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Administration & Office Support in Hastings

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Administration & Office Support

Hastings

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Job Type

Workplace type

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Location:Hastings

Category:Administration & Office Support

Operations Administrator64681683401345110

Operations Administrator

Are you the kind of person who loves making things run smoothly, thrives on variety, and takes pride in being the go-to support that keeps a whole team moving? If you're an Administration Superstar with sharp attention to detail and great communication skills, this could be the perfect opportunity for you. Why you'll love working with us * Competitive salary * Company phone – with full personal use * Medical insurance after 12 months * Real career growth – tell us where you want to be in 5 years, and we'll help you get there * A supportive team that values your ideas, your initiative, and your enthusiasm What the role looks like We're looking for a proactive and positive Operations Administrator to join our busy Hastings team. This full-time role is at the heart of our operations—your work will directly support our people, our customers, and the smooth running of each day. You'll be trusted with a wide variety of tasks, and no two days will look quite the same. If you enjoy being the person who keeps everything on track, this is your chance to shine. What you'll be doing day-to-day * Coordinating inductions and ensuring training documentation is up to date * Completing compliance paperwork accurately and efficiently * Supporting data entry for jobs and checking documentation for accuracy * Helping keep our internal systems running at their best * Building great relationships through clear, friendly communication * Championing Health & Safety and role-modelling safe practices * Supporting the Operations Manager and Supervisor with various tasks * And most importantly… having fun and contributing positively to our team culture! What you'll bring * 2+ years' experience in administration, accounts, or supply chain systems * Confidence with software and the ability to learn quickly * A proactive, self-motivated mindset and the ability to handle high-volume workloads * A willingness to pitch in and "roll up your sleeves" when needed * A track record of going above and beyond for customers * Experience working collaboratively in a team — tell us about your favourite one! Who we are From our beginnings in the 1970's through to today, Hilton Haulage has grown into a nationwide operation with more than 500 team members delivering transport solutions from Invercargill to Auckland. We're proud of our history, our people, and our commitment to exceeding customer expectations. Our culture We're all about integrity, hard work, respect, and safety. Our values guide everything we do, and we're looking for people who share them. If you care about doing a great job, keeping people safe, working as part of a supportive team, and delivering excellent service, you'll fit right in here. Ready to make a real impact? If this sounds like the challenge you've been waiting for, click Apply Now — we'd love to hear from you!

Hastings, New Zealand

Negotiable Salary

Office Manager / PA to Managing Director64662527238786111

Office Manager / PA to Managing Director

This is your opportunity to become the central hub of a well-established, high-performing crane and MEWP hire company in the Hawke’s Bay. As the Office Manager / PA to the Managing Director, you’ll be the go-to person who keeps the business running smoothly — from executive support to office systems and customer service. If you love variety, pace, responsibility and being the person who quietly (or loudly!) keeps everything together… this is your job. WHY YOU'LL LOVE WORKING WITH US At Hawkes Bay Crane & Platform Hire, we’re a tight-knit, down-to-earth team who support each other, work hard, and deliver exceptional service to customers across the region. You’ll be stepping into a role that is central to our success — and truly valued. You’ll enjoy: * A respected and trusted relationship with the Managing Director * A role with genuine responsibility, autonomy and variety * A supportive, friendly team who appreciate what you do * A stable, long-term position with a strong company * The chance to grow your skills across operations, admin, scheduling, customer service and business support This isn’t your typical front-office job — it’s the heartbeat of the company. WHAT YOU WILL BE DOING This role blends high-level executive support, office management, customer engagement and business coordination, including: Personal Assistant to the Managing Director * Manage the MD’s diary, emails, priorities and workflow * Prepare correspondence, reports, presentations and documentation * Coordinate travel, meetings, agendas and follow-up actions * Assist with tenders, pricing documents and proposals * Liaise with customers, suppliers and key stakeholders on behalf of the MD Office Management & Administration * Keep the office running efficiently — systems, supplies, filing and communication * Maintain digital/physical records, registers and administrative processes * Support staff onboarding, certification tracking and uniform allocation * Ensure all front-of-house areas look professional and welcoming Reception & Customer Service * Be the first point of contact for calls, visitors and enquiries * Direct communication to the right team members and maintain excellent customer care * Build strong, positive relationships with clients and suppliers Business Support & Coordination * Assist with insurance updates, asset onboarding and claims * Help prepare proposals, pricing sheets and operational documents * Connect workshop, operations, accounts and field staff with the information they need You will be the person who “joins the dots” — keeping information flowing and the business running smoothly every day. WHAT WE'RE LOOKING FOR You don’t need crane or construction experience (though it’s a bonus!) — but you DO need to be: * Organised, structured and great at multitasking * Polished and professional, with excellent communication skills * Confident on the phone and comfortable interacting with customers * Trustworthy and discreet — confidentiality is essential * A natural problem-solver who uses initiative * Resilient, adaptable and calm under pressure * Experienced in office admin, PA/EA support or office management * Proficient with Microsoft Office or Google Workspace If people often say you’re “the one who gets things done,” you are exactly who we want to hear from. HOW TO APPLY If this role sounds like the perfect next step in your career, click Apply Now on Trade Me and send us: * Your CV * A brief cover letter telling us why this role is the right fit for you We are reviewing applications as they come in — so don’t wait! Be the person who keeps us moving.

Hastings, New Zealand

Negotiable Salary

Service Co-Ordinator / Administration Person64660373320962112

Service Co-Ordinator / Administration Person

Service Co-ordinator/Administration Person Hastings Admin superstar required who is willing to step up when required. Apply today and advance your career! What you’ll get in return: » Competitive pay – because your expertise deserves recognition. » Medical and life insurance benefits – we look after you and your family. » Fuel discount card – save every time you fill up. » Training and development – we invest in your growth, not just your role. » Newly refurbished offices - enjoy a fresh, modern workspace. About your new role: We’re seeking a motivated and customer-focused Service Co-Ordinator/Administration person to join our Hastings branch. This role is ideal for someone with strong administrative skills, excellent attention to detail, and the ability to manage multiple priorities. Automotive workshop experience is preferred, but not essential. Leadership skills are a must to ensure you succeed in this role. Your responsibilities will be: » Prepare and control daily workshop activities including allocation of work to Technicians and assist the Service Manager in ensuring that Technicians and Apprentice Technicians are using their time effectively and efficiently. » Liaise with Customers, Technicians, Suppliers and Parts Department to follow through opening of work orders to completion. » Purchase Order Processing. » Managing Planned Maintenance servicing and records, including follow-up on recommended repairs noted on check sheets. » Attending to telephone service enquiries and bookings in a timely and courteous manner. » Managing maintenance spend for the Rental Fleet alongside the Rental Manager and Service Manager. » Performing service administration duties alongside the Service Administrator, plus any additional admin tasks as required. About your new company: Originally established in Christchurch as Andrews & Beaven in 1878, AB Equipment boasts New Zealand world-class Material Handling, Construction and Forestry Equipment brands. Our customer-centric teams provide 24/7 industry leading sales & support for these world class brands. With a solid network of 18 branches right across NZ, we deliver sales, service & parts for all our new, used & rental machinery. If you are legally entitled to work in New Zealand, have a positive “can do” attitude, pro-active approach, and want to join a company that values its people and prioritises health and safety - Apply now! Applications close: Thursday 8th January 2026 NO AGENCIES

Hastings, New Zealand

Negotiable Salary

Administrator63612623378945113

We are seeking a reliable and tech-savvy Administrator to join our dynamic, fast-paced office team. You will play a crucial role in maintaining smooth operations and delivering exceptional service. Key Responsibilities: * Professionally manage incoming phone calls with a friendly and efficient approach * Accurately schedule and generate work orders * Close out completed work orders while maintaining detailed and organized records * Provide outstanding customer service and respond promptly to client inquiries * Coordinate and communicate effectively with contractors to schedule and oversee work What We Offer: * Join a company that values integrity and fosters a supportive culture * Consistent work with potential to transition from temporary to permanent * Monday to Friday schedule, promoting a healthy work-life balance * Weekly pay with 8% annual leave accrual Hours:Monday to Friday | 7:00 AM - 5:00 PM Pay Rate:$25 - $30 per hour, based on experience Ideal Candidate: * Energetic and positive mindset with a can-do attitude * Excellent organizational and multitasking skills * Dedicated to long-term career growth within our company * Dependable and punctual, with strong work ethic * Proficient in computer systems and software This is a temporary-to-permanent role for the right candidate. If you're motivated to join a vibrant team and grow your career, we'd love to hear from you! Apply today with your CV or contact us directly for more info 0800 178 233.

Hastings, New Zealand

Negotiable Salary

Project Adminstrator64394199145731114

Project Adminstrator

Support one of Hawke's Bay's most significant infrastructure projects as a Project Adminstrator! At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities. **Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here** At Downer, we set the benchmark for excellence across New Zealand's transport and infrastructure sectors. Joining our Hawke's Bay Expressway team means contributing to a major project that will strengthen regional connectivity and resilience. You'll be supported with: * Downer Perks & Benefits Programme * Professional development and growth opportunities * A collaborative, people-first culture * Strong support from national and local teams * A workplace committed to Zero Harm and continuous improvement **Te kōwhiringa | The Opportunity** We are seeking a highly organised and detail-focused **Project Administrator** to support the successful delivery of the Hawke's Bay Expressway project. In this role, you will provide essential support to the Project Manager operational team. You will manage project documentation, data entry, invoicing, minute-taking, reporting, and contract administration-ensuring key processes run smoothly, deadlines are met, and accurate information flows across the project. Your contribution will directly support the performance, compliance, and overall success of this high-profile project. **Ngā pūkenga matua | Key Responsibilities** * Process contract documentation, work orders, and invoicing * Capture and analyse data including timesheets, plant usage, HSE metrics * Compile monthly claim documentation and assist with month-end reporting * Administer purchase orders, ensure accurate cost allocation, and monitor invoice status * Maintain efficient filing systems and ensure documentation is secure and easily retrievable * Attend project meetings, record accurate minutes, and distribute them promptly * Support project performance reporting across financial, Zero Harm, and quality metrics * Manage project information systems and data flow * Assist with EOM processes including accruals, claims, and payment certificates * Identify opportunities to improve administrative systems and support project efficiency **Nā tōu rourou | What you'll bring** * Strong organisational skills with high attention to detail * Experience in administration, data entry, accounts, or project support (infrastructure preferred but not essential) * Excellent communication skills - written and verbal * Competent computer skills, including databases, document control systems, and MS Office * Ability to work methodically under pressure and meet strict deadlines * A proactive, team-oriented approach with the confidence to support a busy project environment * Ability to manage multiple tasks with accuracy and professionalism **Me pēhea ki te tono | How to Apply** If you're a driven and organised administrator looking to support a major infrastructure project, we would love to hear from you. Apply today and help us deliver exceptional outcomes for the Hawke's Bay community.

Napier, New Zealand

Negotiable Salary

Receptionist - Casual64141807280002115

Receptionist - Casual

You can help bring our villages to life! At Summerset, from the moment we start developing a village, to when our residents call it home, it’s the passion and dedication of our people that brings our villages to life. We are one team united by being part of something bigger – to bring the best of life to our residents. The way we work is guided by our values - One Team, Strong Enough to Care and Strive to Be the Best. We know it takes a collective effort to bring a village to life and help it thrive, so Summerset is a place where everyone’s uniqueness and diversity can shine. When you’re part of the Summerset team, you belong to a place where your work has real impact, who you are is fully embraced and where your career flourishes. Job Description At Summerset, we value your customer service ethic as much as the technical skills you bring to the team - our culture is what sets us apart! Our Receptionist is in many ways the face of our business and as such you need to be able to relate to a wide range of people, especially the elderly and their families. This is a casual role offering hours on an as needed basis. What will your responsibilities be? - Provide efficient and timely administration, management support and document control to both the Village and Care Centre - Superb customer service at reception for our customers, the village management team and staff Who are we looking for? - A customer service superstar with a strong administration background - Proven abilities in providing administrative support to a management team - Attention to detail, accuracy and time management - Someone who is able to work independently and take initiative - A strong communicator with people from all walks of life What does Summerset have to offer? - A friendly and supportive team - Work where no two days are the same - Discounted from a wide range of suppliers - Sponsored sports teams f this sounds like you or someone you know, then we would love to hear from you! Applicants for this position must also have NZ residency or a valid NZ work permit. Next Steps: Applications for this role will close on Wednesday 5th November. This role may close early due to an increased number of applications - apply as soon as possible to avoid disappointment!

Napier, New Zealand

Negotiable Salary

Contracts Specialist64141802178691116

Contracts Specialist

_"By applying for this job, you confirm you have read https://www.adecco.com/en-nz/privacy-policy and consent to the Collection Statement located via https://www.adecco.com/en-nz/collection-statement By proceeding, you agree to receive marketing e-mails from The Adecco Group and acknowledge you can opt out at any time. As one of the world's largest employers, we believe in talent not labels, and focus on the diverse and unique skills our people bring. Our commitment to equal opportunity, inclusion, and diversity is part of our broader dedication to respecting fundamental human rights across our value chain. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued."_

Napier, New Zealand

Negotiable Salary

Office Manager64239945763969117

We are looking for our next superstar Office Manager to take charge of a busy precision engineering machine shop office based in sunny Hawke’s Bay. For over 50 years, We Can Precision Engineering Ltd has gained a reputation as a problem-solving designer and manufacturer of precision components, critical engineering spares and complex engineering parts and assemblies. Do you have a ‘we can’ attitude and gain satisfaction from getting things right in a business that’s always looking for better solutions and smarter ways to do business for their customers? If this sounds like you, we are looking for a new Office Manager. You would be responsible for ensuring the smooth day to day running of the office, from supporting our team of engineers in our busy machine shop, to giving daily support to the General Manage as a member of the Leadership team. Your attitude, energy, flexibility and humour will be at the core of the business and will contribute to making this a great place to work. It is very much a sole charge role where fantastic communications skills, initiative, ownership of projects and great attention to detail make you a crucial part of the We Can team. You will be responsible for: • Accounts Payable, Accounts Receivable, • Monthly Financial reporting • Bank reconciliations, credit control • Job costing / Daily invoicing • Payroll and Tax filing – PAYE, GST, RWT & FBT • Maintenance of our KANBAN stock system • Human Resources – maintaining personnel records • Support for our ISO Systems (Quality, H&S) • Supporting the Management Team and General Manager Experience with a mid-level accounting ERP system (we use M1 https://www.ecisolutions.com/en-au/products/m1/ ), ISO systems, Microsoft products, M-Files and the AI system ABBYY would be an advantage. We offer a fast paced and supportive work environment, including Southern Cross health insurance benefits and a workplace where success is recognised and celebrated together. Check out our website www.we-can.co.nz and give some thought to what you can bring to the We Can team. Email sally@we-can.co.nz at We Can Precision Engineering to apply in writing and to receive more details about the role. Applications close 21/11/2025

Hastings, New Zealand

Negotiable Salary

Administration Officer - Hawkes Bay Region63612618627843118

Administration Officer - Hawkes Bay Region

Administration Officer * Permanent, part-time position; 20 to 27.5 hours per week - to be negotiated with the successful applicant * Monday to Friday working hours * Friendly and supportive team environment Mo te tunga | About the role Napier Community Corrections are currently looking for an Administration Officer to provide support and administration services to their busy team. Our wider Community Corrections team work with people who are serving community sentences, ensure they comply with the orders of their sentence, support rehabilitation, lead community work projects and play a key role in reducing re-offending and keeping our communities safe. As an Administration Officer you would be responsible for providing general administration duties which contribute to the efficient and effective running of our mahi within the office, including: * Reception duties such as answering phones, taking messages, greeting visitors, coordinating meetings and other general administration tasks. * Liaising with organisations and services we work with. * Preparing documents for court and filing. * Purchasing materials and stocktaking. * Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards. * Providing administration support to leadership team. * Contributing to site health and safety. You will also be people-facing and will have interactions with vulnerable people from the community when they arrive at our Community Corrections office, so you will need be comfortable working in this type of environment. This is a permanent, part-time position based in Napier to start - however the successful applicant must be open to working across our Hastings as Flaxmere sites as required. Mou | About you We are interested in hearing from people who have a genuine interest in our kaupapa and are motivated to support others in a team environment. The skills and experience required for the role include: * Strong experience and knowledge of office administration. * Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly. * Excellent communication, teamwork, and people skills. * The ability to organise effectively, be adaptable, multi-task, and meet deadlines. * The ability to develop, foster and maintain positive working relationships with a diverse range of people. * Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving. * Alignment with our departmental values that shape the way we conduct our mahi. * Previous experience in the Government sector or similar environment that requires working with legislation and policies is desirable but not essential. You will also need a Full New Zealand Driver Licence for this role. Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa. Nga painga | The benefits The salary for this role is $60,216 - $63,789 per annum (paid pro rata). Appointment and remuneration will reflect skills and experience relevant to the role. Mo matou | About us Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our Hokai Rangi strategy. We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required. Tono inaianei | Apply Now To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered. When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work. Applications close on: Thursday 4th of September 2025. If you have any questions or want to learn more about a career with us, contact LNRRecruitmentSM@corrections.govt.nz or visit careers.corrections.govt.nz.

Napier, New Zealand

Negotiable Salary

Operations Administrator | Taradale63612615322625119

Operations Administrator | Taradale

We’re on the lookout for a proactive and detail-oriented Administrator to support our Clients operations in Taradale. This is a Monday to Friday role offering good hourly rate, with a great mix of responsibilities across administration, logistics, customer service, and finance support. What You’ll Be Doing As an integral part of our team, you’ll take ownership of a wide range of tasks that help keep things running smoothly behind the scenes. Your responsibilities will include: * Coordinating and processing customer orders with accuracy and care * Maintaining up-to-date records across all product lines * Managing inventory checks to support planning and forecasting * Liaising with freight and logistics providers to ensure timely dispatch * Keeping internal teams updated on delivery requirements * Preparing dispatch reports and maintaining clear documentation * Handling data entry, bank deposits, and generating invoices * Ensuring product pricing is accurate and current in the system * Supporting financial year-end processes, including reconciliations and royalty reporting * Managing licensor communications and reporting obligations * Finalizing contracts and supporting the sales process What We’re Looking For You’re a natural organizer who enjoys variety, takes initiative, and works well under pressure. You're confident juggling multiple tasks and enjoy being the go-to person for keeping things on track. We’d love to hear from you if you bring: * Experience in logistics, manufacturing, or sales/admin support * Solid computer skills and a sharp eye for detail * Excellent communication and relationship-building abilities * The ability to work independently and stay ahead of deadlines * A can-do attitude with a flexible, team-focused approach Why Join Us? * Immediate start * Monday to Friday – enjoy your weekends off * A friendly, collaborative team environment * Varied, interesting role with real responsibility Ready to bring your admin expertise into a role where your contribution truly matters? Apply now with your updated CV and a short cover letter. Contact Fiona at 0272766985 for more details.

Napier, New Zealand

Board Secretary - Temp role636122626883861110

Board Secretary - Temp role

* Minute-taking, agendas, and governance support required * Will need to be flexible with dates and hours * Temp assignment with real purpose & immediate start We're seeking a highly organised and professional Board Secretary for a temporary assignment supporting the governance functions of a long-standing, community-focused organisation in Napier. This is a varied and rewarding role offering the opportunity to contribute to faith-based leadership and social impact. Flexibility with hours and dates is essential as this role supports multiple Boards and Committees with meeting cycles spread across several months. In this role, you'll: * Provide secretarial support to Boards and Standing Committees * Prepare and manage agendas, minutes, documentation, and registers * Ensure governance records and systems are accurate and up to date * Assist with meeting logistics, correspondence, and board member support. What's in it for you? * Minute-taking, agendas, and governance support - done right * Temporary role with flexible hours and real purpose * Work with a values-driven team making a community impact * Keep governance on track with your sharp admin skills * Based in central Napier with a supportive, purpose-led team * Perfect for someone who thrives behind the scenes You'll bring: * Experience in minute-taking and board-level admin * A proactive, process-driven mindset with strong attention to detail * Confidence using Microsoft Office and managing documentation * Professionalism, discretion, and the ability to build trust quickly * A calm, flexible approach to shifting schedules and tasks * Experience with Board Pro ideal but not essential This is a fantastic short-term opportunity for 3- 4 months for someone who enjoys working behind the scenes, keeping things organised, and supporting meaningful work with real impact. Apply now to express your interest - start date and hours to be discussed with shortlisted applicants.

Napier, New Zealand

Negotiable Salary

Toyota Vehicle Administrator636122395513611111

Toyota Vehicle Administrator

Are you highly organised, thorough and process-driven? We're on the look out for a dedicated Vehicle Administrator to join our team in our Napier Head Office. Sinclair Pryor Motors operates five Toyota stores across the North Island – Hastings, Napier, Gisborne, Taupo and Rotorua – as well as Lexus of Hawkes Bay. We take immense pride in delivering outstanding service and vehicles to our loyal customers. In this key role you will liaise with business managers, sales consultants and the wider admin team to manage the full vehicle processing cycle. You'll be responsible for ensuring the accurate and timely processing of relevant vehicle documentation while also maintaining efficient reporting. We're looking for someone who: * Is highly organised and methodical * Has excellent attention to detail * Communicates clearly and confidently * Enjoys working independently whilst being part of a collaborative team * Has experience in administration (automotive admin a huge bonus!) * You'll be part of a supportive, fast-paced team environment, with plenty of variety and opportunities to grow your skills in the automotive industry. Why Hawkes Bay Toyota? You'll be part of a positive, supportive and award-winning team that values its people. In this full-time role, you'll receive comprehensive training and ongoing support, with opportunities to grow and develop your skills and knowledge in the automotive industry. We're more than just a dealership – we're a respected local business built on strong values, great people, and a commitment to excellence. * Please note we are only taking applications from those based in New Zealand

Napier, New Zealand

Negotiable Salary

Service Advisor644618351377941112

Service Advisor

Service Advisor Hastings Grow Your Career With New Zealand’s Market Leader What you’ll get in return: » Competitive pay – because your expertise deserves recognition. » Medical and life insurance benefits – we look after you and your family. » Fuel discount card – save every time you fill up. » Training and development – we invest in your growth, not just your role. » Newly refurbished offices - enjoy a fresh, modern workspace. About your new role: We’re seeking a motivated and customer-focused Service Advisor to join our Hastings branch. This role is ideal for someone with strong administrative skills, excellent attention to detail, and the ability to manage multiple priorities. Automotive workshop experience is preferred, but not essential. Your responsibilities will be: » Prepare and control daily workshop activities including allocation of work to Technicians and assist the Service Manager in ensuring that Technicians and Apprentice Technicians are using their time effectively and efficiently. » Liaise with Customers, Technicians, Suppliers and Parts Department to follow through opening of work orders to completion. » Purchase Order Processing. » Managing Planned Maintenance servicing and records, including follow-up on recommended repairs noted on check sheets. » Attending to telephone service enquiries and bookings in a timely and courteous manner. » Managing maintenance spend for the Rental Fleet alongside the Rental Manager and Service Manager. » Performing service administration duties alongside the Service Administrator, plus any additional admin tasks as required. About your new company: Originally established in Christchurch as Andrews & Beaven in 1878, AB Equipment boasts New Zealand world-class Material Handling, Construction and Forestry Equipment brands. Our customer-centric teams provide 24/7 industry leading sales & support for these world class brands. With a solid network of 18 branches right across NZ, we deliver sales, service & parts for all our new, used & rental machinery. If you are legally entitled to work in New Zealand, have a positive attitude, pro-active approach, and want to join a company that values its people and prioritises health and safety - Apply now! Applications close: Friday 19th December 2025 NO AGENCIES

Hastings, New Zealand

Negotiable Salary

Administration Support642878897756181113

Administration Support

**Estimator Administration Support** 📍Twyford 🕒 Full-Time | Monday to Friday, 7:30 AM - 4:30 PM Are you ready to take the next step in your career? We're looking for a motivated and detail-oriented individual to join our team as an **Estimator Administration Support**. This is the perfect opportunity for someone with a bit of experience who's eager to grow and develop their skills in a supportive, fast-paced environment. ** Must be a NZ resident or open work visa - no sponsorships ** 🔧 What You'll Be Doing: * Entering and managing data related to quotes and project details * Handling email and phone communication regarding quote requests and follow-ups * Coordinating with estimators and sales reps to track quote timelines and delivery * Providing updates to internal teams and clients on when quotes will be ready * Supporting the estimating team with day-to-day administrative tasks * Receiving training in reading and interpreting construction plans and specifications ✅ What You Bring: * Some experience in administration, customer service, or a similar role * Strong communication skills and a proactive attitude * Great attention to detail and time management * Confidence using Microsoft Office and general computer systems * A willingness to learn and grow within the role * Positive and healthy banter is important! able to have a laugh when appropriate and bring positivity. 🌟 Why This Role? * Ideal stepping stone for someone early in their career Temp to Perm. * Training provided to build technical knowledge in construction plan reading * Work closely with experienced professionals who support your development * Enjoy a consistent Monday to Friday schedule with early finishes * Be part of a friendly, collaborative team that values your contribution 📩 **Apply now** by sending your resume to sofia.mcfarland@awf.co.nz

Hastings, New Zealand

Negotiable Salary

Team Administrator642380071070751114

Team Administrator

* Hastings * Critical Role * Great Team Environment Harcourts Hawke's Bay are seeking an enthusiastic Office Administrator for their busy Hastings Sales and Commercial Team. We are looking for a professional and personable Office Administrator to provide exceptional support at their Hastings branch. This position requires a resilient, efficient, enthusiastic and detail-orientated person that has a willingness to learn and support others. This position plays a critical role in the day to day running of their busy and successful Real Estate team where you will be at the centre of all the office activity. The role will be varied with new tasks and challenges each and every day. Attention to detail and an energetic and pro-active approach is paramount, along with exceptional organisational and time management skills. You will be required to have advanced word, powerpoint and excel skills. Harcourts proudly encourage fun and laughter whilst maintaining high professional standards. We encourage you to apply today to find out more. This role is being managed by REAP Recruitment on behalf of Harcourts Hawke's Bay. Please apply on-line below to be considered. All applications will remain confidential to REAP Recruitment & Harcourts Hawke's Bay and will only be forwarded on to others with your consent. More information is available on request.

Hastings, New Zealand

Negotiable Salary

Workflow Assistant642066244747551115

Workflow Assistant

Keep Hawke's Bay running smoothly with a trusted local team! Our client is a hardworking, supportive business that values reliability, excellence, and great service. They provide quality electrical, plumbing, and pumping services across Hawke's Bay We're looking for an organised and proactive Workflow Assistant to help keep their operations on track. If you love variety, enjoy problem-solving, and have an eye for detail, we would love to hear from you! The Role: * Manage the job process from start to finish using Simpro. * Answer calls, greet clients, and open new jobs. * Ensure all job details, documentation, and compliance records are correct. * Coordinate with technicians, suppliers, and clients to keep jobs moving. * Assist with vehicle maintenance and office administration. * Support a strong health and safety culture across the business. Hours: 7:15 am - 5:00 pm, Monday to Friday. Full-time Permanent role. Must Haves: * Experience in administration or coordination (trade/service background ideal). * Confident using technology, Simpro experience a bonus. * Great communicator with strong attention to detail. * Organised, adaptable, and able to manage multiple tasks. * A positive attitude and team-first mindset. Benefits of being a part of the team: * Be part of a locally owned, respected company with a great team culture. * Enjoy a varied, hands-on role with real responsibility. * Opportunities to learn and grow within the business. * Competitive pay and job stability in a well-established company. * Paid Birthday off. Apply Now If this sounds like you, click Apply Now or send your CV and cover letter

Hastings, New Zealand

Negotiable Salary

Executive Assistant640618379061771116

Executive Assistant

**The ideal candidate would have:** - Strong event planning and coordination skills - Highly organised with the ability to prioritise and adapt quickly - Confident communicator who enjoys collaborating across teams - Positive attitude, approachable, and enjoys a fast-moving environment - Comfortable with Microsoft Office and general admin systems. - Enjoys a bit of banter and brings a sense of humour to the workplace **Key Responsibilities**: **Event & Meeting Planning** - Organise and coordinate staff events, celebrations, BBQs and parties - Arrange catering for meetings, training, special occasions - Plan and distribute agendas for weekly PLT meetings - Take minutes at key meetings and track follow-ups - Coordinate staff recognition gifts and merchandise **Administration & Office Management** - Raise and receipt purchase orders, process invoices, and resolve queries - Monthly purchase order receipting and managing office expenses - Manage petty cash, staff sales, and general office supplies - Document control, vendor setup, and management - Manage meeting room bookings, pool vehicle bookings, and travel arrangements - Reception (including answering calls and greeting visitors) - Coordinate courier bookings, incoming/outgoing mail, and IT support issues. **Communications & Site Support** - Compile and send internal communications across the site - Manage digital media displays and communication boards - Attend safety and evacuation debrief meetings and record key actions We are seeking an Office Manager to oversee daily operations and ensure efficient administrative support. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks simultaneously. As an Office Manager, you will play a crucial role in maintaining a productive work environment and supporting the team in achieving business objectives. This position requires a proactive individual who can anticipate needs and implement effective solutions. You will be responsible for coordinating office activities, managing resources, and facilitating communication across departments. Join us to contribute to a collaborative and innovative workplace. _"By applying for this job, you confirm you have read https://www.adecco.com/en-nz/privacy-policy and consent to the Collection Statement located via https://www.adecco.com/en-nz/collection-statement By proceeding, you agree to receive marketing e-mails from The Adecco Group and acknowledge you can opt out at any time. As one of the world's largest employers, we believe in talent not labels, and focus on the diverse and unique skills our people bring. Our commitment to equal opportunity, inclusion, and diversity is part of our broader dedication to respecting fundamental human rights across our value chain. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued."_

Hastings, New Zealand

Negotiable Salary

Administrator - Fixed Term Contract639978877181451117

Administrator - Fixed Term Contract

* Fixed term contract * $28.85 hourly rate * Monday to Friday, 7 AM to 3 or 4 PM Trade Assist is looking for a Superstar Administrator to help out the Hastings team during the Heinz Wattie's season. About the Company: We are an innovative, forward-thinking business, that joined the recruitment market over eight years ago. Our aim is to make a difference! People are our business, and we care about them! We currently have an exciting opportunity in our newly opened Hastings's branch for an exceptionally organized administrator! Hours of Work: Monday to Friday | 7.00am to 3.00/4.00pm The Position! * Greet and welcome candidates as they arrive at the office * Answer, screen incoming phone calls * Timesheets - General data entry of manual timesheets and managing our online timesheet portal * Liaising between our team and the on-site Wattie's administrators & payroll team * Other general administration tasks - Creating & sending reports, creating purchase orders, scanning documents etc * Phone screening candidates What skills/experience are we looking for? * Have a passion for people - Have the ability to speak to anyone & everyone! * Be able to work in a busy and high-pressure environment * Be able to multi-task, prioritize and have a strong attention to detail * Experience in a reception or administrative role What's in it for you? * Full Training and a great opportunity to upskill * Paid birthday off * Fun & friendly team culture This could be the perfect opportunity to get your foot in the recruitment door and learn about the world of recruitment! If this role sound like your next career move, apply today!

Hastings, New Zealand

Negotiable Salary

Administrator636122693370911118

* Strong attention to detail and analytical thinking * Confidence using Excel (including formulas, filters, and ideally macros) * Ability to manage workload independently while meeting deadlines * Excellent communication and problem-solving skills * A team player who enjoys contributing to sustainability initiatives * Previous experience in data verification, auditing, or quality control is a plus *"By applying for this job, you confirm you have read www.adecco.co.nz/privacy-policy/ and consent to the Collection Statement located via https://www.adecco.co.nz/collection-statement/* *By proceeding, you agree to receive marketing e-mails from The Adecco Group and acknowledge you can opt out at any time.* *As one of the world's largest employers, we believe in talent not labels, and focus on the diverse and unique skills our people bring. Our commitment to equal opportunity, inclusion, and diversity is part of our broader dedication to respecting fundamental human rights across our value chain. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued."*

Hastings, New Zealand

Negotiable Salary

Project Administrator636122409428491119

Project Administrator

* 20-30 Hours per week * Flexible work hours * Immediate Start Our Client based in Havelock North has projects happening all around the Hawkes Bay Area and are looking for a Project Administrator to assist the Project Manager with systems implementation as well as other administration duties. Initially this role will be between 20-30 hours per week and can be flexible to suit an experienced administrator who may need to work child friendly hours. Would be a requirement to work in the office between 9/10am - 230/3pm and some work can be done remotely from home. As the company grows there may be more hours available. We are looking for an organised, experienced administrator who is good with meeting deadlines and has a high attention to detail. Someone who is good with technology and also keen to do marketing activity for the company. If this sounds like you please apply now by attaching a CV and we will be in touch. Hourly rate is negotiable based on experience.

Hastings, New Zealand

Negotiable Salary

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