91 Administration & Office Support in Auckland lowest at $25000.0+

Evening Receptionist and Night Manager64826457717250110

Are you a caring and organised person who loves to support others?Edmund Hillary Retirement Village in Remuera has an opportunity for you! - Varied and rewarding role - Fun, friendly and supportive team environment - Opportunities for career growth and development **About the Role** We have an exciting opportunity to join our supportive team as a Night Manager. This is a Full time position working Tuesday, Wednesday Thursday 1730-2300 as an Evening Receptionist and Thursday and Friday 2230-0700 as a Night Manager. In this role you will: - Answer phone calls, vet incoming vehicles, welcome guests - Assist with administrative recruitment tasks, invoice processing and data entry - Promote a safe environment for all at the village - Being first responder to emergency alarms, coordinate the response and escalate to appropriate managerial staff - Work closely with, and support your colleagues **About You** To thrive in our supportive and caring environment you will have: - Strong empathy and patience with elderly residents - Outstanding communication skills - Great organisation, flexibility and be able to "wear many hats" - A reliable, friendly and professional manner - Benefits of working at a Ryman Village - Fun, friendly and supportive team environment - Work in a beautiful, resort style village - Opportunities for professional development and career progression - Ryman Team Benefits Card with discounts from a range of suppliers and retailers **About Ryman** At Ryman, we believe the measure of a full life is one that gets richer with age. Ryman Healthcare is a leader in retirement living and aged care. Our driving purpose is to enhance freedom, connection and well-being for people as we grow older. We own and operate 49 villages in New Zealand and Australia and we employ approximately 7,700 team members across a range of different sectors. Additionally, we are proud to be the first healthcare company to receive the Wellbeing Tick. At the heart of our business, everything we do must be 'Good enough for mum and dad.' At Ryman, we support an environment where everyone feels welcome to be themselves. We embrace diversity and celebrate individual uniqueness, encouraging anyone wanting to work for Ryman to apply for our vacant positions.  If you are interested in joining an organisation with a clear purpose and a commitment to innovation, kindness and excellence, we would love to hear from you!  ***Applications will be reviewed as they are received and interviews may take place prior to the close date. This means a job ad may close before the advertised close date.***

Auckland, New Zealand

Negotiable Salary

Used Vehicle Administrator - Albany Toyota64782013936257111

Trademe

Used Vehicle Administrator - Albany Toyota

As a family-owned, award-winning dealership with over 30 years of automotive excellence, Albany Toyota is proud to represent New Zealand's largest Automotive brand. With a team of over 100 employees across multiple locations, we offer a supportive, collaborative workplace where professionalism, integrity, and long-term career development are at the heart of what we do. We are deeply committed to our community, sustainability, and the future of mobility. About the role: We are currently searching for a highly organised and detail-oriented Administrator to join our fun, fast-paced and award-winning Used Vehicle Sales Team in a permanent, full-time position (Monday to Friday). This role is integral to the smooth operation of our Used Vehicle department across our Albany and Warkworth dealerships, supporting sales and management by ensuring all Used Vehicle stock, deals, and invoicing are processed accurately and efficiently. This position would suit someone who enjoys working with systems, numbers, and processes, thrives on keeping things running smoothly, and is confident juggling multiple priorities. Key Responsibilities: * Stocking in all Used Vehicles from a variety of sources. * Completing administrative tasks to ensure vehicles are ready for sale. * Processing general invoices and raising purchase orders. * Profiling and closing Used Vehicle and wholesale deals, ensuring all costs, trade-ins and warranties are correctly processed. * Completing daily administrative tasks, reporting and filing. * Assisting with general queries, stock transfers and corrections as required. * Completing month-end reporting, reconciliations and TNZ reporting. About you: * Proven experience in administrative (preferably in the automotive industry). * Strong attention to detail and excellent organisational skills. * The ability to prioritise daily tasks while meeting deadlines. * Strong communication skills and a proactive, team-focused attitude. * Someone who enjoys being part of a motivated and supportive team. What We Offer: * A full-time, permanent role in a well-established, supportive dealership. * Ongoing training and support. * Staff discounts and long service recognition. * A friendly, inclusive team committed to your growth and success. * A fantastic opportunity to build your career working for a well-respected and leading brand. This is a great opportunity to join a well-established dealership where your contribution really matters. If you are detail-driven, thrive in an administrative role, and enjoy working in the automotive industry, apply now with your CV and cover letter telling us why you'd be a great fit. Due to the holiday period, we will be reviewing applicants from the 7th of January onwards. Please note only applicants with valid and current work visa's, New Zealand Citizenship or New Zealand Permanent Residency should apply.

North Shore, Hauraki, Auckland, New Zealand

Negotiable Salary

Trademe

Executive Assistant

We’re looking for a highly organised and proactive Executive Assistant to support our senior management team and keep the office running smoothly. About the Role • Managing calendars, meetings, and travel arrangements • Preparing reports, presentations, and correspondence • Coordinating projects and liaising with internal teams • Handling confidential information with discretion • Supporting senior management with daily operational tasks About You • Previous experience as an Executive Assistant or in a senior administrative role • Excellent organisational and time management skills • Strong written and verbal communication skills • Confident using Microsoft Office and office systems • Proactive, reliable, and able to work independently What We Offer • Competitive salary of $70,000 – $80,000 • Career development opportunities to grow your skills and experience • Great workplace culture – supportive, collaborative, and welcoming • Varied and challenging role with exposure to all aspects of the business If you’re a professional, organised, and proactive individual looking for your next role, we’d love to hear from you. 👉 To apply: Please send your CV to jordon@officestaff.co.nz

Manukau City, Auckland, New Zealand

Negotiable Salary

Trademe

Receptionist Needed!

We’re looking for a friendly and professional Receptionist to be the welcoming face of our business and provide day-to-day front-of-house support. This role is perfect for someone who enjoys working with people, is well organised, and takes pride in creating a positive first impression. About the Role • Greeting visitors and managing front-of-house • Answering and directing phone calls and emails • Managing meeting rooms and calendars • Handling incoming and outgoing mail • Providing general administrative support • Maintaining a tidy and welcoming reception area About You • Previous experience in a receptionist or customer-facing role • Friendly, professional, and well presented • Strong communication and organisational skills • Confident using Microsoft Office and office systems • Reliable and proactive with a positive attitude What We Offer • Competitive salary of $60,000 • Supportive and friendly team environment • Stable, full-time opportunity • Central office location (if applicable) If you enjoy being the first point of contact and thrive in a people-focused role, we’d love to hear from you. 👉 To apply: Please send your CV to jordon@officestaff.co.nz

Manukau City, Auckland, New Zealand

Negotiable Salary

Temp Administrators & Receptionists (South/East)64760921089537114

Trademe

Temp Administrators & Receptionists (South/East)

Looking for Temporary Admin Work in South or East Auckland? Are you an experienced administrator, coordinator, or receptionist looking for flexible temporary work? Madison Recruitment partners with a range of fantastic clients across South and East Auckland, and we regularly have new short and long-term assignments coming through. If you're someone who can hit the ground running, enjoys variety in your workday, and thrives in new environments – we’d love to hear from you! What we’re looking for: - Be availalibe immediatly with flexibility to cover short and longer-term assignments - Previous experience in administration or coordination roles is preferred - Strong communication skills, both written and verbal - The ability to adapt quickly to changing work environments and priorities - A positive attitude and a commitment to delivering high-quality work - Proficiency in common office software (e.g., Microsoft Office) and the ability to learn new software and systems as essential - The ability to collaborate effectively with colleagues and contributing to a positive work environment What’s in it for you: - Competitive hourly rates + Kiwisaver - A variety of roles across well-regarded businesses - The chance to build your experience and broaden your networks - Ongoing support from our experienced Madison team If you're ready to take on a new challenge and make a meaningful contribution to businesses across South and East Auckland, we want to hear from you. Join our talent pool today and be the first to hear about exciting job opportunities as they arise. Please note:?To be eligible for these roles you must have the legal right to work in New Zealand. If you are interested in temporary work, please apply today with an up-to-date CV and cover letter!

Manukau City, Auckland, New Zealand

Negotiable Salary

Administrator & Data Entry64746719464705115

Trademe

Administrator & Data Entry

Our client is seeking an Administrator & Data Entry professional to join their busy team in East Tamaki. This role would suit someone with strong attention to detail, excellent computer skills, and the ability to work efficiently in a fast-paced environment. Pay Rate: $30 per hourLocation: East Tamaki, AucklandHours: Monday to Friday (some weekend work may be required)Duration: This is a temp role from 28th October - 19th December 2025 Responsibilities * Perform accurate data entry of production and inventory information. * Maintain and update internal databases and spreadsheets. * Provide administrative support to operations, logistics, and production teams. * Prepare and process reports, purchase orders, and delivery documents. * Assist with filing, record management, and document control. * Communicate effectively with internal departments and suppliers. Requirements * Previous experience in administration or data entry roles (manufacturing experience an advantage). * High accuracy and attention to detail. * Proficiency in Microsoft Excel, Word, and Outlook. * Strong organisational and time management skills. * Ability to work independently and meet deadlines. Successful Applicants Must * Be reliable, motivated, and have a strong work ethic. * Demonstrate excellent communication and teamwork skills. * Maintain confidentiality and professionalism at all times. * Pass a pre-employment drug test * Return a clean criminal background check APPLY NOW with your current CV if you are interested

Manukau City, Auckland, New Zealand

Negotiable Salary

Project Coordinator – Customer Delivery64671268313601116

Trademe

Project Coordinator – Customer Delivery

Manukau City, Auckland, New Zealand

Negotiable Salary

Temporary Office Managers & Senior Administrators64616708107265117

Trademe

Temporary Office Managers & Senior Administrators

We are looking for experienced Office Managers & Senior Administrators in Auckland and surrounding fringe areas, for upcoming temporary positions! We have a variety of short-term and long-term opportunities available, whether you are in between jobs or simply looking for the next step in your career!?In these varied and dynamic support roles, be the driving force behind seamless office operations and streamlined business functions. Successful candidates will step confidently into Office Manager and Senior Administrator roles, ensuring day-to-day operations run seamlessly. You’ll bring adaptability, strong problem-solving skills, and a proactive approach to keeping things on track. If you’re highly organised, people-focused, and committed to delivering exceptional results – we want to hear from you!? Benefits of temping: - Get paid weekly, plus receive 8% holiday pay and KiwiSaver contributions (where eligible) - Take on new challenges—every assignment brings variety and the chance to try something different - Build your CV with valuable experience and use temp work as a stepping stone in your career - Explore different industries and roles to discover what suits you best - Expand your network by meeting new people and making professional connections - Choose from both short- and long-term placements to match your availability Here are some of the recent roles we have filled: Office Coordinator –CBD – 4 months HR Administrator – Grey Lynn – 6 weeks Office Manager – Takapuna – 8 months Office Support – Avondale – 2.5 months Why Madison?? Madison Recruitment represents some of the most sought-after employers throughout New?Zealand. Our temporary staff get to work in the country’s most exciting spaces across a variety of industries. Temping allows you to develop your career, get a foot in the door of an industry you’ve always been passionate about, or simply soak up new and exciting experiences to add to your CV. Our temporary staff have gone on to achieve great success in their careers and still proudly represent Madison Recruitment in the market. Plus, we offer great employee benefits including discounts on dental and optometrist appointments!? ? About you: - Be available to start ASAP, or have a short notice period, we have a variety of assignments that are different lengths, we can discuss these further with you. - Previous experience in a Senior Administrator or Office Manager role is preferred. - The capacity to provide high-level administrative support to senior leaders and teams - High attention to detail - The ability to collaborate effectively with colleagues and contributing to a positive work environment - Strong communication skills, both written and verbal. - Be computer savvy with proficient MS Office skills, specifically - Word, Typing, and Excel? ? Please note:?To be eligible for these roles you must have the legal right to work in New Zealand. If you are interested in temporary work, please apply today with an up-to-date CV and cover letter!

Auckland, New Zealand

Negotiable Salary

Trademe

Office Manager

We’re looking for a capable and organised Office Manager to keep our office running smoothly and support our team day to day. This is a great opportunity for someone who enjoys variety, takes initiative, and is confident managing office operations. About the Role • Overseeing day-to-day office operations • Managing office supplies, systems, and processes • Supporting management and staff with administration • Coordinating onboarding and general HR admin • Managing schedules, meetings, and office communications • Liaising with suppliers and service providers About You • Previous experience in an office management or senior admin role • Strong organisational and multitasking skills • Confident communicator with a proactive approach • Comfortable using Microsoft Office and office systems • Ability to work independently and take ownership What We Offer • Competitive salary of $60,000 – $70,000 (depending on experience) • Friendly and supportive team environment • Varied role with autonomy • Stable, long-term opportunity If you’re an organised all-rounder who enjoys being the backbone of an office, we’d love to hear from you. 👉 To apply: Please send your CV to jordon@officestaff.co.nz

Auckland, New Zealand

Negotiable Salary

Trademe

Project Coordinator

We’re looking for an organised and proactive Project Coordinator to support the planning and delivery of projects across our business. This role is ideal for someone who enjoys juggling tasks, keeping things on track, and working closely with a variety of stakeholders. About the Role • Supporting project managers with day-to-day coordination • Scheduling meetings and tracking project timelines • Preparing project documentation and reports • Coordinating resources and following up action items • Maintaining project plans, registers, and records • Communicating with internal teams and external stakeholders About You • Previous experience in a project coordination or admin role • Strong organisational and time management skills • Excellent communication skills • Confident using Microsoft Office and project tools • Ability to work independently and manage multiple tasks What We Offer • Competitive salary of $70,000 – $80,000 (depending on experience) • Supportive and collaborative team environment • Opportunity to grow your project experience • Flexible working options (where applicable) If you’re organised, detail-focused, and keen to grow your career in project coordination, we’d love to hear from you. 👉 Send your CV to jordon@officestaff.co.nz

Auckland, New Zealand

Negotiable Salary

Receptionist / Office Administrator647018949405471110

Trademe

Receptionist / Office Administrator

Our client, a well-established construction company based in Penrose, is looking for an energetic, outgoing receptionist who can handle a fast-paced environment, deal confidently with blue-collar clients, and bring solid banter to the team. This role suits someone thick-skinned, adaptable, and genuinely up for getting stuck in. What You’ll Be Doing *Front-of-house reception — greeting visitors, answering phones, managing enquiries *Handling emails, scheduling, and general office admin *Supporting the wider team with day-to-day tasks *Light physical duties when required *Representing the company with confidence and personality What We’re Looking For *Energetic, outgoing, and great with people *Thick-skinned with good humour — comfortable dealing with tradies *Confident handling a high volume of calls and emails *Physically fit and happy to help out where needed *Strong communication and admin skills *Enjoys working within a social, tight-knit team What’s On Offer *$55–65k salary (depending on experience) *Use of company car during work hours *A fun, social team environment with plenty of banter *Stable role within a growing construction business *Supportive leadership and no two days the same

Auckland, New Zealand

Negotiable Salary

Administrator - Part Time646584052087051111

Trademe

Administrator - Part Time

**About the Role** At Miriam Corban Retirement Village, Henderson, we have an exciting opportunity to join our supportive team as an Administrator. This is a Part time position working Tuesday to Friday, 10am - 2pm. In this role you will: - Assist with recruitment administration such as candidate vetting, employment agreements, reference checking, inductions and training. - Provide accounts administration support such as approving invoices, reconciling bank statements, banking and funding. - Support the management team with minute taking, IT systems and coordination within our fast-paced village environment - Cover reception breaks providing a friendly experience for our residents, their families and all guests to our village - Work closely with, and support your colleagues **About You** To thrive in our supportive and caring environment you will have: - Proven experience in an administration support role in a fast-paced and varied environment - Strong empathy - Outstanding communication, organisation and attention to detail - A reliable, friendly and professional manner Please note that, although we often welcome applications from overseas candidates, due to immigration requirements, we require applicants to have New Zealand work rights for this position **About Ryman** At Ryman, we believe the measure of a full life is one that gets richer with age. Ryman Healthcare is a leader in retirement living and aged care. Our driving purpose is to enhance freedom, connection and well-being for people as we grow older. We own and operate 48 villages in New Zealand and Australia and we employ approximately 7,700 team members across a range of different sectors. Additionally, we are proud to be the first healthcare company to receive the Wellbeing Tick. At the heart of our business, everything we do must be 'Good enough for mum and dad.' **Benefits of working at a Ryman Village** - Fun, friendly and supportive team environment - Work in a beautiful, resort style village - Opportunities for professional development and career progression - Ryman Team Benefits Card with discounts from a range of suppliers and retailers At Ryman, we support an environment where everyone feels welcome to be themselves. We embrace diversity and celebrate individual uniqueness, encouraging anyone wanting to work for Ryman to apply for our vacant positions.  If you are interested in joining an organisation with a clear purpose and a commitment to innovation, kindness and excellence, we would love to hear from you!  ***Applications will be reviewed as they are received and interviews may take place prior to the close date. This means a job ad may close before the advertised close date.***

Auckland, New Zealand

Negotiable Salary

Project Support Administrator646365430800661112

Trademe

Project Support Administrator

The Role Due to continued growth within the business our client has created a brand-new role for a confident, organised, and tech-savvy Project Support Administrator to support their factory and operations teams. If you love improving processes, working with numbers (especially excel spreadsheets), and being the go-to person for project systems, this is the perfect opportunity to make the role your own. What is in it for you * Brand new role - a real opportunity to make the role your own and establish new ways of working * Great remuneration * Potential for flexible hours * Takanini location currently but moving to Tuakau towards the end of 2026 What you will be doing * Setting up new projects in MYOB which includes tasks, revenue, costing and any relevant documentation. * Organising project documentation, keeping an eye on schedules (progress and delays) and producing project reports. * Maintaining and continuously improving pricing spreadsheets by working closely with both Factory and Operations to ensure the numbers are accurate and reliable * Managing documents - making sure project folders are created for all new jobs to include quotes, workings, drawing and any other relevant correspondence. * Take ownership of projects directory - close off completed jobs, any duplicate folders etc * Quality assurance (QA) support - work with Factory and Project teams to maintain QA documentation and coordinate all required documents for QA submissions * Process improvement - use your excel skills to suggest and implement process improvements to streamline the admin requirements and improve consistency and efficiencies across the teams. What we need from you * Strong experience with Microsoft Excel * Demonstrable understanding of project/operations support * Experience with project management systems * Understanding of financial literacy - budget, invoicing, cost tracking etc * Previous experience within construction, fabrication or manufacturing would be beneficial but not a necessity. * Confidence with problem solving and ability to use initiative to improve ways of working. * Process driven - you thrive off of creating consistency and improving systems. Apply now to make this newly created role yours and join a company with hugely exciting growth plans.

Auckland, New Zealand

Negotiable Salary

Trademe

Parts Administrator

About Us Southpac is a leading force in New Zealand’s heavy trucking industry, proudly representing Paccar brands including Kenworth, DAF, and TRP. With strong growth across our core divisions—Sales, Parts, Service, and Support—we’re committed to excellence and innovation. If you’re an organised, motivated administrator looking to take the next step in your career, and you’ve got an interest in the automotive or heavy vehicle sector, this could be the perfect opportunity for you. About the Role Reporting to the National Parts Manager, this is a varied and fast-paced role where no two days will be the same. Key responsibilities include: * Coordinating all administrative tasks for the Parts department * Supporting the marketing team with promotional initiatives * Assisting our dealer network and customers with parts enquiries * Communicating directly with international parts suppliers * Contributing to the development and improvement of parts processes and procedures * Working collaboratively with other departments to keep operations running smoothly About You To succeed in this role, you will bring: * Excellent time management and the ability to meet deadlines * Strong attention to detail and accuracy * A positive attitude and a willingness to learn * Great teamwork and communication skills If you’re proactive, organised, and excited about developing your career in a growing industry, we’d love to hear from you. How to Apply Click Apply Now and send your CV along with a cover letter explaining why you’re the ideal candidate for this role, addressed to Matt Lamb. Please Note: Applicants must hold a valid New Zealand work permit.

Manukau City, Auckland, New Zealand

NZ$30-35/hour

Trademe

Administrator

We are in search of an administrative superstar! This position is a Part Time role working 20 hours per week as an administrator – school term time only. The role We are looking for an administrator to provide support to our Silverdale school’s depot. This role includes supporting our manager in office administration, organising vehicle servicing, defects and COF’s and data processing. Are you comfortable working under pressure and able to multitask? You will need to excel at prioritizing your work to meet deadlines and your communication skills will be of a high standard to liaise with our drivers and other stakeholders. This role offers variety, and we encourage people to develop and grow. To be successful you will ideally have: Preferred Skills & Experience: * Great communication skills, with wonderful phone manners * Excellent time keeping * Be able to complete general office duties * Proficient with the use of Microsoft Word & Excel * Be a quick leaner * Strong numerical skills as Charter quoting will be involved * A real can-do attitude If you want to be part of a business that is making a difference in your community then we want to hear from you! Our recruitment process includes a Drug and Alcohol Test and Police Vetting check.

Auckland, New Zealand

NZ$25-35/hour

Office Manager – Part Time (16 Hours)644479634625291115

Trademe

Office Manager – Part Time (16 Hours)

A busy construction/scaffolding office is seeking an organised and proactive Part-Time Office Manager to support daily operations. This role begins as temporary with the opportunity to become permanent for the right person. You'll support a team of approx. 10–15 staff across site operations, estimating, and management. Key Responsibilities Administration & Office Support • Manage day-to-day office operations, correspondence & filing • Maintain staff files, insurance records & equipment registers • Organise schedules, meetings & travel • Oversee office supplies, PPE & stationery Finance & Accounts Support • Process invoices, POs & payments • Assist with payroll preparation • Manage petty cash & expense reporting • Liaise with external accountant/bookkeeper HR & Compliance • Maintain employee records (training, certifications, licences) • Assist with recruitment & onboarding • Track timesheets, leave & staff communication • Support H&S requirements and compliance documentation Operations & Scheduling • Assist with job scheduling & logistics • Track equipment, vehicle servicing & scaffold inspections • Support quoting, invoicing & reporting • Communicate with clients, suppliers & site teams About You Required: • Office Manager/Admin experience (construction preferred) • Strong organisation & multitasking ability • Confident with MS Office and accounting software (Xero/Sage/QuickBooks) • Good communicator with high attention to detail • Able to work independently Desirable: • Scaffolding or construction background • Knowledge of CIS, payroll & invoicing • Understanding of H&S and site compliance What’s on Offer • Competitive hourly rate • Supportive, tight-knit team • Temp-to-perm opportunity • Varied role with both admin and operational tasks • Growth opportunities within an established company To apply, please submit your CV and I will call you!

Manukau City, Auckland, New Zealand

Negotiable Salary

Customer Care and Office Coordinator644392453169951116

Trademe

Customer Care and Office Coordinator

About the Role: We're looking for a proactive and friendly Customer Care and Office Coordinator to manage customer complaints/enquiries and support our Major Projects teams. Based at our Auckland (East Tamaki) depot, you'll be the go-to person for online customer enquiries and complaints coordination, facility maintenance support, front reception and general administrative support. * Managing the online inbox for Auckland customer enquiries and complaints through to satisfactory resolution * Supporting major project delivery teams with purchasing, vendor liaison, invoicing and project administration duties * Liaising with our facilities manager, cleaners, and general maintenance providers to maintain a safe, tidy, and welcoming office environment for our staff, including fire warden duties * General reception duties including courier, mail and visitor management * Coordinating office supplies, kitchen needs, and courier services About You: * 3+ years' experience in a customer care or office coordinator/reception role * Intermediate to Advanced MS Office skills (Word, Excel, PowerPoint, Outlook) * Excellent communication skills and a proactive mindset for customer interaction * A team player who thrives in a fast-paced, people-oriented environment * Strong time management focus and ability to juggle multiple tasks and keep things running smoothly * Ability to start as soon as possible (would be an advantage) What's in it for you? * Competitive remuneration * An in-house well-being programme, a peer support network (Kaitiaki) and EAP services * Life Insurance and group discounted medical insurance * Commitment to professional growth and development * A friendly workplace where people are valued and appreciated * Tailored leadership development in line with our specialised capability framework * Social club, family-friendly events and discounted gym membership along with various retail discounts. About us: Northpower is an electricity and fibre network provider for Whangarei and Kaipara, with more than 60,000 connected customers. We are one of the largest multi-utility contractors in New Zealand, servicing the needs of clients in transmission, distribution, generation, fibre, renewables, and commercial sectors. We have a reputation for excellence and innovation, providing commercially viable solutions for electrical and telecommunication design, construction, and maintenance requirements. We have over 1,400 staff working together across 14 locations to keep the power on and the lights going for our customers. Be the heart of our office! Join us as a Customer Care & Office Coordinator, where your people skills and organisational talent keep everything running smoothly. Ready to make a real impact? Apply now via #REQ1797. New Zealand work rights are required for the role. Pre-employment checks will include a criminal history check, drug and alcohol testing, and a medical assessment.

Manukau City, Auckland, New Zealand

Negotiable Salary

Service Administrator - MH643953026045461117

Trademe

Service Administrator - MH

Service Administrator East Tamaki, Auckland Are you an administrative superstar ready to take the next step in your career? Join a supportive team where your attention to detail and customer service skills will make a real difference. What you’ll get in return: » Competitive pay– because your hard work deserves recognition. » Comprehensive medical and life insurance – we’ve got you covered when it matters most. » Fuel discount card – keep more in your pocket every time you fill up. » Career growth opportunities – we invest in your future, not just your role. About your new role: We are on the lookout for a switched on and capable Service Administrator to join our East Tamaki team. In this key role, you’ll support the service team and wider branch operations, reporting directly to the Field Service Manager. What you’ll need to succeed: » Previous administration experience ideally in a service industry or the heavy transport industry. » Solid ERP system knowledge. » Intermediate Microsoft Office skills. » Exceptional attention to detail and accuracy. » Strong customer service skills with the ability to build lasting relationships. » Self-motivation and the ability to work independently while managing priorities. » Excellent organisational skills and the ability to multitask. Your responsibilities will be: » Daily entry of technician’s timesheets. » Processing of service jobs to the invoicing stage. » Accurate & timely invoicing to customers » Monitoring and maintaining Branch ‘Work In Progress’ to expected targets. » Assisting with warranty work order processing and closing. » Any other administrative duties as required. About Us: Originally established in Christchurch as Andrews & Beaven in 1878, AB Equipment boasts New Zealand world-class Material Handling, Construction and Forestry Equipment brands. Our customer-centric teams provide 24/7 industry leading sales & support for these world class brands. With a solid network of 18 branches right across NZ, we deliver sales, service & parts for all our new, used & rental machinery. If you are legally entitled to work in New Zealand, have a positive attitude, are pro-active and want to work for a company that cares about its people and its customers Apply Now! Applications close: Friday 12th December 2025 No Agencies

Manukau City, Auckland, New Zealand

Negotiable Salary

Trademe

Warehouse Coordinator

**About the Role:** PERSOL has partnered with a major medical technology provider to find an experienced **Warehouse Coordinator**. The company specializes in providing surgical implants and instruments to healthcare professionals and businesses across Asia-Pacific with a strong focus on making a real difference in people's lives. This role is critical in ensuring the smooth operation of our loan set and warehouse processes, supporting healthcare facilities with timely and accurate delivery of medical equipment. **Key Responsibilities:** * Manage day-to-day operations including picking, packing, receiving, and dispatching stock and loan sets. * Process and inspect returned loan kits, ensuring quality and readiness for re-issue. * Perform decontamination and compliance checks * Coordinate domestic and international shipping, ensuring accurate communication of delivery details. * Assist with stock control, cycle counts, and inventory management. * Maintain accurate records in SAP **What We're Looking For:** * Proven experience in logistics or distribution environments. * Exposure to medical device industry and hospital CSSD processes. * Strong understanding of warehousing and transportation methodologies. * Proficiency in MS Office; SAP experience desirable. * Ability to work under pressure, meet deadlines, and adapt to customer needs. * Certificate in Warehousing and Distribution. * Training in GMP/GWP practices.

Manukau City, Auckland, New Zealand

Negotiable Salary

Trademe

Administration Clerk

An experienced and detail-oriented Administration Clerk is required to support daily business operations. This position plays a key role in ensuring that administrative and logistical processes run smoothly and efficiently. The ideal candidate will be highly organised, proactive, and proficient in Microsoft Excel, which is essential for success in this role. Key Responsibilities • Set up new customer and supplier accounts in internal systems • Track and monitor international shipments to ensure timely delivery • Assist with invoice processing, data entry, and document management • Respond to and direct incoming phone calls and emails professionally • Provide administrative support to the wider administration and customer service teams as required • Maintain accurate records and files in both digital and paper formats • Generate and maintain Excel spreadsheets and reports to support operational and financial tracking • Contribute to the continuous improvement of administrative processes and systems Skills and Experience Required • Previous experience as an Administration Clerk or in a similar administrative role • Advanced proficiency in Microsoft Excel (including formulas, pivot tables, data validation, and reporting) • Proficiency in other Microsoft Office applications, particularly Word and Outlook • Strong organisational skills with exceptional attention to detail • Excellent written and verbal communication skills • Ability to manage multiple tasks and priorities in a fast-paced environment • A team player with a proactive attitude and a focus on continuous improvement Why Join Us This role offers the opportunity to build your administrative career within a supportive and dynamic environment. You’ll be part of a team that values accuracy, efficiency, and ongoing improvement in all aspects of administration and logistics.

Manukau City, Auckland, New Zealand

Negotiable Salary

Trademe

Secretary

Any experience as a secretary will be okay, but if you have worked in Immigration field will be advantageous. If you have a secretarial background, we can bring up to speed in no time! We're a busy immigration law practice currently in Newmarket. As this is a small firm, you will have full responsibility for tasks from client care, communicating with stakeholders and file management. This is a multi-tasking position due to the close-knit team so you will need to be able to get involved and be a team player! Some of the necessary attributes required for the role are: 1. Be competent with MS Word /MS Outlook and have a good typing speed; 2. Good communication skills; 3. Dictaphone typing; 4. Be able to work under pressure and meet deadlines; 5. We have a large client base and so you will be culturally sensitive. We are a family-oriented firm and will understand the issues we all face in work. We need some one who has some office experience and we are happy to have seniors who are coming back to work after time off! ***** Immediate start****

Auckland, New Zealand

Negotiable Salary

Trademe

Office Administrator

* Full time - 40 hours per week - Monday to Friday - 9am to 5pm * Free Wellness Program - Sunshine Fridays - Social Activities * Ongoing Professional Development and Training About Us At Life Plus, we don't just work in healthcare - we make a difference. As a trusted, nationwide provider, we operate across multiple disciplines with a passionate team of senior healthcare recruitment professionals who truly understand the sector. Our mission? To empower our clients through a person-centred, strengths-based approach that champions independence and choice. About the Role We're on the lookout for a superstar Office Administrator to be the glue that holds our busy office together! Supporting our incredible Office & Events Manager and wider team, you'll juggle a variety of tasks - from managing admin workflows and updating AlayaCare, to assisting with events. If you love variety and thrive in a collaborative, fast-paced environment, this is the role for you! This is a full-time role - Monday to Friday (40 hours per week). About You You'll shine in this role if you have: * Experience in customer service or client care * Strong written and verbal communication skills * Tech-savviness (you're comfortable with systems and data entry) * A resilient, flexible, can-do attitude * Empathy and professionalism in equal measure * Cultural awareness and a people-first mindset Perks & Benefits (aka the really good bits!) * Birthday leave - enjoy your special day, on us! * Early finish alternative Fridays during summer - hello, long weekends! * Free wellness programme - because we care about you too * A well-established NZ-owned company with values you'll be proud to stand behind * A vibrant office and team culture where work is meaningful, and fun is mandatory Ready to bring your energy, empathy and admin superpowers to a role that matters? Apply now - we can't wait to meet you!

Auckland, New Zealand

Negotiable Salary

Temporary Administrators & Coordinators641418025085461122

Trademe

Temporary Administrators & Coordinators

We are seeking reliable Receptionists, Administration Assistants, and Coordinators for upcoming temporary positions! Are you looking for the next step in your career, between jobs, or just exploring something new? Temporary work can offer you the perfect blend of flexibility, work-life balance, and the chance to enhance your skill set—all while providing a reliable source of income during the weeks or months you're available. Benefits of temping: - Enjoy weekly pay + 8% holiday pay and KiwiSaver contributions (if eligible) - Enjoy new challenges and environments, temping offers a constant change of pace and the chance to try out different roles - Use temporary roles as a stepping stone to build your career and add valuable experiences to your CV - Opportunity to test out new industries/roles to see if they are right for you! - Meet new people and build professional connections - Short- and long-term assignments available to suit your availability Here are some of the recent roles we have filled: Business Support Assistant - CBD Receptionist – Henderson Office Manager – CBD Team Coordinator - Ponsonby Why Madison?? Madison Recruitment represents some of the most sought-after employers throughout New?Zealand. Our temporary staff get to work in the country’s most exciting spaces across a variety of industries. Temping allows you to develop your career, get a foot in the door of an industry you’ve always been passionate about, or simply soak up new and exciting experiences to add to your CV. Our temporary staff have gone on to achieve great success in their careers and still proudly represent Madison Recruitment in the market. Plus, we offer great employee benefits including discounts on dental and optometrist appointments!? About you: - Be available to start ASAP, or have a short notice period, we have a variety of assignments that are different lengths, we can discuss these further with you - Previous experience in a Coordinator or Administrator role is preferred - High attention to detail and excellent organisational abilities - The ability to collaborate effectively with colleagues and contributing to a positive work environment - Strong communication skills, both written and verbal - Be computer savvy with proficient MS Office skills, specifically - Word, Typing, and Excel? ? Please note:?To be eligible for these roles you must have the legal right to work in New Zealand. If you are interested in temporary work, please apply today with an up-to-date CV and cover letter!

Auckland, New Zealand

Negotiable Salary

Trademe

Service Administrator

Join our close-knit Manukau team as a Service Administrator. You’ll be the hub between customers, technicians, and the Service Manager—keeping jobs moving, records accurate, and our customers smiling. What you’ll do • Raise and process job invoices accurately and on time • Coordinate bookings and schedules for service appointments • Be the primary point of contact for customers—updates, queries, and follow-ups • Maintain service records and documentation to a high standard • Support technicians by ordering parts and issuing/communicating quotations • Tackle day-to-day service admin tasks and help improve our processes • Ensure compliance with company policies, procedures, and safety standards What you’ll bring • Solid computer literacy and confidence learning new systems • Customer service strengths with clear, friendly communication • A practical, hands-on approach and strong problem-solving skills • Great organisation and attention to detail in a fast-paced, friendly environment • Team player who can collaborate across the workshop • Valid NZ driver’s licence • Background in service/technical or the automotive industry is an advantage Hours • Reliable and self-motivated, with the ability to work rostered Saturday mornings. How to apply If this sounds like you, we’d love to hear from you. Email your CV and a cover letter explaining why you’re a great fit to Andrew Potter at APotter@spt.co.nz. Please note: Only applicants with a valid New Zealand work permit can be considered for this role.

Manukau City Centre, Auckland, New Zealand

Negotiable Salary

Real Estate Office Administrator640513689768991124

Trademe

Real Estate Office Administrator

* Looking For Your Next Career Move? * Exciting Opportunity in the Dynamic Real Estate Industry * Take The Next Step In Your career Ray White is the fastest-growing real estate brand on the North Shore, and we'd love to show you why. Not only Australasia's #1 real estate group and most trusted brand in Australia, but also a household name across the Bays and wider Shore community. A fantastic opportunity has become available to support one of their top performing offices as Office Administrator. Located in Mairangi Bay, North Shore, this role offers full time hours. In this role you will be providing pivotal support to the Sales & Management team, if you are someone who excels in administration tasks and has a keen interest and/or experience in the world of real estate this could be the ideal role for you. As office Administrator you will work closely with other administrators to support both the Manager and the wider sales team. From sales processing, to agent support and assisting our many events - this role is for somebody who is a go-getter, can juggle multiple tasks at once, and have a fun time doing it! The fast-paced nature of this role requires exceptional organisational skills, attention to detail, and the ability to meet deadlines while maintaining composure and a sense of humour. Attributes we are looking for are * Have 1-3 years of real estate admin experience ideally * Possess strong data management with the ability to adapt to new systems * Be a self-starter with initiative and the ability to work autonomously * Be a team player with a positive can-do attitude * Have awesome energy - lead the office culture! * Have strong problem-solving & analytical skills On Offer Is * A BRAND NEW modern office space working in a supportive team environment. * Great salary with access to the company discounts * Ongoing training and development by the internal training team and the opportunity to attend exciting events over the year * Strong administration culture, admin lunches & great events * Ability to grow into the role, make it your own! If interested then please apply online TODAY !! This role is being managed by REAP Recruitment on behalf of Ray White Mairangi Bay. All applications will remain confidential to REAP Recruitment & Ray White Mairangi Bay and will only be forwarded on to others with your consent.

North Shore, Hauraki, Auckland, New Zealand

Negotiable Salary

Field Support Superstar639946036570891125

Trademe

Field Support Superstar

We're on the hunt for a motivated and friendly Field Support Team Member to join our HOOP team in Hobsonville! This role is perfect for someone who's confident on the phone, tech-friendly, and keen to learn more about the FMCG industry. You'll be supporting our merchandisers in the field, following up on compliance and display builds, and helping the team stay on track. If you love chatting with people, solving problems, and seeing results improve, this could be the perfect fit. What you'll be doing: • Following up on compliance and display builds via phone and email • Tracking results and helping reduce non-compliance • Assisting with phone queries and basic tech support for the field team • Running reports and keeping track of progress – don't worry, we'll teach you everything you need to know! What we're looking for: • Confident and friendly phone manner • Tech-friendly and open to learning more • Strong English communication skills (written and spoken) • Great time management and attention to detail • Some admin experience is a bonus, but we're happy to train the right person Hours & Location: 🕐 Monday to Friday, full-time (40 hours per week) 📍 Based in our Hobsonville office, with the option to work from home up to 2 days per week Why you'll love working with us: You'll be supported to learn, grow, and build your confidence in a team that values initiative and effort. We'll give you the tools and guidance you need to succeed — and cheer you on as you do it. Please note - only those short-listed will be contacted.

Waitākere, Auckland, New Zealand

Negotiable Salary

P.A. And Back Office Administrator.639731982364171126

Trademe

P.A. And Back Office Administrator.

This is a PA role with a difference. It will take explaining but in a nutshell, I have a number of business interests and rental properties and am also an investment adviser for a number of “mum and dad” investment groups. I have my hands full but still want to keep growing my business interests also. I am at a stage in life that I can help others to succeed if they really want to work for it and I have done that many times already especially in the investment groups. The successful candidate will be given training opportunites. coaching, good remuneration and bonuses for results. The person will be willing to undertake all reasonable duties and will want variety and to grow their knowledge in aspects of business and in property. We are a small but thriving team who work in the investment world. We advise and provide administration services to 21 very profitable and long running Investment Groups. These groups are independent and run by individuals who are members of the groups. The members pool their money to learn and invest in equities (shares). You will be working alongside a friendly motivated team while completing various PA and back office administration duties. This is a role for a real “all rounder” who doesn’t mind helping with all PA duties and who has skills in with Microsoft Word and Excel as well as creating and following process. What we offer: • Pay above normal rates for strong performance • Great work/life balance • Work from home and from local cafes while meeting with members of the team • Training and ongoing knowledge building • An entrepreneurial environment that will motivate a driven candidate • Stability and ability to grow the role according to your performance Role requirements: • Your own reliable transport & license • Microsoft Word and Excel skills • Above average mathematical ability and good communication skills are required • Good presentation (there are some meetings with the Investment Groups) • Great punctuality & work ethic • Great work/life balance • Must be able to pass both a MOJ & Drug Test • An interest in investing is a distinct advantage If you tick all the boxes above, then please APPLY NOW via the link phone 0274758878. Applicants for this position should be located in New Zealand have NZ residency or a valid NZ work visa. We are a small, successful and driven team and we love what we do, we have fun, and we love helping people build their wealth and the positive feedback!

Auckland, New Zealand

Negotiable Salary

Caregiver | Part time | Christchurch639191243778571127

Trademe

Caregiver | Part time | Christchurch

* Modern Christchurch Retirement village - work close to home * Permanent, Part-time role - 3 Fixed AM shifts - 19.5hrs wk. * Top hourly rates and allowances * Great staff benefits offered We are seeking fabulous, experienced Caregiver to join our wonderful team at The Village Palms in Christchurch. We have a permanent, part-time position available working the following fixed AM shifts: Saturday 7am - 1pm, Sunday 7am to 2pm & Monday 7am to 3pm = 19.5hrs week You must be available to work both weekend days. Some of the Great things you will be doing include: * Working under the guidance of the Registered Nurse * Providing quality care and support to our residents * Working in a supportive environment in a modern care facility About you Attitude is key here. We are looking for an experienced Caregiver, who loves their job as a vocation and who is flexible in terms of availability. You will be part of a growing organisation, who stives daily to deliver the best care available to our residents. * Previous experience in aged care and a desire to learn and develop your skill set * Careerforce or equivalent qualification * Empathy, kindness and a love for making an impact on our residents' lives * Bright, breezy attitude and a "can-do" team focus Check out some of our Benefits! * Paid wellness days per annum & 1 paid day of leave to celebrate your birthday each year * Health & Life Insurance - automatic cover free to all permanent staff * 26 weeks of parental leave on full pay and 5 days paid leave for partners. * Kiwisaver payments continued for those opted in over the age of 65 years * Education, Development and Training Support About us Established in 1984, Metlifecare is a leading owner and operator of retirement villages, providing rewarding lifestyles and care to more than 7,400 New Zealanders. We pride ourselves on providing retirement communities in which people are empowered to be the very best version of themselves. How to apply Please apply by clicking on the below APPLY NOW button or by visiting our careers page www.careers.metlifecare.co.nz/home Metlifecare is committed to minimising adverse outcomes from the transmission of influenza or infectious diseases, and as such we request all potential employees disclose their immunisation status at the time of employment. Please note that Identification and work eligibility is required with your application.

Auckland, New Zealand

Negotiable Salary

Trademe

Receptionist - Casual

You can help bring our villages to life! At Summerset, from the moment we start developing a village, to when our residents call it home, it’s the passion and dedication of our people that brings our villages to life. We are one team united by being part of something bigger – to bring the best of life to our residents. Job Description: We are seeking a professional and organized Receptionist to join our team at our Warkworth village. As the first point of contact, you will play a crucial role in creating a welcoming environment for visitors and managing various administrative tasks. - Greet and direct visitors, ensuring a positive first impression of our organization - Answer and manage incoming phone calls, emails, and other communications - Schedule appointments and maintain an up-to-date calendar for the office - Handle basic administrative tasks, including filing, data entry, and document preparation - Manage incoming and outgoing mail and packages - Maintain a clean and organized reception area - Assist with various office tasks as needed, supporting the team's efficiency - Ensure security protocols are followed, including visitor sign-in procedures This is a casual role. Working on an as and when basis. About you: You possess strong verbal and written communication skills, complemented by a friendly and professional demeanor that reflects your excellent customer service skills. Preferably, you have previous experience in reception and customer service roles along with the ability to multi-task and prioritize effectively in fast-paced environments. You have a keen eye for detail, and are equally comfortable working independently or collaboratively as part of a team. In addition, you have intermediate computer skills using MS Office suite and email management. Additional information: When you’re part of the Summerset team, you belong to a place where your work has real impact, who you are is fully embraced and where your career flourishes. We know it takes a collective effort to bring a village to life and help it thrive, so Summerset is a place where everyone’s uniqueness and diversity can shine. Our benefits include: - An enthusiastic and supportive team that is fun to be part of - Social sporting teams, and discounts at a range of suppliers plus much more Next Steps: Applications for this role will close on Wednesday 15th October. This role may close early due to an increased number of applications - apply as soon as possible to avoid disappointment!

Auckland, New Zealand

Negotiable Salary

Executive Assistant to Chief Executive638293185036821129

Trademe

Executive Assistant to Chief Executive

About the Role We are seeking an experienced and highly organised Executive Assistant (EA) to provide exceptional support to our Chief Executive. This is a busy and varied position that will suit a proactive professional who thrives on juggling priorities and building trusted relationships. As the CE's right-hand person, you will: * Provide seamless, high-level executive and administrative support, including proactive diary and email management. * Coordinate Senior Leadership Team (SLT) meetings - prepare agendas, collate papers, take minutes and track actions. * Support Board and Committee meetings - manage schedules, prepare materials and minute meetings. * Draft and review reports, presentations and correspondence on behalf of the CE. * Organise events from small internal meetings to large functions of 150+ attendees, ensuring they are on-brand and within budget. * Lead and mentor the Business Support Centre support function to ensure smooth day-to-day operations. What You'll Bring * 5+ years' experience in a senior Executive Assistant or similar role. * Outstanding communication and relationship-management skills with a professional, discreet approach. * Exceptional organisational ability and attention to detail, with the capacity to manage multiple priorities. * Proven experience in minute taking (experience with fireflies.ai or similar, an advantage) and assisting preparation of board reports and meeting documentation (via Diligent). * A proactive, solutions-focused mindset—anticipating needs and taking initiative. * Calm under pressure, adaptable and resourceful, with a sense of humour to help navigate challenges. * Strong technical skills across MS Office and modern collaboration tools. (Experience in the retirement village or aged-care sector is an advantage but not essential.) Why Join Selwyn Village At Selwyn, our work is guided by The Selwyn Way—our values of faith, independence, care and wellness. You'll be part of a highly respected organisation that makes a real difference in the lives of older people, while working alongside a collaborative, supportive senior team. How to Apply If you're a seasoned EA looking to partner with a dynamic Chief Executive and want to play a key role in the ongoing success of Selwyn Village, apply now with your CV and a brief cover letter. Selwyn Village - Supporting older people to live their best life. To apply for this job go to: https://selwynfoundation.recruitmenthub.co.nz/Vacancies & enter ref code: 6813152. Applications close 27 October 2025

Auckland, New Zealand

Negotiable Salary