone seeking part-time hours with long-term potential. ________________________________________ Keen to grow your future with us? Apply now with your CV and a short cover letter telling us what interests you about this opportunity. Send applications to: safety@pollockcranes.co.nz

Tauranga, New Zealand

OFFICE ADMINSTRATOR637319367212831112

OFFICE ADMINSTRATOR

About EZYMIX Ltd: EZYMIX Ltd is a leading dry mortar company based in Waharoa. We bring the latest technology from around the world to deliver high-quality, consistent, and efficient building solutions to our customers. As we continue to grow, we are looking for a reliable and detail-oriented Office Administrator to help keep our operations running smoothly. Job Summary: We’re seeking a full-time Office Administrator to oversee daily administrative functions, support our team, and maintain an organized, professional office environment. This is a key role in ensuring the efficiency of our day-to-day operations. Key Responsibilities: • Answer and manage phone calls, emails, and general correspondence • Receive orders from customers and prepare documents for delivery • Coordinate deliveries to customers with relevant freight companies • Assist Production Manager with stock requirements and entering of production in our accounting program • Order and manage office supplies and inventory • Assist with basic accounts and invoicing tasks • Greet and assist visitors in a professional and friendly manner Requirements: • Previous experience in an office-based administrative role • Strong communication skills – written and verbal • Proficiency in Microsoft Office (Word, Excel, Outlook) • Excellent organizational and time-management abilities • High attention to detail and problem-solving skills • Preferably have used Access Accounting or something similar.

Matamata-Piako District, Waikato Region, New Zealand

Negotiable Salary

Office administrator636126016535061113

Office administrator

Are you friendly and organised? Undercover Industries is looking for an Office Administrator / Receptionist to be the face of our company A leading brand in custom shade solutions with innovative design, we pride ourselves on professionalism, quality, and a great team culture. Key Responsibilities: * Answer and direct phone calls and emails * Schedule appointments and manage calendars * Greet and assist visitors * Maintain and organise records, and documentation * Data entry, filing, invoicing, and general office duties About You: Previous experience in an office admin or receptionist role (1–2 years preferred) Strong communication and interpersonal skills Organised with great attention to detail Confident using Microsoft Office (Exce land Outlook) Positive attitude and willingness to support a busy team Experience with Xero or similar software is a bonus (but not essential) Be part of a team that values innovation, quality, and customer satisfaction Hours: 9am -4pm Monday to Friday

Tauranga, New Zealand

Negotiable Salary

Office Administrator636122713134091114

Office Administrator

Office Administrator (Contract, 25 hrs/week) Location: Matamata Contract Type: Part-time, Contractor (25 hours/week) Company: VIDA Precast Ltd We’re looking for a proactive and organised Office Administrator to support our team with day-to-day operations. This role is ideal for someone who learns quickly, thrives in a dynamic environment, can juggle multiple tasks, and enjoys keeping things running smoothly behind the scenes. Key Responsibilities: • Manage and maintain digital files and documents • Handle incoming and outgoing emails with professionalism and efficiency • Use of Xero to assist with accounting, reconciliation, and basic bookkeeping tasks • Perform general administrative duties including data entry, filing, ordering supplies, and scheduling • Support the team with ad hoc tasks and office coordination Key Skills & Requirements: • Proven experience using accounting software • Confident with Microsoft Office (Word, Excel, Outlook) • Strong organisational skills and attention to detail • Good written and verbal communication • Reliable, self-motivated, and able to work independently • Previous experience in a similar admin role preferred About the Role: • 25 hours per week (contract basis) • Flexible working hours can be discussed • Potential for the role to grow over time • Immediate start preferred ________________________________________ To Apply: Please send your CV and a brief cover letter to admin@vidaprecast.co.nz Applications close 22nd August 2025 ________________________________________

Matamata-Piako District, Waikato Region, New Zealand

HSEQT Administrator636122665095701115

HSEQT Administrator

**About us** Qube Ports NZ is a nationwide service provider offering a comprehensive range of cargo logistics stevedoring marshalling transportation warehousing services and IT solutions. Our pursuit of excellence empowers New Zealand exporters to compete effectively in global markets. **About the Role** **Position:** HSEQT Administrator Are you a proactive and adaptable administrator who thrives on variety and takes pride in delivering exceptional support? Qube is looking for a Health Safety Environment Quality and Training Administrator to support our General Manager – HSEQT in Tauranga. This is a fast-paced hands-on role ideal for someone who’s ready to take ownership of tasks and keep things running smoothly. **Location:** Tauranga Port (Mount Maunganui side) **Status:** Full-time position working Monday to Friday **Your job duties would be:** * Provide high-level admin support to the GM HSEQ across multiple functions * Coordinate meetings prepare agendas take minutes and follow up on actions * Manage documentation filing and correspondence * Liaise with internal and external stakeholders * Identify and implement process improvements to support team efficiency **You will also need to:** * Proven admin experience ideally in HSEQ or compliance environments * Strong Microsoft Office skills and confidence with scheduling tools * Excellent communication and multitasking abilities * High initiative and ability to work independently * Full-class 1 drivers license minimum * Tertiary qualification preferred **What we can offer you:** * Competitive pay * Free health insurance and other staff benefits * Supportive team environment * Career growth with a leading logistics provider **Why QUBE?** Qube recognises the value of an inclusive and diverse work environment. We take pride in the diversity of our people and encourage applications from people of all genders ages and backgrounds. Our recruitment decisions are based on the key inherent needs and requirements of each role and candidates are selected on their unique strengths and characteristics. ***You must pass a pre-employment medical and drug test and be eligible to work in New Zealand. You will also need to pass a pre-employment ACC & MOJ Criminal History Check.*** **Applications close on 24th August. We will be reviewing candidates as they come in so be sure to submit your application quickly.**

Tauranga, New Zealand

Negotiable Salary

Junior Service Advisor / Administrator636122648926751116

Junior Service Advisor / Administrator

Are you looking to start your career in the automotive industry? We're on the hunt for a motivated and customer-focused Junior Service Advisor & Administrator. This is an excellent opportunity to work alongside an experienced Service Advisor and learn the ropes in a supportive environment. We are looking for a highly motivated, customer service superstar to join our busy Nissan dealership in Morrinsville. In this role, you'll be the vital link between our customers and the service department. Your day will involve assisting with customer bookings, preparing job cards, communicating with technicians, following up on work progress, and ensuring administrative tasks are completed efficiently. Key Responsibilities: • Assist the Service Advisor with daily service operations • Schedule customer bookings and confirm appointments • Prepare and manage service job cards and invoices • Provide updates to customers on the status of their vehicles • Maintain accurate records and service documentation • General office administration and support including Accounts Payable/Receivables What We’re Looking For: • Solid communication and organisational skills • A positive, can-do attitude and willingness to learn • Strong initiative and resourcefulness with the ability to problem solve independently • Basic computer skills (Microsoft Office, email, etc.) • A customer-first mindset and excellent phone manner • Previous experience in administration or customer service (automotive industry a bonus, but not essential)

Matamata-Piako District, Waikato Region, New Zealand

Negotiable Salary

Office Manager636122634972191117

* Competitive salary + On-site carpark * Central Tauranga Location * Join a well-established infrastructure company! An exciting opportunity has opened up for a proactive and organised Office Manager to join a well-established infrastructure services company. This dynamic, fast-paced role supports day-to-day operations in the Tauranga office, while also assisting with administration for a second regional branch. If you thrive on variety, enjoy supporting teams to succeed, and take pride in keeping things running smoothly behind the scenes, we'd love to hear from you! About the Role: This is a broad and rewarding administration role that touches on nearly every part of the business - from coordinating office and property tasks, handling financial support duties, assisting with HR and onboarding, to ensuring compliance and supporting tender documentation. You'll be the go-to person for the branch - maintaining systems, communicating with suppliers, organising office resources, and working closely with managers across multiple teams. Key Responsibilities * Manage day-to-day office functions, including meeting scheduling, correspondence, office supply management, and equipment coordination * Support property compliance, liaising with landlords and service providers to ensure smooth operations * Assist with financial admin, including invoice processing, timesheet checks, credit card reconciliation, and supporting payroll/month-end * Coordinate staff onboarding, asset allocation, and uniform/PPE distribution * Maintain digital systems (training, asset, and compliance software) and ensure records are up to date * Facilitate H&S meetings and reporting, maintain drill and incident records, and ensure staff training compliance What We're Looking For * Strong administration experience, ideally in office management or operational support * Excellent attention to detail, organisational skills, and the ability to juggle multiple tasks * Confident communicator with strong interpersonal skills * Tech-savvy with advanced Microsoft Office skills (Word, Excel, Outlook) * Proactive, adaptable, and solution-oriented attitude * Full, clean NZ Class 1 driver's licence Bonus if you have experience supporting finance, HR, or Health & Safety processes - but not essential! What's in It for You? * A varied and dynamic role where you'll be a vital part of a close-knit team * Opportunities to grow your skills across finance, HR, H&S and compliance * Stable, long-term career opportunity with a company that genuinely values its staff * Great team environment with supportive leadership and a strong company culture * Free - On site parking * Competetive salay Don't quite tick every box, but think you have transferable skills? We'd still love to hear from you! Apply Today! If you're ready to step into a key administrative role that offers variety, responsibility, and purpose, click Apply Now with your CV and a short cover letter. Confidential enquiries welcome, reach out via email - kyla.l@stellarrecruitment.co.nz

Tauranga, New Zealand

Negotiable Salary

Administrator636122335422741118

Employing over 1200 staff in 11 locations across New Zealand, C3 Limited is a market leader in New Zealand's port related product and cargo handling, adding value to our client's businesses by providing solutions to their transport and logistics needs. Based on the port at Mount Maunganui this role will support both our Mount Logs and Mount Stevedoring business units. We are looking for an experienced administrator, who is keen to learn new skills, while providing support with various administrative functions. Our business is involved with the logistics and shipping industries, so you will need to be comfortable working in a Port environment that is constantly changing. This is a diverse role in a fast-paced environment which operates 24/7. The role will manage administrative functions and support the management team, with duties ranging from data entry, processing purchase orders and invoicing using our Finance system (Techone) to assisting with payroll as well as ordering supplies including PPE gear. This is a salaried role covering 40 hours per week, normally Monday to Friday. To be successful in this role you will need to be well organised, with an ability to prioritise and deal with multiple tasks, while maintaining high levels of accuracy and a sense of humour. You will enjoy responsibility and be proactive and use your experience to ensure the smooth running of the office. Essential requirements for the position are: * Proven administration experience in a busy environment * A team player who has a positive & proactive attitude * Strong attention to detail and accuracy * Well organised and methodical * Strong multi-tasking abilities and can keep calm under pressure * High calibre computer skills and ability to quickly learn new computer programmes * Preferably some experience with invoicing, finance and payroll functions * Full class 1 Drivers licence as some use of company vehicle required If you meet the criteria mentioned and are keen to join our team, we would like to hear from you. As part of C3's commitment to health & safety, the successful applicant will be required to pass a pre-employment medical as well as drug & alcohol test.

Tauranga, New Zealand

Negotiable Salary

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