64 Administration & Office Support in Wellington Region lowest at $25000.0+

We are pleased to be partnering with our client, the Medical Sciences Secretariat once again to recruit a Regulation Advisor. This is a 9-month fixed term contract, 24 hours per week. The Medical Sciences Secretariat (MSS) is a not-for-profit organisation that provides administrative and regulatory support for the Medical Sciences Council of New Zealand and the Medical Radiation Technologists Board. They ensure professionals in these fields, including medical laboratory scientists and anaesthetic technicians, are competent and fit to practice. As a Regulation Advisor, you support the registration and recertification of practitioners by helping manage applications, maintaining records, and applying quality assurance checks. Strong organisational and analytical skills are key as well as great technical understanding. Day to day responsibilities include; - Managing registration and practising certificate applications, ensuring accuracy and timeliness - Maintaining practitioner records and preparing reports for the Registrar - Coordinating recertification audits and assessing CPD documentation - Undertaking assessments of overseas qualifications and researching regulatory frameworks - Supporting project work - Assessing overseas qualifications The ideal candidate will have; - A tertiary qualification (or equivalent experience) - Strong database and IT skills (Salesforce and Microsoft Office experience is an advantage) - Excellent communication and relationship-building skills - Proven organisational and planning ability - An interest in the health industry - Some prior administration experience If you enjoy detail, process, and making a tangible contribution to the delivery of safe, high-quality healthcare services, this role is for you. Please note, we will not review applications over the holiday period from 22nd Decemer - 5th January. Apply directly to the advert and allow for up to two weeks after the Christmas period to allow us to respond to your application.

Wellington, New Zealand

Negotiable Salary

Mata Ahupae | Programme Administrator, Geography64771468663682111

Trademe

Mata Ahupae | Programme Administrator, Geography

- Are you a highly organised self-starter who can take the initiative? - Do you have proven experience in customer service and office administration? - Have you got the ability to remain calm under pressure while working to a very high standard of accuracy? **Kōrero mō te tūranga - About the role** Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Programme Administrator, Geography to join Te Kura Tātai Aro Whenua - School of Geography, Environment and Earth Sciences team on a permanent, full-time contract. This role makes a significant contribution to the administrative support structure within the school. Key responsibilities: - Provide accurate and timely administrative and operational support to staff and school management in the areas of undergraduate/postgraduate programmes, advising on changes to postgraduate policy and processes and executive assistance to school committees including minute taking. - Provide dedicated administrative support for the school, particularly for the programmes encompassing Geography, Environment and Development Studies. - Assist in updating and maintaining the school’s website including undergraduate and postgraduate material, marketing and staff material, seminar information and ensuring available online documents are up to date. - Provide a client-focused approach to current and prospective student needs, both external and internal, answering queries and giving information on courses to ensure that all current and prospective students are responded to in a professional and responsive manner. **Ō pūmanawa - About you** You will be a motivated, customer-focused individual who can take the initiative, and provide excellent administration support. To thrive in this role, you will have an excellent manner with people, strong attention to detail, and self-management skills. This role is busy, challenging, extremely rewarding and interesting for the individual with the right temperament. You will be a highly organised self-starter and natural relationship builder, who relishes working autonomously as well as contributing positively to a high-performing team. You will need effective time management and forward planning to balance deadlines and maintain a high standard of service to both students and staff. You will have the ability to remain calm under pressure and thrive working with a diverse range of stakeholders. Key requirements: - Proven experience in customer service and office administration. - Excellent written and oral communication skills. - Intermediate skills in MS Word, Excel and Outlook. - Proven ability to work to a very high standard of accuracy. - Proven ability to work to deadlines. - Excellent interpersonal skills and relationship building. **Role Description:** [Click here to see further information, including salary details.](https://vuw.sharepoint.com/:b:/s/VacancyRoleDescriptions/IQDibqECtvjIS5eGkvVw9EwKAWQ56BQn47jeWK5sSCa_wIg?e=Wp2xvJ&download=1) If this link is not available, click 'apply' to view this on the University career's page. **Close date for vacancy:** 11 January 2026. **Contact details for vacancy:** If you have any questions regarding this role, please get in touch with Belinda Behle, School Manager (belinda.behle@vuw.ac.nz). **How to apply:** Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date.

Wellington, New Zealand

Negotiable Salary

Centre Administrator (BestStart Raumati)64749382388227112

Trademe

Centre Administrator (BestStart Raumati)

New Year. New Opportunity. Join BestStart Raumati in 2026! Start 2026 in a role that truly makes a difference. BestStart Raumati is looking for a friendly, organised, and people-focused Centre Administrator to join our close-knit, welcoming team. Guided by our vision “Our Community, Our Learning”, our centre is often described by families as a home away from home. Set in a cosy, converted house, we foster strong relationships and meaningful tuakana–teina connections, creating a safe and nurturing place where tamariki can explore, make friends, and lead their own learning. This is a permanent part-time role (20 hours per week), ideally 9am–1pm, Monday to Friday, offering great work–life balance. About the role This is a key position that keeps our centre running smoothly. Your days will be varied and rewarding, including: * Managing bookings, data entry, accounts, and payments * Responding to family enquiries with warmth and professionalism * Supporting centre compliance and Ministry of Education requirements * Providing occasional support in the classrooms when needed We're looking for someone who is: * Friendly, organised, and reliable * IT savvy (Word, Excel, Outlook) * An excellent communicator and team player * Customer-focused and compassionate * Experienced in an administration role * Confident managing deadlines, accounts, and enquiries * Flexible and happy to support tamariki and teachers when required Why join BestStart? * Support from a dedicated National Support Team * Whare Ako online learning platform * Career development opportunities * Discounted childcare * Health and wellbeing benefits, including subsidised health insurance*, free flu vaccinations, EAP counselling, and wellbeing programmes * Sick leave from day one * Extra week of leave after 10 years' service * $2,000 referral bonus for qualified teachers* Ready to start 2026 with purpose? Join a team that values connection, collaboration, and making a real difference in children's lives. Click Apply Now to begin your journey with BestStart Raumati, we'd love to meet you!

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Mata Ahupae | School Administrator64739109832833113

Trademe

Mata Ahupae | School Administrator

- Have you got a passion for delivering outstanding customer service? - Do you thrive on a fast work pace and prioritising tasks efficiently and effectively? - Are you looking for a challenging role that leverages your excellent administration and organisational skills? **Kōrero mō te tūranga - About the role** Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - School Administrator to join Te Kura Kōmanawa - School of Arts and Media on a permanent, full-time contract. The role involves administrative support for staff and students across the School and requires a level of flexibility and maturity to assist the administrative team, academic programmes and School as a whole to achieve their goals. This is an opportunity for someone with experience in and an aptitude for administration to contribute to the smooth running of the school. Key responsibilities: - Provide high-quality administrative support for undergraduate and postgraduate programmes, ensuring accurate, timely, and professional service that enhances the experience of students, academic staff, and stakeholders. - Provide focused administrative support and event support for specific cohorts and academic programme coordinators as required. - Provide financial administrative support for academic staff and students. - Provide administrative support to one or more of the work area committees. - Support work area project/s and other task delegated by the Manager. - Demonstrate a high-level of technical competence and accuracy. - Problem solving with a “can do” attitude. **Ō pūmanawa - About you** You will be a motivated, customer-focused individual who has excellent communication skills with the ability to relate to a wide range of people. You will be a self-motivated individual who can take the initiative, be able to problem-solve and remain calm under pressure. You will thrive in this role with an excellent manner with people, strong attention to detail, and well-developed self-management skills. This role is busy, challenging, and extremely rewarding. Key requirements: - At least 3-5 years of demonstrated administrative experience. - Excellent interpersonal and communication skills, with a proven ability to build strong, effective relationships across diverse stakeholder groups. - Composed and adaptable under pressure, able to manage multiple priorities and respond flexibly to changing demands. - Highly self-motivated with strong problem-solving abilities and a track record of working independently to deliver reliable, high-quality outcomes. Relevant experience in an education environment, especially in the tertiary sector, is desirable. **Role Description:** [Click here to see further information, including salary.](https://vuw.sharepoint.com/:b:/s/VacancyRoleDescriptions/IQC5O6SyyKHdQbs0LrjfWU-cAQlbGc0XA6F83Q5dC4H7erg?e=KgAWSP&download=1) If this link is not available, click 'apply' to view this on the University careers page. **Close date for vacancy:** 05 January 2026. **Contact details for vacancy:** If you have any questions regarding this role please get in touch with Vanessa Venter (vanessa.venter@vuw.ac.nz). Interviews have been tentatively scheduled for 08 and 09 January 2026. **How to apply:** Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

Wellington, New Zealand

Negotiable Salary

Mata Ahupe | School Administrator64737208831489114

Trademe

Mata Ahupe | School Administrator

Kōrero mō te tūranga - About the role Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - School Administrator to join Te Kura Kōmanawa - School of Arts and Media on a permanent, full-time contract. The role involves administrative support for staff and students across the School and requires a level of flexibility and maturity to assist the administrative team, academic programmes and School as a whole to achieve their goals. This is an opportunity for someone with experience in and an aptitude for administration to contribute to the smooth running of the school. Key responsibilities: * Provide high-quality administrative support for undergraduate and postgraduate programmes, ensuring accurate, timely, and professional service that enhances the experience of students, academic staff, and stakeholders. * Provide focused administrative support and event support for specific cohorts and academic programme coordinators as required. * Provide financial administrative support for academic staff and students. * Problem solving with a “can do” attitude. Ō pūmanawa - About you You will be a motivated, customer-focused individual who has excellent communication skills with the ability to relate to a wide range of people. You will be a self-motivated individual who can take the initiative, be able to problem-solve and remain calm under pressure. You will thrive in this role with an excellent manner with people, strong attention to detail, and well-developed self-management skills. This role is busy, challenging, extremely rewarding. Key requirements: * Excellent interpersonal and communication skills, with a proven ability to build strong, effective relationships across diverse stakeholder groups. * Composed and adaptable under pressure, able to manage multiple priorities and respond flexibly to changing demands. * Highly self-motivated with strong problem-solving abilities and a track record of working independently to deliver reliable, high-quality outcomes. * Relevant experience in an education environment, especially in the tertiary sector is desirable. Role Description: Click here to see further information, including salary. If this link is not available, click 'apply' to view this on the University careers page. Close date for vacancy: 05 January 2026. Contact details for vacancy: If you have any questions regarding this role please get in touch with Vanessa Venter (vanessa.venter@vuw.ac.nz). Interviews have been tentatively scheduled for the 12 & 13 January 2026. How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

Wellington, New Zealand

Negotiable Salary

Trademe

Receptionist/PA

Are you ready to join a growing, supportive team where your talents can shine? We are in search of a dynamic Receptionist/PA to join the team at our Porirua office. This is a full time office-based role where you will be required to be on site Monday to Friday 8.30am to 5.00pm. Based in Porirua adjacent to the North City Mall entrance you will be the first point of contact for all visitors, and you will play a pivotal role in shaping our clients' experience. Your responsibilities will include greeting and checking in clients and contractors, managing incoming calls, booking appointments, and generally helping make our client experience the best it can be. You will work with our Litigation Director, assisting with email and file management, typing, facilitating Zoom Meetings, and other support and administrative tasks. But that's not all – when you're not directly assisting clients, you'll be the backbone of our office operations. From ordering courier pickups and stationery to managing supplies, photocopying, scanning, and handling data entry, you'll keep our office running smoothly and looking its best. What does it take to succeed in this role? We're looking for someone with: * A friendly and professional demeanour. * A passion for delivering top-notch customer service. * Strong oral and written communication skills. * Self-motivation and a collaborative spirit. * The ability to work independently and confidently interact with clients. * Initiative to act as a liaison between clients and our legal team. * Good typing skills. * Confidence with the Microsoft Office suite of applications. In return, we offer a welcoming and friendly office environment, equipped with the latest technology. You'll have the opportunity to engage with a diverse clientele, all while being part of an inclusive and supportive team that prioritises your well-being – both physical and mental. Don't miss out on this exciting opportunity to embark on an adventure with us. If you're ready to take the next step in your career, submit your CV to: connect@bmc-law.co.nz Or click 'Apply Now' to seize the moment. Join us at BMC Law, where your talents are valued, and your potential is limitless.

* Build lasting relationships across leadership teams * Flexible work arrangements including up to two WFH days * Permanent position based in Petone This is a full-time position with a remuneration range midpoint of $81,515 (including KiwiSaver), starting remuneration will depend on skills and experience. The opportunity We are currently looking for an experienced Executive Assistant that is comfortable supporting senior leaders to accurately and timely meet their objectives through diligent administrative support. As the Executive Assistant to the Chief Corporate Services Officer your role will include the following: * Diary management and scheduling by organisational priority * Coordinating meetings, events including travel, catering and accommodation * Identifying the needs of scheduled events i.e. display and IT needs * Preparing documentation to support the Chief Officer including reviewing briefings and agenda's * Building relationships across various business groups and with key external stakeholders * Financial and general administrative duties such as raising purchase orders * Continuous improvement across our processes and administrative functions * Liaising with external committees, boards and stakeholder groups and supporting duties of the Executive Assistant to the CE and other Chief Officers from time to time About you To be successful in this role you will bring the following: * Previous Executive Assistant experience within a similar industry at an executive level * Proven experience in prioritising workloads and improving process * Strong Microsoft Office and business application experience such as content management systems * Ability to identify organisational risk and adequately brief senior leaders * Knowledge of committees, boards, and local government governance structures * Ability to build strong relationships * Experience coordinating business events This role will suit an individual with strong business and organisational acumen that has the ability to identify areas they can support a chief officer in their day-to-day activities and prioritise effectively. About us Wellington Water is the Wellington region's professional water services provider. We are 100 per cent council owned and funded by Wellington City, Hutt City, Porirua City, and Upper Hutt City councils, Greater Wellington Regional Council and South Wairarapa District Council. The value of water (a precious taonga) sits at our organisational heart. Every day our people come to work and strive to deliver services and manage infrastructure in a way that provides the best outcomes for our communities and our environment. Benefits At Wellington Water, our purpose extends beyond delivering great water services for the region; we foster a thriving community, support a diverse workforce, and offer supportive development opportunities. We genuinely care about your safety and wellbeing. Our benefits include the following: * Flexible working arrangements including up to two days working from home * Comprehensive wellbeing programme, including one paid wellbeing day annually * Formal and informal professional development opportunities * Five weeks annual leave accrual will be available following two years of continual service For a full list of our employee benefits: click here. Applications close: Tuesday, 14 October 2025 How to apply To view a position description: click here. To apply for the role, click on the 'apply' button or visit the Wellington Water Careers site. All applicants must hold the right to work in New Zealand to be considered. For further information, email: JoinUs@wellingtonwater.co.nz Applicants must hold working entitlement to work long term in New Zealand to be considered.

Lower Hutt, New Zealand

Negotiable Salary

Trademe

Guarantee Officer

Looking for an opportunity to kick-start your career in a professional environment? We’re seeking a Guarantee Applications Officer to join a busy team in the building industry. This role is perfect for someone who’s organised, detail-oriented, and enjoys helping people. What You’ll Do - Process guarantee applications accurately and in line with compliance requirements - Provide first-level customer support via phone and email - Manage application-related tasks such as transfers, waivers, and completion notices - Handle credit card payments and maintain accurate records - Assist with general office administration including stationery orders, couriers, and supplier coordination - Work closely with internal teams to improve processes and ensure efficiency What We’re Looking For - Strong communication and relationship-building skills - Excellent attention to detail and computer proficiency - A proactive, can-do attitude and good organisational skills - Previous customer service or admin experience is ideal, but this is also a great opportunity for graduates starting their career Why Apply? - Join a respected organisation making a positive impact in the construction sector - Be part of a supportive team that values collaboration and continuous improvement - Gain hands-on experience in administration and customer service

Wellington, New Zealand

Negotiable Salary

Trademe

Project Administrator

About Us We’re more than just a construction company—we’re a team built on trust, collaboration, and a passion for excellence. We’re a trusted partner in New Zealand’s civil and infrastructure sector with an excellent reputation, built on proven results, lasting relationships, and forward-thinking solutions. We’re growing, we’re embracing new challenges, and we’re shaping the future of infrastructure. The Role An exciting opportunity exists for a competent Project Administrator located in our office in Courtenay Place. What You’ll Be Doing - Provide project specific support to Project teams - Assist site teams with timekeeping using TOKN (time management system) - Record keeping of all Environmental/ Health & Safety documents - Upload and save leave forms in correct online folders - Accurately raise/receive Purchase Orders in Greentree - Complete project closeout by ensuring all required documents are uploaded - Maintain version control and correct naming conventions for all uploaded documents Preferred Experience and Skills - Minimum of 2 years in a similar project/ office administrative role - Excellent Microsoft Office skills, especially Excel and Word - Effective communication skills - Possess flexibility and adaptability to manage changing work requirements and varying volumes of work - Ability to manage multiple tasks simultaneously, solve problems, manage and meet deadlines and maintain a high quality of work - Effective communication skills - Possess flexibility and adaptability to manage changing work requirements and varying volumes of work - Ability to manage multiple tasks simultaneously, solve problems, manage and meet deadlines and maintain a high quality of work Lastly, you will need to be a motivated and positive person. This is a company that prides itself on their people and you will need to be the kind of person who likes to add value wherever you go. Why Join Us? - Career growth opportunities - Competitive salary - Supportive and dynamic team culture Ready to Apply? If this sounds like the right fit for you, we’d love to hear from you! For further information please visit our company website http://www.jfcltd.co.nz Applicants for this position should have NZ residency or a valid NZ work visa.

Wellington, New Zealand

Negotiable Salary

Administration Accounts Officer64383905492737119

Trademe

Administration Accounts Officer

Administration & Accounts Officer – Martinborough Transport Location: Martinborough, New Zealand Hours: Four days - Monday/Tuesday/Thursday/Friday Type: Part-time, Permanent Start Date: To start in the New Year 2026 About Us: Martinborough Transport Ltd is a thriving rural transport business operating nationwide, with an onsite workshop servicing both our fleet and external customers. Based in the heart of Martinborough, we pride ourselves on delivering reliable transport solutions and exceptional mechanical services to the rural and farming community. Key Responsibilities: • Provide comprehensive administrative and accounts support. • Collaborate with the admin team to ensure smooth operations. • Payroll, accounts payable and receivable. • Use initiative to solve problems efficiently. • Maintain accurate records and perform data entry with precision. What We’re Looking For: Essential Skills & Attributes: • Broad experience in office administration and accounts. • Experience and confidence with Xero accounting software. • Excellent computer skills (Microsoft Office, general software proficiency). • Strong problem-solving abilities. • Ability to work independently and as part of a team. • Exceptional organisational and communication skills. Desirable Skills: • Payroll processing experience. • Knowledge of the rural and farming sector. Why Join Us? • Be part of a close-knit, supportive team in a respected rural business. • Work in a vibrant rural community with a business that values its people and actively supports local initiatives. • A four-day week Monday/Tuesday/Thursday/Friday. How to Apply: If you’re a motivated, organised, and adaptable individual with a passion for administration and accounting, we’d love to hear from you! Please send your CV and a cover letter outlining your relevant experience to office@martinboroughtransport.co.nz by 26th November 2025.

South Wairarapa District, Wellington Region, New Zealand

NZ$30-35/hour

Mata Ahupae | Programme Administrator643760274672661110

Trademe

Mata Ahupae | Programme Administrator

- Are you organised, motivated, and confident juggling multiple priorities? - Do you have proven experience in customer service and office administration? - Can you remain calm under pressure and engage positively with a diverse range of people? **Kōrero mō te tūranga - About the role** Te Herenga Waka - Victoria University of Wellington is currently recruiting for a permanent, full-time Mata Ahupae - Programme Administrator to join Te Kura Mātauranga Koiora - School of Biological Sciences. The start date of this role is 2nd February 2026. Key responsibilities: - Provide a professional and welcoming front-line reception service, acting as the first point of contact for students, staff, and visitors. - Deliver accurate information and guidance on academic and administrative processes to students and staff. - Respond to enquiries from current and prospective students in a timely and client-focused manner, ensuring a high standard of service. - Support academic processes such as entering student results, maintaining communication lists, acting as a liaison for student support services and coordinating outreach and event-based activities and initiatives within the School. **Ō pūmanawa - About you** This is a fantastic opportunity for a capable Mata Ahupae - Administrator to play a key role in the smooth running of the School. You’ll bring a warm and professional manner, excellent attention to detail, and strong self-management skills. We’re looking for someone who is highly organised, motivated, and confident juggling multiple priorities. You’ll enjoy problem-solving, work well in a team, and thrive in a dynamic environment. Strong computer literacy, a proactive mindset, and the ability to stay calm under pressure are essential as is your ability to engage positively with a diverse range of people. Key requirements: - Proven experience in customer service and office administration. - Excellent written and oral communication skills. - Intermediate skills in MS Word, Excel and Outlook. - Proven ability to work to a very high standard of accuracy. - Proven ability to work to deadlines. - Proven ability to problem solve and take initiative. **Role Description:** Click here to see further information, including salary details. If this link is not available, click 'apply' to view this on the University career's page. **Close date for vacancy:** 26 November 2025. **Contact details for vacancy:** If you have any questions regarding this role, please get in touch with Emily Brook (emily.brook@vuw.ac.nz). **How to apply:** Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. Applicants who do not have residency or citizenship and require a visa to work at the University must clearly indicate their visa status in their application and understand that if they do not have a current, relevant visa, they will need to secure this independently. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

Wellington, New Zealand

Negotiable Salary

Guarding Services Operations Administrator643613776108811111

Trademe

Guarding Services Operations Administrator

Are you looking for a role that blends office-based administration with frontline action? We’re on the hunt for a Guarding Services Operations Administrator who thrives on variety, people, and making things happen. What you’ll be doing: Rostering staff across sites to ensure smooth operations Processing payroll & timesheets with accuracy and efficiency Conducting quality assurance checks and site visits to maintain high standards Delivering toolbox talks to frontline staff This is a hybrid role – part behind the desk, part in the field – so no two days will look the same. This role is 3 days a week working at least 1 weekend day. What we’re looking for: A team player who’s flexible and willing to travel across the wider region Strong communication skills and the ability to build relationships with both customers and frontline staff Someone who enjoys problem-solving and balancing multiple priorities A current COA (Certificate of Approval) – or the willingness for us to support you to get one Why join us? You’ll be part of a supportive team that values flexibility, professional growth, and creating a safe, secure environment for our people and clients. This is your chance to step into a role where you can make a real impact while developing your career in the security industry. 👉 Apply now and bring your skills to a role that’s as dynamic as you are.

Wellington, New Zealand

Negotiable Salary

Executive Officer, Strategy and Growth643509357683221112

Trademe

Executive Officer, Strategy and Growth

The opportunity | He angitūtanga Support ‘gurus’, we’re after your expertise! We are looking for a politically savvy multi-tasker who is used to operating in a fast paced and strategically focused Group. If you are an experienced Executive Officer, who’s after a role with advisory aspects and project management as well as providing dedicated executive support to the Group Manager (Tier-2) then stop here – we want to hear from you. This is a permanent, full-time role and offers an opportunity to work in a dynamic and high calibre team. This important position provides critical support to the GM Strategy & Group, reporting into the Strategic Transformation and Recovery Manager who is one of six senior managers within the Group who are responsible for the Council’s sustainable development functions and for ensuring there is a drive for ‘good growth’ in Kapiti. No two days will be the same, noting that this role: Is an extremely busy and exciting position, requiring a person with exceptional organisational skills, collaborative approach as well as an ability to think strategically to support the Group Manager’s priorities and responsibilities. Will suit a highly capable person with experience working with senior managers in fast-paced, corporate or government environments, with the resilience and flexibility to cope with a variety of tasks and changing requirements. Will require flexibility in working hours, getting involved in project work, and a willingness to work with the broader team to get the job done. * Provides executive support to the GM Strategy and Growth, including effective coordination and integration of activities across the Group *Maintains Group processes and systems which supports the GMs effectiveness. *Proactively improves systems, administrative processes and work practices – both within own position and Group as a whole *Supports and/or lead projects and initiatives within the Group where required and the opportunity arises Why work with us? When you join Kāpiti Coast District Council you’ll enjoy a range of fantastic benefits, including: *A positive, ‘learning’ culture, and the commitment of a high-performing Executive Team – because working in an empowering and ‘good vibe’ environment matters. *Flexible working and dependant leave – because we know that it’s important to get the work/life balance right. *On-site parking – say goodbye to parking hassles. *Free access to pools – dive into fun. *Council staff discounts – because who doesn’t love a good deal? About you | He kōrero mōu The Group Manager, and Manager that this role reports into, are looking for a positive, practical, and experienced operator with: *Experience working in a Ministers Office, or Senior Government Official’s Office (such as Office of the Chief Executive, or Deputy Chief Executive). *Evidenced ability to manage competing demands, ambiguity, and a high-demand diary that goes with supporting a senior official. *Evidenced experience providing advice and/or support in a policy or strategy ‘shop’ with a fast-paced environment. *Demonstrated experience and skills at providing effective executive support including project, administrative and support linked to driving day-to-day activity. *Technology savvy with evidenced experience in using AI and other tools to work ‘smarter not harder’. *Evidenced ability to think outside the square and apply initiative and good judgement. *A self-starter demonstrating a positive attitude and manner which enables and supports a collaborative work style. *Demonstrated strong communication skills – both oral and written. *A tertiary degree or certificate in business, communications, or similar. This is a demanding role, involving contact with the community and key stakeholders, and will be perfect for a ‘calm and collected’ operator that’s looking for something new. So, if this grabbed your attention and it sounded like you, stop scrolling and start typing - we’re really keen to you hear from you and hope you’ll hit “apply” to put yourself in the running to join the senior management team in the Strategy and Growth Group. For more detailed information regarding the role, please view the job description on our vacancies site https://www.kapiticoast.govt.nz/council/job-vacancies/all-vacancies/executive-officer-strategy-and-growth-585/ How to apply | Me pēhea te tono Come and join us in supporting our district to grow well, and to work with our community and key stakeholders somewhere people can live, work and play! We are working at pace to get the right person here, so applications close on Friday 21 November 2025 - get yours in now! Please note that we will be reviewing applications as they come in – we will interview for the role from 26 November 2025 and will be looking to promptly appoint the right person. You must be eligible to work in New Zealand. Please note preferred candidates are required to undergo pre-employment checks including drug and alcohol screening and Police checks.

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Programme Administrator643178956418591113

Trademe

Programme Administrator

* Are you organised, motivated, and confident juggling multiple priorities? * Do you have proven experience in customer service and office administration? * Can you remain calm under pressure and engage positively with a diverse range of people? Kōrero mō te tūranga - About the role Te Herenga Waka - Victoria University of Wellington is currently recruiting for a permanent, full-time Mata Ahupae - Programme Administrator to join Te Kura Mātauranga Koiora - School of Biological Sciences. The start date of this role is 2nd February 2026. Key responsibilities: * Provide a professional and welcoming front-line reception service, acting as the first point of contact for students, staff, and visitors. * Deliver accurate information and guidance on academic and administrative processes to students and staff. * Respond to enquiries from current and prospective students in a timely and client-focused manner, ensuring a high standard of service. * Support academic processes such as entering student results, maintaining communication lists, acting as a liaison for student support services and coordinating outreach and event-based activities and initiatives within the School. Ō pūmanawa - About you This is a fantastic opportunity for a capable Mata Ahupae - Administrator to play a key role in the smooth running of the School. You’ll bring a warm and professional manner, excellent attention to detail, and strong self-management skills. We’re looking for someone who is highly organised, motivated, and confident juggling multiple priorities. You’ll enjoy problem-solving, work well in a team, and thrive in a dynamic environment. Strong computer literacy, a proactive mindset, and the ability to stay calm under pressure are essential as is your ability to engage positively with a diverse range of people. Key requirements: * Proven experience in customer service and office administration. * Excellent written and oral communication skills. * Intermediate skills in MS Word, Excel and Outlook. * Proven ability to work to a very high standard of accuracy. * Proven ability to work to deadlines. * Proven ability to problem solve and take initiative. Role Description: Click here to see further information, including salary details. If this link is not available, click 'apply' to view this on the University career's page. Close date for vacancy: 26 November 2025. Contact details for vacancy: If you have any questions regarding this role, please get in touch with Emily Brook (emily.brook@vuw.ac.nz). How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. Applicants who do not have residency or citizenship and require a visa to work at the University must clearly indicate their visa status in their application and understand that if they do not have a current, relevant visa, they will need to secure this independently. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted. Mō Te Herenga Waka - About Our University Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here. Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise. Ētahi kōrero hai āwhina i a koe - Why you should join our team Discover Te Kura Mātauranga Koiora - School of Biological Sciences! Immerse yourself in innovative programs in biomedical science, biotechnology, and conservation biology. Collaborate with award-winning researchers driving breakthroughs in climate change and coral reef conservation. Be part of a vibrant community pushing the boundaries of biological sciences and making impactful discoveries!

Wellington, New Zealand

Negotiable Salary

Poolside Coordinator | Kairuruku Taha Hopua643060985073951114

Trademe

Poolside Coordinator | Kairuruku Taha Hopua

Dash Swim School provides swim classes for every level of confidence and ability – from babies just learning about water, right through to our classes to support elite training squads. All about the job In this role you'll be proving support for our swim lessons, through setting up equipment, ensuring that everyone is organised, and assisting our customers with any queries. You will be responsible for: * Providing a friendly and welcoming greeting to pool visitors * Responding to customer enquiries, providing accurate information * Ensuring databases are up-to-date * Assisting with programme administration * Preparing and planning lessons * Monitoring class participation * Assisting with social media posts The hours of work for this role are: * Monday 9:00am – 6:00pm * Tuesday 9:00am – 6:30pm * Wednesday 9:00am – 6:00pm * Thursday 9:00am – 6:30pm Please note this is a fixed term role until 4 July 2027. All about you Do you like to work with children and get excited by seeing them learn? Dash Swim School are looking for an enthusiastic and committed poolside coordinator to join our team. You'll need to show us that you: * are enthusiastic about developing childrens' swimming abilities * can quickly develop rapport with children * are a great communicator, and can resolve disputes effectively * have excellent organisational skills along with the ability to establish priorities and meet deadlines * have a 'can-do' attitude towards customer service * can work flexible hours What you need to do now Come and join our fun and engaging team at Cannons Creek Pool, and the Arena. Please contact Melissa Brosnahan on 04 237 3824 for more information. Porirua City Council is committed to providing a working environment that embraces and values diversity and inclusion. We actively encourage applications from all backgrounds. If you have any support or access requirements during our recruitment process, please let us know when you apply, and we'll do our best to get you sorted. You will need to apply via our careers centre: www.poriruacity.govt.nz/careers. To find out more about working for Porirua City: Watch this video Applications need to be received via our Careers Portal by Sunday 16 November 2025.

The Opportunity Are you an experienced administrator looking for a role where your skills make a real impact? ISS is seeking a Payroll and Office Administrator to join our team at Wellington Regional Hospital. This permanent, full-time role (40 hours/week, Monday to Friday, 8:30am-5pm) offers responsibility, variety, and the chance to grow in a fast-paced, supportive environment. Reporting to the Operations Manager, you will provide essential support to our Key Account, Operations, and Customer Service Managers, ensuring smooth hospital operations and a seamless experience for staff, patients, and clients. What You’ll Be Doing Your day-to-day responsibilities will include: *Administrative support: Manage clerical tasks, assist with patient flow, and dispatch jobs using our electronic SmartPage system. *Financial administration: Process invoices, payments, and expenses accurately and efficiently, ensuring compliance with policies and procedures. *Payroll support: Helping our operations team to ensure staff are paid accurately and on time. *Client relations & customer service: Be the first point of contact for internal and external stakeholders, providing exceptional service. *Recruitment & onboarding: Support the hiring and induction of new staff. About You You thrive in fast-paced environments, have a solutions-focused mindset, and pay attention to detail. Your strong communication and organisational skills make you confident interacting with staff, clients, and the public. Experience in facilities management administration is preferred but not essential. Why Join ISS? At ISS, we don’t just offer jobs – we offer a career with purpose. *Be yourself: We celebrate diversity and create inclusive spaces where everyone can bring their authentic self to work. *Make an impact: Your work contributes to creating amazing places, improving processes, and making life easier for our clients and colleagues. *Grow your career: As a global leader in facility management, ISS provides opportunities to develop and expand your skills locally and internationally. *Be part of something bigger: With over 485,000 employees in 46 countries, ISS is a community where your contribution matters. Diversity & Inclusion We are passionate about inclusion and diversity. We encourage applications from people of all cultural backgrounds, abilities, generations, and gender identities, including LGBTIQA+ individuals. Ready to Apply? Click the ‘Apply’ link to submit your application online. Keep track of your application and view other vacancies on our ISS Careers website. Applications will be considered as they are received, so don’t delay! About ISS ISS is recognised for ethical employment practices, fair pay, and providing a safe and supportive work environment. Learn more about us at www.nz.issworld.com.

Wellington, New Zealand

Negotiable Salary

Secretary, Academic Governance642714617994261116

Trademe

Secretary, Academic Governance

* Do you have experience in committee servicing or board governance? * Can you provide high-level executive and administrative support while maintaining confidentiality? * Are you known for your attention to detail, are confident supporting committees, and enjoy taking minutes? **Kōrero mō te tūranga - About the role** Te Herenga Waka - Victoria University of Wellington is currently recruiting a Secretary, Academic Governance to join the Te Waikura - Academic Office team on a permanent, full-time basis. We are seeking a detail-oriented professional with a passion for supporting academic excellence and governance. The Secretary, Academic Governance provides high-level executive and administrative support to the Academic Board and Academic Programmes Committee, working closely with the Vice-Chancellor and Deputy Vice-Chancellor, Academic. Key responsibilities: * Coordinate meeting agendas, papers, and logistics for Academic Board and Academic Programmes Committee, including virtual and in-person arrangements. * Maintain and update key governance documents such as Standing Orders, Statutes, and Terms of Reference. * Manage Board elections and membership changes, ensuring timely and accurate processes. * Support external academic curriculum approval processes. **Ō pūmanawa - About you** Key requirements: * Strong organisational and communication skills. * Experience in committee servicing or board governance. * Ability to manage multiple priorities and maintain confidentiality. * Familiarity with database and website content maintenance. * Enjoy working in a small collaborative team. **Role Description:** Click here to see further information, including salary details. If this link is not available, click 'apply' to view this on the University careers page. **Close date for vacancy:** 14 November 2025. **Contact details for vacancy:** If you have any questions regarding this role please get in touch with Linda Roberts, Curriculum Quality Manager (linda.roberts@vuw.ac.nz). **How to apply:** Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date.

Wellington, New Zealand

Negotiable Salary

Recruitment Administrator 642053139546911117

Trademe

Recruitment Administrator

Bring your energy, positivity, and people skills - we'll give you the tools, training, and team to thrive. At RobLawMax Recruitment, we pride ourselves on our industry-specific knowledge, extensive networks, and empathy and understanding of the recruitment process within infrastructure construction. Our Wellington office is a lively, social hub where we celebrate wins, support each other, and enjoy plenty of laughs along the way. We're on the lookout for an outgoing personality to join our On-Hire team as a Recruitment Administrator. While experience is valued, it is not required - if you're outgoing, driven, and love connecting with people, we will teach you the rest. What you'll love about working here: * Competitive salary + monthly commissions and team incentives * A vibrant, social office culture where your personality is valued * Laptop, mobile phone, and iPad * Flexible hours and autonomy to manage your own day * Friendly environment, clear communication, and people focused * Industry events, client visits and national travel opportunities * The chance to be part of a well-connected, high-performing team with 30+ years of recruitment expertise What you'll do: * Assist the recruitment team with compliance requirements and CRM management * Manage and coordinator all adminstration tasks as required by the recruitment team * Build relationships with candidates and keep them engaged * Support consultants by sourcing, screening and placing top talent into exciting roles * Be the friendly, positive first point of contact for candidates across construction, engineering and mining * Jump into industry events, client visits, and team socials that keep every day interesting About you: * Outgoing, energetic, and always up for a chat * A natural "people person" who thrives in social environments * Proactive, organised, and motivated to succeed * Keen to learn recruitment in a supportive, fun and high-performance environment Apply today by sending your CV to Connor - connori@roblawmax.co.nz Or call 021 667 120 for a confidential chat

Wellington, New Zealand

Negotiable Salary

Administration Manager In Top Real Estate Team640723622078731118

Trademe

Administration Manager In Top Real Estate Team

Administration Manager Extraordinaire for the Top Real Estate Team Ben Stevens and the team at Ray White are the number one real estate agents in the Wellington Region. Operating in a fun, fast paced and dynamic industry, Ben’s team lead the charge when it comes to offering a comprehensive, professional service and outstanding results. Working out of a funky Ngaio based office, you will find a close knit and inclusive team offering a supportive, fun and friendly working environment. An exciting opportunity as Administration Manager has arisen due to the recent resignation of a much-loved member of the team. As the only onsite administrator, you will oversee the end-to-end administrative function, providing high quality administration, sale and marketing support to the busy agent team. Working closely with the business manager and virtual administrator to meet and exceed the expectations of both the agents, and clients of the business, you will never be bored. Your day-to-day work will involve a vast range of work with scope to grow. Key responsibilities include: • Oversight of all administration involved in the sale of property from drafting agency agreements, developing marketing material, development of information packs, drafting contacts, liaison with clients and solicitors • Systems development and ongoing improvement of the admin function • Management and implementation of an annual marketing schedule • Social media management and development of marketing initiatives for experienced candidates • Oversight and administration of all client databases • Management of the Ben Stevens website • Management of the office including stock management, computers, and office equipment • Management of the remote administrator This role will suit someone who is comfortable working in fast paced, changeable and dynamic environment. You will hold excellent computer skills and be comfortable navigating a range of systems. No two days are the same here and things can and will change quickly. Real Estate is a fun, fast paced and challenging industry and the successful candidate will be confident working on their own and in a team, able to prioritise tasks and be a genuine forward thinker. The preferred candidate will: • Bring demonstratable administration experience of at least two years • Be competent with Microsoft office & CRM systems. Monday.com, Canva and Wordpress a bonus • Operate in an ongoing state of improvement, always seeking ways to improve the administration function • Have excellent written and spoken English • Marketing admin and knowledge of social media a bonus • Be well organised and disciplined, confident dealing with a range of demands and time pressures • Able to see the bigger picture • Excellent attention to detail • A true team player In return you can expect to be well rewarded with an attractive salary and great working environment with plenty of team celebration! This role is working Monday-Thursday 8.30am-5pm with flexibility for shorter hours on a Friday. We are also open to hearing from people who want to work slightly reduced hours and finish at 4pm Monday – Thursday. Please note: only applicants with the legal right to work in New Zealand will be considered for this role.

Wellington, New Zealand

Negotiable Salary

6 months - Practice Manager / Team Leader640495541140491119

Trademe

6 months - Practice Manager / Team Leader

Are you a dynamic and experienced healthcare professional looking for your next leadership challenge? We are currently recruiting for an accomplished Practice Manager / Team Leader to join a well-established, private specialist centre based in Wellington. This is a temporary 6-month contract, ideal for someone who enjoys stepping into leadership roles and making a meaningful impact in a short timeframe. About the Role: As the Practice Manager / Team Leader, you will oversee the day-to-day operations of a busy, multi-disciplinary medical centre, ensuring high standards of patient care, staff coordination, and efficient administrative processes. You’ll work closely with a team of specialists, nurses, and administrative staff to support the delivery of exceptional healthcare services. Key Responsibilities: - Provide operational leadership and support across the centre - Manage staff rostering, recruitment coordination, and performance support - Oversee patient services and ensure an excellent experience from booking to follow-up - Coordinate clinic schedules and room allocations - Work closely with clinical staff to support best practice and compliance - Manage systems, reporting, and general administration About You: - Previous experience in a practice management or senior administrative healthcare role - Strong leadership and people management skills - Excellent communication and interpersonal abilities - Highly organised, adaptable, and solution-focused - Confident with systems and clinic management tools (experience with Medtech would be advantageous) - Available to start immediately This is a rewarding opportunity to lead a respected private medical centre and contribute meaningfully during a period of transition and growth. You'll be supported by a collaborative team and play a key role in ensuring smooth service delivery. Please click apply or get in touch with me directly on katie@kinetic.co.nz / 0221760308

Wellington, New Zealand

Negotiable Salary

Trademe

Administrator

We are on the lookout for a capable temporary Administrator on behalf of our client, a government agency in central Wellington. In a fast-paced environment, your attention to detail and system knowledge will ensure smooth operations during a critical busy period. Your support will help facilitate important day to day activities and maintain the integrity of vital data. About the Role; Your role will entail essential support through data entry, quality assurance, and administrative tasks. This temporary role involves assisting a team within the justice sector. You will play a key part in ensuring all processes run efficiently and accurately. The position offers a dynamic work environment where your contributions will have a direct impact on organizational success. Responsibilities; - Support the team with administration, data entry, and document management - Perform quality assurance on data and documents to ensure accuracy - Help maintain system integrity and organize information efficiently - Collaborate effectively with team members to meet tight deadlines About You; - You have excellent attention to detail and are quick at picking up new systems and processes - Resilience is important, as the role may involve working with sensitive content - Previous experience in government or justice sectors is advantageous but not mandatory - You are highly organized, proactive, and able to manage multiple tasks effectively - Strong communication skills and a team-oriented attitude are essential What's on Offer; - The hourly rate ranges from $30 to $35, depending on your experience and skills - This is a full-time role for six weeks, with an immediate start following approval - You will join a collaborative team environment that values your contributions - This role offers a unique opportunity to gain experience in the justice sector and be part of impactful projects - Supportive leadership and a quick onboarding process will ensure a smooth transition into the role This is a fantastic opportunity to utilize your administrative skills in a meaningful setting. Join a team dedicated to making a difference during a pivotal period and develop your experience in a rewarding and dynamic environment. PLease apply now, note you must be immediately available for work and based in Wellington.

Wellington, New Zealand

Negotiable Salary

Receptionist - Part Time639727848503051121

Trademe

Receptionist - Part Time

**About the Role** We have an exciting opportunity to join our supportive team at Charles Fleming Retirement Village, Waikanae, Kapiti Coast as a Receptionist. This is a part time role working Friday 0830 to 1530 and Saturday and Sunday 1000 to 1700. In this role you will: - Welcome all visitors and provide assistance and direction as necessary - Provide administration assistance including accounts and office/reception duties - Ensure a hospitable and helpful service to residents, relatives, visitors and staff - Answer all phone calls in a courteous and timely manner - Assist residents and visitors with general enquiries - Work closely with, and support your colleagues **About You** To thrive in our supportive and caring environment you will have: - Strong empathy and patience with elderly residents - Outstanding communication skills - A reliable, friendly and professional manner ***Please note that, although we often welcome applications from overseas candidates, due to immigration requirements, we require applicants to have New Zealand work rights for this position*** **About Ryman** At Ryman, we believe the measure of a full life is one that gets richer with age. Ryman Healthcare is a leader in retirement living and aged care. Our driving purpose is to enhance freedom, connection and well-being for people as we grow older. We own and operate 49 villages in New Zealand and Australia and we employ approximately 7,700 team members across a range of different sectors. Additionally, we are proud to be the first healthcare company to receive the Wellbeing Tick. At the heart of our business, everything we do must be 'Good enough for mum and dad.' **Benefits of working at a Ryman Village:** - Fun, friendly and supportive team environment - Work in a beautiful, resort style village - Opportunities for professional development and career progression - Ryman Team Benefits Card with discounts from a range of suppliers and retailers At Ryman, we support an environment where everyone feels welcome to be themselves. We embrace diversity and celebrate individual uniqueness, encouraging anyone wanting to work for Ryman to apply for our vacant positions.  If you are interested in joining an organisation with a clear purpose and a commitment to innovation, kindness and excellence, we would love to hear from you!  ***Applications will be reviewed as they are received and interviews may take place prior to the close date. This means a job ad may close before the advertised close date.***

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Project Coordinator / Administrator639721043054101122

Trademe

Project Coordinator / Administrator

About the Role You’ll play a key part in keeping projects running smoothly by providing coordination and administrative support to the Project Managers and site teams.Your day-to-day will include: * Entering and managing data such as timesheets, purchase orders, and project tracking spreadsheets * Requesting quotes and following up with suppliers and subcontractors * Tracking and coordinating material orders and deliveries * Assisting with project documentation, health & safety records, and compliance paperwork * Supporting the wider team with general administration and reporting About You We’re after someone who: * Is highly organised, detail-focused, and confident using computers (Excel, Word, project management tools, etc.) * Communicates clearly and can build good relationships with suppliers and team members * Enjoys working in a busy environment and can manage multiple tasks at once * Has a keen interest in the construction industry — experience in a similar environment is an advantage * (Preferred) Holds or is working towards a Construction Management or Quantity Surveying diploma/degree What We Offer * A supportive and friendly team culture * Opportunities for professional growth and training * A chance to gain hands-on experience across a range of construction projects * Competitive remuneration based on experience Location: Wellington central Apply now with your CV and a brief cover letter telling us why you’d be a great fit.

Wellington, New Zealand

Negotiable Salary

Trademe

Civil Administrator

I'm looking for a Part-Time Administrator to join this small civil contractor business. The goal of the job is to provide high-quality administration and contract support to the team while ensuring all contract administration functions are carried out to high standards. You will be working mostly in worksite offices across varying locations around Wellington, and sometimes in the main office in Porirua. The ideal person will have experience working in the 'built space', reviewing and completing admin for the contracts. You may even have drainage knowledge. Are you keen to step into a part-time role, providing around 25 hrs per week of in office support. **Key things are;** * Contracts admin experience; * fortnightly/monthly claims while completing accurate reconciliations, * Keeping financial records up to date, Microsoft Office, * Excel and Word are a requirement for this role, * Effectively managing invoicing activities. * Experience working in a contractor environment. * Driven personality and happy to assist with whatever support is needed across the business. * Administrative duties and data entry. * Assist with Health & Safety and training. * You must have experience working in NZ and have a real reason for considering a part-time job. My client is keen to have someone join their team as soon as the right person can. They deliver a full range of drainage work, from drainage design and construction, civil works, excavations, cable laying, trenching, all commercial, residential and local body contractors. Additionally, they own and operate a wide range of heavy equipment. Get in touch today by applying for this advert here online with your resume, and I will be in touch soon.

Porirua, New Zealand

Negotiable Salary

Storeperson / Delivery Driver638513167836181124

Trademe

Storeperson / Delivery Driver

We are seeking a reliable and motivated Storeperson / Delivery Driver to join our Wellington team. This is a hands-on role that requires excellent organisation, attention to detail, and a strong customer service focus. Key Responsibilities • Operate forklift to load/unload deliveries safely • Pick, pack, and manage stock efficiently • Deliver goods to customers around the Wellington region in a timely and professional manner • Maintain accurate records and update stock data using computer systems • Keep warehouse organised, clean, and compliant with health & safety standards Requirements • Current Forklift Licence (essential) • Full New Zealand driver’s licence (clean record preferred) • Strong computer skills for inventory management and record keeping • Highly organised with attention to accuracy and efficiency • Physically fit and able to handle manual lifting when required • Reliable, punctual, and a strong team player What We Offer • Competitive pay: $25 – $30 per hour, depending on skills and experience • Set hours: Monday to Friday, 7:30 am – 4:00 pm • Supportive team environment • Long-term stability with opportunities to grow

Wellington, New Zealand

NZ$25-30/hour

Contract Administrator638185123842571125

Trademe

Contract Administrator

We have an exciting opportunity to join our passionate and high-performing team in Wellington as a Contract Administrator At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities. **Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here** Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer: * Free access to Marram health care benefits and discounted holiday homes * Discounts for Samsung, PB Tech, Gym memberships and more! * $500 bonus for current employees who refer a friend to Downer * Progression and development programs on offer including our inspiring leader's programme for top performers **Te** **kōwhiringa | The Opportunity** We have an exciting opportunity to join our passionate and high-performing team in Wellington as a Contract Administrator **.** Reporting to the Business Support Lead, you'll be responsible for providing high quality administration and contract support to the team while ensuring all contract administration functions are carried out to high standards. You'll also: * Liaise with various departments, other administrators and internal managers * Assist with a wide variety of administration tasks be flexible and adaptable to changing policies & processes * Raise purchase orders, invoices and work orders * Coordinate and collate information, input information into databases as required and complete tasks in time to meet daily, weekly and monthly deadlines * Commitment to zero harm processes and stand in the gap when required **Nga pūkenga matua | Important Skills** Where no two days will be the same, your highly organised approach and excellent attention to detail would be key to your success in this role. You'll be pleasant and friendly but also not afraid to speak up and push back when needed. You'll also have: * Previous experience in a similar role ideally in a client facing administration or call centre position * High level of proficiency in MS Office suite with some knowledge of JD Edwards (or similar would be an advantage) * Be a confident communicator and enjoy working with a wide variety of customers * Excellent organisation skills along with the ability to prioritize tasks and meet deadlines * Strong interpersonal skills and confidence in building and maintaining relationships at all levels **Ko wai mātou | Our Organisation** Want to know more about what it is like to work at Downer? Then head to our People Site here! **Me pēhea ki te tono | How to apply** *If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is 724753* We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.

Porirua, New Zealand

Negotiable Salary

Operations Team Leader640629379526411126

Trademe

Operations Team Leader

Our client is a 100% New Zealand-owned company with extensive expertise in the electrical products market, providing tailored solutions across the country. About the Role In this role, you’ll lead a team of 2–3 operations support staff, covering facilities, projects, compliance, reception, travel, and consumables. You’ll have the chance to be both hands-on and people-focused, helping your team succeed while ensuring everything behind the scenes runs efficiently Key Responsibilities * Lead, coach, and support a small operations support team. * Coordinate facilities and property needs, including minor projects and contractor management. * Oversee reception cover, travel bookings, and procurement of consumables. * Monitor compliance and workplace health & safety. * Assist with budgets, reporting, and cost tracking. * Build strong relationships with suppliers, contractors, and internal teams. What We’re Looking For * Experience in operations, facilities, or property support. * Experience in a leadership position is essential. * Strong organisational skills and the ability to manage multiple priorities. * A practical, hands-on attitude with excellent communication skills. * Knowledge of workplace health & safety requirements. What’s on Offer * A varied role where no two days are the same. * The opportunity to step into leadership while staying close to the action. * Exposure to facilities, operations, and business continuity projects. * A supportive environment within a proudly Kiwi-owned company. How to Apply: Hit APPLY NOW and let’s get you started! Got questions or want to chat about the role? Call Krisma on 04 576 2067 or 021 222 8365 — we’d love to hear from you!

Lower Hutt, New Zealand

Negotiable Salary

Trademe

Office Coordinator

I have partnered with a well-established company in the construction sector that’s currently on the lookout for a reliable, highly organised Office & Project Administrator to support their busy operations and project delivery teams. This is a pivotal role that sits at the heart of the business, helping ensure smooth day-to-day operations, regulatory compliance, and project success. This position will suit someone who thrives in a structured environment, enjoys owning their responsibilities, and brings a proactive, systems-driven mindset to their work. Key Responsibilities This is a hands-on, multi-faceted administrative role where you’ll be supporting everything from project documentation to health & safety compliance, office management, scheduling, and internal coordination. Key areas of responsibility include: - Preparing, managing, and filing documentation for compliance, projects, health & safety, and internal operations. - Supporting the operations team with tasks like timesheet reviews, PPE and uniform orders, and contractor pre-qualification documents. - Assisting the QA team with tender submissions. - Managing onboarding processes for new staff and maintaining internal systems. - Overseeing fleet administration (servicing, registrations, RUCs) and managing office supplies and logistics. - Taking ownership of general office processes and identifying opportunities to automate repetitive tasks. What you need to succeed: This client is after someone who can truly own this role and operate with minimal supervision. You’ll need to be highly reliable, able to prioritise multiple tasks, and confident interacting with both staff and clients. Key must-haves: - Experience in document management, compliance support, project administration or similar position, within the construction industry. - Strong organisational skills, attention to detail, and time management. - Experience with Power Automate or a similar software would be advantageous. - Confident communicator. - Full time office-based role - please note, there is no flexibility to work from home. You’ll also need to be someone who can manage competing demands, work efficiently under pressure, and keep things running smoothly without needing to be chased. What you will get in return: - Competitive salary offered based on your experience. - A company that values initiative, development, and long-term progression. - A busy role where no two days are the same. - Flexible start date. Please submit an online application by selecting the 'Apply' button. As part of the recruitment selection process, you will be required to provide an up-to-date CV, and cover letter outlining your previous experience and motivation to apply for this role. If you have any questions and would like to get in touch directly, please get in touch with Katie Oakes on katie@kinetic.co.nz, or call 0221760308 for a confidential discussion.

Lower Hutt, New Zealand

Negotiable Salary

Trademe

Receptionist

Join a respected private healthcare facility and support patient care from the front desk. Immediate start – 6 to 8-week assignment with possible extension. We are seeking a professional and proactive reception/administrator to support a busy and high-performing medical team. This role plays a vital part in delivering exceptional patient experiences, ensuring smooth front-of-house operations, and supporting clinical staff with key administrative tasks. About the Role: This is a fast-paced, highly varied front-desk role where no two days are the same. You will be the first point of contact for patients and families, while also working behind the scenes to ensure every consultation and procedure runs smoothly. Key Responsibilities: - Welcoming and admitting patients across three different systems - Preparing and managing patient admission paperwork - Answering incoming calls, redirecting or taking messages as needed - Making follow-up calls as requested by clinical staff - Managing shared inboxes and responding appropriately - Notifying the kitchen team of daily doctor meal requirements - Data entry of dietary needs for incoming procedures - Supporting with consulting room set-up and general admin Shift Times: - Start times vary between 7:00 AM – 8:00 AM, depending on patient flow - Full-time hours, Monday to Friday Assignment Details: - 6 to 8 weeks to start, with potential to extend - Immediate start required What you will need to succeed: - Friendly, professional manner with excellent communication skills - Strong attention to detail and ability to juggle multiple systems - Previous experience in medical administration or healthcare preferred - Confident with email and phone communication - Organised, adaptable and able to work well under pressure This is a great opportunity to join a supportive, well-established private hospital team in a meaningful role contributing directly to patient care. If this role sounds of interest, then please apply or email katie@kinetic.co.nz or call 0221760308 directly for a confidential discussion.

Wellington, New Zealand

Negotiable Salary

Accounts & Administration Officer636992130531871129

Trademe

Accounts & Administration Officer

About Us The Funeral Trust is a pre-paid funeral plan managed by the Funeral Directors Association of New Zealand. With around 7,000 customers and more than $50 million funds under management, we’re dedicated to helping families plan with confidence and peace of mind. Based in the Association’s small, supportive national office in Wellington, this role offers the chance to contribute to a trusted service that makes a genuine difference. The Role We’re looking for a versatile Accounts & Administration Officer to support the smooth running of the Trust. This is a true 50/50 role – you’ll be managing day-to-day financial processes while also providing administration and customer support to our member funeral homes and plan holders. Your responsibilities will include: - Processing and reconciling payments, receipts, and accounts in Xero - Supporting the external account with financial reporting and responding to external audit. - Handling enquiries from funeral homes and families with professionalism, empathy, and care. - Managing benefit claims and assisting with applications and general administration tasks. - Contributing across the small team, covering colleagues during peak periods or leave About You We’re looking for someone who is: - Experienced in bookkeeping/accounts administration with strong reconciliation skills - Confident in Xero, Excel, Outlook, and modern office systems - A clear and professional communicator with a strong customer service ethic - Compassionate, resilient, and comfortable having sensitive conversations with families and funeral professionals. - Organised, accurate, and trustworthy, with strong attention to detail - Flexible and collaborative - happy to balance finance and admin tasks as needed. It would be great (but not essential) if you also have: - An accountancy qualification (or equivalent practical experience) - Knowledge of Microsoft CRM - Experience working external accountants and auditors. Why Join Us? - Part-time role (up to 32 hours per week, weekdays between 8:30am–5:30pm) - Central Wellington location - Lambton Quay offices - Small, friendly team where you’ll wear different hats and your contribution counts - Be part of an organisation that supports families with dignity and care during important life moments Apply now if you’re an experienced Accounts/Administration professional who values accuracy, empathy, and the opportunity to make a real difference

Wellington, New Zealand

Negotiable Salary