Masterton Administrative Assistants Job Listings

Centre Administrator (BestStart Raumati)64749382388227110

Trademe

Centre Administrator (BestStart Raumati)

New Year. New Opportunity. Join BestStart Raumati in 2026! Start 2026 in a role that truly makes a difference. BestStart Raumati is looking for a friendly, organised, and people-focused Centre Administrator to join our close-knit, welcoming team. Guided by our vision “Our Community, Our Learning”, our centre is often described by families as a home away from home. Set in a cosy, converted house, we foster strong relationships and meaningful tuakana–teina connections, creating a safe and nurturing place where tamariki can explore, make friends, and lead their own learning. This is a permanent part-time role (20 hours per week), ideally 9am–1pm, Monday to Friday, offering great work–life balance. About the role This is a key position that keeps our centre running smoothly. Your days will be varied and rewarding, including: * Managing bookings, data entry, accounts, and payments * Responding to family enquiries with warmth and professionalism * Supporting centre compliance and Ministry of Education requirements * Providing occasional support in the classrooms when needed We're looking for someone who is: * Friendly, organised, and reliable * IT savvy (Word, Excel, Outlook) * An excellent communicator and team player * Customer-focused and compassionate * Experienced in an administration role * Confident managing deadlines, accounts, and enquiries * Flexible and happy to support tamariki and teachers when required Why join BestStart? * Support from a dedicated National Support Team * Whare Ako online learning platform * Career development opportunities * Discounted childcare * Health and wellbeing benefits, including subsidised health insurance*, free flu vaccinations, EAP counselling, and wellbeing programmes * Sick leave from day one * Extra week of leave after 10 years' service * $2,000 referral bonus for qualified teachers* Ready to start 2026 with purpose? Join a team that values connection, collaboration, and making a real difference in children's lives. Click Apply Now to begin your journey with BestStart Raumati, we'd love to meet you!

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Trademe

Office Assistant

Hammond Spreading Ltd is a family-owned transport business primarily specialising in agricultural ground spreading of nutrients. We are based rurally in Carterton. We are looking for a responsible energetic individual with impeccable organisation skills to help ensure our company continues to operate effectively and efficiently. This position is initially part time, preferably 5 days per but hours to suit successful applicant. Key responsibilities: • Knowledge of Xero accounting software • Computer literate with strong knowledge in Microsoft skills, Apple systems • Strong attention to detail and excellent data entry skills – both written and verbal • The ability to problem solve and think on your feet • Build relationships with the wider team and leadership to get the very best results To be considered for this role; • You must have an exceptional phone manner and outstanding communication skills, both written and verbal. • Excellent time management skills, able to juggle and prioritise your workload • Reliable, honest and be a good team player • New Zealand permanent residency or citizenship • Must be able to work autonomously Apply on line for this role, with your CV to: For any questions regarding this role please contact Rob on 027 4432474

Carterton, New Zealand

Negotiable Salary

Administration Officer - Levin63732495351809112

Trademe

Administration Officer - Levin

Administration Officer * Permanent, full-time opportunity based in Levin * Monday to Friday working hours * Friendly and supportive team environment Mo te tunga | About the role Levin Community Corrections are currently looking for an Administration Officer to provide support and administration services to their busy team. Our wider Community Corrections team work with people who are serving community sentences, ensure they comply with the orders of their sentence, support rehabilitation, lead community work projects and play a key role in reducing re-offending and keeping our communities safe. As an Administration Officer you would be responsible for providing general administration duties which contribute to the efficient and effective running of our mahi within the office, including: * Reception duties such as answering phones, taking messages, greeting visitors, coordinating meetings and other general administration tasks. * Liaising with organisations and services we work with. * Preparing documents for court and filing. * Purchasing materials and stocktaking. * Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards. * Providing administration support to leadership team. * Contributing to site health and safety. You will also be people-facing and will have interactions with vulnerable people from the community when they arrive at our Community Corrections office, so you will need be comfortable working in this type of environment. Mou | About you We are interested in hearing from people who have a genuine interest in our kaupapa and are motivated to support others in a team environment. The skills and experience required for the role include: * Strong experience and knowledge of office administration. * Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly. * Excellent communication, teamwork, and people skills. * The ability to organise effectively, be adaptable, multi-task, and meet deadlines. * The ability to develop, foster and maintain positive working relationships with a diverse range of people. * Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving. * Alignment with our departmental values that shape the way we conduct our mahi. * Previous experience in the Government sector or similar environment that requires working with legislation and policies is desirable but not essential. You will also need a Full New Zealand Driver Licence for this role. Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa. Nga painga | The benefits The salary for this role is $60,216 - $63,789 per annum. Appointment and remuneration will reflect skills and experience relevant to the role. Mo matou | About us Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our Hokai Rangi strategy. We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required. Tono inaianei | Apply Now To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered. When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work. Applications close on: Friday 3rd of October 2025. If you have any questions or want to learn more about a career with us, contact LNRRecruitmentSM@corrections.govt.nz or visit careers.corrections.govt.nz.

Horowhenua District, Manawatū-Whanganui Region, New Zealand

Negotiable Salary

Fixed-Term Administration Coordinator - Wairarapa63731566078595113

Trademe

Fixed-Term Administration Coordinator - Wairarapa

* 12 month fixed-term role * Full time based in our Masterton office * Monday to Friday, 8.30am - 5pm * Starting rate $23.84 - $25.95 per hour, depending on experience Mo te tunga | About the role We are seeking a proactive and reliable individual to join our Administration team at the Wairarapa Area Office. This role covers a broad range of administrative duties including supporting the management team, handling accounts payable, managing supply orders, reception duties, and responding to staff and visitor enquiries. Nou te rourou | What's in it for you? * Great opportunity for growth and development in administration, reception, and clerical experience. * Rewarding opportunity to work for a meaningful cause with an established not-for-profit organisation that provides support services to people with intellectual disabilities. * A collaborative and inclusive culture with a focus on our people's wellbeing. * Warm and welcoming team environment with approachable and supportive management. Nga pumanawatanga ou | What you will bring * 3 years' experience in an administration and/or accounts management role. * Excellent customer service skills and clear communication (verbal and written). * A positive, can-do attitude and strong interpersonal skills. * Good attention to detail. * Experience operating computer packages, including Microsoft Office and Outlook. * The ability to work as part of a team and independently. Me pehea te tuku tono | How to Apply Submit an online application by selecting the 'Apply' button. As part of the recruitment selection process, you will be required to provide an up-to-date CV, and cover letter outlining your previous experience and motivation to apply for this role. If you have any questions about the application process, please email recruitment@ihc.org.nz. We will review applications as they are received and plan to interview applicants before the advertisement closes. The IHC Group is committed to Te Tiriti o Waitangi and actively seek a diverse applicant pool. We encourage candidates of all backgrounds to apply. We welcome all kinds of diversity and the different perspectives such diversity brings to our work. Applicants must have the legal right to work in New Zealand.

Masterton, New Zealand

Negotiable Salary

Centre Administrator (BestStart Waikanae)63654846181889114

Trademe

Centre Administrator (BestStart Waikanae)

We are seeking an outstanding, organised, and friendly Centre Administrator to join our welcoming team at BestStart Waikanae. This key role is vital to the success of our centre, helping us deliver the highest quality care and education while meeting our Ministry of Education requirements. Nestled beside the Hemi Matenga track, our centre offers expansive outdoor spaces where tamariki explore, climb, and ride bikes in a safe, nurturing environment. With the bonus of Waikanae School's playground during holidays, bush walks, and visits to the local Bupa rest home, learning here is a joyful journey beyond the classroom. Our passionate team ensures every child thrives at their own pace through enriching, play-based experiences. About the role As a Centre Administrator, no two days will ever be the same! You'll be the welcoming face of our centre, providing outstanding customer service for our whānau while keeping things running smoothly behind the scenes. Your responsibilities will include: * Answering calls and enquiries with professionalism and care * Supporting new family enquiries, enrolments, and centre tours * Managing bookings and maintaining accurate records * Handling accounts, invoicing, direct debits, and payments * Meeting daily, weekly, and termly deadlines * Data entry, filing, and general administration * Confidently using IT systems (Word, Excel, Outlook) * Lending a hand with tamariki from time to time What we're looking for * Friendly, approachable, and confident with people * Highly organised and detail-focused * Strong communicator, both written and verbal * Reliable, trustworthy, and a true team player * Comfortable with accounts and problem-solving * IT savvy, with experience in Microsoft Office Support and training You'll never be on your own – our National Admin Support team provides ongoing help through a dedicated helpdesk. BestStart also offers strong training and guidance on Ministry of Education requirements as part of your induction. This is a permanent role, 20 hours per week, Monday to Friday. Why join BestStart? At BestStart we are proud to be a progressive leader in ECE, where our people are valued for the positive difference they make. Alongside comprehensive training and ongoing support, you'll enjoy: * Discounted childcare * Subsidised health insurance* * Sick leave available from day one * Free annual flu vaccinations * Confidential counselling and wellbeing support (EAP + internal programmes) * One week of additional leave for 10 years' long service * $2000 referral bonus for qualified teachers* * Professional learning through our Whare Ako online platform Apply now! If you're ready to bring your organisational skills, customer focus, and friendly personality into this rewarding role, we'd love to hear from you. Click Apply Now and join a team that values growth, collaboration, and creating the best start for every child.

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Part-Time Library Assistant63612602171522115

Trademe

Part-Time Library Assistant

Do you have a strong community focus? Are you available to start now and commit to this 3 month assignment? We have two part-time temporary assignments (20 hours per week) based in central Paraparaumu providing assistance to busy community focused team along with engaging with the general public. You will enjoy moving around the facility providing a variety of support, so being physically fit will be important. Responsibilities: - Face to face customer engagement - Shelving and locating books/resources - Checking books and resources in/out - Supporting staff with a variety of daily administrative tasks About you: - Able to start immediately - Strong administrative skills and able to pick up new processes and systems with ease - Previous engagement experience and a helpful friendly manner - Physical fitness as this is not a desk focused role, lifting and moving throughout the day. - Commitment to the full length of assignment If you are available immediately for the duration of this assignment and this role interests you please APPLY NOW.

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Office/Business Support63612242881027116

Trademe

Office/Business Support

About Us Martinborough Transport Ltd is a thriving rural transport business operating nationwide, with an onsite workshop servicing both our fleet and external customers. Based in the heart of Martinborough, we pride ourselves on delivering reliable transport solutions and exceptional mechanical services to the rural and farming community. The Role We are seeking a versatile, proactive, and strong Business Support Person to join our dynamic team. This is a broad, evolving role designed to develop into a senior office management position within the next 6–9 months. This position is focused on supporting the entire business and is intended for someone eager to learn and understand all aspects of our operations to confidently support and step into any role when needed. Your ability to offer solutions, support management, and get the job done will be highly valued. Your time will be split between: • 2 days in the workshop office: Managing bookings, handling reception duties, processing accounts payable, managing stock and work in progress, and invoicing completed jobs. While based in the workshop office, you may also work on wider business support tasks as required. • 3 days in the main office: Supporting and collaborating with our admin team on business administration, accounts, and general office tasks — plus marketing and communications activities. This includes managing social media, updating the website, creating marketing materials, and maintaining community and customer communications. Key Responsibilities • Provide comprehensive administrative and business support across all areas of the company, working closely with MTL management. • Gain hands-on experience in all functions to build a strong foundation, enabling you to step in and support any role as needed. • Process payroll, accounts payable, and accounts receivable. • Manage bookings, invoicing, and customer interactions in the workshop office. • Oversee and improve online systems and CRM software to boost business efficiency and autonomy. • Support staff management, coordinate team activities, and lead by example. • Drive marketing and communications initiatives, including social media management, website updates (Wix), content creation, Shopify store updates, and online merchandise store maintenance. • Represent the business professionally at sponsorship events and community engagements — acting as the face of the company. • Use initiative to solve problems independently and manage conflict constructively. • Maintain accurate records and perform data entry with precision. • Contribute actively to continuous improvement and operational excellence. What We’re Looking For Essential Skills & Attributes • Broad experience in office administration and business support. • Proven experience with Xero. • Strong computer skills across Microsoft Office Suite, CRM systems, and online platforms. • A tech-savvy mindset, with the ability to adopt and optimise digital tools and systems. • Experience and confidence in marketing and communications tasks (social media, website management, content creation). • Excellent organisational and communication skills. • Outstanding people skills; able to work well with diverse personalities and handle challenging situations with confidence and professionalism. • Ability to work independently, take initiative, and collaborate effectively within and across teams. • Demonstrated leadership potential with a willingness to support, guide, and eventually manage staff. Desirable Skills • Experience in website management (Wix) and social media content creation. • Background in marketing or communications. • Knowledge of the rural and farming sector. Why Join Us? • Join a close-knit, supportive team in a respected rural business. • Develop into a senior office management role as part of your professional growth. • Enjoy the opportunity to lead, innovate, and make a real impact on how the business operates. • Work in a vibrant rural community with a company that values its people and actively supports local initiatives. • Flexible hours within a Monday-to-Friday schedule. How to Apply If you’re a motivated, confident, and adaptable individual with a passion for administration, business systems, and supporting and leading teams — we’d love to hear from you! Please send your CV and a cover letter outlining your relevant experience to josh@martinboroughtransport.co.nz by 25th July 2025.

South Wairarapa District, Wellington Region, New Zealand

NZ$30-35/hour

Front Office Coordinator63985096579074117

Trademe

Front Office Coordinator

What you will be doing \- Greeting clients and visitors with warmth and professionalism \- Managing phone calls, bookings, and client enquiries \- Keeping reception and meeting rooms inviting and well-presented \- Supporting the legal team with admin, compliance, and file management \- Getting involved in marketing, social media, and community-focused projects \- Being the steady hand that keeps the day-to-day running smoothly What are we looking for \- A people person who enjoys building strong connections \- Confident in standard Microsoft Office Suite & tech savvy \- Ability to operate independently while supporting the wider team \- Proven organisational skills and time management ability with accuracy \- Excellent interpersonal skills and engaging phone manner with professionalism \- Discreet and trustworthy in handling client confidential information \- Digital Marketing, social media and any company promotion tools would be an advantage Adecco is proud to partner with Core Legal and is looking for the next Front Office Coordinator Guru to join the team. Core Legal is a modern law firm with people care at heart. It is professional and client-focused, with friendly, approachable, and humorous fundamentals as its company values. The team is small enough to feel like family, yet big enough to keep things exciting! People here care about each other, and that culture extends to every client who walks through the door. _"By applying for this job, you confirm you have read www.adecco.co.nz/privacy-policy/ and consent to the Collection Statement located via https://www.adecco.co.nz/collection-statement/ By proceeding, you agree to receive marketing e-mails from The Adecco Group and acknowledge you can opt out at any time. As one of the world's largest employers, we believe in talent not labels, and focus on the diverse and unique skills our people bring. Our commitment to equal opportunity, inclusion, and diversity is part of our broader dedication to respecting fundamental human rights across our value chain. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued."_

Masterton, New Zealand

Negotiable Salary

Administration Manager - Wairarapa (Fixed Term)63612250517891118

Trademe

Administration Manager - Wairarapa (Fixed Term)

* 12-month fixed term (parental leave cover) * Permanent, full-time, 8am - 5pm * Starting salary from $73,132 Mo te tunga | About the role We are currently seeking an Administration Manager to drive a high level of service for visitors and staff in our Masterton IDEA Services office. This is a 12-month fixed term position in which you will be responsible for the successful delivery of day-to-day administration operations within the service. This is a hands-on position, providing administration support to the Area Manager and the wider team. This is an exciting opportunity for a focused and self-motivated administrator with strong organisational skills, excellent customer service, the ability to quickly build strong professional relationships, and a passion to be part of an organisation that is making a difference in our community. Nga pumanawatanga ou | What you will bring * Strong administration experience (general administration, accounts management, purchase orders, bank reconciliations) * People management experience with the ability to motivate, support and guide others. * The ability to resolve problems and respond calmly when put under pressure. And be flexible when required. * Strong verbal, written and interpersonal skills including the ability to build positive rapport quickly. * Excellent customer service skills. Nou te rourou | What's in it for you * The opportunity to work for an established not-for-profit organisation, contribute and add value to support our workers and the people in our community living with intellectual disabilities. * A collaborative and inclusive culture with a focus on people's wellbeing. * Energetic team environment - we enjoy what we do and have fun while doing it! * Ongoing support from management and the wider organisation. * Learning and development opportunities. Mo matou | About us IDEA Services supports adults with intellectual disabilities to live in their own homes and enjoy life as part of their communities. We are New Zealand's largest provider of services to people with intellectual disabilities and their families. Our services are founded on IHC's utter commitment for people with intellectual disabilities to have a good life and to be valued contributors to and members of their own community. Me pehea te tuku tono | How to Apply Submit an online application by selecting the 'Apply' button. As part of the recruitment selection process, you will be required to provide an up-to-date CV, and cover letter outlining your previous experience and motivation to apply for this role. If you have any questions about the application process, please email recruitment@ihc.org.nz

Masterton, New Zealand

Negotiable Salary