Dargaville Administration & Office Support Job Listings

H&S System Administrator64239427079042110

Trademe

H&S System Administrator

Health & Safety Systems Administrator About the Role: We're looking for a detail-oriented and proactive Health & Safety (H&S) Systems Administrator to join our Corporate division. In this role, you'll be responsible for maintaining the integrity of our H&S systems, supporting data consistency, and driving continuous improvement across our safety platforms and usergroups. Whether you are a graduate with a keen eye for detail and an enthusiasm for simplification, or someone with Health and Safety experience and understanding of H&S systems, we are keen to hear from you. You'll work closely with the Group Safety Systems Manager, H&S Business Analyst, and various internal and external stakeholders to ensure our systems are accurate, compliant, and user-friendly. This role also includes document control, SharePoint site administration, and supporting injury management and occupational health monitoring. Key Responsibilities * Administer H&S systems including Q-Pulse, and H&S SharePoint * Conduct data and system audits to ensure accuracy and compliance * Support monthly HSQE reporting and improvements to our systems * Manage H&S documentation lifecycle, change requests and communications * Monitor occupational health and injury data, escalating issues as needed * Provide training and coaching to system users and super users * Promote H&S communications via SharePoint and Hub articles * Champion continuous improvement and safety culture About You: * A qualification in Business or Systems (preferred) * Experience in Health & Safety or Enterprise Risk Management systems * Strong attention to detail and data entry skills * Proficiency in Microsoft Office, especially Excel * Familiarity with SharePoint, Power BI, and ISO Management Standards (advantageous) * Excellent communication and interpersonal skills * A proactive, team-oriented mindset What's in it for you? * Competitive remuneration. * An in-house well-being programme, a peer support network (Kaitiaki) and EAP services. * Life Insurance and group discounted medical insurance. * Commitment to professional growth and development. * A friendly workplace where people are valued and appreciated. * Family-friendly events and discounted gym membership along with various retail discounts. About us: Northpower is an electricity and fibre network provider for Whangarei and Kaipara, with more than 60,000 connected customers. We are one of the largest multi-utility contractors in New Zealand, servicing the needs of clients in transmission, distribution, generation, fibre, renewables, and commercial sectors. We have a reputation for excellence and innovation, providing commercially viable solutions for electrical and telecommunication design, construction, and maintenance requirements. We have over 1,400 staff working together across 16 locations to keep the power on and the lights going for our customers. Get in touch! If you're passionate about data accuracy, system optimization, and making a real impact on workplace safety, this is your chance to shine. Join us and help drive smarter, safer, and more connected safety practices across Northpower. Apply now via #REQ1778 New Zealand work rights are required for the role. Pre-employment checks will include a criminal history check, drug and alcohol testing, and a medical assessment.

Whangārei, New Zealand

Negotiable Salary

Trademe

Contract Administrator

**Working at Coastline Markers:** Our people are the most important part of our business. That's why we offer opportunities to challenge yourself, learn and grow within a culture that values your opinion and works hard to keep you passionate about making a difference **.** **Coastline Markers (a division of Fulton Hogan)** is a major supplier of road marking and delineation services throughout New Zealand. We are committed to providing innovative and quality focused solutions for our customers and the community. We are kiwi-owned and are proud of our supportive and caring workplace. We live and breathe our REAL values - Respect, Energy & Effort, Attitude, Leadership - and we demonstrate these values through the work we do, every day, as one team. **The opportunity:** We're looking for an experienced and detail-oriented **Contract Administrator** to support our line marking operations in **Whangārei**. This role is crucial in keeping our team on track; coordinating day-to-day admin, handling job documentation, entering project data, and helping ensure everything runs smoothly on and off-site. Hours of work: * Currently 30 hours per week Mon-Fri * Flexible to be full time 40 hours if preferred In addition to the above you will: * Supporting the Branch Manager and Operations team with administrative tasks. * Performing accurate data entry of job details, site records, and project documentation. * Preparing job packs, work orders, and daily schedules. * Tracking job progress, materials used, and assisting with invoicing and costing. * Managing site documentation, including Health & Safety records and job photos. * Coordinating with councils, clients, and field crews to ensure timely updates and clear communication. **To be successful in this role, you will:** * Ideally 2+ years of admin experience, preferably in civil, construction, or infrastructure sectors. * Strong organisational skills and attention to detail. * Proficiency with Microsoft Office; especially Excel and Outlook. * Experience in AWM (formally known as RAMM) * Excellent communication skills - written and verbal. * Ability to work independently and stay on top of multiple priorities. * Demonstrate good teamwork and a willingness to learn new skills. * Knowledge of line marking or road maintenance. * Have a positive attitude to health, safety and quality. **Advantageous if you have:** * Experience working with council contracts or compliance documentation. * Familiarity with traffic management paperwork. * Traffic management qualifications and experience. We're looking for passionate people with a positive approach and a can-do attitude. If you're open to learning new ideas and different ways of doing things, we'd love to hear from you. To ensure our employees are well looked after, we offer a suite of benefits such as: * KiwiSaver employer contributions * Fuel discount card * Parental leave top-up payment with additional return to work support * Family scholarships * Ongoing training and development, career growth and progression opportunities * Great discounts at a wide range of retailers * Medical insurance * Life insurance **Creating, connecting and caring for communities** Running a strong and successful business means we can support our local communities and keep creating opportunities for others to achieve their goals. We are locals, and seek to give back to the communities we live and work in. We're proud to play a part in making our communities better and we feel privileged that they allow us to do so. We invest heavily to encourage wellbeing, diversity, environment, education and innovation. All successful candidates must under-go and pass a pre-employment medical and drug screen prior to employment. Don't delay, apply now.

Whangārei, New Zealand

Negotiable Salary

Personal Assistant to an Orthopaedic Surgeon63854745295619112

Trademe

Personal Assistant to an Orthopaedic Surgeon

Join a respected orthopaedic surgeon in a permanent, full-time role where no two days are the same. This is an opportunity to become an integral part of a leading private practice, supporting both the clinical and business sides of patient care. As Dr Ratahi’s PA, you’ll be at the heart of a busy medical environment – coordinating clinics and theatre lists, managing patient communication, and ensuring seamless practice operations. The role blends administration, reception, and medical support duties, offering variety and challenge in equal measure. We’re looking for someone with proven PA or medical administration experience who thrives under pressure, has outstanding organisation and communication skills, and enjoys being the friendly, professional face of the practice. Confidence with specialist software (particularly Incisive) and the ability to learn quickly will be key. In return, you’ll gain a rewarding career supporting life-changing orthopaedic work, collaborating with a wide network of patients, clinicians, and healthcare providers. You’ll be trusted as the right hand of the surgeon, with scope to grow your skills in a dynamic and respected medical setting. Why apply? This is more than just administration – it’s a chance to make a genuine impact in people’s healthcare journeys while working in a supportive, professional team. If you’re adaptable, proactive, and ready to step into a pivotal role, we’d love to hear from you.

Whangārei, New Zealand

Negotiable Salary

Support Services Administrator63612268778114113

Trademe

Support Services Administrator

Mo te Pakihi | About the Organisation: Mana Motuhake ki te kāinga - Matatū, Mataora, Matatini ki te ao Te Matatini showcases Kapa Haka excellence in Aotearoa and throughout the world; organising a significant cultural festival which is the pinnacle event for Māori performing arts. With the shift in understanding and recognition of how Kapa Haka contributes to the wellbeing of our diverse communities in Aotearoa, Te Matatini has identified its place as a leader to support the growth and potential of Māori. Our vision for a Rohe Kapa Haka model is ‘rohe-led, Te Matatini-supported’. Through this approach, we are supporting and enabling rohe to develop their Kapa Haka activities and make decisions that work for them and align with the strategic objectives of Te Matatini.  Mō te tūranga | About the Role: The Support Services Administrator | Kaiwhakarite ratonga tautoko is a key role in supporting the administration, management, business and logistics as part of operationalising the Te Matatini strategic vision and outcomes. The role will provide support for Rohe Support Services and be a key conduit between the Director of Rohe Support Services and Te Matatini National Office, Festival Leadership and Senior Leadership administration. You will: * Support the Director of Rohe Support Services in providing project administration, project management, project support, planning events, calendars, travel, accommodation, bookings, meetings and hui for the festival and Te Matatini national office projects * Contribute to and enhance effective and positive relationships with whānau, hapū, iwi and rohe delegates * Utilise administration skills to support the Rohe Support Services plan in line with the eight key result areas * Work with, liaise and provide business, logistics and administration support for the Director and Festival Leadership * Resourcing to the Director and Festival Leadership * Organise and attend hui, taking and distributing minutes including actions and follow up * Ensuring all administrative and financial duties are carried out * Provide data and insights by rohe where requested * Contribute fully as a member of the Rohe Support Services team and be proactive in planning, risk identification and mitigation * Perform other duties within experience and capabilities that may be assigned from time to time to meet business requirements Mōu | About You: To be successful in this role you will have: * Cultural competency – awareness, attitude, knowledge, skills of Te Ao Māori central to interconnectedness to Rohe and Te Ao Haka. * Respect for Māori cultural values and customs * Confident in operating in a tikanga/kaupapa Māori environment * Confident in operating across and with Rohe * Confidence in written and spoken te reo Māori * Knowledge and experience of kapa haka and Te Matatini festival * Excellent presentation skills and personal credibility * Excellent oral and written communication and organisational skills * Demonstrated effective administrative capabilities * Strong relationship building skills * Evidence of active engagement in supporting diverse, inclusive and equitable workplaces/environments * Responsiveness and commitment to maintaining excellent standard of service. * Strong interpersonal, collaboration, influencing and multi-tasking skills. * Comfort in working under pressure and results focused. * Ability to produce precise work, with care for accurate detail and tight deadlines. * Advanced Microsoft skills – Word, Excel, Powerpoint, Teams * Current New Zealand Driver Licence * Experience in project administration is preferred Me tono mai ināianei | Apply Now! To learn more about this opportunity or to request a copy of the position description, please contact us in confidence at admin@tematatini.co.nz Applications close at 17:00hrs, Tuesday 19 August 2025 and should be sent to admin@tematatini.co.nz Interviews for this role are likely to be held during the week of 25 to 29 August 2025. To apply for this vacancy, you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand with a valid visa.

Whangārei, New Zealand

Negotiable Salary

Business and Administration Manager63612259433346114

Trademe

Business and Administration Manager

Taiao Architecture and Engineering Ltd are seeking a dynamic and self motivated Business and Administration Manager who takes initiative and loves administration, providing exceptional customer service and improving business systems. This is a dynamic role suited to someone who enjoys variety, takes initiative and can confidently manage the day-to-day administrative operations and accounts of a growing engineering and design business. You’ll be working closely with our small positive and hard working team to ensure everything runs smoothly from administration and accounts to customer relationships and systems management. We value a positive and hard working attitude, professionalism and personal development, a desire to bring fun into everyday tasks, a service mindset and an eye for detail, innovation and systems improvement. Design, building, engineering and/or construction experience is desirable; however, industry training and support will be provided to the right candidate if required. Work hours: Monday to Friday - 9:00 AM to 4:00 PM Key Responsibilities: * Planning and Coordinating: Planning and tracking company workload and capacity, managing customer relations and job deadlines, prioritising work flows and ensuring design procedures are followed. * Office Operations: Overseeing daily operations, including work allocation, supply management, and vendor relations. * Administration: Providing support to designers and engineers by preparing and proof reading project documents such as letters, forms, drawings and reports, filing and saving project information to company files, managing online software accounts and licenses and ensuring staff accounts are active, taking calls and handling customer emails and inquiries with a service focused, happy and positive can do attitude. * Compliance and QA: Ensuring compliance with industry regulations and company policies. * Record Keeping: Maintaining accurate records and managing databases. * Marketing and Sales Support: Customer relationship and customer database management. Assisting the director with business system improvements, coordinating marketing materials, and supporting and managing external digital marketing consultant efforts. * Finance and Accounting: Business accounts, payroll, timesheet checking, preparing and issuing invoicing and responding to invoicing queries and other financial tasks. Skills and Qualifications: * Strong organisational and communication skills . * Proficiency in Microsoft office software such as word and excel, Xero, Xero projects and Excel database management . * Ability to work independently and as part of a team . * Experience in the New Zealand construction industry or a related field may be beneficial . * Understanding of building code regulations and procedures or transferable compliance skills from another industry . * Leadership, customer relationship skills and team management skills . To be successful in this role, you’ll need: * Excellent computer and software skills * Great communication, customer relationship and interpersonal skills * Strong multitasking and time management abilities and a drive to develope and improve the business for the customers it serves * The ability to bring a positivite attitude to work everyday, the ability to remain calm, professional, and focused under pressure What we offer: * Friendly and collaborative team environment * Career development within a growing business and a competitive salary We look forward to receiving your application and hearing what you could bring to this exciting opportunity. Please send your resume, or if you would like more information about the role, please reach out to Nev on email: team@taiao-design.com

Whangārei, New Zealand

Negotiable Salary

Admin & Customer Service Role: ToolShed Whangarei63612250751363115

Trademe

Admin & Customer Service Role: ToolShed Whangarei

We are looking for an enthusiastic and reliable team member to join us in our established Whangarei store. You will be joining one of New Zealand’s largest tool specialists, enjoy an above average wage, and work in a fun and supportive environment. The role is varied with a mix of administrative tasks and customer service. You will need proficient computer skills and a can-do attitude. You will need to be accurate, and pay attention to detail. Some experience in administration and an interest in tools would be an advantage however we provide ongoing product knowledge and in store training to enable you to reach your potential. This position is a permanent fulltime position (a total of 42.5 hours) working Monday to Friday. Immediate start available. Applicants for this position should have NZ residency or a valid NZ work visa If this sounds like you, email your application along with your CV to glenna@thetoolshed.co.nz

Whangārei, New Zealand

Negotiable Salary