Negotiable Salary
Victoria University of Wellington
Wellington, New Zealand
* Are you an experienced programme coordinator or administrator who loves to manage all the details to support the delivery of high-quality programmes? * Do you want to be part of a team who ensures our learners receive a first-class Manaaki experience? * Have you got strong attention to detail, quality and accuracy? What we stand for/Our values: * Mana - We demonstrate respect and authenticity * Manaakitanga - We provide a safe workspace that allows us to care for each other * Whanaungatanga - We value and recognise the importance of establishing, maintaining, and nurturing all relationships * Arohatanga - We welcome everyone into our workspace with empathy, warmth, and compassion to foster a positive environment * Tapatahi - We conduct our work with trust, honesty transparency and fairness * Mahitahi - We work collaboratively with our teams and communities by valuing everyone's contributions and embrace diverse perspectives and backgrounds * Auahatanga - We work collaboratively with our team and community to improve, adapt, and thrive through innovation Kōrero mō te tūranga - About the role Kāpuhipuhi - Wellington Uni-Professional Ltd is growing its Scholarships team and is currently recruiting a full-time permanent position for a Programme Coordinator - Scholarships. This role supports the delivery of programmes under the Manaaki New Zealand Scholarship Programme, specifically the Thematic Short Term Training Scholarships (TSTTS) portfolio and New Zealand English Language Training for Officials (NZELTO) programme. Key responsibilities of the role Provide high-quality administrative and coordination support to enable the successful delivery of the portfolio of programmes under the Manaaki scholarships umbrella with strong attention to detail, quality and accuracy. This includes the following: * Develop and maintain processes to support the operation and delivery of scholarship programmes * Maintain programme and scholar information in the application management system * Use mail merge to create scholarship letters, certificates and other documentation * Arrange scholar travel, accommodation and insurance * Engage with scholars and key stakeholders, providing relevant information and answering queries * Prepare orientation packs and assist in pre-departure briefings if applicable * Event and classroom logistics and delivery where applicable, including but not limited to room bookings, catering, set-up of venue and equipment * Financial tasks including invoice processing, stipend payments and reimbursements Ō pūmanawa - About you Our perfect person will have some or all the education, experience and knowledge listed below: * Proven experience in providing high quality administration, coordination, and support with a demonstrated ability to prioritise competing tasks and to work on several concurrent tasks effectively * Demonstrated experience in a client-facing role * Experience communicating within an organisation and with external stakeholders or clients * A high level of technical competency in Microsoft Office products (in particular, Word, Excel, and PowerPoint), including mail-merges * Experience with WordPress, InDesign, and Photoshop, or similar, desirable * Experience with event or project management and public speaking useful * Experience in the education environment, especially the tertiary sector * Availability to work evenings and weekends, and travel if necessary Role description - To see further information, including salary details, please copy and paste the following link into your internet browser: https://tinyurl.com/33td7kw7 Close date for vacancy: Monday, 7 July 2025 Contact details for vacancy If you have any questions regarding this role, please get in touch with Gary Ward (gary.ward@wellingtonuni-professonal.nz). Mō Te Herenga Waka - About our University Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here. Click 'apply' and follow the process to enter your contact details, answer pre-screening questions, then attach a resume, cover letter, and any supporting documents. Reference 1007959