Dunedin Administration & Office Support Job Listings

Trademe

Administrator

Administrator Our client is a leader in products tailored for industrial and commercial applications in Dunedin. They are in immediate need of an administrator to join their fabulous team. The primary responsibility of this position is to provide administrative support and promote health and safety in the workplace. It is a varied and demanding role that encompasses general administrative duties, conducting audits, evaluating and enhancing systems and procedures, and collaborating with managers and teams to manage risks and enforce best practices in health and safety. Whilst experience in H&S is ideal, full training will be provided. This is a full time position, located in Dunedin. Ideally 8.30am-4.30pm Monday-Friday, however there may be some flexibility with these hours for the right candidate. Whilst temporary, the opportunity exists to transition to a permanent role in time. You must have the right to live and work in New Zealand to apply for this position. Key tasks include: Administration * Monitor/answer emails and phone. Create leads and enquiries. * Organise and schedule meetings and appointments and record meeting minutes. * Coordinate schedules, appointments and bookings. * Maintain efficient filing of administrative documents and records. * Finalise timesheets at the start of each week. * Investigate IT/computer/tablet issues and advise/complete corrective solutions. * Identify process bottlenecks and offer timely solutions. Health and Safety * Champion, support, implement and adhere to H&S policies and procedures. * Write thorough safety paperwork including detailed site plans * Contribute to the identification and minimisation of risks and compliance issues. * Facilitate the use of the hazard register, undertaking training where required and ensuring the Hazard Register is accessible to staff and being used. * Champion reporting of near-misses, incidents, and accidents with the appropriate level of detail. * Keep and up to date and accurate record within their Health and safety system of all workers training and skills. * Organise the maintenance of equipment and vehicles and ensure all meet compliance If you're looking for a great role to showcase your skills, APPLY NOW or contact our Dunedin office for a confidential discussion 032608760 We are passionate about what we do and where we can and will give you work in the industries you are interested in. We aim to provide our workers with a supportive workplace. Working from a network of 16 local branches, Onestaff delivers recruitment and staffing solutions all across the country, combining national reach with local expertise for over 25 years. Our specialist Recruitment Consultants work alongside both candidates and clients, connecting highly skilled people with fantastic temporary and permanent job opportunities, whilst supporting the local communities we work with.

Dunedin, New Zealand

Negotiable Salary

Trademe

Contract Administrator

Excellent opportunity for an experienced Contract Administrator At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities. **Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here** Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer: * Free access to Marram health care benefits and discounted holiday homes * Discounts for Samsung, PB Tech, Gym memberships and more! * $500 bonus for current employees who refer a friend to Downer * Progression and development programs on offer including our inspiring leader's programme for top performers **Te** **kōwhiringa | The Opportunity** We have an exciting opportunity to join our passionate and high-performing team in either Dunedin or Invercargill as a Contract Administrator **.** Reporting to the Business Support Lead, you'll be responsible for providing high quality administration and contract support to the team while ensuring all contract administration functions are carried out to high standards. You'll also: * Liaise with various departments, other administrators and internal managers * Assist with a wide variety of administration tasks be flexible and adaptable to changing policies & processes * Raise purchase orders, invoices and work orders * Coordinate and collate information, input information into databases as required and complete tasks in time to meet daily, weekly and monthly deadlines * Commitment to zero harm processes and stand in the gap when required **Nga pūkenga matua | Important Skills** Where no two days will be the same, your highly organised approach and excellent attention to detail will be key to your success in this role. You'll be pleasant and friendly but also not afraid to speak up and push back when needed. You will also bring the flexibility to excel during the high-demand periods of the sealing season, while staying proactive and adding value during quieter times. You'll also have: * Previous experience in a similar role ideally in a client-facing administration or call centre position * Strong financial administration capability, including accurate processing of purchase orders, invoices, account reconciliations, and budget tracking to support effective contract management * High level of proficiency in MS Office suite with some knowledge of JD Edwards (or similar would be an advantage) * Be a confident communicator and enjoy working with a wide variety of customers * Excellent organisation skills along with the ability to prioritise tasks and meet deadlines * Strong interpersonal skills and confidence in building and maintaining relationships at all levels **Ko wai mātou | Our Organisation** Want to know more about what it is like to work at Downer? Then head to our People Site here! **Me pēhea ki te tono | How to apply** *If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is 723252* We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.

Dunedin, New Zealand

Negotiable Salary

Workable

Deal Desk Specialist

Education Perfect is an EdTech platform designed to empower educators and amplify their impact in the classroom. We aim to enable teachers to personalise learning at scale with a range of powerful learning, assessment, and insights tools, helping them and their students reach their full potential. About the role The Deal Desk Specialist is integral in ensuring accurate and efficient processing of sales information within our CRM platform. This entry-level role requires strong proficiency in Excel. Key responsibilities include supporting the sales team with deal structuring, reviewing contracts and ensuring precise data entry for all sales activities. We are hiring for one position (working 4 days a week) to cover from August 7th to December 13th, 2025 in our Dunedin office. If this sounds like a role you could excel in, we’d love to hear from you! What you will do Accurately process sales data to support deal structuring and account management Maintain data integrity and compliance standards, promptly reporting any issues Assist sales teams with inquiries related to deal details and terms Ensure precise entry of sales information into our CRM system Collaborate with teams across the organisation to ensure smooth deal approvals and execution Provide responsive support and clear communication to internal stakeholders and customers Complete additional tasks and responsibilities as needed to support business operations About you We are looking for an enthusiastic and detail-oriented university student who is eager to gain experience in a dynamic EdTech environment. As this is an entry-level role, prior professional experience is not required, but the following skills and attributes will help you succeed: You are comfortable with using Excel for data entry, analysis, and reporting You have a keen eye for accuracy and take pride in maintaining data integrity You can clearly and effectively communicate with team members and stakeholders You can manage your time effectively and handle multiple tasks simultaneously You enjoy collaborating with others and contributing to team success You can identify issues and proactively seek solutions You are enthusiastic, motivated and ready to take on new challenges Working towards a BCom or Tech Degree (desirable) To apply for the role please click "APPLY NOW" and submit your CV and cover letter. In your cover letter, please outline your availability for the role dates and availability to work 4 days a week (we are flexible on specific days worked)

Dunedin, New Zealand

Negotiable Salary

Senior Finance Administrator63854109041154113

Trademe

Senior Finance Administrator

* Permanent full-time role in a stable, well-regarded Otago business * Key position supporting financial operations with variety and ownership * Collaborative, down-to-earth team culture with opportunities to grow Role Overview: We're currently partnering with a well-established organisation in Otago to find an experienced and motivated Senior Finance Administrator. This is a fantastic opportunity for a finance professional who thrives in a fast-paced environment and is looking to step into a key support role within a collaborative team. As the Senior Finance Administrator, you'll be responsible for managing day-to-day financial processes, ensuring the accuracy and integrity of financial data, and supporting wider finance functions including month-end and reporting. This is a varied and hands-on role that would suit someone who enjoys taking ownership of their work, has strong attention to detail, and is confident working both independently and as part of a team. Key Responsibilities: * Overseeing accounts payable and receivable functions * Performing bank reconciliations and managing cash flow reporting * Assisting with payroll and maintaining employee financial records * Supporting month-end close and financial reporting * Liaising with internal teams and external stakeholders as needed * Ensuring compliance with financial policies and procedures What We're Looking For: * Previous experience in a finance administration or accounting support role * Strong knowledge of financial systems - experience with Xero, MYOB, or similar preferred * High level of accuracy and excellent organisational skills * Confident communicator with a proactive approach * A team player with the ability to work autonomously when needed What's on Offer: * Competitive salary package * Supportive team environment and positive workplace culture * Opportunities to grow your career in a stable, respected organisation How to Apply! Click apply now to send your CV and a stand out cover letter. Please note applicants must be NZ Citizens or have Perm Residency

Dunedin, New Zealand

Negotiable Salary

Trademe

Revenue Analyst

* Immediate impact - support key revenue functions in a hands-on finance role * ASAP start with the potential to go perm! Guaranteed work until Dec! * 2-3 years in fast paced administration or similar role essential to your success The Role Are you a detail-oriented finance professional ready to hit the ground running? We're looking for a Revenue Analyst to support core revenue functions across rates, debtors, banking, and transport. You'll be working with a collaborative, high-performing finance team, managing reconciliations, improving processes, answering queries, and supporting revenue reporting. What You'll Do * Maintain revenue systems and process daily/monthly reconciliations * Support invoicing, debtor management, and banking activities * Troubleshoot data issues and respond to internal/external queries * Assist with reporting, system updates, and process improvements What You'll Bring * 2+ years' experience in accounting or revenue processing * Strong Excel skills and experience with financial systems * Excellent attention to detail and customer service mindset * Comfortable juggling tasks in a fast-paced environment How to Apply: Please click Apply to register your interest, please include a cover letter with your CV.

Dunedin, New Zealand

Negotiable Salary

Trademe

Reception/Admin

Are you a caring and organised person who loves to support others? **Frances Hodgkins** Retirement Village in St Clair, Duendin has an opportunity for you! - Varied, fast-paced and rewarding role - Fun, friendly and supportive team environment - Opportunities for career growth and development **About the Role** We have an exciting opportunity to join our supportive team as a Receptionist/Administrator. This is a Full Time position working Monday to Friday 0830-1700 In this role you will: - Welcome all visitors and provide assistance and direction as necessary - Provide administration assistance including accounts and office/reception duties - Ensure a hospitable and helpful service to residents, relatives, visitors and staff - Answer all phone calls in a courteous and timely manner - Assist residents and visitors with general enquiries - Work closely with, and support your colleagues **About You** To thrive in our supportive and caring environment you will have: - Strong empathy - Outstanding communication skills - Excellent organisation and attention to detail - A reliable, friendly and professional manner ***Please note that, although we often welcome applications from overseas candidates, due to immigration requirements, we require applicants to have New Zealand work rights for this position*** **About Ryman** At Ryman, we believe the measure of a full life is one that gets richer with age. Ryman Healthcare is a leader in retirement living and aged care. Our driving purpose is to enhance freedom, connection and well-being for people as we grow older. We own and operate 48 villages in New Zealand and Australia and we employ approximately 7,700 team members across a range of different sectors. Additionally, we are proud to be the first healthcare company to receive the Wellbeing Tick. At the heart of our business, everything we do must be 'Good enough for mum and dad.' **Benefits of working at a Ryman Village:** - Fun, friendly and supportive team environment - Work in a beautiful, resort style village - Opportunities for professional development and career progression - Ryman Team Benefits Card with discounts from a range of suppliers and retailers At Ryman, we support an environment where everyone feels welcome to be themselves. We embrace diversity and celebrate individual uniqueness, encouraging anyone wanting to work for Ryman to apply for our vacant positions.  If you are interested in joining an organisation with a clear purpose and a commitment to innovation, kindness and excellence, we would love to hear from you!  ***Applications will be reviewed as they are received and interviews may take place prior to the close date. This means a job ad may close before the advertised close date.***

Dunedin, New Zealand

Negotiable Salary

Fixed Term Purchasing Administrator63820001443074116

Trademe

Fixed Term Purchasing Administrator

Who We Are Calder Stewart is a national building company specialising in Design and Build services to the industrial, commercial, rural and public construction markets. Founded in 1955, Calder Stewart has a thirst for building innovation, pride in traditional business values and a commitment to build it right. About the Role Based at our state of the art head office in Milton, we are looking for a competent Purchasing Administrator to work within our busy Purchasing team to cover Maternity Leave for a 10 month period. Primary responsibilities for this role include creating and receipting purchase orders, processing of invoice approvals, and establishing good working relationships with internal staff and external suppliers. Skills and Attributes The successful candidate will have the following skills and attributes: * Previous experience in an administrative role * High level of computer literacy, especially with the Microsoft suite of programmes (knowledge of Microsoft AX and SharePoint programs is advantageous but is not a requirement) * Excellent communication and interpersonal skills * Can multitask and has the ability to plan, schedule and prioritise work effectively * Excellent organisational and time-management skills * Good attention to detail * Efficient and proactive whilst maintaining the highest level of accuracy * Effective problem-solving skills and an ability to make decisions based on knowledge and sound judgement * A basic understanding of the construction industry would be useful but is not a requirement Culture and Benefits In return for your skills and commitment we can offer you a great a team of people to work with, a supportive work environment and experience working for a renowned construction business. There is a free shuttle available daily from Dunedin to Milton return. To find out more about Calder Stewart please visit our website www.calderstewart.co.nz. To register your interest please apply online. Applications for this position must have NZ residency or a valid NZ work visa. Calder Stewart is committed to a drug and alcohol-free workplace. A negative drug test result will be a condition of any offer of employment.

Dunedin, New Zealand

Negotiable Salary

Trademe

Office Administrator

We've got an epic role with one of our local clients for a hands-on, go-getter who classes themselves as an organised legend. With this role, you get to do a bit of everything and it would suit someone who likes variety in their work week and isn't afraid to throw their hand at a new task when it calls. This company prides themselves on their great service and genuine team spirit and are looking for their next superstar to join the team. This role encompasses everything from accounts receivable and payable through to managing social media platforms - so if you're savvy with Instagram / Facebook etc (or keen to learn!) - this is the role for you. This role has unreal potential for growth, and an incredibly exciting opportunity for the right person. If you count yourself as a weapon in the office and you're keen to join a fun, friendly team with big goals and a bright future, keep reading. What's In It For You: * A driven, focused and dedicated team who love their work * Up to $35 PH wages - minimum 30 hours per week (flexibility around school hours) * 4 day work week - these guys prioritise that work-life balance! * Fun, friendly workplace where you can be the best version of yourself * Opportunity to grow and take on more responsibility over time Role: Roles like this really don't come around that often - this team knows how to do the mahi and get rewarded for the hard yards. We're looking for someone who has experience with accounts receivable and payable, helping schedule jobs, managing comms with clients and suppliers, payroll support, as well as ad-hoc tasks necessary to keep things ticking by! This company operates within the construction industry and has been going from strength to strength over the past couple of years. We're looking for someone who isn't afraid to pick up the phone, has the tenacity to get the job done and enjoys having a bit of fun and banter in the workplace. If you don't have all the necessary skills but believe you've the work ethic to do the job well - we're happy to hear from you. We're looking for a jewel in the crown - a proactive, reliable, go-getter who can turn the busyness into clear structure, and ideas into action. If you're passionate about the construction industry, excited by the idea of being the glue that holds the team together and keen to sink your teeth into a new challenge, we want to hear from you. What We Are Looking For: * Previous experience in an administrative role - experience with Xero would be highly beneficial * Experience with / interest in running social media platforms * Clear communication and strong time management skills * Honest and trustworthy * Initiative, proactive attitude and an unbeatable work ethic Please get in touch if you would like to hear more about this opportunity or give Heather a call for a confidential chat. When submitting your application, please submit a tailored resume and cover letter. Please apply online now, or fire your CV through to Dunedin@Heights.nz Applicants may be required to undertake pre-employment Alcohol and Drug testing. Applicants for this position must have NZ Citizenship, Residency or a valid open NZ work visa. This role does not have sponsorship opportunities.

Dunedin, New Zealand

Negotiable Salary

Administrator/Health and Safety63699211542019118

Trademe

Administrator/Health and Safety

Our client is a leader in insulation and asbestos services in Dunedin. They are in immediate need of an administrator/Health and safety person to join their fabulous team. The primary responsibility of this position is to promote health, safety, and effective administration. It is a varied and demanding role that encompasses general administrative duties, conducting audits, evaluating and enhancing systems and procedures, and collaborating with managers and teams to manage risks and enforce best practices in health and safety. This is a full time position, located in Dunedin. Ideally 8.30am-4.30pm Monday-Friday, however there may be some flexibility with these hours for the right candidate. Whilst temporary, the opportunity exists to transition to a permanent role in time. You must have the right to live and work in New Zealand to apply for this position. Key tasks include: Health and Safety * Champion, support, implement and adhere to H&S policies and procedures. * Write thorough safety paperwork including detailed site plans (ARCPs, JSA, TA, SSSP). * Contribute to the identification and minimisation of risks and compliance issues. * Facilitate the use of the hazard register, undertaking training where required and ensuring the Hazard Register is accessible to staff and being used. * Champion reporting of near-misses, incidents, and accidents with the appropriate level of detail. * Keep and up to date and accurate record within their Health and safety system of all workers training and skills. * Maintenance of equipment and vehicles and ensure all meet compliance (DOP, PAT, REF, WOF etc.) Administration * Monitor/answer emails and phone. Create leads and enquiries. * Organise and schedule meetings and appointments and record meeting minutes. * Coordinate schedules, appointments and bookings. * Maintain efficient filing of administrative documents and records. * Finalise timesheets at the start of each week. * Investigate IT/computer/tablet issues and advise/complete corrective solutions. * Identify process bottlenecks and offer timely solutions. * Maintain all systems are up to date and running efficiently. * Communicate well with all workers, ensuring requests are heard and provide effective problem-solving for issues. We are passionate about what we do and where we can and will give you work in the industries you are interested in. We aim to provide our workers with a supportive workplace. Working from a network of 16 local branches, Onestaff delivers recruitment and staffing solutions all across the country, combining national reach with local expertise for over 25 years. Our specialist Recruitment Consultants work alongside both candidates and clients, connecting highly skilled people with fantastic temporary and permanent job opportunities, whilst supporting the local communities we work with. If you're looking for a new role APPLY NOW or contact our Dunedin office for a confidential discussion 032608760

Dunedin, New Zealand

Negotiable Salary

Administration & Operational Support Officer63499887803393119

Workable

Administration & Operational Support Officer

Rentokil Rural & Environmental Services provide comprehensive pest control across diverse landscapes, from high-country farms to dense native bush. Whether it’s predator control, ungulate management, or invasive plant control, we deploy innovative, sustainable, and effective methodologies to meet the unique needs of our clients and the environment. As an Administration & Operational Support Officer, you’ll play a key role in supporting the success of the Rentokil Rural team. You're the person who keeps operations running smoothly, both in the office and out in the field. Based in Mosgiel, this full time, permanent, Monday-to-Friday role combines desk-based tasks with hands-on field support. If you’re looking for a role where you’ll switch between spreadsheets and steel-capped boots, this could be the perfect role. Key responsibilities: Provide high-level administrative support using various CRMs and Google Suite Coordinate meetings, manage team calendars, and arrange travel logistics and various ad-hoc duties Attention to detail and ability to improve efficiency and organisation Support field operations with scheduling, communication, and planning Compile accurate fortnightly and monthly operational reports Assist in coordinating aerial and ground pest control operations across Mosgiel and surrounding areas Contribute to improving systems and boosting team efficiency A successful candidate will have: Experience in an administrative or operations support role or similar duties Excellent written and verbal communication skills Confidence using Google Workspace and Android-based systems Demonstrates agility in a responding to changing daily tasks and unexpected challenges Agility to handle a changing workload with calm and focus A proactive, hands-on approach, ready to support in the office or on the ground A genuine enjoyment of being in the outdoors and engaging with rural landscapes Benefits included: Southern Cross Health Insurance A dynamic, varied workday, mix of office tasks and field support Comprehensive training in our products, services and safety procedures Ongoing learning, development and career progression, career pathway created for you Work-life balance within a globally respected, stable organisation Field days with technicians to understand the services and connect with the team Make a meaningful environmental impact in a team that values service, relationships, and teamwork Working for the world’s largest pest control company, New Zealand's #1 trusted provider About Rentokil Rural: At Rentokil Rural & Environmental Services, we make a positive mark on New Zealand’s landscapes, understanding ecosystems, committing to sustainable practices, delivering long-term environmental solutions and using effective pest and plant pest management. Every project benefits future generations. From planning to execution and reporting, our work aligns with client goals and makes a real impact on the ground. We hold strong to our values of Service, Relationships and Teamwork. What truly sets us apart is our people. We are a friendly and supportive team, driven by a passion to help protect people, enhance lives and preserve our planet, every day. Successful candidates must complete a pre-employment assessment, including medical, reference, and criminal background checks, meeting Rentokil Initial's satisfactory criteria.

Mosgiel, New Zealand

Negotiable Salary