Auckland PA， EA & Secretarial Job Listings

P.A. And Back Office Administrator.63973198236417110

Trademe

P.A. And Back Office Administrator.

This is a PA role with a difference. It will take explaining but in a nutshell, I have a number of business interests and rental properties and am also an investment adviser for a number of “mum and dad” investment groups. I have my hands full but still want to keep growing my business interests also. I am at a stage in life that I can help others to succeed if they really want to work for it and I have done that many times already especially in the investment groups. The successful candidate will be given training opportunites. coaching, good remuneration and bonuses for results. The person will be willing to undertake all reasonable duties and will want variety and to grow their knowledge in aspects of business and in property. We are a small but thriving team who work in the investment world. We advise and provide administration services to 21 very profitable and long running Investment Groups. These groups are independent and run by individuals who are members of the groups. The members pool their money to learn and invest in equities (shares). You will be working alongside a friendly motivated team while completing various PA and back office administration duties. This is a role for a real “all rounder” who doesn’t mind helping with all PA duties and who has skills in with Microsoft Word and Excel as well as creating and following process. What we offer: • Pay above normal rates for strong performance • Great work/life balance • Work from home and from local cafes while meeting with members of the team • Training and ongoing knowledge building • An entrepreneurial environment that will motivate a driven candidate • Stability and ability to grow the role according to your performance Role requirements: • Your own reliable transport & license • Microsoft Word and Excel skills • Above average mathematical ability and good communication skills are required • Good presentation (there are some meetings with the Investment Groups) • Great punctuality & work ethic • Great work/life balance • Must be able to pass both a MOJ & Drug Test • An interest in investing is a distinct advantage If you tick all the boxes above, then please APPLY NOW via the link phone 0274758878. Applicants for this position should be located in New Zealand have NZ residency or a valid NZ work visa. We are a small, successful and driven team and we love what we do, we have fun, and we love helping people build their wealth and the positive feedback!

Auckland, New Zealand

Negotiable Salary

Personal Assistant Wanted63612623893377111

Trademe

Personal Assistant Wanted

Pay & Benefits: * $25.00 - $35.00 per hour * Minimum 30 hours guaranteed per week * Full-time, permanent role Key Responsibilities * Liaising with other staff on matters relating to the Extrastaff's operations * Researching and preparing reports, briefing notes, memoranda, correspondence * and other routine documents * Maintaining confidential files and documents * Attending meetings and acting as secretary as required * Maintaining appointment diaries and making travel arrangements * Processing incoming and outgoing mail, filing correspondence and maintaining records * Screening telephone calls and answering inquiries * Taking and transcribing dictation of letters and other documents * Conduct research and compile data to assist with decision-making processes. * Coordinate and manage events, including meetings and special functions. * Handle personal tasks and errands on behalf of the employer as required. * Maintain confidentiality and manage sensitive information with discretion. * Perform any other duties as directed by management * Abide by our Values Key Competencies * Proven experience as a personal assistant or in a relevant administrative role. * Excellent organizational and time management skills. * Strong written and verbal communication skills. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. * Ability to work independently and as part of a team. * Flexibility and adaptability to changing priorities. * A high degree of professionalism and a positive attitude. Our Values We own our roles, responsibilities and results. Follow up, follow on, follow through A strong team means we are the best at what we do. Communication, professionalism, respectful & accountable No is not an option - we deliver results. Commitment, service, excellence We do it different - the Extrastaff way Proactive, positive, acting with integrity & urgency How to Apply:If you are looking for a new challenge with an opportunity for a dynamic working environment and the possibility of travel, please click APPLY, attach your resume and brief covering letter outlining your experience. Only short-listed candidates will be contacted.

Auckland, New Zealand

Negotiable Salary

Executive Assistant to CEO (Temp - CBD)63612261529347112

Trademe

Executive Assistant to CEO (Temp - CBD)

- Use your EA exper at senior management level. - Large healthcare organisation. - CBD downtown location. Pivotal role, support two CEO’s, city, neg rate, permanent possible, use your exper at C-Suite level The Employer - Our client is a leader in the healthcare field, with a team of over 1,000 people with numerous specialities across the health and well-being environment The role - We are looking for an experienced EA who can provide effective temporary administrative support to ensure the smooth running of the CEO and Group CEO’s office - This role is available to start Wednesday 6th August to allow for a 3 day handover - Up to a 2 month assignment, may extend as due to a resignation, and the opportunity to apply for the permanent role is also possible! Key tasks - As Executive Assistant you will provide high-level, confidential administrative and strategic support to Group CEO to enable the effective functioning of the Executive Leadership team - Ensure seamless coordination of schedules, communications, and priorities, acting as a trusted liaison between the Group CEO and internal and external stakeholders - The EA also plays a key role in supporting governance processes, including coordination with the Board, the Board Secretary, and Executive Leadership Team, ensuring timely preparation of documentation, effective information flow, and alignment with organisational priorities. - Extensive NZ wide travel bookings - Advanced diary management - Actively and positively participate as a member of the corporate team and wider group - Health & Safety - Cultural awareness You - Have at least 4-5 years experience as an EA at C-Suite level - Experience liaising with a governance board - High degree of knowledge and use of Microsoft Office Suite including advanced knowledge of word processing, spreadsheet, email, calendar, graphics, presentation packages…able to develop reports from notes - A confidential and highly efficient EA, but also warm and personable Offer - An excellent hourly rate dependent on your level of experience - Conveniently based in downtown Auckland city corporate office - A Monday to Friday role - 40 hour week - If interested in the role on a permanent basis, this is also possible and excellent Job security is offered being ‘essential services’ This is a great opportunity within a high-profile organisation who value their staff highly - Please click Apply to Sue Brash

Auckland, New Zealand

Negotiable Salary

Executive Assistant to Chief Executive63829318503682113

Trademe

Executive Assistant to Chief Executive

About the Role We are seeking an experienced and highly organised Executive Assistant (EA) to provide exceptional support to our Chief Executive. This is a busy and varied position that will suit a proactive professional who thrives on juggling priorities and building trusted relationships. As the CE's right-hand person, you will: * Provide seamless, high-level executive and administrative support, including proactive diary and email management. * Coordinate Senior Leadership Team (SLT) meetings - prepare agendas, collate papers, take minutes and track actions. * Support Board and Committee meetings - manage schedules, prepare materials and minute meetings. * Draft and review reports, presentations and correspondence on behalf of the CE. * Organise events from small internal meetings to large functions of 150+ attendees, ensuring they are on-brand and within budget. * Lead and mentor the Business Support Centre support function to ensure smooth day-to-day operations. What You'll Bring * 5+ years' experience in a senior Executive Assistant or similar role. * Outstanding communication and relationship-management skills with a professional, discreet approach. * Exceptional organisational ability and attention to detail, with the capacity to manage multiple priorities. * Proven experience in minute taking (experience with fireflies.ai or similar, an advantage) and assisting preparation of board reports and meeting documentation (via Diligent). * A proactive, solutions-focused mindset—anticipating needs and taking initiative. * Calm under pressure, adaptable and resourceful, with a sense of humour to help navigate challenges. * Strong technical skills across MS Office and modern collaboration tools. (Experience in the retirement village or aged-care sector is an advantage but not essential.) Why Join Selwyn Village At Selwyn, our work is guided by The Selwyn Way—our values of faith, independence, care and wellness. You'll be part of a highly respected organisation that makes a real difference in the lives of older people, while working alongside a collaborative, supportive senior team. How to Apply If you're a seasoned EA looking to partner with a dynamic Chief Executive and want to play a key role in the ongoing success of Selwyn Village, apply now with your CV and a brief cover letter. Selwyn Village - Supporting older people to live their best life. To apply for this job go to: https://selwynfoundation.recruitmenthub.co.nz/Vacancies & enter ref code: 6813152. Applications close 27 October 2025

Auckland, New Zealand

Negotiable Salary