. . **Position:** Receptionist / Administration Assistant **Location:** Palmerston North **Reports to:** Administration Manager ### Job Purpose To take responsibility for and manage reception duties while assisting with a wide range of administration functions for the Palmerston North branch. The role involves ensuring accuracy within business systems and processes, as well as identifying opportunities for improvement and efficiency. ### Key Responsibilities - Act as the first point of contact for client enquiries. - Record and allocate service enquiries. - Monitor job allocations and staff timesheets. - Liaise between clients and service teams. - Assist with shop sales, purchasing, and general customer service functions. - Support the administration function including processing debtors and creditors invoices, debt collection, credit applications, and staff timesheets. - Coordinate work programmes in conjunction with the manager. - Assist debt collection to achieve debtor targets. - Prepare monthly invoicing within specified timeframes. - Reconcile debtor and creditor payments within specified timeframes. - Prepare monthly statements. - Match packing slips and invoices to supplier statements. - General administration including letters, responses, and filing. - Coordinate project invoicing. - Manage job costing and billing. - Manage waged employee hours. - Identify and recommend efficiency improvements. - Assist with preparation of month-end reports. ### Performance Measures Performance will be measured against progress towards the objectives outlined above. While some targets may take time to fully implement, there is scope for the role to develop and evolve over time. ### Role Requirements This is a self-managing and autonomous position that requires initiative, attention to detail, and the ability to work both independently and as part of a team. The successful candidate will be an active member of the administration team and contribute to the continuous improvement and growth of the branch. _"By applying for this job, you confirm you have read www.adecco.co.nz/privacy-policy/ and consent to the Collection Statement located via https://www.adecco.co.nz/collection-statement/ By proceeding, you agree to receive marketing e-mails from The Adecco Group and acknowledge you can opt out at any time. As one of the world's largest employers, we believe in talent not labels, and focus on the diverse and unique skills our people bring. Our commitment to equal opportunity, inclusion, and diversity is part of our broader dedication to respecting fundamental human rights across our value chain. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued."_