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Administrative Assistants in Levin

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Administrative Assistants

Levin

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Location:Levin

Category:Administrative Assistants

Logistics Coordinator64760817464450110

Logistics Coordinator

* Full Time Permanent Position * 40 hours per week * Monday - Friday, 0700 - 1530 * Salary appointment As our Logistics Coordinator you will be responsible for planning and executing the outbound orders for Icepak including container loading, local orders and customer returns. You will work closely with the Loadout Team Leader to ensure all outbound orders are completed accurately and in a timely manner. This is a fast paced, hands on role and will keep you on your toes. Icepak is a Chilled & Frozen Distribution network across New Zealand, working in temperatures between 10 degrees to -18 degrees which has its own challenges - Ultimately it is a Cool Work Environment! This role will suit someone who is a fantastic communicator, who can manage multiple requests, keep cool under pressure, have strong organisational skills, be adaptable, and work together with our wider team. Key Responsibilities: * Plan and execute outbound orders, including container loading, local orders, and customer returns. * Collaborate with the Loadout Team Leader to ensure accuracy and timeliness of all orders. * Maintain effective communication with internal teams and external customers to ensure smooth operations. * Manage multiple requests and prioritize tasks in a high-pressure environment. * Ensure safe and efficient operations while adhering to company and safety standards. Qualifications What you'll need: * Strong Communication Skills: The ability to communicate effectively in writing and verbally with people at all levels, both within the organisation and with external stakeholders. * Safety Commitment: Dedicated operating in a safe and prudent manner, having regard for other employees working in and around Icepak. * Physical Fitness & Resilience: Be Physically fit and resilient (able to work in frozen environments). * Customer Service & Logistics Experience: Experience in customer services and logistics with a strong understanding of supply chain processes and client relationships. * Tech-Savvy: Experience in use of Microsoft Office applications (Excel, Word, Excel, PowerPoint Outlook). * Organisational Skills: Excellent ability to manage multiple tasks with precision, maintaining accuracy and efficiency in a busy environment. To be successful in this role you will possess a can-do attitude, and the willingness to go above and beyond for our team. What Hall's can offer you! * Competitive Market Salary * PERKS: Access to PERKS app - offering discounts in 40+ stores incl retail, gym, power and food * Insurance: Discounted Southern Cross Healthcare Insurance Career Stability: The opportunity to develop within a growing and well established company A Supportive Team: The opportunity to work with a talented supportive team Staff Buying Privileges: Great deals on products Learning Opportunities: Access to training and development to further your career Safe Work Environment: A safety focused environment - all appropriate PPE provided Company Description Icepak is a subsidiary of Hall's Group. Icepak is a leader in refrigerated warehousing and storage logistics, well-established across New Zealand, with a high profile and a focus on providing top customer service. Our committed teams represent typical New Zealand values and work hard to 'deliver the goods'. We’re proud of the work we do and passionate about making a real difference to people's lives. At Hall's we want all our staff to go home safely every day. To help achieve this, we have a comprehensive Health and Safety Plan in place to protect us all, including pre-employment medicals and drug testing. If you think this sounds like the place for you, we'd love to hear from you! Hall's Group the home of cool jobs. www.halls.co.nz

Palmerston North, New Zealand

Negotiable Salary

Centre Administrator (BestStart Raumati)64749382388227111

Centre Administrator (BestStart Raumati)

New Year. New Opportunity. Join BestStart Raumati in 2026! Start 2026 in a role that truly makes a difference. BestStart Raumati is looking for a friendly, organised, and people-focused Centre Administrator to join our close-knit, welcoming team. Guided by our vision “Our Community, Our Learning”, our centre is often described by families as a home away from home. Set in a cosy, converted house, we foster strong relationships and meaningful tuakana–teina connections, creating a safe and nurturing place where tamariki can explore, make friends, and lead their own learning. This is a permanent part-time role (20 hours per week), ideally 9am–1pm, Monday to Friday, offering great work–life balance. About the role This is a key position that keeps our centre running smoothly. Your days will be varied and rewarding, including: * Managing bookings, data entry, accounts, and payments * Responding to family enquiries with warmth and professionalism * Supporting centre compliance and Ministry of Education requirements * Providing occasional support in the classrooms when needed We're looking for someone who is: * Friendly, organised, and reliable * IT savvy (Word, Excel, Outlook) * An excellent communicator and team player * Customer-focused and compassionate * Experienced in an administration role * Confident managing deadlines, accounts, and enquiries * Flexible and happy to support tamariki and teachers when required Why join BestStart? * Support from a dedicated National Support Team * Whare Ako online learning platform * Career development opportunities * Discounted childcare * Health and wellbeing benefits, including subsidised health insurance*, free flu vaccinations, EAP counselling, and wellbeing programmes * Sick leave from day one * Extra week of leave after 10 years' service * $2,000 referral bonus for qualified teachers* Ready to start 2026 with purpose? Join a team that values connection, collaboration, and making a real difference in children's lives. Click Apply Now to begin your journey with BestStart Raumati, we'd love to meet you!

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Direct Sales & Support64527990216065112

Direct Sales & Support

Start your journey with a global leader, Toyota NZ is hiring! We have an exciting opportunity as Direct Sales & Support, ideal for recent graduates ready to launch their corporate career. Join our supportive team at Toyota New Zealand, where you'll receive comprehensive training and hands-on experience to become the go-to expert for parts and accessories. In this role, you'll provide accurate and timely quotes for parts and accessories to repairers and insurance companies, supporting our Toyota Store Network. Your work ensures customers receive the correct parts for Toyota, Lexus, and Daihatsu vehicles, contributing to our customer service and sales success. While you'll start in the Parts & Accessories Sales team, Toyota NZ values talent and ambition. For the right person, there may be opportunities to grow into other departments. This is a permanent, full-time role based on-site Monday to Friday at our Head Office in Palmerston North. What's involved in the role: * Providing accurate parts and accessories quotes for Toyota, Lexus, and Daihatsu vehicles for all quote types, collision and mechanical. * Responding to email and phone queries from insurance companies, repairers, and Toyota stores. * Using an online parts catalogue to look up the parts and accessories required for quotes. * Accurately quoting estimated freight costs and calculating delivery dates for various delivery methods. * Meeting and exceeding quote targets, while ensuring a high level of accuracy for all quotes provided. Skills and attributes you will have to be successful in this role: * High level of self-motivation and driven to exceed goals/targets. * Computer literacy, ability to navigate between different systems and proficient using the Microsoft Office Suite. * Great communication skills – both written and verbal. * Customer focussed, a positive attitude and willingness to go the extra mile. * Process oriented and enjoy following established processes with a focus on accuracy and attention to detail What's in it for you? * Southern Cross Health Insurance * Staff purchasing benefits & discounts across our range of products * A subsidised Café onsite and free parking * 4%+ KiwiSaver contribution * Long service leave * Fantastic Job Security * Learning & development opportunities – from a company that highly values the development of its people! * Opportunity to work for a global organisation * Excellent team & company culture More about Toyota New Zealand: Toyota New Zealand is a wholly owned subsidiary of Toyota Motor Corporation, Japan and in 2024 celebrated 37 years of vehicle market leadership in New Zealand. As the leading automotive brand in New Zealand, Toyota is focused on winning the hearts of New Zealand through exceptional customer experience and mobility for all. We want to make mobility available to everyone, with accessible, affordable, safe innovation and technology that enhances New Zealanders' lives. We are a brand that is accessible to all Kiwis, and we back positive progress in New Zealand society through our own behaviours, community involvement, sponsorships, and inclusivity of all New Zealanders. We also care about being a sustainable business with sustainable practices, while supporting initiatives and programmes that look after our environment. At Toyota NZ we celebrate diversity. We are proud to be an employer committed to the principles of equal opportunity and supporting individuals from all walks of life. Toyota NZ is also committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. If you have any special requirements that would help you put your best foot forward in the recruitment process, please let us know in your application message. Next steps: Ready to launch your career? Apply now and tell us why you're excited to join Toyota NZ! Applications will be reviewed as they are received. If you have any questions about this role or working at Toyota New Zealand, please contact Careers@Toyota.co.nz. Only applicants with NZ Residency or NZ Citizenship will be considered.

Palmerston North, New Zealand

Negotiable Salary

Business Support64303660484227113

Business Support

Position Description He whakamārama mō te tūranga mahi | About the role This is a wide-ranging support role at the centre of KiwiRail’s Infrastructure business. You’ll provide essential coordination, administration, and operational assistance to our Infrastructure Team across the lower North Island, helping them work smoothly and focus on delivering New Zealand’s rail future. From managing complex calendars, meetings, and reporting, to supporting compliance, financial processes, and onboarding new leaders, you’ll keep the team organised and connected. You’ll also help improve processes, share information, and ensure everything runs efficiently across a busy and fast-changing environment. Ngā pukenga e rapu nei mātou | What you will bring We’re looking for someone who is organised, proactive, and comfortable working across a wide range of tasks. Your positive attitude, great people engagement skills with high levels of agility and a financial acumen, will set you up for success in this role. Ideally, you’ll have: * 2–4 years’ experience in administration or operational support, preferably in a large or infrastructure-focused organisation * Confidence managing busy schedules, deadlines, and sensitive information * Familiarity with financial, invoicing and compliance systems (SAP or similar) * Strong communication and relationship-building skills across all levels * A detail-focused and solutions-oriented approach * An understanding of health and safety compliance * Flexibility and adaptability in a fast-paced environment * NCEA Level 2 (or equivalent), or NCEA Level 1 with experience A current driver’s licence and your ability to meet safety and compliance checks is a requirement in this position. Nōu te rourou | What’s in it for you * Competitive salary and benefits package * The chance to contribute to major projects shaping New Zealand’s transport future * Career development opportunities across KiwiRail’s wide network of teams and disciplines * A supportive workplace that values safety, teamwork, and inclusion * Opportunities to build strong professional networks across the business Me pēhea te tuku tono | How to Apply Submit your CV and cover letter online. KiwiRail employee, please apply using your internal profile. Rā aukati | Applications close: 30 November 2025 (unless filled sooner)

Palmerston North, New Zealand

Negotiable Salary

Legal / Administrative Secretary64161610841730114

Legal / Administrative Secretary

* Full-time + Permanent * Worklife balance + Regular working hours + No weekends * Central Location + Easily Accessible We're looking for an experienced and motivated Legal/Administrative Secretary to join our client's busy and supportive team. This role is ideal for someone who enjoys providing top-quality administrative and secretarial support in a professional environment, where attention to detail, teamwork, and client service are key. About the Role: You'll play an important role in supporting our principals and team members with a variety of secretarial and administrative tasks. No two days are the same — you'll be managing correspondence, preparing documents, and ensuring everything runs smoothly behind the scenes. Key Responsibilities Include: * Providing efficient secretarial and administrative support to principals and team members * Preparing, editing, and formatting legal documents and correspondence * Managing diaries, scheduling meetings, and maintaining client files * Handling phone and email enquiries in a professional and welcoming manner * Assisting with billing, file management, and general office administration * Maintaining confidentiality and professionalism at all times What We're Looking For: * 3 years' administration experience (legal secretary experience an advantage). * Strong technical skills in Microsoft Word, Outlook, and Excel. * Someone who is organised, reliable, and can thrive in a team-focused environment. * Ability to communicate clearly and professionally. * Works well under pressure and can prioritise to meet deadlines. * Shows initiative and takes pride in doing things well. * Is adaptable, proactive, and enjoys supporting others. * Have legal right to permanently work in New Zealand. If you're a dedicated professional looking to join a friendly and collaborative team, we'd love to hear from you. Apply now through the link below, email your CV to Sarah at pnorth@remarkablepeople.co.nz or call us on 0800 438 522 to find out more.

Palmerston North, New Zealand

Negotiable Salary

Admin Superstar64141801925121115

Admin Superstar

Job Description We’re looking for an Admin Superstar to join our Operations team at the Manawatū Inland Port, someone who thrives on keeping things organised, accurate, and running smoothly. This is a varied, hands-on role where no two days are the same. From managing accounts and documentation to supporting the operations team and liaising with customers and suppliers, you’ll be the glue that keeps everything connected. You’ll handle a mix of administration, accounts, and coordination tasks, ensuring all systems, records, and processes are up to date and compliant. What you’ll do *Support daily operations through efficient administration and coordination. *Manage invoicing, accounts receivable, and reconciliations with accuracy and timeliness. *Maintain database systems and records for inventory and freight documentation. *Liaise with customers, suppliers, and internal teams to resolve queries quickly. *Assist with payroll, reporting, compliance documentation, and month-end processes. *Keep the office organised, from filing to follow-ups, ensuring nothing slips through the cracks. This role is perfect for someone who’s detail-focused, proactive, and enjoys variety, you’ll make a real difference every day by keeping the wheels turning behind the scenes. Qualifications What we’re looking for: *Strong all-round administration skills and a “get it done” attitude. *Excellent attention to detail and time management. *Confident communicator with great problem-solving skills. *Intermediate to advanced Microsoft Office skills (Excel and Outlook). *Experience with accounts or finance admin is a definite plus. *Experience in transport, logistics, or warehousing environments. Additional information At Manawatū Inland Port, you’ll be part of a close-knit, supportive team that values hard work, initiative, and a good sense of humour. We take pride in what we do and the people who make it happen. What we offer: *Competitive pay based on experience and skill. *Full-time, permanent role with long-term stability. *Supportive team environment where your contribution is recognised and valued. *Secure employment with career development & training opportunities *Modern, well-equipped facilities based in Longburn, just minutes from Palmerston North. *Health and safety first – we’re committed to ensuring every team member goes home safe every day with all appropriate PPE provided. *Free onsite parking and easy access via main routes. Company Description Manawatū Inland Port, part of Hall’s Group, is a customs-approved and MPI-transitional facility based in Longburn, Palmerston North. Strategically located in the heart of the central North Island, we connect importers and exporters with Napier, Tauranga, and Wellington ports, keeping New Zealand’s freight moving efficiently. Our team lives true Kiwi values: hardworking, reliable, and proud to deliver the goods. Safety is at the core of everything we do, supported by robust health and safety systems, pre-employment medicals, and drug testing to ensure everyone goes home safe each day. If you're a passionate professional looking for an exciting opportunity to make a real impact within a forward-thinking company, we want to hear from you! Hall's Group the home of cool jobs. www.halls.co.nz

Palmerston North, New Zealand

Negotiable Salary

Administrative Assistant64141800998018116

Administrative Assistant

* Competitive Pay + KiwiSaver + Holiday Pay * Worklife balance + Regular working hours + No weekends * Central Location + Full time position + Easily Accessible We are seeking an experienced and talented Administrator to join their client's team in Palmerston North. This full-time role will play a crucial part in supporting the day-to-day administrative operations of our fast-paced and growing business. Key Responsibilities * General Administrative Support * Inventory & Systems Management * Procurement & Financial Admin * Logistics & Courier Coordination * Other Duties as Required What We're Looking For * 2 years+ experience as an administrator * Strong attention to detail and high level of accuracy. * Proficient in Microsoft Office Suite and experience with ERP systems such as Microsoft Dynamics Business Central is desirable. * Excellent communication and interpersonal skills. * Ability to manage time effectively and work independently. * Reliable, approachable, and adaptable to change. About Remarkable People Established in 2016, we are a vibrant, award-winning, national team of REMARKABLE individuals who don't just work hard but also play hard while enriching our communities. Our commitment to continuous growth, career progression, and maintaining a work-life balance sets us apart and we pride ourselves on finding and placing the right people at the right time! How to Apply If you're interested in this role, apply through the link below, email your CV to Sarah at pnorth@remarkablepeople.co.nz or call us on 0800 438 522 to find out more. Your journey to REMARKABLE awaits!

Palmerston North, New Zealand

Negotiable Salary

Administartor63986856590210117

The Role We have an administration position based out of our client's large office in Kelvin Grove. As a key member of the team, you will have the following responsibilities: * General data entry and administration * Coordinating with various stakeholders and vehicle lease companies. * Provide time critical vehicle logistics information. * Monitoring stock levels. * Skilled in excel. Days & hours Monday to Friday 8.30am - 5.00pm Skills and Attributes * Admin and data entry experience is preferred so you can hit the ground running. * Experience with Microsoft Office suite. * Customer focused with strong verbal and written communication skills. * Motor industry experience is preferred. * Relevant tertiary level qualification is preferred. Benefits * Immediate start * Starting rate of $28.85 * Opportunities for permanent employment * Modern work place environment The Company Celebrating its 35th year of operation in New Zealand, our client has become one of the most recognizable and respected automotive manufacturers in the world. By having an employee-focused, equal-opportunity approach to staffing, they boast a minimal turnover rate with long-term career opportunities. How to apply Click APPLY and follow the steps or contact Emily on 06 353 8002 or 0800 178 233 with any questions. We will be in touch if you are shortlisted for this role. We will only consider applicants currently residing in New Zealand with the appropriate visa.

Palmerston North, New Zealand

Negotiable Salary

Front Office Coordinator63985096579074118

Front Office Coordinator

What you will be doing \- Greeting clients and visitors with warmth and professionalism \- Managing phone calls, bookings, and client enquiries \- Keeping reception and meeting rooms inviting and well-presented \- Supporting the legal team with admin, compliance, and file management \- Getting involved in marketing, social media, and community-focused projects \- Being the steady hand that keeps the day-to-day running smoothly What are we looking for \- A people person who enjoys building strong connections \- Confident in standard Microsoft Office Suite & tech savvy \- Ability to operate independently while supporting the wider team \- Proven organisational skills and time management ability with accuracy \- Excellent interpersonal skills and engaging phone manner with professionalism \- Discreet and trustworthy in handling client confidential information \- Digital Marketing, social media and any company promotion tools would be an advantage Adecco is proud to partner with Core Legal and is looking for the next Front Office Coordinator Guru to join the team. Core Legal is a modern law firm with people care at heart. It is professional and client-focused, with friendly, approachable, and humorous fundamentals as its company values. The team is small enough to feel like family, yet big enough to keep things exciting! People here care about each other, and that culture extends to every client who walks through the door. _"By applying for this job, you confirm you have read www.adecco.co.nz/privacy-policy/ and consent to the Collection Statement located via https://www.adecco.co.nz/collection-statement/ By proceeding, you agree to receive marketing e-mails from The Adecco Group and acknowledge you can opt out at any time. As one of the world's largest employers, we believe in talent not labels, and focus on the diverse and unique skills our people bring. Our commitment to equal opportunity, inclusion, and diversity is part of our broader dedication to respecting fundamental human rights across our value chain. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued."_

Masterton, New Zealand

Negotiable Salary

Office Assistant63965292870786119

Office Assistant

Hammond Spreading Ltd is a family-owned transport business primarily specialising in agricultural ground spreading of nutrients. We are based rurally in Carterton. We are looking for a responsible energetic individual with impeccable organisation skills to help ensure our company continues to operate effectively and efficiently. This position is initially part time, preferably 5 days per but hours to suit successful applicant. Key responsibilities: • Knowledge of Xero accounting software • Computer literate with strong knowledge in Microsoft skills, Apple systems • Strong attention to detail and excellent data entry skills – both written and verbal • The ability to problem solve and think on your feet • Build relationships with the wider team and leadership to get the very best results To be considered for this role; • You must have an exceptional phone manner and outstanding communication skills, both written and verbal. • Excellent time management skills, able to juggle and prioritise your workload • Reliable, honest and be a good team player • New Zealand permanent residency or citizenship • Must be able to work autonomously Apply on line for this role, with your CV to: For any questions regarding this role please contact Rob on 027 4432474

Carterton, New Zealand

Negotiable Salary

Branch Administrator (Manawatu)639086942673941110

Branch Administrator (Manawatu)

About Us Established in 1984 Wells is a trusted provider of electrical and instrumentation services, known for delivering high-quality solutions across commercial, industrial, and specialised sectors. We pride ourselves on our strong values, inclusive culture, and commitment to safety, innovation, and excellence. Our focus on people and projects ensures a secure pipeline of work, a supportive workplace, and opportunities for professional growth. Our Values • Safety: We prioritise the well-being of our team and ensure a safe working environment. • Integrity: We uphold the highest ethical standards in all our actions. • Commitment: We are dedicated to delivering quality and excellence in everything we do. • Relationships: We value strong, collaborative relationships with our team and clients. The Role As a Branch Administrator you will provide essential administrative support to the branch team. The role is responsible for day-to-day front of reception duties for the branch. Duties & Responsibilities • Provide administrative support to the branch Managers and wider team (e.g. create purchase orders, uniform requests, arrange waste collection etc). • Act as the first point of contact for branch visitors, contractors and staff where required. • Coordinate and oversee vehicle fleet management for the branch. • Manage inward and outward freight to ensure efficient handling and distribution. • Monitor and maintain stock levels (e.g. stationery, office supplies). • Arrange and facilitate site inductions for staff, contractors, and visitors. • Maintain accurate and up-to-date registers (e.g. vehicles, training, compliance). Essential Skills & Experience • Proven experience in operational support roles, preferably within a similar industry. • Professional, approachable, and customer focused. • A proactive approach to safety and sustainability. • Good attention to detail and accuracy. • Proficient in managing diverse administrative tasks across multiple departments effectively. • Proficient in MS Word (Intermediate), MS Excel (Advanced), MS Outlook, MS Teams, MS Dynamic Business Central, MS Power BI, Con-X. How to Apply Please apply via Trade Me, by submitting your CV and Cover Letter. Should you wish to have a confidential discussion about the role, please contact Fraser Young.

Palmerston North, New Zealand

Negotiable Salary

Administrator638974357344031111

. . **Position:** Receptionist / Administration Assistant **Location:** Palmerston North **Reports to:** Administration Manager ### Job Purpose To take responsibility for and manage reception duties while assisting with a wide range of administration functions for the Palmerston North branch. The role involves ensuring accuracy within business systems and processes, as well as identifying opportunities for improvement and efficiency. ### Key Responsibilities - Act as the first point of contact for client enquiries. - Record and allocate service enquiries. - Monitor job allocations and staff timesheets. - Liaise between clients and service teams. - Assist with shop sales, purchasing, and general customer service functions. - Support the administration function including processing debtors and creditors invoices, debt collection, credit applications, and staff timesheets. - Coordinate work programmes in conjunction with the manager. - Assist debt collection to achieve debtor targets. - Prepare monthly invoicing within specified timeframes. - Reconcile debtor and creditor payments within specified timeframes. - Prepare monthly statements. - Match packing slips and invoices to supplier statements. - General administration including letters, responses, and filing. - Coordinate project invoicing. - Manage job costing and billing. - Manage waged employee hours. - Identify and recommend efficiency improvements. - Assist with preparation of month-end reports. ### Performance Measures Performance will be measured against progress towards the objectives outlined above. While some targets may take time to fully implement, there is scope for the role to develop and evolve over time. ### Role Requirements This is a self-managing and autonomous position that requires initiative, attention to detail, and the ability to work both independently and as part of a team. The successful candidate will be an active member of the administration team and contribute to the continuous improvement and growth of the branch. _"By applying for this job, you confirm you have read www.adecco.co.nz/privacy-policy/ and consent to the Collection Statement located via https://www.adecco.co.nz/collection-statement/ By proceeding, you agree to receive marketing e-mails from The Adecco Group and acknowledge you can opt out at any time. As one of the world's largest employers, we believe in talent not labels, and focus on the diverse and unique skills our people bring. Our commitment to equal opportunity, inclusion, and diversity is part of our broader dedication to respecting fundamental human rights across our value chain. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued."_

Palmerston North, New Zealand

Negotiable Salary

Administration Officer - Levin637324953518091112

Administration Officer - Levin

Administration Officer * Permanent, full-time opportunity based in Levin * Monday to Friday working hours * Friendly and supportive team environment Mo te tunga | About the role Levin Community Corrections are currently looking for an Administration Officer to provide support and administration services to their busy team. Our wider Community Corrections team work with people who are serving community sentences, ensure they comply with the orders of their sentence, support rehabilitation, lead community work projects and play a key role in reducing re-offending and keeping our communities safe. As an Administration Officer you would be responsible for providing general administration duties which contribute to the efficient and effective running of our mahi within the office, including: * Reception duties such as answering phones, taking messages, greeting visitors, coordinating meetings and other general administration tasks. * Liaising with organisations and services we work with. * Preparing documents for court and filing. * Purchasing materials and stocktaking. * Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards. * Providing administration support to leadership team. * Contributing to site health and safety. You will also be people-facing and will have interactions with vulnerable people from the community when they arrive at our Community Corrections office, so you will need be comfortable working in this type of environment. Mou | About you We are interested in hearing from people who have a genuine interest in our kaupapa and are motivated to support others in a team environment. The skills and experience required for the role include: * Strong experience and knowledge of office administration. * Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly. * Excellent communication, teamwork, and people skills. * The ability to organise effectively, be adaptable, multi-task, and meet deadlines. * The ability to develop, foster and maintain positive working relationships with a diverse range of people. * Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving. * Alignment with our departmental values that shape the way we conduct our mahi. * Previous experience in the Government sector or similar environment that requires working with legislation and policies is desirable but not essential. You will also need a Full New Zealand Driver Licence for this role. Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa. Nga painga | The benefits The salary for this role is $60,216 - $63,789 per annum. Appointment and remuneration will reflect skills and experience relevant to the role. Mo matou | About us Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our Hokai Rangi strategy. We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required. Tono inaianei | Apply Now To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered. When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work. Applications close on: Friday 3rd of October 2025. If you have any questions or want to learn more about a career with us, contact LNRRecruitmentSM@corrections.govt.nz or visit careers.corrections.govt.nz.

Horowhenua District, Manawatū-Whanganui Region, New Zealand

Negotiable Salary

Fixed-Term Administration Coordinator - Wairarapa637315660785951113

Fixed-Term Administration Coordinator - Wairarapa

* 12 month fixed-term role * Full time based in our Masterton office * Monday to Friday, 8.30am - 5pm * Starting rate $23.84 - $25.95 per hour, depending on experience Mo te tunga | About the role We are seeking a proactive and reliable individual to join our Administration team at the Wairarapa Area Office. This role covers a broad range of administrative duties including supporting the management team, handling accounts payable, managing supply orders, reception duties, and responding to staff and visitor enquiries. Nou te rourou | What's in it for you? * Great opportunity for growth and development in administration, reception, and clerical experience. * Rewarding opportunity to work for a meaningful cause with an established not-for-profit organisation that provides support services to people with intellectual disabilities. * A collaborative and inclusive culture with a focus on our people's wellbeing. * Warm and welcoming team environment with approachable and supportive management. Nga pumanawatanga ou | What you will bring * 3 years' experience in an administration and/or accounts management role. * Excellent customer service skills and clear communication (verbal and written). * A positive, can-do attitude and strong interpersonal skills. * Good attention to detail. * Experience operating computer packages, including Microsoft Office and Outlook. * The ability to work as part of a team and independently. Me pehea te tuku tono | How to Apply Submit an online application by selecting the 'Apply' button. As part of the recruitment selection process, you will be required to provide an up-to-date CV, and cover letter outlining your previous experience and motivation to apply for this role. If you have any questions about the application process, please email recruitment@ihc.org.nz. We will review applications as they are received and plan to interview applicants before the advertisement closes. The IHC Group is committed to Te Tiriti o Waitangi and actively seek a diverse applicant pool. We encourage candidates of all backgrounds to apply. We welcome all kinds of diversity and the different perspectives such diversity brings to our work. Applicants must have the legal right to work in New Zealand.

Masterton, New Zealand

Negotiable Salary

RAMM and Maintenance Finance Coordinator636992108782101114

RAMM and Maintenance Finance Coordinator

**The Fulton Hogan Life** Life at Fulton Hogan is about making the most of the opportunities, taking responsibility, having a crack, being accountable and making it happen. We live by our REAL values - Respect, Energy & Effort, Attitude, Leadership - and we demonstrate these through the good work we do, every day, as one team. **Nau mai haere mai ki tā mātou whānau |Welcome to our Fulton Hogan Family** As the RAMM and Maintenance Finance Coordinator, you will play a key role in supporting our Department and Divisional Managers to ensure the effective administration of our Palmerston North City Council and Manawatu District Council Maintenance and Construction contracts. You will be responsible for the accurate processing of monthly contract claims, meticulous management and processing of RAMM data, and the ongoing upkeep of the RAMM database. Additionally, you will produce timely and insightful monthly contract financial reports. This pivotal position encompasses a broad scope of responsibilities, providing vital support across all contracts within the Maintenance department, and contributing to the overall success and compliance of our operations. **In a****ddition to the above you will:** * Undertake general RAMM and financial processing, including providing support with contract financial reports when required. * Assist with contract administration * Provide Customer Car Requests (CCR's) Phone Cover * Provide and receive communications and reactive communications (Kbase and CCR) from PNCC and MDC clients and the public * Effectively manage and resolve potential conflicts that may arise * Assist with admin and distribution of letter drops when required **Good Work equals Good Benefits** * KiwiSaver employer contributions * Fuel discount card * Parental leave top-up payment with additional return to work support * Family scholarships * Ongoing training and development, career growth and progression opportunities * Great discounts at a wide range of retailers * Medical insurance * Life insurance At Fulton Hogan, we genuinely care about the wellbeing of our people and giving them the tools and opportunities they need to succeed and grow with us. **We're looking for someone with:** * Minimum 2 years' experience in office management or contract administration * Demonstrated high attention to detail, consistently ensuring exceptional data quality and accuracy. * High level of numerical accuracy and sound knowledge of invoicing processes required. * Proven experience in customer liaison, including the ability to effectively manage and resolve potential conflicts. * Strong ability to build and maintain effective relationships with stakeholders, clients, and the public * Experience using RAMM Database preferred * Hold a Class 1 driver's licence **Creating, Connecting and caring for the community** Our people regularly donate their time to local causes and initiatives, while at a regional and national level we provide financial support, skills and resources to a wide range of organisations that are strengthening our communities. Our focus aims to also reduce our impact on the environment, and regenerate healthy new ecosystems. We look to partner with others to lift the standards of our industry and show customers lower-impact, sustainable ways of delivering infrastructure. Learn more about us: Homepage - Fulton Hogan and make an application to join our growing industry. #Maintenance #Administration #RealLife #RealJob All successful candidates must under-go and pass a pre-employment medical and drug screen prior to employment.

Palmerston North, New Zealand

Negotiable Salary

Centre Administrator (BestStart Waikanae)636548461818891115

Centre Administrator (BestStart Waikanae)

We are seeking an outstanding, organised, and friendly Centre Administrator to join our welcoming team at BestStart Waikanae. This key role is vital to the success of our centre, helping us deliver the highest quality care and education while meeting our Ministry of Education requirements. Nestled beside the Hemi Matenga track, our centre offers expansive outdoor spaces where tamariki explore, climb, and ride bikes in a safe, nurturing environment. With the bonus of Waikanae School's playground during holidays, bush walks, and visits to the local Bupa rest home, learning here is a joyful journey beyond the classroom. Our passionate team ensures every child thrives at their own pace through enriching, play-based experiences. About the role As a Centre Administrator, no two days will ever be the same! You'll be the welcoming face of our centre, providing outstanding customer service for our whānau while keeping things running smoothly behind the scenes. Your responsibilities will include: * Answering calls and enquiries with professionalism and care * Supporting new family enquiries, enrolments, and centre tours * Managing bookings and maintaining accurate records * Handling accounts, invoicing, direct debits, and payments * Meeting daily, weekly, and termly deadlines * Data entry, filing, and general administration * Confidently using IT systems (Word, Excel, Outlook) * Lending a hand with tamariki from time to time What we're looking for * Friendly, approachable, and confident with people * Highly organised and detail-focused * Strong communicator, both written and verbal * Reliable, trustworthy, and a true team player * Comfortable with accounts and problem-solving * IT savvy, with experience in Microsoft Office Support and training You'll never be on your own – our National Admin Support team provides ongoing help through a dedicated helpdesk. BestStart also offers strong training and guidance on Ministry of Education requirements as part of your induction. This is a permanent role, 20 hours per week, Monday to Friday. Why join BestStart? At BestStart we are proud to be a progressive leader in ECE, where our people are valued for the positive difference they make. Alongside comprehensive training and ongoing support, you'll enjoy: * Discounted childcare * Subsidised health insurance* * Sick leave available from day one * Free annual flu vaccinations * Confidential counselling and wellbeing support (EAP + internal programmes) * One week of additional leave for 10 years' long service * $2000 referral bonus for qualified teachers* * Professional learning through our Whare Ako online platform Apply now! If you're ready to bring your organisational skills, customer focus, and friendly personality into this rewarding role, we'd love to hear from you. Click Apply Now and join a team that values growth, collaboration, and creating the best start for every child.

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Administration Officer - Palmerston North636126182804511116

Administration Officer - Palmerston North

Administration Officer * Permanent, full-time opportunity based in Palmerston North * Monday to Friday working hours * Friendly and supportive team environment Mo te tunga | About the role Palmerston North Community Corrections are currently looking for an Administration Officer to provide support and administration services to their busy team. Our wider Community Corrections team work with people who are serving community sentences, ensure they comply with the orders of their sentence, support rehabilitation, lead community work projects and play a key role in reducing re-offending and keeping our communities safe. As an Administration Officer you would be responsible for providing general administration duties which contribute to the efficient and effective running of our mahi within the office, including: * Reception duties such as answering phones, taking messages, greeting visitors, coordinating meetings and other general administration tasks. * Liaising with organisations and services we work with. * Preparing documents for court and filing. * Purchasing materials and stocktaking. * Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards. * Providing administration support to leadership team. * Contributing to site health and safety. You will also be people-facing and will have interactions with vulnerable people from the community when they arrive at our Community Corrections office, so you will need be comfortable working in this type of environment. Mou | About you We are interested in hearing from people who have a genuine interest in our kaupapa and are motivated to support others in a team environment. The skills and experience required for the role include: * Strong experience and knowledge of office administration. * Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly. * Excellent communication, teamwork, and people skills. * The ability to organise effectively, be adaptable, multi-task, and meet deadlines. * The ability to develop, foster and maintain positive working relationships with a diverse range of people. * Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving. * Alignment with our departmental values that shape the way we conduct our mahi. * Previous experience in the Government sector or similar environment that requires working with legislation and policies is desirable but not essential. You will also need a Full New Zealand Driver Licence for this role. Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa. Nga painga | The benefits The salary for this role is $60,216 - $63,789 per annum. Appointment and remuneration will reflect skills and experience relevant to the role. Mo matou | About us Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our Hokai Rangi strategy. We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required. Tono inaianei | Apply Now To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered. When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work. Applications close on: Wednesday 10th of September 2025. If you have any questions or want to learn more about a career with us, contact LNRRecruitmentSM@corrections.govt.nz or visit careers.corrections.govt.nz.

Palmerston North, New Zealand

Negotiable Salary

Part-Time Library Assistant636126021715221117

Part-Time Library Assistant

Do you have a strong community focus? Are you available to start now and commit to this 3 month assignment? We have two part-time temporary assignments (20 hours per week) based in central Paraparaumu providing assistance to busy community focused team along with engaging with the general public. You will enjoy moving around the facility providing a variety of support, so being physically fit will be important. Responsibilities: - Face to face customer engagement - Shelving and locating books/resources - Checking books and resources in/out - Supporting staff with a variety of daily administrative tasks About you: - Able to start immediately - Strong administrative skills and able to pick up new processes and systems with ease - Previous engagement experience and a helpful friendly manner - Physical fitness as this is not a desk focused role, lifting and moving throughout the day. - Commitment to the full length of assignment If you are available immediately for the duration of this assignment and this role interests you please APPLY NOW.

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Administration Manager - Wairarapa (Fixed Term)636122505178911118

Administration Manager - Wairarapa (Fixed Term)

* 12-month fixed term (parental leave cover) * Permanent, full-time, 8am - 5pm * Starting salary from $73,132 Mo te tunga | About the role We are currently seeking an Administration Manager to drive a high level of service for visitors and staff in our Masterton IDEA Services office. This is a 12-month fixed term position in which you will be responsible for the successful delivery of day-to-day administration operations within the service. This is a hands-on position, providing administration support to the Area Manager and the wider team. This is an exciting opportunity for a focused and self-motivated administrator with strong organisational skills, excellent customer service, the ability to quickly build strong professional relationships, and a passion to be part of an organisation that is making a difference in our community. Nga pumanawatanga ou | What you will bring * Strong administration experience (general administration, accounts management, purchase orders, bank reconciliations) * People management experience with the ability to motivate, support and guide others. * The ability to resolve problems and respond calmly when put under pressure. And be flexible when required. * Strong verbal, written and interpersonal skills including the ability to build positive rapport quickly. * Excellent customer service skills. Nou te rourou | What's in it for you * The opportunity to work for an established not-for-profit organisation, contribute and add value to support our workers and the people in our community living with intellectual disabilities. * A collaborative and inclusive culture with a focus on people's wellbeing. * Energetic team environment - we enjoy what we do and have fun while doing it! * Ongoing support from management and the wider organisation. * Learning and development opportunities. Mo matou | About us IDEA Services supports adults with intellectual disabilities to live in their own homes and enjoy life as part of their communities. We are New Zealand's largest provider of services to people with intellectual disabilities and their families. Our services are founded on IHC's utter commitment for people with intellectual disabilities to have a good life and to be valued contributors to and members of their own community. Me pehea te tuku tono | How to Apply Submit an online application by selecting the 'Apply' button. As part of the recruitment selection process, you will be required to provide an up-to-date CV, and cover letter outlining your previous experience and motivation to apply for this role. If you have any questions about the application process, please email recruitment@ihc.org.nz

Masterton, New Zealand

Negotiable Salary

Administration Coordinator - Palmerston North636122415339551119

Administration Coordinator - Palmerston North

* Full time role based in our Palmerston North office * Monday to Friday, 8.30am - 5pm * Starting rate $23.84 - $25.95 per hour, depending on experience Mo te tunga | About the role We are seeking a proactive and reliable individual to join our Administration team at the Palmerston North Area Office. This role covers a broad range of administrative duties including supporting the management team, handling accounts payable, managing supply orders, reception duties, and responding to staff and visitor enquiries. Nou te rourou | What's in it for you? * Great opportunity for growth and development in administration, reception, and clerical experience. * Rewarding opportunity to work for a meaningful cause with an established not-for-profit organisation that provides support services to people with intellectual disabilities. * A collaborative and inclusive culture with a focus on our people's wellbeing. * Warm and welcoming team environment with approachable and supportive management. Nga pumanawatanga ou | What you will bring * 3 years' experience in an administration and/or accounts management role. * Excellent customer service skills and clear communication (verbal and written). * A positive, can-do attitude and strong interpersonal skills. * Good attention to detail. * Experience operating computer packages, including Microsoft Office and Outlook. * The ability to work as part of a team and independently. Me pehea te tuku tono | How to Apply Submit an online application by selecting the 'Apply' button. As part of the recruitment selection process, you will be required to provide an up-to-date CV, and cover letter outlining your previous experience and motivation to apply for this role. If you have any questions about the application process, please email recruitment@ihc.org.nz. We will review applications as they are received and plan to interview applicants before the advertisement closes. The IHC Group is committed to Te Tiriti o Waitangi and actively seek a diverse applicant pool. We encourage candidates of all backgrounds to apply. We welcome all kinds of diversity and the different perspectives such diversity brings to our work. Applicants must have the legal right to work in New Zealand.

Palmerston North, New Zealand

Negotiable Salary

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