91 Administration & Office Support in Auckland lowest at $25000.0+

Evening Receptionist and Night Manager64826457717250110

Are you a caring and organised person who loves to support others?Edmund Hillary Retirement Village in Remuera has an opportunity for you! - Varied and rewarding role - Fun, friendly and supportive team environment - Opportunities for career growth and development **About the Role** We have an exciting opportunity to join our supportive team as a Night Manager. This is a Full time position working Tuesday, Wednesday Thursday 1730-2300 as an Evening Receptionist and Thursday and Friday 2230-0700 as a Night Manager. In this role you will: - Answer phone calls, vet incoming vehicles, welcome guests - Assist with administrative recruitment tasks, invoice processing and data entry - Promote a safe environment for all at the village - Being first responder to emergency alarms, coordinate the response and escalate to appropriate managerial staff - Work closely with, and support your colleagues **About You** To thrive in our supportive and caring environment you will have: - Strong empathy and patience with elderly residents - Outstanding communication skills - Great organisation, flexibility and be able to "wear many hats" - A reliable, friendly and professional manner - Benefits of working at a Ryman Village - Fun, friendly and supportive team environment - Work in a beautiful, resort style village - Opportunities for professional development and career progression - Ryman Team Benefits Card with discounts from a range of suppliers and retailers **About Ryman** At Ryman, we believe the measure of a full life is one that gets richer with age. Ryman Healthcare is a leader in retirement living and aged care. Our driving purpose is to enhance freedom, connection and well-being for people as we grow older. We own and operate 49 villages in New Zealand and Australia and we employ approximately 7,700 team members across a range of different sectors. Additionally, we are proud to be the first healthcare company to receive the Wellbeing Tick. At the heart of our business, everything we do must be 'Good enough for mum and dad.' At Ryman, we support an environment where everyone feels welcome to be themselves. We embrace diversity and celebrate individual uniqueness, encouraging anyone wanting to work for Ryman to apply for our vacant positions.  If you are interested in joining an organisation with a clear purpose and a commitment to innovation, kindness and excellence, we would love to hear from you!  ***Applications will be reviewed as they are received and interviews may take place prior to the close date. This means a job ad may close before the advertised close date.***

Auckland, New Zealand

Negotiable Salary

Used Vehicle Administrator - Albany Toyota64782013936257111

Trademe

Used Vehicle Administrator - Albany Toyota

As a family-owned, award-winning dealership with over 30 years of automotive excellence, Albany Toyota is proud to represent New Zealand's largest Automotive brand. With a team of over 100 employees across multiple locations, we offer a supportive, collaborative workplace where professionalism, integrity, and long-term career development are at the heart of what we do. We are deeply committed to our community, sustainability, and the future of mobility. About the role: We are currently searching for a highly organised and detail-oriented Administrator to join our fun, fast-paced and award-winning Used Vehicle Sales Team in a permanent, full-time position (Monday to Friday). This role is integral to the smooth operation of our Used Vehicle department across our Albany and Warkworth dealerships, supporting sales and management by ensuring all Used Vehicle stock, deals, and invoicing are processed accurately and efficiently. This position would suit someone who enjoys working with systems, numbers, and processes, thrives on keeping things running smoothly, and is confident juggling multiple priorities. Key Responsibilities: * Stocking in all Used Vehicles from a variety of sources. * Completing administrative tasks to ensure vehicles are ready for sale. * Processing general invoices and raising purchase orders. * Profiling and closing Used Vehicle and wholesale deals, ensuring all costs, trade-ins and warranties are correctly processed. * Completing daily administrative tasks, reporting and filing. * Assisting with general queries, stock transfers and corrections as required. * Completing month-end reporting, reconciliations and TNZ reporting. About you: * Proven experience in administrative (preferably in the automotive industry). * Strong attention to detail and excellent organisational skills. * The ability to prioritise daily tasks while meeting deadlines. * Strong communication skills and a proactive, team-focused attitude. * Someone who enjoys being part of a motivated and supportive team. What We Offer: * A full-time, permanent role in a well-established, supportive dealership. * Ongoing training and support. * Staff discounts and long service recognition. * A friendly, inclusive team committed to your growth and success. * A fantastic opportunity to build your career working for a well-respected and leading brand. This is a great opportunity to join a well-established dealership where your contribution really matters. If you are detail-driven, thrive in an administrative role, and enjoy working in the automotive industry, apply now with your CV and cover letter telling us why you'd be a great fit. Due to the holiday period, we will be reviewing applicants from the 7th of January onwards. Please note only applicants with valid and current work visa's, New Zealand Citizenship or New Zealand Permanent Residency should apply.

North Shore, Hauraki, Auckland, New Zealand

Negotiable Salary

Trademe

Office Manager

We’re looking for a capable and organised Office Manager to keep our office running smoothly and support our team day to day. This is a great opportunity for someone who enjoys variety, takes initiative, and is confident managing office operations. About the Role • Overseeing day-to-day office operations • Managing office supplies, systems, and processes • Supporting management and staff with administration • Coordinating onboarding and general HR admin • Managing schedules, meetings, and office communications • Liaising with suppliers and service providers About You • Previous experience in an office management or senior admin role • Strong organisational and multitasking skills • Confident communicator with a proactive approach • Comfortable using Microsoft Office and office systems • Ability to work independently and take ownership What We Offer • Competitive salary of $60,000 – $70,000 (depending on experience) • Friendly and supportive team environment • Varied role with autonomy • Stable, long-term opportunity If you’re an organised all-rounder who enjoys being the backbone of an office, we’d love to hear from you. 👉 To apply: Please send your CV to jordon@officestaff.co.nz

Auckland, New Zealand

Negotiable Salary

Trademe

Executive Assistant

We’re looking for a highly organised and proactive Executive Assistant to support our senior management team and keep the office running smoothly. About the Role • Managing calendars, meetings, and travel arrangements • Preparing reports, presentations, and correspondence • Coordinating projects and liaising with internal teams • Handling confidential information with discretion • Supporting senior management with daily operational tasks About You • Previous experience as an Executive Assistant or in a senior administrative role • Excellent organisational and time management skills • Strong written and verbal communication skills • Confident using Microsoft Office and office systems • Proactive, reliable, and able to work independently What We Offer • Competitive salary of $70,000 – $80,000 • Career development opportunities to grow your skills and experience • Great workplace culture – supportive, collaborative, and welcoming • Varied and challenging role with exposure to all aspects of the business If you’re a professional, organised, and proactive individual looking for your next role, we’d love to hear from you. 👉 To apply: Please send your CV to jordon@officestaff.co.nz

Manukau City, Auckland, New Zealand

Negotiable Salary

Trademe

Project Coordinator

We’re looking for an organised and proactive Project Coordinator to support the planning and delivery of projects across our business. This role is ideal for someone who enjoys juggling tasks, keeping things on track, and working closely with a variety of stakeholders. About the Role • Supporting project managers with day-to-day coordination • Scheduling meetings and tracking project timelines • Preparing project documentation and reports • Coordinating resources and following up action items • Maintaining project plans, registers, and records • Communicating with internal teams and external stakeholders About You • Previous experience in a project coordination or admin role • Strong organisational and time management skills • Excellent communication skills • Confident using Microsoft Office and project tools • Ability to work independently and manage multiple tasks What We Offer • Competitive salary of $70,000 – $80,000 (depending on experience) • Supportive and collaborative team environment • Opportunity to grow your project experience • Flexible working options (where applicable) If you’re organised, detail-focused, and keen to grow your career in project coordination, we’d love to hear from you. 👉 Send your CV to jordon@officestaff.co.nz

Auckland, New Zealand

Negotiable Salary

Trademe

Receptionist Needed!

We’re looking for a friendly and professional Receptionist to be the welcoming face of our business and provide day-to-day front-of-house support. This role is perfect for someone who enjoys working with people, is well organised, and takes pride in creating a positive first impression. About the Role • Greeting visitors and managing front-of-house • Answering and directing phone calls and emails • Managing meeting rooms and calendars • Handling incoming and outgoing mail • Providing general administrative support • Maintaining a tidy and welcoming reception area About You • Previous experience in a receptionist or customer-facing role • Friendly, professional, and well presented • Strong communication and organisational skills • Confident using Microsoft Office and office systems • Reliable and proactive with a positive attitude What We Offer • Competitive salary of $60,000 • Supportive and friendly team environment • Stable, full-time opportunity • Central office location (if applicable) If you enjoy being the first point of contact and thrive in a people-focused role, we’d love to hear from you. 👉 To apply: Please send your CV to jordon@officestaff.co.nz

Manukau City, Auckland, New Zealand

Negotiable Salary

Temp Administrators & Receptionists (South/East)64760921089537116

Trademe

Temp Administrators & Receptionists (South/East)

Looking for Temporary Admin Work in South or East Auckland? Are you an experienced administrator, coordinator, or receptionist looking for flexible temporary work? Madison Recruitment partners with a range of fantastic clients across South and East Auckland, and we regularly have new short and long-term assignments coming through. If you're someone who can hit the ground running, enjoys variety in your workday, and thrives in new environments – we’d love to hear from you! What we’re looking for: - Be availalibe immediatly with flexibility to cover short and longer-term assignments - Previous experience in administration or coordination roles is preferred - Strong communication skills, both written and verbal - The ability to adapt quickly to changing work environments and priorities - A positive attitude and a commitment to delivering high-quality work - Proficiency in common office software (e.g., Microsoft Office) and the ability to learn new software and systems as essential - The ability to collaborate effectively with colleagues and contributing to a positive work environment What’s in it for you: - Competitive hourly rates + Kiwisaver - A variety of roles across well-regarded businesses - The chance to build your experience and broaden your networks - Ongoing support from our experienced Madison team If you're ready to take on a new challenge and make a meaningful contribution to businesses across South and East Auckland, we want to hear from you. Join our talent pool today and be the first to hear about exciting job opportunities as they arise. Please note:?To be eligible for these roles you must have the legal right to work in New Zealand. If you are interested in temporary work, please apply today with an up-to-date CV and cover letter!

Manukau City, Auckland, New Zealand

Negotiable Salary

Administrator & Data Entry64746719464705117

Trademe

Administrator & Data Entry

Our client is seeking an Administrator & Data Entry professional to join their busy team in East Tamaki. This role would suit someone with strong attention to detail, excellent computer skills, and the ability to work efficiently in a fast-paced environment. Pay Rate: $30 per hourLocation: East Tamaki, AucklandHours: Monday to Friday (some weekend work may be required)Duration: This is a temp role from 28th October - 19th December 2025 Responsibilities * Perform accurate data entry of production and inventory information. * Maintain and update internal databases and spreadsheets. * Provide administrative support to operations, logistics, and production teams. * Prepare and process reports, purchase orders, and delivery documents. * Assist with filing, record management, and document control. * Communicate effectively with internal departments and suppliers. Requirements * Previous experience in administration or data entry roles (manufacturing experience an advantage). * High accuracy and attention to detail. * Proficiency in Microsoft Excel, Word, and Outlook. * Strong organisational and time management skills. * Ability to work independently and meet deadlines. Successful Applicants Must * Be reliable, motivated, and have a strong work ethic. * Demonstrate excellent communication and teamwork skills. * Maintain confidentiality and professionalism at all times. * Pass a pre-employment drug test * Return a clean criminal background check APPLY NOW with your current CV if you are interested

Manukau City, Auckland, New Zealand

Negotiable Salary

Receptionist / Office Administrator64701894940547118

Trademe

Receptionist / Office Administrator

Our client, a well-established construction company based in Penrose, is looking for an energetic, outgoing receptionist who can handle a fast-paced environment, deal confidently with blue-collar clients, and bring solid banter to the team. This role suits someone thick-skinned, adaptable, and genuinely up for getting stuck in. What You’ll Be Doing *Front-of-house reception — greeting visitors, answering phones, managing enquiries *Handling emails, scheduling, and general office admin *Supporting the wider team with day-to-day tasks *Light physical duties when required *Representing the company with confidence and personality What We’re Looking For *Energetic, outgoing, and great with people *Thick-skinned with good humour — comfortable dealing with tradies *Confident handling a high volume of calls and emails *Physically fit and happy to help out where needed *Strong communication and admin skills *Enjoys working within a social, tight-knit team What’s On Offer *$55–65k salary (depending on experience) *Use of company car during work hours *A fun, social team environment with plenty of banter *Stable role within a growing construction business *Supportive leadership and no two days the same

Auckland, New Zealand

Negotiable Salary

Project Coordinator – Customer Delivery64671268313601119

Trademe

Project Coordinator – Customer Delivery

Manukau City, Auckland, New Zealand

Negotiable Salary

Administrator - Part Time646584052087051110

Trademe

Administrator - Part Time

**About the Role** At Miriam Corban Retirement Village, Henderson, we have an exciting opportunity to join our supportive team as an Administrator. This is a Part time position working Tuesday to Friday, 10am - 2pm. In this role you will: - Assist with recruitment administration such as candidate vetting, employment agreements, reference checking, inductions and training. - Provide accounts administration support such as approving invoices, reconciling bank statements, banking and funding. - Support the management team with minute taking, IT systems and coordination within our fast-paced village environment - Cover reception breaks providing a friendly experience for our residents, their families and all guests to our village - Work closely with, and support your colleagues **About You** To thrive in our supportive and caring environment you will have: - Proven experience in an administration support role in a fast-paced and varied environment - Strong empathy - Outstanding communication, organisation and attention to detail - A reliable, friendly and professional manner Please note that, although we often welcome applications from overseas candidates, due to immigration requirements, we require applicants to have New Zealand work rights for this position **About Ryman** At Ryman, we believe the measure of a full life is one that gets richer with age. Ryman Healthcare is a leader in retirement living and aged care. Our driving purpose is to enhance freedom, connection and well-being for people as we grow older. We own and operate 48 villages in New Zealand and Australia and we employ approximately 7,700 team members across a range of different sectors. Additionally, we are proud to be the first healthcare company to receive the Wellbeing Tick. At the heart of our business, everything we do must be 'Good enough for mum and dad.' **Benefits of working at a Ryman Village** - Fun, friendly and supportive team environment - Work in a beautiful, resort style village - Opportunities for professional development and career progression - Ryman Team Benefits Card with discounts from a range of suppliers and retailers At Ryman, we support an environment where everyone feels welcome to be themselves. We embrace diversity and celebrate individual uniqueness, encouraging anyone wanting to work for Ryman to apply for our vacant positions.  If you are interested in joining an organisation with a clear purpose and a commitment to innovation, kindness and excellence, we would love to hear from you!  ***Applications will be reviewed as they are received and interviews may take place prior to the close date. This means a job ad may close before the advertised close date.***

Auckland, New Zealand

Negotiable Salary

Project Support Administrator646365430800661111

Trademe

Project Support Administrator

The Role Due to continued growth within the business our client has created a brand-new role for a confident, organised, and tech-savvy Project Support Administrator to support their factory and operations teams. If you love improving processes, working with numbers (especially excel spreadsheets), and being the go-to person for project systems, this is the perfect opportunity to make the role your own. What is in it for you * Brand new role - a real opportunity to make the role your own and establish new ways of working * Great remuneration * Potential for flexible hours * Takanini location currently but moving to Tuakau towards the end of 2026 What you will be doing * Setting up new projects in MYOB which includes tasks, revenue, costing and any relevant documentation. * Organising project documentation, keeping an eye on schedules (progress and delays) and producing project reports. * Maintaining and continuously improving pricing spreadsheets by working closely with both Factory and Operations to ensure the numbers are accurate and reliable * Managing documents - making sure project folders are created for all new jobs to include quotes, workings, drawing and any other relevant correspondence. * Take ownership of projects directory - close off completed jobs, any duplicate folders etc * Quality assurance (QA) support - work with Factory and Project teams to maintain QA documentation and coordinate all required documents for QA submissions * Process improvement - use your excel skills to suggest and implement process improvements to streamline the admin requirements and improve consistency and efficiencies across the teams. What we need from you * Strong experience with Microsoft Excel * Demonstrable understanding of project/operations support * Experience with project management systems * Understanding of financial literacy - budget, invoicing, cost tracking etc * Previous experience within construction, fabrication or manufacturing would be beneficial but not a necessity. * Confidence with problem solving and ability to use initiative to improve ways of working. * Process driven - you thrive off of creating consistency and improving systems. Apply now to make this newly created role yours and join a company with hugely exciting growth plans.

Auckland, New Zealand

Negotiable Salary

Temporary Office Managers & Senior Administrators646167081072651112

Trademe

Temporary Office Managers & Senior Administrators

We are looking for experienced Office Managers & Senior Administrators in Auckland and surrounding fringe areas, for upcoming temporary positions! We have a variety of short-term and long-term opportunities available, whether you are in between jobs or simply looking for the next step in your career!?In these varied and dynamic support roles, be the driving force behind seamless office operations and streamlined business functions. Successful candidates will step confidently into Office Manager and Senior Administrator roles, ensuring day-to-day operations run seamlessly. You’ll bring adaptability, strong problem-solving skills, and a proactive approach to keeping things on track. If you’re highly organised, people-focused, and committed to delivering exceptional results – we want to hear from you!? Benefits of temping: - Get paid weekly, plus receive 8% holiday pay and KiwiSaver contributions (where eligible) - Take on new challenges—every assignment brings variety and the chance to try something different - Build your CV with valuable experience and use temp work as a stepping stone in your career - Explore different industries and roles to discover what suits you best - Expand your network by meeting new people and making professional connections - Choose from both short- and long-term placements to match your availability Here are some of the recent roles we have filled: Office Coordinator –CBD – 4 months HR Administrator – Grey Lynn – 6 weeks Office Manager – Takapuna – 8 months Office Support – Avondale – 2.5 months Why Madison?? Madison Recruitment represents some of the most sought-after employers throughout New?Zealand. Our temporary staff get to work in the country’s most exciting spaces across a variety of industries. Temping allows you to develop your career, get a foot in the door of an industry you’ve always been passionate about, or simply soak up new and exciting experiences to add to your CV. Our temporary staff have gone on to achieve great success in their careers and still proudly represent Madison Recruitment in the market. Plus, we offer great employee benefits including discounts on dental and optometrist appointments!? ? About you: - Be available to start ASAP, or have a short notice period, we have a variety of assignments that are different lengths, we can discuss these further with you. - Previous experience in a Senior Administrator or Office Manager role is preferred. - The capacity to provide high-level administrative support to senior leaders and teams - High attention to detail - The ability to collaborate effectively with colleagues and contributing to a positive work environment - Strong communication skills, both written and verbal. - Be computer savvy with proficient MS Office skills, specifically - Word, Typing, and Excel? ? Please note:?To be eligible for these roles you must have the legal right to work in New Zealand. If you are interested in temporary work, please apply today with an up-to-date CV and cover letter!

Auckland, New Zealand

Negotiable Salary

Trademe

Secretary

Any experience as a secretary will be okay, but if you have worked in Immigration field will be advantageous. If you have a secretarial background, we can bring up to speed in no time! We're a busy immigration law practice currently in Newmarket. As this is a small firm, you will have full responsibility for tasks from client care, communicating with stakeholders and file management. This is a multi-tasking position due to the close-knit team so you will need to be able to get involved and be a team player! Some of the necessary attributes required for the role are: 1. Be competent with MS Word /MS Outlook and have a good typing speed; 2. Good communication skills; 3. Dictaphone typing; 4. Be able to work under pressure and meet deadlines; 5. We have a large client base and so you will be culturally sensitive. We are a family-oriented firm and will understand the issues we all face in work. We need some one who has some office experience and we are happy to have seniors who are coming back to work after time off! ***** Immediate start****

Auckland, New Zealand

Negotiable Salary

Trademe

Office Administrator

* Full time - 40 hours per week - Monday to Friday - 9am to 5pm * Free Wellness Program - Sunshine Fridays - Social Activities * Ongoing Professional Development and Training About Us At Life Plus, we don't just work in healthcare - we make a difference. As a trusted, nationwide provider, we operate across multiple disciplines with a passionate team of senior healthcare recruitment professionals who truly understand the sector. Our mission? To empower our clients through a person-centred, strengths-based approach that champions independence and choice. About the Role We're on the lookout for a superstar Office Administrator to be the glue that holds our busy office together! Supporting our incredible Office & Events Manager and wider team, you'll juggle a variety of tasks - from managing admin workflows and updating AlayaCare, to assisting with events. If you love variety and thrive in a collaborative, fast-paced environment, this is the role for you! This is a full-time role - Monday to Friday (40 hours per week). About You You'll shine in this role if you have: * Experience in customer service or client care * Strong written and verbal communication skills * Tech-savviness (you're comfortable with systems and data entry) * A resilient, flexible, can-do attitude * Empathy and professionalism in equal measure * Cultural awareness and a people-first mindset Perks & Benefits (aka the really good bits!) * Birthday leave - enjoy your special day, on us! * Early finish alternative Fridays during summer - hello, long weekends! * Free wellness programme - because we care about you too * A well-established NZ-owned company with values you'll be proud to stand behind * A vibrant office and team culture where work is meaningful, and fun is mandatory Ready to bring your energy, empathy and admin superpowers to a role that matters? Apply now - we can't wait to meet you!

Auckland, New Zealand

Negotiable Salary

Temporary Administrators & Coordinators641418025085461115

Trademe

Temporary Administrators & Coordinators

We are seeking reliable Receptionists, Administration Assistants, and Coordinators for upcoming temporary positions! Are you looking for the next step in your career, between jobs, or just exploring something new? Temporary work can offer you the perfect blend of flexibility, work-life balance, and the chance to enhance your skill set—all while providing a reliable source of income during the weeks or months you're available. Benefits of temping: - Enjoy weekly pay + 8% holiday pay and KiwiSaver contributions (if eligible) - Enjoy new challenges and environments, temping offers a constant change of pace and the chance to try out different roles - Use temporary roles as a stepping stone to build your career and add valuable experiences to your CV - Opportunity to test out new industries/roles to see if they are right for you! - Meet new people and build professional connections - Short- and long-term assignments available to suit your availability Here are some of the recent roles we have filled: Business Support Assistant - CBD Receptionist – Henderson Office Manager – CBD Team Coordinator - Ponsonby Why Madison?? Madison Recruitment represents some of the most sought-after employers throughout New?Zealand. Our temporary staff get to work in the country’s most exciting spaces across a variety of industries. Temping allows you to develop your career, get a foot in the door of an industry you’ve always been passionate about, or simply soak up new and exciting experiences to add to your CV. Our temporary staff have gone on to achieve great success in their careers and still proudly represent Madison Recruitment in the market. Plus, we offer great employee benefits including discounts on dental and optometrist appointments!? About you: - Be available to start ASAP, or have a short notice period, we have a variety of assignments that are different lengths, we can discuss these further with you - Previous experience in a Coordinator or Administrator role is preferred - High attention to detail and excellent organisational abilities - The ability to collaborate effectively with colleagues and contributing to a positive work environment - Strong communication skills, both written and verbal - Be computer savvy with proficient MS Office skills, specifically - Word, Typing, and Excel? ? Please note:?To be eligible for these roles you must have the legal right to work in New Zealand. If you are interested in temporary work, please apply today with an up-to-date CV and cover letter!

Auckland, New Zealand

Negotiable Salary

Trademe

Service Administrator

Join our close-knit Manukau team as a Service Administrator. You’ll be the hub between customers, technicians, and the Service Manager—keeping jobs moving, records accurate, and our customers smiling. What you’ll do • Raise and process job invoices accurately and on time • Coordinate bookings and schedules for service appointments • Be the primary point of contact for customers—updates, queries, and follow-ups • Maintain service records and documentation to a high standard • Support technicians by ordering parts and issuing/communicating quotations • Tackle day-to-day service admin tasks and help improve our processes • Ensure compliance with company policies, procedures, and safety standards What you’ll bring • Solid computer literacy and confidence learning new systems • Customer service strengths with clear, friendly communication • A practical, hands-on approach and strong problem-solving skills • Great organisation and attention to detail in a fast-paced, friendly environment • Team player who can collaborate across the workshop • Valid NZ driver’s licence • Background in service/technical or the automotive industry is an advantage Hours • Reliable and self-motivated, with the ability to work rostered Saturday mornings. How to apply If this sounds like you, we’d love to hear from you. Email your CV and a cover letter explaining why you’re a great fit to Andrew Potter at APotter@spt.co.nz. Please note: Only applicants with a valid New Zealand work permit can be considered for this role.

Manukau City Centre, Auckland, New Zealand

Negotiable Salary

Executive Assistant to Chief Executive638293185036821117

Trademe

Executive Assistant to Chief Executive

About the Role We are seeking an experienced and highly organised Executive Assistant (EA) to provide exceptional support to our Chief Executive. This is a busy and varied position that will suit a proactive professional who thrives on juggling priorities and building trusted relationships. As the CE's right-hand person, you will: * Provide seamless, high-level executive and administrative support, including proactive diary and email management. * Coordinate Senior Leadership Team (SLT) meetings - prepare agendas, collate papers, take minutes and track actions. * Support Board and Committee meetings - manage schedules, prepare materials and minute meetings. * Draft and review reports, presentations and correspondence on behalf of the CE. * Organise events from small internal meetings to large functions of 150+ attendees, ensuring they are on-brand and within budget. * Lead and mentor the Business Support Centre support function to ensure smooth day-to-day operations. What You'll Bring * 5+ years' experience in a senior Executive Assistant or similar role. * Outstanding communication and relationship-management skills with a professional, discreet approach. * Exceptional organisational ability and attention to detail, with the capacity to manage multiple priorities. * Proven experience in minute taking (experience with fireflies.ai or similar, an advantage) and assisting preparation of board reports and meeting documentation (via Diligent). * A proactive, solutions-focused mindset—anticipating needs and taking initiative. * Calm under pressure, adaptable and resourceful, with a sense of humour to help navigate challenges. * Strong technical skills across MS Office and modern collaboration tools. (Experience in the retirement village or aged-care sector is an advantage but not essential.) Why Join Selwyn Village At Selwyn, our work is guided by The Selwyn Way—our values of faith, independence, care and wellness. You'll be part of a highly respected organisation that makes a real difference in the lives of older people, while working alongside a collaborative, supportive senior team. How to Apply If you're a seasoned EA looking to partner with a dynamic Chief Executive and want to play a key role in the ongoing success of Selwyn Village, apply now with your CV and a brief cover letter. Selwyn Village - Supporting older people to live their best life. To apply for this job go to: https://selwynfoundation.recruitmenthub.co.nz/Vacancies & enter ref code: 6813152. Applications close 27 October 2025

Auckland, New Zealand

Negotiable Salary

Workshop Administration Person638210691680031118

Trademe

Workshop Administration Person

MR Motorcycles Ltd, a leading motorcycle dealership in Pukekohe, is seeking a dedicated and organized Workshop Administration Person to join our team. This part-time position offers flexible work hours, perfect for individuals looking to balance work with personal commitments. Key Responsibilities: - Assist with daily administration tasks in the workshop - Manage scheduling and appointments for service and repairs - Communicate effectively with customers and staff - Maintain accurate records and documentation - Provide excellent customer service to ensure a positive experience Qualifications: - Strong organizational and multitasking skills - Proficiency in computer applications (MS Office, etc.) - Excellent communication skills, both verbal and written - A passion for motorcycles is a plus, but not essential Work Schedule: Monday to Friday, 9:30 AM to 2:30 PM (negotiable) If you are a motivated and enthusiastic individual looking for a rewarding part-time position in a dynamic environment, we would love to hear from you!

Auckland, New Zealand

Negotiable Salary

Administration Support Officer - Albany637407845424661119

Trademe

Administration Support Officer - Albany

Administration Support Officer - Auckland Prison * Full-Time permanent position * Play a critical role within a high performing team * Role based at Auckland Prison, Albany Mo te tunga | About the role This is an opportunity to be part of a great organisation where you will support our management team at Auckland Prison. Responsibilities include but are not limited to: * Reception and phone duties are a key component of this role, this will include liaising with our management team and the public. * Booking visits for whanau with the men in our care. * Liaising with organisations and services we work with. * Processing files. * Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards. * Provide administration support across our site by setting up meeting invites, taking minutes, and recording actions, communicating with external stakeholders and filing. * 40 hours per week, 8 hours per day on any 5 days of the week Monday to Sunday inclusive of public holidays between the hours of 7am-6pm. In this busy role you will enjoy working collaboratively as one team in a challenging and fast paced environment, be able to multitask, remain adaptable, follow and adhere to policies and procedures, and have sound judgement in prioritising tasks and activities to meet deadlines. Mou | About you The preferred candidate will be able to demonstrate: * Manaaki and respect for all that we deal with on a day-to-day basis * Good experience and knowledge of office administration * Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving. * The ability to organise effectively, be adaptable, multi-task and meet deadlines. * The ability to be a strong team player who can work collaboratively across a dynamic team of administrators. * The ability to work with a wide range of people, from all walks of life, while maintaining a friendly and non-judgemental attitude. * A high level of integrity and the ability to maintain privacy while working with sensitive and personal information. * Good knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), with the ability to learn new systems quickly. If you have the skills and experience that we are looking for and can hit the ground running, then we would love to hear from you! You will need a full New Zealand Driver Licence for this role. Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa. Nga painga | The benefits The salary range for this position is $64,717 - $68,434 pa. Appointment and remuneration will reflect skills and experience relevant to the role. Mo matou | About us Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whanau, and that of the communities we serve across the motu. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whanau (relationships) to shape how we work and deliver the outcomes in our strategy - Hokai Rangi (https://careers.corrections.govt.nz/strategy). Our preferred candidate will share our values and be committed to our Hokai Rangi strategy. Knowledge of Te Ao Maori, or a willingness to learn, is essential to ensure the delivery of the most appropriate services for those who come through our doors. It would be encouraged that you view our Hokai Rangi Strategy to support your understanding of what we are as an Organisation and what our goals and visions are to apply this within your application. Tono inaianei | Apply Now To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered. When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work. Applications close on: 28th September 2025 If you have any questions or want to learn more about a career with us, contact northernrecruitment@corrections.govt.nz, or visit careers.corrections.govt.nz.

North Shore, Hauraki, Auckland, New Zealand

Negotiable Salary

Corporate Services Administrator636992132157451120

Trademe

Corporate Services Administrator

Ready to Launch Your Career in the Corporate World? Are you a recent graduate, or have 1–2 years of admin experience under your belt? Are you confident, organised, and keen to build your career in a professional environment? We have a range of entry-level opportunities available within the administrative space, and we’d love to connect with you! These roles are perfect for those who enjoy fast-paced settings, working with people, and being part of a busy, supportive team. You’ll gain valuable experience, grow your skillset, and have the chance to get your foot in the door with some great organisations. What you might be doing day-to-day: These roles typically involve a mix of tasks such as managing shared inboxes and calendars, formatting documents, preparing reports, maintaining databases, and providing general administrative support to busy teams. You’ll be developing solid admin foundations and gaining valuable, transferable skills to set you up for long-term career success. What we’re looking for: We’re keen to hear from motivated individuals with strong communication and organisational skills, who are comfortable using Microsoft Office and picking up new systems. If you're a self-starter ready to take on your next challenge, get in touch! Why Madison? At Madison Recruitment, we connect talented people with exciting opportunities across New Zealand. Our vision is to “deliver the right people with care, energy, and innovation,” and our award-winning team is here to support your success every step of the way. Eligibility Requirements: You must be a New Zealand citizen, resident, or hold a valid visa with the right to work in New Zealand. Sound like you? Apply now and let’s chat about how we can help you take the next step in your career!

Auckland, New Zealand

Negotiable Salary

Workshop Administrator636992124474891121

Trademe

Workshop Administrator

We’re looking for a motivated and organised Workshop Administrator to join our team supporting Ritchies’ new Tranche 2 contract with Auckland Transport. This role plays a key part in keeping our electric and diesel fleet running smoothly by providing reliable administration support to our workshop team. What the role involves You’ll handle a mix of administrative and customer service tasks, including: * Preparing, collecting, and filing documents, forms, and reports. * Data entry and record management. * Supporting our people with payroll, employee records, and onboarding paperwork. * Assisting with service requests, health; safety matters, and day-to-day workshop needs. * Building and maintaining strong relationships with our internal teams and external customers. * Providing relief cover for other team members when needed. What we’re looking for * Previous experience in administration, ideally in a busy or technical environment. * Great communication skills and a strong customer focus. * High attention to detail with the ability to manage multiple priorities. * Strong computer skills, especially Excel, and confidence learning new systems. * A flexible, resilient approach and ability to deliver under pressure. Why Ritchies? At Ritchies, we’re proud to be part of communities across New Zealand. You’ll join a friendly, supportive team where no two days are the same, and you’ll be part of an organisation that values safety, teamwork, and making a difference.

Manukau City Centre, Auckland, New Zealand

Negotiable Salary

National Clinical Scheduler636753637363221122

Trademe

National Clinical Scheduler

Are you an experienced healthcare administrator who thrives on keeping things running smoothly? We’re looking for a skilled scheduler to step into a key role supporting a national service. This position is all about making sure patients are supported and clinics are well-prepared. You’ll be the central point of coordination – managing appointments, keeping the waiting list on track, and ensuring both patients and clinical teams have everything they need. Hours: Monday – Friday, 8.00am – 4.30pm Start Date: ASAP Duration: 3+ months What you’ll be doing: - Coordinating and scheduling patient appointments across multiple regions. - Communicating with patients in a professional, empathetic way. - Preparing clinic lists, records, and resources to support clinicians. - Managing reschedules, follow-up appointments, and clinic logistics. - Monitoring the waitlist and contributing to reporting and service improvements. What you’ll bring: - Proven scheduling experience, ideally within a clinical or healthcare setting. - Strong administration skills, with attention to detail and accuracy. - Excellent communication and interpersonal skills. - Ability to juggle competing priorities and stay organised under pressure. - A collaborative approach with sound judgement and problem-solving skills. This is a fantastic short-term opportunity for someone with scheduling and clinical administration experience who enjoys making a difference in patient care.

Auckland, New Zealand

Negotiable Salary

Customer Experience Specialist636218613963541123

Trademe

Customer Experience Specialist

**Mō te tūranga | About the role** We're looking for a detail-focused Customer Experience Specialist to join our AA Driving School team. In this role, you'll help deliver outstanding service to our Members and customers by managing key inboxes, responding to queries, and keeping our systems and resources up to date. You'll also support our call centre staff, prepare customer insights reports, and contribute to process improvements that make a real difference to how we deliver driver training services across Aotearoa. **What You'll Be Doing | Mō te Tūranga** * Manage and respond to customer enquiries via phone and email, ensuring timely and professional service * Support our call centre team with product knowledge, guidance, and training materials * Report on customer trends and recommend process improvements to enhance service delivery * Keep internal systems and intranet resources up to date, ensuring accuracy and usability * Collaborate with instructors, tutors, and internal stakeholders to support AA Driving School operations **About You | Mōu** * Confident with MS Office (pivot tables and v-lookups a bonus) and comfortable with new technology * Strong communication and relationship skills with a customer-first mindset * Highly organised with great attention to detail * Resilient, adaptable, and eager to learn in a fast-paced environment * Full NZ driver's licence **What We Offer | Ngā āhuatanga kei a mātou** * Free AA Membership for you and your whānau* * NZAA Super Scheme with employer contributions + discounted insurance * A day off for your birthday * Ongoing training and development opportunities * A collaborative, supportive team culture **Working with the AA | Me mahi tahi tatou ki AA** For over 120 years we've been helping Kiwis on their adventures. Today, the AA is one of New Zealand's most trusted and respected brands, with more than 1.1 million Members. We offer much more than roadside assistance - we're constantly evolving, innovating, and offering new opportunities. Join us and take your career on its next adventure. We celebrate diversity and welcome your authentic self! **Apply now and help us deliver exceptional experiences for our Members and customers.**

Auckland, New Zealand

Negotiable Salary

Office Managers / Senior Administrators636204560006411124

Trademe

Office Managers / Senior Administrators

We are looking for experienced Office Managers & Senior Administrators in Auckland and surrounding fringe areas. We have a variety of short-term and long-term opportunities available, whether you are in between jobs or simply looking for the next step in your career!?In these varied and dynamic support roles, be the driving force behind seamless office operations and streamlined business functions. Successful candidates will step confidently into Office Manager and Senior Administrator roles, ensuring day-to-day operations run seamlessly. You’ll bring adaptability, strong problem-solving skills, and a proactive approach to keeping things on track. If you’re highly organised, people-focused, and committed to delivering exceptional results – we want to hear from you!? Why Madison?? Madison Recruitment represents some of the most sought-after employers throughout New?Zealand. Our temporary staff get to work in the country’s most exciting spaces across a variety of industries. Temping allows you to develop your career, get a foot in the door of an industry you’ve always been passionate about, or simply soak up new and exciting experiences to add to your CV. Our temporary staff have gone on to achieve great success in their careers and still proudly represent Madison Recruitment in the market. Plus, we offer great employee benefits including discounts on dental and optometrist appointments!? ? About you: - Be available to start ASAP, or have a short notice period, we have a variety of assignments that are different lengths, we can discuss these further with you. - Previous experience in a Senior Administrator or Office Manager role is preferred - The capacity to provide high-level administrative support to senior leaders and teams - High attention to detail - The ability to collaborate effectively with colleagues and contributing to a positive work environment - Strong communication skills, both written and verbal. - Be computer savvy with proficient MS Office skills, specifically - Word, Typing, and Excel? ? Please note:?To be eligible for these roles you must have the legal right to work in New Zealand. If you are interested in temporary work, please apply today with an up-to-date CV and cover letter!

Auckland, New Zealand

Negotiable Salary

Administration Lead - Retirement Living645914227900171125

Trademe

Administration Lead - Retirement Living

We're looking for an experienced and highly organised Administration Lead to support the smooth and professional operation of our Retirement Living service at Selwyn Village. This is a key role providing a high level of administrative, financial and operational support, while also leading our Reception team to deliver outstanding service to residents, whānau and visitors. In this role you will: * Oversee daily administrative, reception and compliance functions * Manage financial administration including invoicing, accounts and reporting * Support HR administration, training coordination and contractor management * Provide operational and documentation support across Retirement Living * Ensure accurate records, processes and reporting * Lead, support and coach Reception staff * Contribute to a positive resident experience and uphold The Selwyn Way What you'll bring: * 3-5 years' administrative/operational experience in a service environment * Strong financial administration skills * Excellent communication, organisation and attention to detail * Confidence with Microsoft Office (Excel and Word) * Experience in Retirement Living is an advantage * A helpful, proactive approach and commitment to high-quality service Join us in supporting our vision: Oranga Mātua | Oranga Tangata - Respectful ageing for all. Apply now with your CV and cover letter. To apply for this job go to: https://selwynfoundation.recruitmenthub.co.nz/Vacancies & enter ref code: 6838472. Applications close 24 December 2025

Auckland, New Zealand

Negotiable Salary

CEO ADMINISTRATION AND PROGRAMME SUPPORT645749359374091126

Trademe

CEO ADMINISTRATION AND PROGRAMME SUPPORT

Blue Light is a National Youth Development Organisation who works in partnership with the Police, Government Agencies and local communities to deliver a wide range of youth programmes and activities. Start 2026 with a new challenging, fun and exciting role!! Come and join our dedicated and committed team. Blue Light has been in operation for over 40 years working in the youth sector. This position has become available due to an incredible demand for our Programmes and Services, so we now need someone to be the new Administration Assistant and support person to our CEO (AND HE NEEDS HELP...!!) based at our YOUTH CENTRE which is located in PAPAKURA. Supporting our CEO as he deals with our "amazing" and "huge" range of programmes. our 120 plus staff and all the Admin and operational matters he has every day. It's a varied, exciting and did we say variety and range of matters each day... This is a part-time position and there is always chances for growth and variations in the positions due to expected ongoing growth in demand for our wide range of Youth Development Programmes we run throughout New Zealand. Key requirements of the position are: * Like seeing a positive difference made with Young People from a range of backgrounds * Excellent people skills * Excellent administrative skills - Solid knowledge of Office 365 * The ability to organise and plan ahead. * Be a self-starter and work without close supervision * A sense of humour and wanting to be part of a team making a positive difference every day * Meet deadlines * A full clean drivers licence This position would suit someone who has a passion for the work Blue Light does with young people, enjoys working as part of a dynamic team, but also organised and motivated to at times work on their own. Relishes challenge and diversity whilst bringing a desire for a better future for our young people. Must be motivated and outcomes directed. This is a Part-time Role with starting pay of $30.00 per hour. Hours are 9am - 3pm 5 days a week. Opportunity for more hours in the future. Applicants for this position should have NZ residency or a valid NZ work visa. Applications close 11th December 2025 email rod@bluelight.co.nz

Papakura, Auckland, New Zealand

Negotiable Salary

Trademe

Parts Administrator

About Us Southpac is a leading force in New Zealand’s heavy trucking industry, proudly representing Paccar brands including Kenworth, DAF, and TRP. With strong growth across our core divisions—Sales, Parts, Service, and Support—we’re committed to excellence and innovation. If you’re an organised, motivated administrator looking to take the next step in your career, and you’ve got an interest in the automotive or heavy vehicle sector, this could be the perfect opportunity for you. About the Role Reporting to the National Parts Manager, this is a varied and fast-paced role where no two days will be the same. Key responsibilities include: * Coordinating all administrative tasks for the Parts department * Supporting the marketing team with promotional initiatives * Assisting our dealer network and customers with parts enquiries * Communicating directly with international parts suppliers * Contributing to the development and improvement of parts processes and procedures * Working collaboratively with other departments to keep operations running smoothly About You To succeed in this role, you will bring: * Excellent time management and the ability to meet deadlines * Strong attention to detail and accuracy * A positive attitude and a willingness to learn * Great teamwork and communication skills If you’re proactive, organised, and excited about developing your career in a growing industry, we’d love to hear from you. How to Apply Click Apply Now and send your CV along with a cover letter explaining why you’re the ideal candidate for this role, addressed to Matt Lamb. Please Note: Applicants must hold a valid New Zealand work permit.

Manukau City, Auckland, New Zealand

NZ$30-35/hour

Office & Operations Manager645354347196181128

Trademe

Office & Operations Manager

We’re partnering with a well-established organisation located in the Pukekohe area, operating in a rural, hands-on environment. The business works within seasonal production for international markets and offers a role that blends office management with occasional practical support on-site. This is not your typical corporate office position—you’ll be based on-site in a practical, farm-adjacent setting. If you enjoy a mix of administration and hands-on involvement, this could be the perfect fit. As the Office & Operations Manager, you’ll oversee day-to-day administrative functions while supporting operational activities during peak periods. This is a varied and dynamic role where your ability to switch between office work and practical tasks will be highly valued. Key Responsibilities: • Maintain accurate financial records and oversee general accounts. • Coordinate staff scheduling and workforce planning. • Manage recruitment processes, including drafting job descriptions and conducting interviews. • Communicate with suppliers, staff, and contractors. • Oversee company vehicles and ensure compliance with internal policies. • Lead and support projects that contribute to smooth operations. • Provide general administrative support and maintain office efficiency. • Assist with practical, on-site tasks during busy seasons (e.g., transporting staff, light outdoor work, or supporting seasonal production activities). Who We’re Looking For: • Self-organised, reliable, and proactive individual who enjoys a non-traditional office setting. • Strong verbal and written communication skills. • Confident with IT systems and software (e.g., Excel, Word, Teams). • Able to stay composed under pressure and work well within a small team. • Physically fit enough for occasional light manual tasks or outdoor activity. • Adaptable, positive, and comfortable working in a dynamic environment. Preferred (but not essential): • Experience with accounts or data analysis. • Advanced IT capability. • Understanding of agriculture or seasonal production industries. What’s On Offer: • A supportive, down-to-earth team environment. • Flexible working hours. • Salary: $65,000 per annum. • Opportunity to grow within a unique and hands-on business. Please apply today with your CV and I will call you ASAP!

Auckland, New Zealand

Negotiable Salary

Trademe

Centre Administrator

The Role: At Bear Park Herne Bay, our Administrator sits in our light-filled and open reception area, and is the first point of contact for whanau and visitors to our beautiful ECE centre. As our Administrator, relationships will be at the heart of all you do. You will have a natural affinity with children and will be bubbly, efficient and responsive. You will be able to multi-task and will be the first line of support for both parents and our Centre Director. This is a part-time position working 7.30am - 1pm (15 hours per week). Ideally you would work Monday, Wednesday and Friday however we can be flexible for the right candidate. This is a varied role seeing you manage a range of tasks including; * Welcoming children, whanau and visitors to the centre and answering any queries they may have * Managing invoicing and ensuring accurate accounts * Completing compliance documentation for Bear Park and Ministry of Education * Maintaining our childcare management system (Infocare) ensuring accurate and timely data * Overseeing VisTab (attendance system) * Supporting 'on the floor' when needed * Additional administration tasks as required About You: You will possess fabulous customer service skills and will be tech-savvy with in-depth knowledge of the MS Office suite. You will be exceptionally organised and will have the ability to multi-task and shift focus at short notice. An eye for detail and efficiency is key. Previous experience with Infocare and MOE ECE requirements is preferred, but not essential. What Next? At Bear Park we are Inspiring Lifelong Learners. Our philosophy is proven, our vision is inspired and our children are changing the world. Join us today and be part of the change.

Auckland, New Zealand

Negotiable Salary