64 Administration & Office Support in Wellington Region lowest at $25000.0+

Centre Administrator (BestStart Raumati)

New Year. New Opportunity. Join BestStart Raumati in 2026! Start 2026 in a role that truly makes a difference. BestStart Raumati is looking for a friendly, organised, and people-focused Centre Administrator to join our close-knit, welcoming team. Guided by our vision “Our Community, Our Learning”, our centre is often described by families as a home away from home. Set in a cosy, converted house, we foster strong relationships and meaningful tuakana–teina connections, creating a safe and nurturing place where tamariki can explore, make friends, and lead their own learning. This is a permanent part-time role (20 hours per week), ideally 9am–1pm, Monday to Friday, offering great work–life balance. About the role This is a key position that keeps our centre running smoothly. Your days will be varied and rewarding, including: * Managing bookings, data entry, accounts, and payments * Responding to family enquiries with warmth and professionalism * Supporting centre compliance and Ministry of Education requirements * Providing occasional support in the classrooms when needed We're looking for someone who is: * Friendly, organised, and reliable * IT savvy (Word, Excel, Outlook) * An excellent communicator and team player * Customer-focused and compassionate * Experienced in an administration role * Confident managing deadlines, accounts, and enquiries * Flexible and happy to support tamariki and teachers when required Why join BestStart? * Support from a dedicated National Support Team * Whare Ako online learning platform * Career development opportunities * Discounted childcare * Health and wellbeing benefits, including subsidised health insurance*, free flu vaccinations, EAP counselling, and wellbeing programmes * Sick leave from day one * Extra week of leave after 10 years' service * $2,000 referral bonus for qualified teachers* Ready to start 2026 with purpose? Join a team that values connection, collaboration, and making a real difference in children's lives. Click Apply Now to begin your journey with BestStart Raumati, we'd love to meet you!

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Administration Accounts Officer64383905492737111

Trademe

Administration Accounts Officer

Administration & Accounts Officer – Martinborough Transport Location: Martinborough, New Zealand Hours: Four days - Monday/Tuesday/Thursday/Friday Type: Part-time, Permanent Start Date: To start in the New Year 2026 About Us: Martinborough Transport Ltd is a thriving rural transport business operating nationwide, with an onsite workshop servicing both our fleet and external customers. Based in the heart of Martinborough, we pride ourselves on delivering reliable transport solutions and exceptional mechanical services to the rural and farming community. Key Responsibilities: • Provide comprehensive administrative and accounts support. • Collaborate with the admin team to ensure smooth operations. • Payroll, accounts payable and receivable. • Use initiative to solve problems efficiently. • Maintain accurate records and perform data entry with precision. What We’re Looking For: Essential Skills & Attributes: • Broad experience in office administration and accounts. • Experience and confidence with Xero accounting software. • Excellent computer skills (Microsoft Office, general software proficiency). • Strong problem-solving abilities. • Ability to work independently and as part of a team. • Exceptional organisational and communication skills. Desirable Skills: • Payroll processing experience. • Knowledge of the rural and farming sector. Why Join Us? • Be part of a close-knit, supportive team in a respected rural business. • Work in a vibrant rural community with a business that values its people and actively supports local initiatives. • A four-day week Monday/Tuesday/Thursday/Friday. How to Apply: If you’re a motivated, organised, and adaptable individual with a passion for administration and accounting, we’d love to hear from you! Please send your CV and a cover letter outlining your relevant experience to office@martinboroughtransport.co.nz by 26th November 2025.

South Wairarapa District, Wellington Region, New Zealand

NZ$30-35/hour

Executive Officer, Strategy and Growth64350935768322112

Trademe

Executive Officer, Strategy and Growth

The opportunity | He angitūtanga Support ‘gurus’, we’re after your expertise! We are looking for a politically savvy multi-tasker who is used to operating in a fast paced and strategically focused Group. If you are an experienced Executive Officer, who’s after a role with advisory aspects and project management as well as providing dedicated executive support to the Group Manager (Tier-2) then stop here – we want to hear from you. This is a permanent, full-time role and offers an opportunity to work in a dynamic and high calibre team. This important position provides critical support to the GM Strategy & Group, reporting into the Strategic Transformation and Recovery Manager who is one of six senior managers within the Group who are responsible for the Council’s sustainable development functions and for ensuring there is a drive for ‘good growth’ in Kapiti. No two days will be the same, noting that this role: Is an extremely busy and exciting position, requiring a person with exceptional organisational skills, collaborative approach as well as an ability to think strategically to support the Group Manager’s priorities and responsibilities. Will suit a highly capable person with experience working with senior managers in fast-paced, corporate or government environments, with the resilience and flexibility to cope with a variety of tasks and changing requirements. Will require flexibility in working hours, getting involved in project work, and a willingness to work with the broader team to get the job done. * Provides executive support to the GM Strategy and Growth, including effective coordination and integration of activities across the Group *Maintains Group processes and systems which supports the GMs effectiveness. *Proactively improves systems, administrative processes and work practices – both within own position and Group as a whole *Supports and/or lead projects and initiatives within the Group where required and the opportunity arises Why work with us? When you join Kāpiti Coast District Council you’ll enjoy a range of fantastic benefits, including: *A positive, ‘learning’ culture, and the commitment of a high-performing Executive Team – because working in an empowering and ‘good vibe’ environment matters. *Flexible working and dependant leave – because we know that it’s important to get the work/life balance right. *On-site parking – say goodbye to parking hassles. *Free access to pools – dive into fun. *Council staff discounts – because who doesn’t love a good deal? About you | He kōrero mōu The Group Manager, and Manager that this role reports into, are looking for a positive, practical, and experienced operator with: *Experience working in a Ministers Office, or Senior Government Official’s Office (such as Office of the Chief Executive, or Deputy Chief Executive). *Evidenced ability to manage competing demands, ambiguity, and a high-demand diary that goes with supporting a senior official. *Evidenced experience providing advice and/or support in a policy or strategy ‘shop’ with a fast-paced environment. *Demonstrated experience and skills at providing effective executive support including project, administrative and support linked to driving day-to-day activity. *Technology savvy with evidenced experience in using AI and other tools to work ‘smarter not harder’. *Evidenced ability to think outside the square and apply initiative and good judgement. *A self-starter demonstrating a positive attitude and manner which enables and supports a collaborative work style. *Demonstrated strong communication skills – both oral and written. *A tertiary degree or certificate in business, communications, or similar. This is a demanding role, involving contact with the community and key stakeholders, and will be perfect for a ‘calm and collected’ operator that’s looking for something new. So, if this grabbed your attention and it sounded like you, stop scrolling and start typing - we’re really keen to you hear from you and hope you’ll hit “apply” to put yourself in the running to join the senior management team in the Strategy and Growth Group. For more detailed information regarding the role, please view the job description on our vacancies site https://www.kapiticoast.govt.nz/council/job-vacancies/all-vacancies/executive-officer-strategy-and-growth-585/ How to apply | Me pēhea te tono Come and join us in supporting our district to grow well, and to work with our community and key stakeholders somewhere people can live, work and play! We are working at pace to get the right person here, so applications close on Friday 21 November 2025 - get yours in now! Please note that we will be reviewing applications as they come in – we will interview for the role from 26 November 2025 and will be looking to promptly appoint the right person. You must be eligible to work in New Zealand. Please note preferred candidates are required to undergo pre-employment checks including drug and alcohol screening and Police checks.

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Trademe

Administrator

• Based in Upper Hutt, Wellington • Comprehensive Health Insurance. • Life & Disability Cover • Generous KiwiSaver Contributions. • Enhanced Parental Leave. • Birthday Leave. • Long Service Rewards. • Career Advancement Opportunities. • Be a part of a Great Team. • Full-time, fixed term contract with a minimum of 40 hours guaranteed per week About the Role Looking for your next big opportunity? We’ve got an exciting Administrator role just for you! In this position, you’ll get to provide administrative support to the Business Unit or support manager and staff within the regional team to improve the efficiency of the Business Unit, making a real impact. The successful candidates will work on key responsibilities like: • Processing debtor and creditor invoices and purchase orders. • Entering payroll information from timesheets • Purchasing office and canteen supplies • Interacting with clients regarding service work required • Entering data for customer delivery contracts and projects • Maintaining contract folders and filing of documents • Documenting meeting minutes and carrying out general administrative duties. • Organising monthly meetings and taking meeting minutes at monthly meetings • Manage and complete data entry through customer systems • Complete daily and monthly reports for both design and delivery • Prepare and update daily dashboards for various teams • Create and present monthly PowerPoint presentations • Various administrative tasks Qualifications and Skills • A school leaving certificate is required with basic numeracy and sound written and oral English language competence • A thorough understanding of and competence in relevant software and database programmes, e.g., Word, Excel, PowerPoint • Experience in data entry systems (i.e., CODEX/SAP) • Effective verbal & written communication skills • Proven experience in administrative roles • Financial or accounting background preferred • Excellent organisational and multitasking skills • Ability to work independently and as part of a team. Who are we? Omexom is part of a global family of energy infrastructure services providers operating under the VINCI group which is a world leader in concessions, energy, and construction, operating in more than 120 countries worldwide. The brand network is a multi-disciplinary network, able to offer customized multi-technical, multi-site, or multi-country services. With our 1,000+ employees in 29 locations nationwide and $390M in revenue, Omexom has long-standing partnerships with Vector, Transpower, Auckland Transport, and Firstgas, while servicing our newer clients Watercare, Auckland District Health Board, Powerco, Wellington Electricity, and City Rail Link Limited. In Aotearoa, Omexom is well positioned through this international network with shared values and vast resources, and a continued commitment to safety, excellence, and sustainable solutions. At Omexom, we are committed to creating a safe and inclusive environment that values and respects diverse styles, backgrounds, experiences, and perspectives. We welcome and encourage women, and people from diverse backgrounds to apply. How to apply If you like the sound of what we’re offering and think you are the right person for the job, we’d love to hear from you.  Hit the 'apply' button below.  Applications close on Thursday 23rd October 2025. Please note, that only candidates with the right to live and work in New Zealand will be considered for this role. According to the Harvard Business Review, men typically apply for jobs when they meet only 60% of the qualifications, whereas women and individuals from underrepresented groups usually apply only if they meet all the criteria. We're not just about checking boxes, so if you believe you have the skills but don't meet every requirement listed, please reach out if you would like to find out more, we'd love to talk with you. Come join our amazing team and be a part of the pioneers in energy transition.

Upper Hutt, New Zealand

Negotiable Salary

Front Office Coordinator63985096579074114

Trademe

Front Office Coordinator

What you will be doing \- Greeting clients and visitors with warmth and professionalism \- Managing phone calls, bookings, and client enquiries \- Keeping reception and meeting rooms inviting and well-presented \- Supporting the legal team with admin, compliance, and file management \- Getting involved in marketing, social media, and community-focused projects \- Being the steady hand that keeps the day-to-day running smoothly What are we looking for \- A people person who enjoys building strong connections \- Confident in standard Microsoft Office Suite & tech savvy \- Ability to operate independently while supporting the wider team \- Proven organisational skills and time management ability with accuracy \- Excellent interpersonal skills and engaging phone manner with professionalism \- Discreet and trustworthy in handling client confidential information \- Digital Marketing, social media and any company promotion tools would be an advantage Adecco is proud to partner with Core Legal and is looking for the next Front Office Coordinator Guru to join the team. Core Legal is a modern law firm with people care at heart. It is professional and client-focused, with friendly, approachable, and humorous fundamentals as its company values. The team is small enough to feel like family, yet big enough to keep things exciting! People here care about each other, and that culture extends to every client who walks through the door. _"By applying for this job, you confirm you have read www.adecco.co.nz/privacy-policy/ and consent to the Collection Statement located via https://www.adecco.co.nz/collection-statement/ By proceeding, you agree to receive marketing e-mails from The Adecco Group and acknowledge you can opt out at any time. As one of the world's largest employers, we believe in talent not labels, and focus on the diverse and unique skills our people bring. Our commitment to equal opportunity, inclusion, and diversity is part of our broader dedication to respecting fundamental human rights across our value chain. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued."_

Masterton, New Zealand

Negotiable Salary

Receptionist - Part Time63972784850305115

Trademe

Receptionist - Part Time

**About the Role** We have an exciting opportunity to join our supportive team at Charles Fleming Retirement Village, Waikanae, Kapiti Coast as a Receptionist. This is a part time role working Friday 0830 to 1530 and Saturday and Sunday 1000 to 1700. In this role you will: - Welcome all visitors and provide assistance and direction as necessary - Provide administration assistance including accounts and office/reception duties - Ensure a hospitable and helpful service to residents, relatives, visitors and staff - Answer all phone calls in a courteous and timely manner - Assist residents and visitors with general enquiries - Work closely with, and support your colleagues **About You** To thrive in our supportive and caring environment you will have: - Strong empathy and patience with elderly residents - Outstanding communication skills - A reliable, friendly and professional manner ***Please note that, although we often welcome applications from overseas candidates, due to immigration requirements, we require applicants to have New Zealand work rights for this position*** **About Ryman** At Ryman, we believe the measure of a full life is one that gets richer with age. Ryman Healthcare is a leader in retirement living and aged care. Our driving purpose is to enhance freedom, connection and well-being for people as we grow older. We own and operate 49 villages in New Zealand and Australia and we employ approximately 7,700 team members across a range of different sectors. Additionally, we are proud to be the first healthcare company to receive the Wellbeing Tick. At the heart of our business, everything we do must be 'Good enough for mum and dad.' **Benefits of working at a Ryman Village:** - Fun, friendly and supportive team environment - Work in a beautiful, resort style village - Opportunities for professional development and career progression - Ryman Team Benefits Card with discounts from a range of suppliers and retailers At Ryman, we support an environment where everyone feels welcome to be themselves. We embrace diversity and celebrate individual uniqueness, encouraging anyone wanting to work for Ryman to apply for our vacant positions.  If you are interested in joining an organisation with a clear purpose and a commitment to innovation, kindness and excellence, we would love to hear from you!  ***Applications will be reviewed as they are received and interviews may take place prior to the close date. This means a job ad may close before the advertised close date.***

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Administration Officer - Levin63732495351809116

Trademe

Administration Officer - Levin

Administration Officer * Permanent, full-time opportunity based in Levin * Monday to Friday working hours * Friendly and supportive team environment Mo te tunga | About the role Levin Community Corrections are currently looking for an Administration Officer to provide support and administration services to their busy team. Our wider Community Corrections team work with people who are serving community sentences, ensure they comply with the orders of their sentence, support rehabilitation, lead community work projects and play a key role in reducing re-offending and keeping our communities safe. As an Administration Officer you would be responsible for providing general administration duties which contribute to the efficient and effective running of our mahi within the office, including: * Reception duties such as answering phones, taking messages, greeting visitors, coordinating meetings and other general administration tasks. * Liaising with organisations and services we work with. * Preparing documents for court and filing. * Purchasing materials and stocktaking. * Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards. * Providing administration support to leadership team. * Contributing to site health and safety. You will also be people-facing and will have interactions with vulnerable people from the community when they arrive at our Community Corrections office, so you will need be comfortable working in this type of environment. Mou | About you We are interested in hearing from people who have a genuine interest in our kaupapa and are motivated to support others in a team environment. The skills and experience required for the role include: * Strong experience and knowledge of office administration. * Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly. * Excellent communication, teamwork, and people skills. * The ability to organise effectively, be adaptable, multi-task, and meet deadlines. * The ability to develop, foster and maintain positive working relationships with a diverse range of people. * Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving. * Alignment with our departmental values that shape the way we conduct our mahi. * Previous experience in the Government sector or similar environment that requires working with legislation and policies is desirable but not essential. You will also need a Full New Zealand Driver Licence for this role. Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa. Nga painga | The benefits The salary for this role is $60,216 - $63,789 per annum. Appointment and remuneration will reflect skills and experience relevant to the role. Mo matou | About us Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our Hokai Rangi strategy. We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required. Tono inaianei | Apply Now To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered. When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work. Applications close on: Friday 3rd of October 2025. If you have any questions or want to learn more about a career with us, contact LNRRecruitmentSM@corrections.govt.nz or visit careers.corrections.govt.nz.

Horowhenua District, Manawatū-Whanganui Region, New Zealand

Negotiable Salary

Fixed-Term Administration Coordinator - Wairarapa63731566078595117

Trademe

Fixed-Term Administration Coordinator - Wairarapa

* 12 month fixed-term role * Full time based in our Masterton office * Monday to Friday, 8.30am - 5pm * Starting rate $23.84 - $25.95 per hour, depending on experience Mo te tunga | About the role We are seeking a proactive and reliable individual to join our Administration team at the Wairarapa Area Office. This role covers a broad range of administrative duties including supporting the management team, handling accounts payable, managing supply orders, reception duties, and responding to staff and visitor enquiries. Nou te rourou | What's in it for you? * Great opportunity for growth and development in administration, reception, and clerical experience. * Rewarding opportunity to work for a meaningful cause with an established not-for-profit organisation that provides support services to people with intellectual disabilities. * A collaborative and inclusive culture with a focus on our people's wellbeing. * Warm and welcoming team environment with approachable and supportive management. Nga pumanawatanga ou | What you will bring * 3 years' experience in an administration and/or accounts management role. * Excellent customer service skills and clear communication (verbal and written). * A positive, can-do attitude and strong interpersonal skills. * Good attention to detail. * Experience operating computer packages, including Microsoft Office and Outlook. * The ability to work as part of a team and independently. Me pehea te tuku tono | How to Apply Submit an online application by selecting the 'Apply' button. As part of the recruitment selection process, you will be required to provide an up-to-date CV, and cover letter outlining your previous experience and motivation to apply for this role. If you have any questions about the application process, please email recruitment@ihc.org.nz. We will review applications as they are received and plan to interview applicants before the advertisement closes. The IHC Group is committed to Te Tiriti o Waitangi and actively seek a diverse applicant pool. We encourage candidates of all backgrounds to apply. We welcome all kinds of diversity and the different perspectives such diversity brings to our work. Applicants must have the legal right to work in New Zealand.

Masterton, New Zealand

Negotiable Salary

Centre Administrator (BestStart Waikanae)63654846181889118

Trademe

Centre Administrator (BestStart Waikanae)

We are seeking an outstanding, organised, and friendly Centre Administrator to join our welcoming team at BestStart Waikanae. This key role is vital to the success of our centre, helping us deliver the highest quality care and education while meeting our Ministry of Education requirements. Nestled beside the Hemi Matenga track, our centre offers expansive outdoor spaces where tamariki explore, climb, and ride bikes in a safe, nurturing environment. With the bonus of Waikanae School's playground during holidays, bush walks, and visits to the local Bupa rest home, learning here is a joyful journey beyond the classroom. Our passionate team ensures every child thrives at their own pace through enriching, play-based experiences. About the role As a Centre Administrator, no two days will ever be the same! You'll be the welcoming face of our centre, providing outstanding customer service for our whānau while keeping things running smoothly behind the scenes. Your responsibilities will include: * Answering calls and enquiries with professionalism and care * Supporting new family enquiries, enrolments, and centre tours * Managing bookings and maintaining accurate records * Handling accounts, invoicing, direct debits, and payments * Meeting daily, weekly, and termly deadlines * Data entry, filing, and general administration * Confidently using IT systems (Word, Excel, Outlook) * Lending a hand with tamariki from time to time What we're looking for * Friendly, approachable, and confident with people * Highly organised and detail-focused * Strong communicator, both written and verbal * Reliable, trustworthy, and a true team player * Comfortable with accounts and problem-solving * IT savvy, with experience in Microsoft Office Support and training You'll never be on your own – our National Admin Support team provides ongoing help through a dedicated helpdesk. BestStart also offers strong training and guidance on Ministry of Education requirements as part of your induction. This is a permanent role, 20 hours per week, Monday to Friday. Why join BestStart? At BestStart we are proud to be a progressive leader in ECE, where our people are valued for the positive difference they make. Alongside comprehensive training and ongoing support, you'll enjoy: * Discounted childcare * Subsidised health insurance* * Sick leave available from day one * Free annual flu vaccinations * Confidential counselling and wellbeing support (EAP + internal programmes) * One week of additional leave for 10 years' long service * $2000 referral bonus for qualified teachers* * Professional learning through our Whare Ako online platform Apply now! If you're ready to bring your organisational skills, customer focus, and friendly personality into this rewarding role, we'd love to hear from you. Click Apply Now and join a team that values growth, collaboration, and creating the best start for every child.

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Executive Assistant & Digital Marketing Support63612620315651119

Trademe

Executive Assistant & Digital Marketing Support

Executive Assistant & Digital Marketing Support – Upper Hutt (Wellington) 27.5 – 37.5 hrs per week | $30–38 p/h We’re looking for a highly capable and versatile person to bring order, focus, and momentum to two growing businesses — while also helping our brand shine online. You’ll work directly with the CEO/Founder as their right hand, ensuring priorities stay on track and communications are clear, while also supporting digital marketing and social media. - Build a Music School — a global membership community for music school owners. - Hello Cashflow — a SaaS start-up helping small business owners and accountants master their cashflow in a brand new way. Together, these businesses have a combined team of 30–35 people spread across New Zealand and the world. Each has its own COO and executive team, but your focus will be keeping the CEO aligned and effective while ensuring key initiatives and marketing activity run smoothly. This role is based out of our casual home office in Upper Hutt, where you’ll also be greeted daily by two friendly dogs — a Golden Retriever and a Border Collie. Most of the team works remotely and a few of us are local, but we also gather for in-person team days and trips semi-regularly. What You’ll Do - Executive Support (reporting directly to the CEO) - Manage the CEO’s calendars, inboxes, and communications with accuracy and discretion. - Keep projects moving by delegating, following up, and supporting two busy teams. - Turn meeting notes into actionable steps and ensure they’re completed. - Spot potential issues early, flag them, and see them through to resolution. - Protect the CEO’s time and attention by filtering requests and priorities. - Build and maintain checklists, SOPs, and systems to create efficiency. - Provide concise daily and weekly updates that keep everyone aligned. - Digital Marketing Support - Schedule and publish content across LinkedIn, Facebook, Instagram, and YouTube. - Repurpose existing blogs, videos, and podcasts into posts, reels, and stories. - Monitor comments and messages, flagging engagement opportunities. - Track performance and provide simple reports. - Coordinate with designers or freelancers to keep the content calendar running. About You - 5+ years of experience in administrative or EA roles. - Able to plan, draft, and publish social media content using scheduling tools. - Tech savvy and comfortable with tools like Slack, Monday.com, and ChatGPT. - Excited to experiment with new tools and automations to work smarter. - Naturally proactive — you don’t wait for permission to solve problems. - Great with people — diplomatic, confident, and able to build strong working relationships. - Calm under pressure — you can re-prioritise quickly when things change. - Professional but approachable — you bring warmth, clarity, and positivity to interactions. - Comfortable working in a casual, home-based office while interacting with a global remote team. The Non-Negotiables - Based in Upper Hutt (Wellington) — mostly office-based, with a mix of work from home. - Between 27.5 and 37.5 hours per week (5.5–7.5 hrs per day). - Own reliable laptop, car, and valid driver’s license. - Able to dedicate full focus to this role (not balancing other jobs). - Strict confidentiality — you’ll have access to sensitive information and must be fully trustworthy. Why Join Us? - Work directly with the CEO and leadership team across two exciting businesses with global impact. - A role that blends high-level executive support with creative marketing — perfect if you enjoy both detail-oriented organisation and expressing ideas through content. - You’ll learn lots of new skills and technologies. - Opportunities to develop your career and grow alongside the business. - A casual, supportive work environment that’s not high stress. - Be part of an ambitious, entrepreneurial team where no two days are the same. This is more than just an admin role — it’s about owning the details, driving progress, and helping the CEO (and two businesses) operate at their best, while also shaping the way we show up online. Interested? Please send a cover letter and CV to jonny@hellocashflow.com To help us filter out anyone who doesn't have an eye for detail, please use the subject line: 'Hi Jonny, please shortlist me'

Upper Hutt, New Zealand

NZ$30-40/hour

Part-Time Library Assistant636126021715221110

Trademe

Part-Time Library Assistant

Do you have a strong community focus? Are you available to start now and commit to this 3 month assignment? We have two part-time temporary assignments (20 hours per week) based in central Paraparaumu providing assistance to busy community focused team along with engaging with the general public. You will enjoy moving around the facility providing a variety of support, so being physically fit will be important. Responsibilities: - Face to face customer engagement - Shelving and locating books/resources - Checking books and resources in/out - Supporting staff with a variety of daily administrative tasks About you: - Able to start immediately - Strong administrative skills and able to pick up new processes and systems with ease - Previous engagement experience and a helpful friendly manner - Physical fitness as this is not a desk focused role, lifting and moving throughout the day. - Commitment to the full length of assignment If you are available immediately for the duration of this assignment and this role interests you please APPLY NOW.

Kapiti Coast District, Wellington Region, New Zealand

Negotiable Salary

Administration Manager - Wairarapa (Fixed Term)636122505178911111

Trademe

Administration Manager - Wairarapa (Fixed Term)

* 12-month fixed term (parental leave cover) * Permanent, full-time, 8am - 5pm * Starting salary from $73,132 Mo te tunga | About the role We are currently seeking an Administration Manager to drive a high level of service for visitors and staff in our Masterton IDEA Services office. This is a 12-month fixed term position in which you will be responsible for the successful delivery of day-to-day administration operations within the service. This is a hands-on position, providing administration support to the Area Manager and the wider team. This is an exciting opportunity for a focused and self-motivated administrator with strong organisational skills, excellent customer service, the ability to quickly build strong professional relationships, and a passion to be part of an organisation that is making a difference in our community. Nga pumanawatanga ou | What you will bring * Strong administration experience (general administration, accounts management, purchase orders, bank reconciliations) * People management experience with the ability to motivate, support and guide others. * The ability to resolve problems and respond calmly when put under pressure. And be flexible when required. * Strong verbal, written and interpersonal skills including the ability to build positive rapport quickly. * Excellent customer service skills. Nou te rourou | What's in it for you * The opportunity to work for an established not-for-profit organisation, contribute and add value to support our workers and the people in our community living with intellectual disabilities. * A collaborative and inclusive culture with a focus on people's wellbeing. * Energetic team environment - we enjoy what we do and have fun while doing it! * Ongoing support from management and the wider organisation. * Learning and development opportunities. Mo matou | About us IDEA Services supports adults with intellectual disabilities to live in their own homes and enjoy life as part of their communities. We are New Zealand's largest provider of services to people with intellectual disabilities and their families. Our services are founded on IHC's utter commitment for people with intellectual disabilities to have a good life and to be valued contributors to and members of their own community. Me pehea te tuku tono | How to Apply Submit an online application by selecting the 'Apply' button. As part of the recruitment selection process, you will be required to provide an up-to-date CV, and cover letter outlining your previous experience and motivation to apply for this role. If you have any questions about the application process, please email recruitment@ihc.org.nz

Masterton, New Zealand

Negotiable Salary

Office/Business Support636122428810271112

Trademe

Office/Business Support

About Us Martinborough Transport Ltd is a thriving rural transport business operating nationwide, with an onsite workshop servicing both our fleet and external customers. Based in the heart of Martinborough, we pride ourselves on delivering reliable transport solutions and exceptional mechanical services to the rural and farming community. The Role We are seeking a versatile, proactive, and strong Business Support Person to join our dynamic team. This is a broad, evolving role designed to develop into a senior office management position within the next 6–9 months. This position is focused on supporting the entire business and is intended for someone eager to learn and understand all aspects of our operations to confidently support and step into any role when needed. Your ability to offer solutions, support management, and get the job done will be highly valued. Your time will be split between: • 2 days in the workshop office: Managing bookings, handling reception duties, processing accounts payable, managing stock and work in progress, and invoicing completed jobs. While based in the workshop office, you may also work on wider business support tasks as required. • 3 days in the main office: Supporting and collaborating with our admin team on business administration, accounts, and general office tasks — plus marketing and communications activities. This includes managing social media, updating the website, creating marketing materials, and maintaining community and customer communications. Key Responsibilities • Provide comprehensive administrative and business support across all areas of the company, working closely with MTL management. • Gain hands-on experience in all functions to build a strong foundation, enabling you to step in and support any role as needed. • Process payroll, accounts payable, and accounts receivable. • Manage bookings, invoicing, and customer interactions in the workshop office. • Oversee and improve online systems and CRM software to boost business efficiency and autonomy. • Support staff management, coordinate team activities, and lead by example. • Drive marketing and communications initiatives, including social media management, website updates (Wix), content creation, Shopify store updates, and online merchandise store maintenance. • Represent the business professionally at sponsorship events and community engagements — acting as the face of the company. • Use initiative to solve problems independently and manage conflict constructively. • Maintain accurate records and perform data entry with precision. • Contribute actively to continuous improvement and operational excellence. What We’re Looking For Essential Skills & Attributes • Broad experience in office administration and business support. • Proven experience with Xero. • Strong computer skills across Microsoft Office Suite, CRM systems, and online platforms. • A tech-savvy mindset, with the ability to adopt and optimise digital tools and systems. • Experience and confidence in marketing and communications tasks (social media, website management, content creation). • Excellent organisational and communication skills. • Outstanding people skills; able to work well with diverse personalities and handle challenging situations with confidence and professionalism. • Ability to work independently, take initiative, and collaborate effectively within and across teams. • Demonstrated leadership potential with a willingness to support, guide, and eventually manage staff. Desirable Skills • Experience in website management (Wix) and social media content creation. • Background in marketing or communications. • Knowledge of the rural and farming sector. Why Join Us? • Join a close-knit, supportive team in a respected rural business. • Develop into a senior office management role as part of your professional growth. • Enjoy the opportunity to lead, innovate, and make a real impact on how the business operates. • Work in a vibrant rural community with a company that values its people and actively supports local initiatives. • Flexible hours within a Monday-to-Friday schedule. How to Apply If you’re a motivated, confident, and adaptable individual with a passion for administration, business systems, and supporting and leading teams — we’d love to hear from you! Please send your CV and a cover letter outlining your relevant experience to josh@martinboroughtransport.co.nz by 25th July 2025.

South Wairarapa District, Wellington Region, New Zealand

NZ$30-35/hour

Manager Business Support - Regional Office636122427637781113

Trademe

Manager Business Support - Regional Office

We're looking for a Manager Business Support to join and lead our dedicated and friendly business support administration team, based in our Upper Hutt office. **About the role** In this exciting and rewarding role, you'll be responsible for leading and managing our Business Support Coordinators, ensuring they deliver timely, accurate, and high-quality administrative support across our busy Upper Hutt office and our field depots in the Hutt Valley and Kapiti. You'll work closely with internal business partners to foster strong, relationship-based collaboration, helping to keep operations running smoothly and efficiently. **Skills and experience required** To be successful in this role you will have: * A collaborative leadership approach * A strong understanding of financial and administration systems * Excellent communication and relationship-building skills, working with internal and external stakeholders * A track record of delivering exceptional customer service * Proven ability to motivate, coach and mentor a team * Confidence in managing competing priorities and resources * Experience in facilities management within an operational field office * Sound understanding of Health & Safety legislation and requirements to ensure staff and assets are protected. **What we offer:** * Work to suit your life and whānau with our flexible working policy. * We'll encourage you to grow and prosper with a range of learning and development opportunities, internal secondments and career progression. * Your wellbeing is our priority - we'll provide medical and trauma insurance, support through our employee assistance programme, including Rongoā Māori partner providers, generous annual and sick leave, along with Tangihanga leave and support. * We want you to have a sense of belonging, where you can reflect your personal and cultural identity in the way that you work. * Social clubs, staff networks and a friendly and inclusive culture. * Great working environments across our beautiful region. **** **Come help treasure and grow our rohe together** Our rohe and its lands, waterways, animals, plants and people can only grow stronger if they are nurtured. To join our team is to step up and commit to playing an active part in this important mahi. That means restoring nature, connecting people and places, reducing environmental impacts, and helping this rohe and its people prosper. We are committed to Te Tiriti o Waitangi and support mana whenua as Kaitiaki. We're also part of a collective movement alongside our community members whose hopes for the future of this region are just as high as your own. Our efforts across environmental management, public transport, flood protection, regional parks and water supply are interconnected and integral to treasuring our rohe and growing our future. **** **How to apply:** Greater Wellington is proud to be a member of Diversity Works. We value diversity and are committed to an inclusive, flexible, and supportive workplace. We encourage candidates from all backgrounds and welcome the unique talent and experience you will bring to our team. We are passionate about ensuring our recruitment processes are fair and equitable. Please let us know if you have any accessibility needs or adjustments that need to be made so we can offer a recruitment process that is more accessible to you. Click on the Apply link to view the job description and to apply for the role with a cover letter and CV. *All applicants will be required to provide proof of their eligibility to work in New Zealand.* For further information, please contact Jo Adams at joanna.adams@gw.govt.nz. **** **Applications close:** **5.00pm, Thursday 17 July 2025.** *However, we will be shortlisting applications as they come in and will interview as soon as possible to secure the right person.* The salary range for this position, inclusive of all benefits, is $80,945 to $121,418, with a midpoint of $$101,182. Starting remuneration will depend on the skills and experience of the successful applicant. *Agency applications won't be considered at this time.*

Upper Hutt, New Zealand

Negotiable Salary

OIM Project Coordinator - Ō2NL Project636122381852171114

Trademe

OIM Project Coordinator - Ō2NL Project

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities. Are you motivated, reliable, and keen to learn? We're looking for someone who's ready to grow into a fast-paced, admin-heavy role. You don't need to tick every box - if you bring the right attitude, our team will provide full training and support to help you succeed. We are seeking an **OIM Project Coordinator** to support the delivery of the Ōtaki to North of Levin (Ō2NL) project - a major initiative led by Waka Kotahi NZ Transport Agency, in partnership with Muaūpoko Tribal Authority, Ngāti Raukawa ki te Tonga hapū, and Horowhenua District Council. **TeKōwhiringa | The Opportunity** As the OIM Project Coordinator, you'll work closely with our Owner Interface Managers (OIMs) and the wider Owner team to keep day to day operations running smoothly. This role focuses on providing accurate, timely administrative and coordination support to help deliver a safer, more reliable State Highway 1. Day-to-day responsibilities include: * Executive Support & Diary Management: Manage OIMs schedules, emails, and travel arrangements. * Communication & Stakeholder Coordination: Facilitate clear communication across project teams, maintain contact lists, and support meetings and handover processes. * Administrative Excellence: Provide high-quality admin support including document formatting, managing shared inboxes, minute taking, event coordination and tracking project-related invoices. * Compliance & Quality Assurance: Maintain accurate documentation, support document control processes, and help ensure consistency and compliance across the project. *This full-time, fixed-term contract is for two years, with the possibility of extension. The role is primarily based at our Levin North office, with occasional travel to the Ōtaki South office and Wellington.* **About** **Ō2NL:** The Ōtaki to north of Levin (Ō2NL) highway will dramatically improve safety, resilience and efficiency, as well as increasing transport choices for the area's growing population. The Ō2NL project is led in Partnership with NZ Transport Agency Waka Kotahi, Muaūpoko Tribal Authority, local hapū of Ngāti Raukawa ki te Tonga and council partner Horowhenua District Council. This transformative project is being delivered using a two-alliance approach, with each alliance delivering a section of the road and associated works. Together alliance partners are working to create a positive legacy for the region, led by our project principles to tread lightly with the whenua and create an enduring legacy. We are seeking excellent people for this unique opportunity to work and collaborate with leading industry organisations. **Nga Pūkenga Matua | Important Skills** In this role, you'll need to be organised, detail-focused, and enjoy working with others. You'll help keep things running smoothly by supporting planning, scheduling, and day-to-day admin tasks. What we're looking for: * Great time management and organisation skills * A positive, team-focused attitude * Willingness to learn and improve processes * Strong computer skills (Microsoft Word, Excel, Outlook) * Experience with admin or office work is advantageous. * Ability to navigate or learn computer systems * Comfortable handling sensitive information with care and discretion If you're ready to take the next step in your career and grow with a supportive team, we'd love to hear from you! **Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here** Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer: * Free access to Marram health care benefits and discounted holiday homes. * All the tools of trade you need to do your job. * Discounts for Samsung, PB Tech, Gym memberships and more! * $500 bonus for current employees who refer a friend to Downer. * Progression and development programs on offer including our inspiring leader's programme for top performers. Have a look at our other great benefits here! **Ko wai mātou | Our Organisation** Want to know more about what it is like to work at Downer? Then head to our People Site here! **Me pēhea ki te tono | How to apply** *If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is* **722096***.* We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.

Horowhenua District, Manawatū-Whanganui Region, New Zealand

Negotiable Salary

Administration Manager In Top Real Estate Team640723622078731115

Trademe

Administration Manager In Top Real Estate Team

Administration Manager Extraordinaire for the Top Real Estate Team Ben Stevens and the team at Ray White are the number one real estate agents in the Wellington Region. Operating in a fun, fast paced and dynamic industry, Ben’s team lead the charge when it comes to offering a comprehensive, professional service and outstanding results. Working out of a funky Ngaio based office, you will find a close knit and inclusive team offering a supportive, fun and friendly working environment. An exciting opportunity as Administration Manager has arisen due to the recent resignation of a much-loved member of the team. As the only onsite administrator, you will oversee the end-to-end administrative function, providing high quality administration, sale and marketing support to the busy agent team. Working closely with the business manager and virtual administrator to meet and exceed the expectations of both the agents, and clients of the business, you will never be bored. Your day-to-day work will involve a vast range of work with scope to grow. Key responsibilities include: • Oversight of all administration involved in the sale of property from drafting agency agreements, developing marketing material, development of information packs, drafting contacts, liaison with clients and solicitors • Systems development and ongoing improvement of the admin function • Management and implementation of an annual marketing schedule • Social media management and development of marketing initiatives for experienced candidates • Oversight and administration of all client databases • Management of the Ben Stevens website • Management of the office including stock management, computers, and office equipment • Management of the remote administrator This role will suit someone who is comfortable working in fast paced, changeable and dynamic environment. You will hold excellent computer skills and be comfortable navigating a range of systems. No two days are the same here and things can and will change quickly. Real Estate is a fun, fast paced and challenging industry and the successful candidate will be confident working on their own and in a team, able to prioritise tasks and be a genuine forward thinker. The preferred candidate will: • Bring demonstratable administration experience of at least two years • Be competent with Microsoft office & CRM systems. Monday.com, Canva and Wordpress a bonus • Operate in an ongoing state of improvement, always seeking ways to improve the administration function • Have excellent written and spoken English • Marketing admin and knowledge of social media a bonus • Be well organised and disciplined, confident dealing with a range of demands and time pressures • Able to see the bigger picture • Excellent attention to detail • A true team player In return you can expect to be well rewarded with an attractive salary and great working environment with plenty of team celebration! This role is working Monday-Thursday 8.30am-5pm with flexibility for shorter hours on a Friday. We are also open to hearing from people who want to work slightly reduced hours and finish at 4pm Monday – Thursday. Please note: only applicants with the legal right to work in New Zealand will be considered for this role.

Wellington, New Zealand

Negotiable Salary

6 months - Practice Manager / Team Leader640495541140491116

Trademe

6 months - Practice Manager / Team Leader

Are you a dynamic and experienced healthcare professional looking for your next leadership challenge? We are currently recruiting for an accomplished Practice Manager / Team Leader to join a well-established, private specialist centre based in Wellington. This is a temporary 6-month contract, ideal for someone who enjoys stepping into leadership roles and making a meaningful impact in a short timeframe. About the Role: As the Practice Manager / Team Leader, you will oversee the day-to-day operations of a busy, multi-disciplinary medical centre, ensuring high standards of patient care, staff coordination, and efficient administrative processes. You’ll work closely with a team of specialists, nurses, and administrative staff to support the delivery of exceptional healthcare services. Key Responsibilities: - Provide operational leadership and support across the centre - Manage staff rostering, recruitment coordination, and performance support - Oversee patient services and ensure an excellent experience from booking to follow-up - Coordinate clinic schedules and room allocations - Work closely with clinical staff to support best practice and compliance - Manage systems, reporting, and general administration About You: - Previous experience in a practice management or senior administrative healthcare role - Strong leadership and people management skills - Excellent communication and interpersonal abilities - Highly organised, adaptable, and solution-focused - Confident with systems and clinic management tools (experience with Medtech would be advantageous) - Available to start immediately This is a rewarding opportunity to lead a respected private medical centre and contribute meaningfully during a period of transition and growth. You'll be supported by a collaborative team and play a key role in ensuring smooth service delivery. Please click apply or get in touch with me directly on katie@kinetic.co.nz / 0221760308

Wellington, New Zealand

Negotiable Salary

Project Coordinator / Administrator639721043054101117

Trademe

Project Coordinator / Administrator

About the Role You’ll play a key part in keeping projects running smoothly by providing coordination and administrative support to the Project Managers and site teams.Your day-to-day will include: * Entering and managing data such as timesheets, purchase orders, and project tracking spreadsheets * Requesting quotes and following up with suppliers and subcontractors * Tracking and coordinating material orders and deliveries * Assisting with project documentation, health & safety records, and compliance paperwork * Supporting the wider team with general administration and reporting About You We’re after someone who: * Is highly organised, detail-focused, and confident using computers (Excel, Word, project management tools, etc.) * Communicates clearly and can build good relationships with suppliers and team members * Enjoys working in a busy environment and can manage multiple tasks at once * Has a keen interest in the construction industry — experience in a similar environment is an advantage * (Preferred) Holds or is working towards a Construction Management or Quantity Surveying diploma/degree What We Offer * A supportive and friendly team culture * Opportunities for professional growth and training * A chance to gain hands-on experience across a range of construction projects * Competitive remuneration based on experience Location: Wellington central Apply now with your CV and a brief cover letter telling us why you’d be a great fit.

Wellington, New Zealand

Negotiable Salary

Trademe

Office Assistant

Hammond Spreading Ltd is a family-owned transport business primarily specialising in agricultural ground spreading of nutrients. We are based rurally in Carterton. We are looking for a responsible energetic individual with impeccable organisation skills to help ensure our company continues to operate effectively and efficiently. This position is initially part time, preferably 5 days per but hours to suit successful applicant. Key responsibilities: • Knowledge of Xero accounting software • Computer literate with strong knowledge in Microsoft skills, Apple systems • Strong attention to detail and excellent data entry skills – both written and verbal • The ability to problem solve and think on your feet • Build relationships with the wider team and leadership to get the very best results To be considered for this role; • You must have an exceptional phone manner and outstanding communication skills, both written and verbal. • Excellent time management skills, able to juggle and prioritise your workload • Reliable, honest and be a good team player • New Zealand permanent residency or citizenship • Must be able to work autonomously Apply on line for this role, with your CV to: For any questions regarding this role please contact Rob on 027 4432474

Carterton, New Zealand

Negotiable Salary

Trademe

Regulation Advisor

We are partnering with our client, the Medical Sciences Secretariat, to find a detail-focused and organised Regulation Advisor. This role plays a vital part in supporting the registration and recertification of health practitioners, ensuring high standards are maintained across the sector. The Medical Sciences Secretariat (MSS) is a not-for-profit organisation that provides administrative and regulatory support for the Medical Sciences Council of New Zealand and the Medical Radiation Technologist Board. As a Regulation Advisor you’ll be helping manage applications, maintaining records, and applying quality assurance checks. Strong organisational and analytical skills are key as well as great technical understanding. If you are a recent graduate, interested in regulatory frameworks, policy development and a digital native, this opportunity could be for you. Day to day responsibilities include; - Managing registration and practising certificate applications, ensuring accuracy and timeliness - Maintaining practitioner records and preparing reports for the Registrar - Coordinating recertification audits and assessing CPD documentation - Undertaking assessments of overseas qualifications and researching regulatory frameworks - Supporting project work - Assessing overseas qualifications The ideal candidate will have; - A tertiary qualification (or equivalent experience) - Strong database and IT skills (Salesforce and Microsoft Office experience is an advantage) - Excellent communication and relationship-building skills - Proven organisational and planning ability - An interest in the health profession and/ or regulatory compliance - Previous experience working within a membership organisation - Some prior administration experience This is a fantastic opportunity for someone who enjoys detail, process, and making a tangible contribution to the delivery of safe, high-quality healthcare services. If this sounds like you, we’d love to hear from you! Please apply directly to the advert and allow for up to two weeks for a response.

Wellington, New Zealand

Negotiable Salary

Recruitment Administrator 638857837847071120

Trademe

Recruitment Administrator

Bring your energy, positivity, and people skills - we'll give you the tools, training, and team to thrive. At RobLawMax Recruitment, we pride ourselves on our industry-specific knowledge, extensive networks, and empathy and understanding of the recruitment process within infrastructure construction. Our Wellington office is a lively, social hub where we celebrate wins, support each other, and enjoy plenty of laughs along the way. We're on the lookout for an outgoing personality to join our On-Hire team as a Recruitment Administrator. While experience is valued, it is not required - if you're outgoing, driven, and love connecting with people, we will teach you the rest. What you'll love about working here: * Competitive salary + monthly commissions and team incentives * A vibrant, social office culture where your personality is valued * Laptop, mobile phone, and iPad * Flexible hours and autonomy to manage your own day * Friendly environment, clear communication, and people focused * Industry events, client visits and national travel opportunities * The chance to be part of a well-connected, high-performing team with 30+ years of recruitment expertise What you'll do: * Assist the recruitment team with compliance requirements and CRM management * Manage and coordinator all adminstration tasks as required by the recruitment team * Build relationships with candidates and keep them engaged * Support consultants by sourcing, screening and placing top talent into exciting roles * Be the friendly, positive first point of contact for candidates across construction, engineering and mining * Jump into industry events, client visits, and team socials that keep every day interesting About you: * Outgoing, energetic, and always up for a chat * A natural "people person" who thrives in social environments * Proactive, organised, and motivated to succeed * Keen to learn recruitment in a supportive, fun and high-performance environment Apply today by sending your CV to Connor - connori@roblawmax.co.nz Or call 021 667 120 for a confidential chat

Wellington, New Zealand

Negotiable Salary

Senior Advisor – Ministerial Business Support636126078488351121

Trademe

Senior Advisor – Ministerial Business Support

Make an impact at the heart of government. We’re seeking an experienced Senior Advisor to provide expert ministerial business support within a government agency. In this permanent role, you’ll ensure ministers are fully briefed, well-informed, and able to make timely, high-quality decisions. This is an opportunity to apply your ministerial experience in a dynamic, high-profile environment, contributing to effective government operations and public service excellence. Key Responsibilities: - Lead and manage ministerial correspondence, briefings, and responses, ensuring accuracy, clarity, and alignment with government priorities. - Provide strategic advice on policy, legislative, and operational matters, translating complex information into actionable insights. - Develop and maintain strong relationships across the agency, ministerial offices, and other stakeholders to coordinate priorities and information flows. - Monitor and track ministerial commitments and deadlines, ensuring timely delivery and high-quality outputs. - Contribute to the continuous improvement of ministerial support processes, systems, and templates. - Maintain strict confidentiality and demonstrate sound judgement in handling sensitive information. Skills and Experience Required: - Proven experience in ministerial support, senior advisory, or equivalent high-level roles. - Strong written and verbal communication skills, with meticulous attention to detail. - Demonstrated ability to manage multiple competing priorities in fast-paced environments. - Deep understanding of government processes, protocols, and public service standards. - Collaborative, adaptable, and able to influence outcomes effectively. - High level of professionalism, integrity, and discretion. Apply now to bring your ministerial expertise to a key permanent role that supports government decision-making and drives meaningful outcomes. If you have any further questions please email me on suada.hoxha@madison.co.nz

Wellington, New Zealand

Negotiable Salary

Trademe

Executive Assistant

You can help bring our villages to life! At Summerset, from the moment we start developing a village, to when our residents call it home, it’s the passion and dedication of our people that brings our villages to life. We are one team united by being part of something bigger – to bring the best of life to our residents. The way we work is guided by our values - One Team, Strong Enough to Care and Strive to Be the Best. We know it takes a collective effort to bring a village to life and help it thrive, so Summerset is a place where everyone’s uniqueness and diversity can shine. When you’re part of the Summerset team, you belong to a place where your work has real impact, who you are is fully embraced and where your career flourishes. About the role? We are looking for an exceptional Executive Assistant who will be a part of an energetic and dynamic team, in a fast-growing organisation. This role is not for the faint hearted - It is a busy and dynamic role where your main role is to provide EA and coordination support to the Chief Operating Officer as well as support to the GM - Village Operations and GM - Clinical Services. That makes it vital that you are a well-seasoned EA or Office Manager who has held similar positions coupled with previous experience completing strategic business and budget planning, business communications and much more. Key Duties: · Ability to effortlessly juggle a high workload and multiple activities · Provide confidential high level executive assistance to the COO · Manage diaries, appointments and meetings with accuracy · Draft, proofread and format professional communications, reports and presentations Based out of our Wellington Head Office this full-time role offers great work-life balance with set weekly hours Monday to Friday at our Wellington CBD office. 40 hours per week. Click here to view the job description About you? To be considered suitable for our role you will have the following Skills/Experience: * At least 3 years of experience in EA/PA role OR a completed associate degree * Experience working in a fast-paced NZ business environment * Excellent organisational skills with the ability to prioritise and manage delivery of multiple and conflicting priorities  * A proactive mindset, with the ability to anticipate and address needs before they arise. * Highly skilled in using Microsoft Office tools, such as: Word, Excel, PowerPoint, Visio, and other people related databases  * Excellent communication and interpersonal skills to interact seamlessly with various stakeholders.  What's in it for you? Here at Summerset, we offer great benefits including free day-to-day health insurance, an annual entitlement to Summerset shares, professional development and career progression, Summerset Staff discounts with reputable suppliers And a paid day off on your birthday! This role also offers great work-life balance with set weekly hours Monday to Friday at our Wellington CBD office. This role pays between $70,000 - $85,000 pa depending on experience. About us This is an excellent time to be joining Summerset - not only are we growing and investing, we're the fastest builder of new retirement villages in New Zealand, so for the right person this company is brimming with opportunity. The work activity that you will be exposed to in this role will be diverse and interesting as well as working with a great team, in an environment that is fun to be part of. If this sounds like you, or someone you know, we would love to hear from you. Due to NZ Immigration requirements, we are obliged to consider candidates that already have the right to work in NZ for this role first. Due to this we may not be able to support a visa application for this role. This role may close early due to an increased number of applications - apply as soon as possible to avoid disappointment!

Wellington, New Zealand

Negotiable Salary

Environmental Technical Support636122703175691123

Trademe

Environmental Technical Support

We're looking for a highly motivated person to join our team as Environmental Technical Support in the Environmental Regulation team. This position is fixed term, covering a secondment, until June 2026 and can be based in either our central Cuba Street office in Wellington or our modern office in Masterton. **About the role:** As Environmental Technical Support you will play a pivotal role in providing quality support services, along with other Environmental Technical Support staff, to the Environmental Regulation team and the public. You will need to be a team-player with a systematic approach, be tech-savvy and have a strong customer focus. Key tasks include responding to general enquiries, supporting the notified consent process, database management, customer service, and invoicing/financial administration and support. **Skills and experience required:** To succeed in this role, you will have: * Excellent project management and time/task management skills and the ability to remain calm under pressure. * The ability to manage multiple tasks efficiently, to prioritise competing commitments, and proactively manage customer expectations. * Capability in te ao Maori in line with Greater Wellington's Maori Capability Framework. * A good understanding of finance and database systems. * A working knowledge of the Resource Management Act 1991. * Well-developed communication (both written and oral) and problem-solving skills. * Self-motivation and the ability to work within a team, providing support and advice to colleagues and customers. * Sound judgement, common sense, tact, and diplomacy; often in complex and pressured situations. * Experience working with councils, central government, private practice/ consulting firms, community, iwi, or volunteer groups. **What we offer:** * Work to suit your life and whānau with our flexible working policy. * We'll encourage you to grow and prosper with a range of learning and development opportunities, internal secondments and career progression. * We want you to have a sense of belonging, where you can reflect your personal and cultural identity in the way that you work. * Your wellbeing is our priority - we'll provide support through our employee assistance programme, including Rongoā Māori partner providers, along with Tangihanga leave and support. * Social clubs, staff networks and a friendly and inclusive culture. * Great working environments across our beautiful region. **Come help treasure and grow our rohe together** Our rohe and its lands, waterways, animals, plants and people can only grow stronger if they are nurtured. To join our team is to step up and commit to playing an active part in this important mahi. That means restoring nature, connecting people and places, reducing environmental impacts and helping this rohe and its people prosper. We are part of a collective movement alongside mana whenua and community members whose hopes for the future of this region are just as high as your own. Our efforts across environmental management, public transport, flood protection, regional parks and water supply are interconnected and integral to treasuring our rohe and growing our future. **How to apply:** Greater Wellington is proud to be a member of Diversity Works. We value diversity and are committed to an inclusive, flexible, and supportive workplace. We encourage candidates from all backgrounds and welcome the unique talent and experience you will bring to our team. We are passionate about ensuring our recruitment processes are fair and equitable. Please let us know if you have any accessibility needs or adjustments that need to be made so we can offer a recruitment process that is more accessible to you. Click on the Apply link to view the job description and to apply for the role with a cover letter and CV. *All applicants will be required to provide proof of their eligibility to work in New Zealand.* For further information, please contact Anna McLellan, 021 242 4834. **Applications close:** 5.00pm, Sunday, 17 August 2025 **.** *However, we will be shortlisting applications as they come in and will interview as soon as possible to secure the right person.* The remuneration for this position, inclusive of all benefits, is $62,642 to $93,962 with a midpoint of $78,392. Starting remuneration will depend on the skills and experience of the successful applicant. *Agency applications won't be considered at this time.*

Wellington, New Zealand

Negotiable Salary

Programme Administrator | Kaiwhakarite Hotaka636122687006751124

Trademe

Programme Administrator | Kaiwhakarite Hotaka

Mo te Pakihi | About the Organisation Mana Motuhake Ki te Kāinga. Matatū, Mataora, Matatini ki te ao. Te Matatini showcases Kapa Haka excellence in Aotearoa and throughout the world; organising a significant cultural festival which is the pinnacle event for Māori performing arts. With the shift in understanding and recognition of how Kapa Haka contributes to the wellbeing of our diverse communities in Aotearoa, Te Matatini has identified its place as a leader to support the growth and potential of Māori. Our vision for a Rohe Kapa Haka model is ‘rohe-led, Te Matatini-supported’. Through this approach, we are supporting and enabling rohe to develop their Kapa Haka activities and make decisions that work for them and align with the strategic objectives of Te Matatini. Mō te tūranga | About the Role: The Kaiwhakarite hōtaka – Programme Administrator is a key role in supporting the administration, business and logistics as part of operationalising the Te Matatini strategic vision and outcomes, which includes Te Pītau Whakarei, the 10-year Te Matatini strategic plan. The role will provide support for Rohe Support Services and be a key conduit between the Director of Rohe Support Services, the Pou Takawaenga in the rohe and Te Matatini National Office. The role of Kaiwhakarite hōtaka – Programme Administrator is to: * Support the Director of Rohe Support Services in providing administration support, planning events, meetings and hui with the Pou Takawaenga (to support mana motuhake ki te kāinga) * Contribute to and enhance effective and positive relationships with whānau, hapū, iwi and rohe delegates * Utilise administration skills to support the Rohe Support Services plan in line with the eight key result areas * Work with, liaise and provide business, logistics and administration support for the Pou Takawaenga/Rohe Coordinators * Resourcing to the Director and Pou Takawaenga * Organise and attend hui, taking and distributing minutes including actions and follow-up * Ensuring all administrative and financial duties are carried out * Provide data and insights by rohe where requested * Contribute fully as a member of the Rohe Support Services team and be proactive in planning, risk identification and mitigation * Perform other duties within experience and capabilities that may be assigned from time to time to meet business requirements Mōu | About You: To be successful in this role, you will have: * Cultural competency – awareness, attitude, knowledge, skills of Te Ao Māori central to interconnectedness to Rohe and Te Ao Haka. * Respect for Māori cultural values and customs * Comfort in operating in a tikanga/kaupapa Māori environment * Comfort in operating across and with Rohe * Confidence in written and spoken te reo Māori * Knowledge and experience of kapa haka and Te Matatini festival * Excellent presentation skills and personal credibility * Excellent oral and written communication and organisational skills * Demonstrated effective administrative capabilities * Strong relationship building skills * Evidence of active engagement in supporting diverse, inclusive and equitable workplaces/environments. * Responsiveness and commitment to maintaining excellent standard of service. * Strong interpersonal, collaboration, influencing and multi-tasking skills. * Comfort in working under pressure and results focused. * Ability to produce precise work, with care for accurate detail and tight deadlines. * Advanced Microsoft skills – Word, Excel, PowerPoint, Teams * Current New Zealand Driver * Experience in administration is preferred Me tono mai ināianei | Apply Now! To learn more about this opportunity or to request a copy of the position description, please contact us in confidence at admin@tematatini.co.nz. Applications close at 17:00hrs, Tuesday 19 August 2025 and should be sent to admin@tematatini.co.nz Interviews for this role are likely to be held during the week of 25 to 29 August 2025. To apply for this vacancy, you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand with a valid visa.

Wellington, New Zealand

Negotiable Salary

Administration Assistant636122667703071125

Trademe

Administration Assistant

We are currently recruiting on behalf of our client, a respected organisation based in central Wellington for a Temporary Administration Assistant. This is a great opportunity for an experienced administrator who enjoys working in a purpose-driven environment, who is confident managing a variety of administrative tasks and can quickly adapt to new systems and processes. The organisation supports professionals across New Zealand through advocacy, education, and community engagement. As part of a small and collaborative team, you’ll play a key role in ensuring the smooth running of day-to-day operations and delivering excellent service. Key responsibilities include: - Responding to enquiries and maintaining accurate records - Supporting the coordination of meetings, events, and workshops - Assisting with internal communications and process improvements - Managing general office administration including supplies and bookings - Providing support to the executive team and wider staff We’re looking for someone who has: - Experience in administration roles - Strong organisational and time management skills - Excellent written and verbal communication - Confidence using Microsoft Office and CRM systems - A proactive and professional approach to work This is a full-time temporary position, expected to run for approximately 3 months, with the possibility of extension. The role is on site full time. Please apply if interested, note you must be based in Wellington and hold a valid working visa.

Wellington, New Zealand

Negotiable Salary

Trademe

Claims Coordinator

We are seeking a Claims Coordinator to join our Wellington Maintenance team At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities. **Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here** Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer: * Free access to Marram health care benefits and discounted holiday homes * All the tools of trade you need to do your job * Progression and development programs on offer including our inspiring leader's programme for top performers Have a look at our other great benefits here! **Te** **kōwhiringa | The Opportunity** We are seeking a Claims Coordinator to join our Wellington Maintenance team. This role is key in supporting the effective delivery of our road maintenance contracts by overseeing claim administration, financial accuracy, documentation, and stakeholder liaison. As the Claims Coordinator, you will be a key contributor to the financial integrity and commercial success of our maintenance contracts. Your responsibilities will centre on managing contract claims, ensuring sound financial processes, producing accurate reports, and coordinating effectively with internal teams, clients, and subcontractors. **Nga pūkenga matua | Important Skills** We're looking for someone who thrives in a dynamic and fast paced environment, with a strong eye for detail and a passion for getting things right. You'll bring a combination of administrative capability, commercial acumen, and an ability to manage completing priorities. You will have: * Proven experience in contracts administration and financial claim processes * Strong computer literacy, including experience with thinkproject, Excel, Word, and document management systems * Solid understanding of cost control, financial coding, and purchasing processes * Experience in managing supplier and subcontractor documentation and systems * A commitment to high-quality customer service and an ability to build effective working relationships **Ko wai mātou | Our Organisation** Want to know more about what it is like to work at Downer? Then head to our People Site here! **Me pēhea ki te tono | How to apply** *If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is 722035* We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.

Wellington, New Zealand

Negotiable Salary

Programme Administrator, Geography636122565309471127

Trademe

Programme Administrator, Geography

* Have you got experience juggling multiple deadlines while maintaining attention to detail? * Are you an organised and proactive administrator who thrives in a busy academic environment? * Do you have proven skills in customer service and office administration, with a knack for clear communication? Korero mo te turanga - About the role Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Programme Administrator, Geography in Te Kura Tatai Aro Whenua - School of Geography, Environment and Earth Sciences. This is a permanent, full-time role and makes a significant contribution to the administrative support structure within the school. Key responsibilities: * Provide accurate and timely administrative and operational support to staff and school management in the areas of undergraduate/postgraduate programmes, advising on changes to postgraduate policy and processes and executive assistance to school committees including minute taking * Provide dedicated administrative support for the School, particularly for the programmes encompassing Geography, Environment and Development Studies * Assist in updating and maintaining the schools website including undergraduate and postgraduate material, marketing and staff material, seminar information and ensuring available online documents are up to date * Provide a client-focused approach to current and prospective student needs, both external and internal, answering queries and giving information on courses to ensure that all current and prospective students are responded to in a professional and responsive manner O pumanawa - About you This role is busy, challenging, extremely rewarding and interesting for the individual with the right temperament. Ideally, you will: * be a motivated, customer-focused individual who can take the initiative, and provide excellent administration support * have an excellent manner with people, strong attention to detail, and self-management skills * be a highly organised self-starter and natural relationship builder, who relishes working autonomously as well as contributing positively to a high-performing team * have effective time management and forward planning to balance deadlines and maintain a high standard of service to both students and staff * have the ability to remain calm under pressure and thrive working with a diverse range of stakeholders. Key requirements: * Proven experience in customer service and office administration * Excellent written and oral communication skills * Intermediate skills in MS Word, Excel and Outlook * Proven ability to work to a very high standard of accuracy * Proven ability to work to deadlines * Excellent interpersonal skills and relationship building Role description - Click here to see further information, including salary details. If this link is not available, click 'apply' to view this on the University career's page. Close date for vacancy: Friday, 15 August 2025. Contact details for vacancy If you have any questions regarding this role please get in touch with Belinda Behle (belinda.behle@vuw.ac.nz). We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. How to apply Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. Applicants who do not have residency or citizenship and require a visa to work at the University must clearly indicate their visa status in their application and understand that if they do not have a current, relevant visa, they will need to secure this independently. Reference 1008192

Wellington, New Zealand

Negotiable Salary

Procurement/Project Coordinator 636122565420831128

Trademe

Procurement/Project Coordinator

We're looking for a highly organised and proactive Project Coordinator / Procurement Coordinator to join our government client who works in a focused team and help us deliver high-quality procurement and contract management work across several key programmes. This role is ideal for someone who thrives on structure, pays excellent attention to detail, and enjoys supporting project delivery through smart tools, documentation, and coordination. You'll work closely with two team members in a collaborative and pragmatic environment where high standards and thoughtful execution are highly valued. Key Responsibilities: * Track and coordinate information between internal teams, vendors, and stakeholders * Set up and populate documents (e.g., contract management plans based on contract details) * Draft and manage approval documentation and liaise with EAs to ensure timely sign-off * Establish and maintain key trackers in Excel for contracts, delivery milestones, and KPIs * Coordinate probity requirements, including Conflict of Interest (COI) plans and registers * Prepare governance documentation and reporting for multiple programmes * Enhance existing work trackers and develop clear, user-friendly dashboards * Create project tools, templates, and collateral * Manage a shared team inbox and triage communications effectively What We're Looking For: * Excellent written and verbal communication skills * Familiarity with government processes and ways of working (Machinery of Government) * Calm, composed, and highly organised-even under pressure * Comfortable with ambiguity and iterative work-flexible and open to improving drafts through collaboration * Strong attention to detail and accuracy, especially in documentation * Competent in Microsoft Word, PowerPoint, and basic Excel **Who are we** At PERSOLKELLY, our passion is - and always has been - putting you first. We propel our people forward by supporting their careers in fresh ways, backed by our expertise and capability. We're committed to creating a safe and inclusive environment which values and respects diverse styles, backgrounds, experience and perspectives. **So it's over to you. If you would like to join our team, please APPLY now.** **To learn more about working with PERSOLKELLY, we encourage you to visit our website.** ***Follow our LinkedIn page at linkedin.com/company/persolkelly for the latest updates and insights.***

Wellington, New Zealand

Negotiable Salary

Temporary Medical Administrator/Recept636122552131871129

Trademe

Temporary Medical Administrator/Recept

A respected private healthcare provider in Wellington is seeking a temporary Administrator/Receptionist to support a busy front-of-house department. This role is an excellent opportunity for someone with Medtech experience, strong administration skills, and a genuine passion for delivering high-quality service in a healthcare setting. About the Role This is a fast-paced and varied position that requires someone with a calm and professional manner, excellent attention to detail, and the ability to remain composed under pressure. You will be responsible for managing patient bookings and enquiries, supporting clinicians, and ensuring the smooth day-to-day running of reception and administrative functions. Key Responsibilities - Welcoming patients and visitors in a professional, friendly manner - Managing appointments and patient data using Medtech & Webpass - Handling incoming calls, messages, and general enquiries - Supporting the clinical team with administrative tasks - Maintaining accurate and confidential records What We’re Looking For - Previous experience with Medtech software (essential) - Strong attention to detail and accuracy - Ability to multitask and stay organised under pressure - Excellent communication and interpersonal skills - Previous experience in a healthcare or hospital setting preferred - Rights to work in NZ This is a 6 week (potential to go longer) full time, temporary assignement with an immediate start. You'll be part of a supportive and committed team working in a reputable and well-established organisation. How to apply Please submit an online application by selecting the 'Apply' button. As part of the recruitment selection process, you will be required to provide an up-to-date CV, and cover letter outlining your previous experience and motivation to apply for this role. If you have any questions and would like to get in touch directly, please get in touch with Katie Oakes on katie@kinetic.co.nz, or call 0221760308 for a confidential discussion.

Wellington, New Zealand

Negotiable Salary