Executive Assistant to CEO (Temp - CBD)

* Minute-taking, agendas, and governance support required * Will need to be flexible with dates and hours * Temp assignment with real purpose & immediate start We're seeking a highly organised and professional Board Secretary for a temporary assignment supporting the governance functions of a long-standing, community-focused organisation in Napier. This is a varied and rewarding role offering the opportunity to contribute to faith-based leadership and social impact. Flexibility with hours and dates is essential as this role supports multiple Boards and Committees with meeting cycles spread across several months. In this role, you'll: * Provide secretarial support to Boards and Standing Committees * Prepare and manage agendas, minutes, documentation, and registers * Ensure governance records and systems are accurate and up to date * Assist with meeting logistics, correspondence, and board member support. What's in it for you? * Minute-taking, agendas, and governance support - done right * Temporary role with flexible hours and real purpose * Work with a values-driven team making a community impact * Keep governance on track with your sharp admin skills * Based in central Napier with a supportive, purpose-led team * Perfect for someone who thrives behind the scenes You'll bring: * Experience in minute-taking and board-level admin * A proactive, process-driven mindset with strong attention to detail * Confidence using Microsoft Office and managing documentation * Professionalism, discretion, and the ability to build trust quickly * A calm, flexible approach to shifting schedules and tasks * Experience with Board Pro ideal but not essential This is a fantastic short-term opportunity for 3- 4 months for someone who enjoys working behind the scenes, keeping things organised, and supporting meaningful work with real impact. Apply now to express your interest - start date and hours to be discussed with shortlisted applicants.

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities. Are you motivated, reliable, and keen to learn? We're looking for someone who's ready to grow into a fast-paced, admin-heavy role. You don't need to tick every box - if you bring the right attitude, our team will provide full training and support to help you succeed. We are seeking an **OIM Project Coordinator** to support the delivery of the Ōtaki to North of Levin (Ō2NL) project - a major initiative led by Waka Kotahi NZ Transport Agency, in partnership with Muaūpoko Tribal Authority, Ngāti Raukawa ki te Tonga hapū, and Horowhenua District Council. **TeKōwhiringa | The Opportunity** As the OIM Project Coordinator, you'll work closely with our Owner Interface Managers (OIMs) and the wider Owner team to keep day to day operations running smoothly. This role focuses on providing accurate, timely administrative and coordination support to help deliver a safer, more reliable State Highway 1. Day-to-day responsibilities include: * Executive Support & Diary Management: Manage OIMs schedules, emails, and travel arrangements. * Communication & Stakeholder Coordination: Facilitate clear communication across project teams, maintain contact lists, and support meetings and handover processes. * Administrative Excellence: Provide high-quality admin support including document formatting, managing shared inboxes, minute taking, event coordination and tracking project-related invoices. * Compliance & Quality Assurance: Maintain accurate documentation, support document control processes, and help ensure consistency and compliance across the project. *This full-time, fixed-term contract is for two years, with the possibility of extension. The role is primarily based at our Levin North office, with occasional travel to the Ōtaki South office and Wellington.* **About** **Ō2NL:** The Ōtaki to north of Levin (Ō2NL) highway will dramatically improve safety, resilience and efficiency, as well as increasing transport choices for the area's growing population. The Ō2NL project is led in Partnership with NZ Transport Agency Waka Kotahi, Muaūpoko Tribal Authority, local hapū of Ngāti Raukawa ki te Tonga and council partner Horowhenua District Council. This transformative project is being delivered using a two-alliance approach, with each alliance delivering a section of the road and associated works. Together alliance partners are working to create a positive legacy for the region, led by our project principles to tread lightly with the whenua and create an enduring legacy. We are seeking excellent people for this unique opportunity to work and collaborate with leading industry organisations. **Nga Pūkenga Matua | Important Skills** In this role, you'll need to be organised, detail-focused, and enjoy working with others. You'll help keep things running smoothly by supporting planning, scheduling, and day-to-day admin tasks. What we're looking for: * Great time management and organisation skills * A positive, team-focused attitude * Willingness to learn and improve processes * Strong computer skills (Microsoft Word, Excel, Outlook) * Experience with admin or office work is advantageous. * Ability to navigate or learn computer systems * Comfortable handling sensitive information with care and discretion If you're ready to take the next step in your career and grow with a supportive team, we'd love to hear from you! **Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here** Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer: * Free access to Marram health care benefits and discounted holiday homes. * All the tools of trade you need to do your job. * Discounts for Samsung, PB Tech, Gym memberships and more! * $500 bonus for current employees who refer a friend to Downer. * Progression and development programs on offer including our inspiring leader's programme for top performers. Have a look at our other great benefits here! **Ko wai mātou | Our Organisation** Want to know more about what it is like to work at Downer? Then head to our People Site here! **Me pēhea ki te tono | How to apply** *If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is* **722096***.* We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.

We are looking for experienced Office Managers & Senior Administrators in Auckland and surrounding fringe areas. We have a variety of short-term and long-term opportunities available, whether you are in between jobs or simply looking for the next step in your career!?In these varied and dynamic support roles, be the driving force behind seamless office operations and streamlined business functions. Successful candidates will step confidently into Office Manager and Senior Administrator roles, ensuring day-to-day operations run seamlessly. You’ll bring adaptability, strong problem-solving skills, and a proactive approach to keeping things on track. If you’re highly organised, people-focused, and committed to delivering exceptional results – we want to hear from you!? Why Madison?? Madison Recruitment represents some of the most sought-after employers throughout New?Zealand. Our temporary staff get to work in the country’s most exciting spaces across a variety of industries. Temping allows you to develop your career, get a foot in the door of an industry you’ve always been passionate about, or simply soak up new and exciting experiences to add to your CV. Our temporary staff have gone on to achieve great success in their careers and still proudly represent Madison Recruitment in the market. Plus, we offer great employee benefits including discounts on dental and optometrist appointments!? ? About you: - Be available to start ASAP, or have a short notice period, we have a variety of assignments that are different lengths, we can discuss these further with you. - Previous experience in a Senior Administrator or Office Manager role is preferred - The capacity to provide high-level administrative support to senior leaders and teams - High attention to detail - The ability to collaborate effectively with colleagues and contributing to a positive work environment - Strong communication skills, both written and verbal. - Be computer savvy with proficient MS Office skills, specifically - Word, Typing, and Excel? ? Please note:?To be eligible for these roles you must have the legal right to work in New Zealand. If you are interested in temporary work, please apply today with an up-to-date CV and cover letter!

* Genuine career advancement opportunities * Join a fun, driven, and supportive team! * Enjoy a competitive salary + discounts on products and services We're on the lookout for a welcoming and energetic Frontline Administrator to join our team at Armstrong Prestige Wellington. While experience in a similar role is preferred, we're open to those with a positive attitude and a willingness to learn. What's in it for you: * A fun, driven, and supportive workplace * Competitive salary * Genuine career advancement opportunities * Discounts on products, services, and free WOFs for your vehicle * Join a culture of innovation focused on training and development About you: Available to work full-time, Monday - Friday (Minimum of 40 hours per week). You will be the key link between our customers and the service, sales, and parts teams. We are looking for someone who is: * Friendly, professional, and efficient * Detail-oriented and highly organized * Self-motivated and able to build rapport with customers quickly You will support the wider team and the General Manager, handling tasks such as answering inbound calls, welcoming customers, creating service bookings, and general dealership administration. About Us: Armstrong's is New Zealand's leading automotive dealer, representing 20 brands across 20 dealerships nationwide! Learn more about us at www.armstrongs.co.nz. Apply now with your up-to-date CV!

Based in Albany, Auckland Comprehensive Health Insurance Life & Disability Cover Generous KiwiSaver Contributions. Enhanced Parental Leave. Birthday Leave. Long Service Rewards. Career Advancement Opportunities. Be a part of a Great Team. About the Role Looking for your next big opportunity? We’ve got an exciting Administrator role just for you! In this position, you’ll get to assist the Gas Connections team with a broad range of administrative tasks making a real impact. As part of your position, some of the expectations might include to: Liaise with retailers to schedule work and coordinate with internal teams. Prepare and send invoices, track payments, and manage purchase orders. Handle general administrative tasks, maintain databases, and assist in report preparation. Serve as the primary contact for retailers and communicate with customers and internal teams to schedule work. Address and resolve issues related to scheduling, invoicing, and purchase orders. Qualifications and Skills A thorough understanding of and competence in relevant software and database programmes, e.g. Word, Excel, PowerPoint Effective verbal & written communication skills Who are we? Omexom is part of a global family of energy infrastructure services providers operating under the VINCI group which is a world leader in concessions, energy, and construction, operating in more than 120 countries worldwide. The brand network is a multi-disciplinary network, able to offer customized multi-technical, multi-site, or multi-country services. With our 1,000+ employees in 29 locations nationwide and $390M in revenue, Omexom has long-standing partnerships with Vector, Transpower, Auckland Transport, and Firstgas, while servicing our newer clients Watercare, Auckland District Health Board, Powerco, Wellington Electricity, and City Rail Link Limited. In Aotearoa, Omexom is well positioned through this international network with shared values and vast resources, and a continued commitment to safety, excellence, and sustainable solutions. At Omexom, we are committed to creating a safe and inclusive environment that values and respects diverse styles, backgrounds, experiences, and perspectives. We welcome and encourage women, and people from diverse backgrounds to apply. How to apply If you like the sound of what we’re offering and think you are the right person for the job, we’d love to hear from you.  Hit the 'apply' button below.  Applications close on Sunday 14 September 2025. Please note, that only candidates with the right to live and work in New Zealand will be considered for this role. According to the Harvard Business Review, men typically apply for jobs when they meet only 60% of the qualifications, whereas women and individuals from underrepresented groups usually apply only if they meet all the criteria. We're not just about checking boxes, so if you believe you have the skills but don't meet every requirement listed, please reach out if you would like to find out more, we'd love to talk with you. Come join our amazing team and be a part of the pioneers in energy transition.

We are seeking a reliable and tech-savvy Administrator to join our dynamic, fast-paced office team. You will play a crucial role in maintaining smooth operations and delivering exceptional service. Key Responsibilities: * Professionally manage incoming phone calls with a friendly and efficient approach * Accurately schedule and generate work orders * Close out completed work orders while maintaining detailed and organized records * Provide outstanding customer service and respond promptly to client inquiries * Coordinate and communicate effectively with contractors to schedule and oversee work What We Offer: * Join a company that values integrity and fosters a supportive culture * Consistent work with potential to transition from temporary to permanent * Monday to Friday schedule, promoting a healthy work-life balance * Weekly pay with 8% annual leave accrual Hours:Monday to Friday | 7:00 AM - 5:00 PM Pay Rate:$25 - $30 per hour, based on experience Ideal Candidate: * Energetic and positive mindset with a can-do attitude * Excellent organizational and multitasking skills * Dedicated to long-term career growth within our company * Dependable and punctual, with strong work ethic * Proficient in computer systems and software This is a temporary-to-permanent role for the right candidate. If you're motivated to join a vibrant team and grow your career, we'd love to hear from you! Apply today with your CV or contact us directly for more info 0800 178 233.