Part Time Office Administrator

**About the Role** Our client is a well-established leader in the industrial and engineering solutions sector, known for delivering high-quality products and services across New Zealand. With a strong presence in the market and a reputation for innovation, safety, and operational excellence, they offer a professional and supportive environment where people are valued and empowered. As they continue to grow, an exciting opportunity has become available for an experienced and proactive **Office Manager** to join their team at their Penrose site. **What We Offer** * Good market pay rate: $35-$36 per hour, **paid weekly** * Work locally with the potential for 40 hours per week * Training and development opportunities to enhance your skills and career growth * Potential ongoing work with a reputable company * A positive, safety-focused work environment ensures you get home safely each day * EAP support services are available for you and your family * Dedicated support from your PERSOL Account Manager **Key Responsibilities:** * Manage office operations and administration tasks * Maintain office facilities, equipment, and supplies * Coordinate onboarding, site access, and general staff support * Liaise with internal teams and external vendors or service providers * Support the coordination of meetings, travel, and office events * Ensure compliance with workplace health & safety standards * Act as a key point of contact for office-related queries * Provide frontline IT support and troubleshooting, working closely with the IT Manager to resolve basic IT issues onsite **About You** To succeed in this role, you will be a confident multitasker with a professional approach and a high level of attention to detail. You'll bring a customer-focused attitude and a natural ability to take initiative. **Skills and Experience:** * 3+ years' experience in office management or administrative support * Strong organizational and time management skills * Excellent written and verbal communication * Proficiency in Microsoft Office and general office systems * Ability to work independently and manage multiple priorities * Confidence in basic IT troubleshooting and support, with guidance from the IT Manager * Knowledge of health & safety procedures is advantageous **How to Apply** **If you are looking to join a well-respected company with a great team culture, please apply today!**

Are you a sharp, proactive administrator with experience in finance and operations? Join a well-established plumbing company where your skills will directly contribute to the smooth running of a fast-paced, hands-on business. We’re looking for an Office Manager with a strong professional presence who can confidently handle everything from management accounts to job administration—while working with a team of skilled tradespeople and strong personalities. Key Responsibilities • Financial Management: Prepare end-of-month journals, assist with management accounts, and provide financial reports for the accountant. • Office & Workflow Oversight: Manage invoicing, WIP tracking, debtor oversight, and supplier price imports. Support and coordinate daily workflow across office staff. • Job & Project Coordination: Open/close jobs in the system, ensure accurate documentation, and monitor job costs and WIP. Liaise with payroll on leave, pay, and KiwiSaver matters. • Systems & Administration: Oversee office systems, subscriptions, and IT hardware. Maintain organised records and compliance files. We’re Looking For Someone With: * Experience in an office management or administration role, ideally within a trade or construction environment * Strong financial literacy, including confidence with a job management system that is fully integrated to General Ledger * The ability to implement new systems and processes to improve operational efficiency * Professional communication skills – able to work collaboratively with directors, field staff, and suppliers * High level of attention to detail, initiative, and problem-solving ability * The confidence and tact to work with strong personalities in a dynamic team setting

🌟 Office Manager Wanted – Trade Industry Legend Preferred!
Location: Work From Home (for now!)
Job Type: Full-Time Hey there!
We’re a growing plumbing business on the rise, and we’re on the lookout for an absolute gem of an Office Manager to help us keep things running like a well-oiled (or well-plumbed) machine. If you’ve got experience keeping tradies in line, know your way around job scheduling, and can create processes that actually work, you might just be our new favourite person. What You’ll Be Doing (aka The Important Stuff) * Keeping our day-to-day admin and operations under control * Scheduling jobs, managing customer calls, and making sure no one forgets their appointments * Helping us put smart systems and processes in place as we grow * Handling invoicing, supplier coordination, and other bits that make the wheels turn * Working closely with our plumbers to make sure jobs run smoothly (and they don’t forget their tools!) Who You Are (Besides Awesome) * You’ve been an Office Manager before—bonus points if it was with a plumbing or trade-based business * You’re super organised, love a good checklist, and can juggle tasks like a circus pro * You’ve got experience with SimPro or similar job management software (or you’re a quick learner!) * You can work from home independently without needing someone to chase you up every five minutes * You’re not afraid to take initiative, make suggestions, and help build better ways of working What’s In It for You? * A flexible, work-from-home role (we’ll eventually move into a proper office—yes, with coffee) * A chance to grow with the business and really shape how things run * A team that values good banter, hard work, and Friday arvo knockoffs (even virtual ones) * Long-term opportunity for someone who’s keen to grow with us Ready to Join the Team?
Shoot us your CV and a quick note about yourself, share with us your favorite song or if you feel comfortable attach a photo to help us put a face to the name. CV to kyle@piperiteplumbing.co.nz Bonus points if you tell us your best tradie joke. We can't wait to meet you!

* Competitive salary and real benefits * Work for one of NZ's largest contractors delivering high quality infrastructure * Porirua location - free carparking The Fulton Hogan life Life at Fulton Hogan is about making the most of the opportunities, taking responsibility, having a crack, being accountable and making it happen. We live by our real values - "Respect, Energy and Effort, Attitude, Leadership" - and we demonstrate these through the good work we do, every day, as one team. Nau mai haere mai ki ta matou whanau - Welcome to our Fulton Hogan family We are looking for an experienced coordinator to join our team ensuring the smooth day to day running and coordination of our depot. This is not your average desk job. You'll be the heart of the depot solving problems before they arise, keeping the team connected, and making sure the day-to-day just works. The key responsibilities of this role include the following: * Financial administration * Depot office management * On-call roster management * Recruitment and onboarding support * Training compliance and health and safety * Inventory control The position sits in an Alliance. We work in partnership with Wellington Water to improve three water services across the Greater Wellington and South Wairarapa Regions. The Alliance outcomes are delivered through a combined workforce between Wellington Water and Fulton Hogan, which enables shared resourcing and innovative solutions for the regions water networks. We're looking for someone with the following: * At least five years of administration experience * Experience with purchase orders, vendor, contracts and accounts management * High degree of computer literacy, particularly MS Office (Outlook, Excel and Word) * Experience with database or software systems such as Maximo, financial systems, JDE or the ability to learn these type of systems * Eagle-eyed attention to detail, with strong time management * Highly organised, with the ability to manage and prioritise multiple tasks * Strong communication skills, both written and verbal * Strong technical skills and quick learner with new systems and processes * Ability to think ahead and anticipate next steps, with a willingness to go the extra mile and sort out issues * Ability to adapt and manage shifting workloads and priorities * Self-motivated and ability to work autonomously * Experience in either a civil/infrastructure setting would be beneficial Good work equals good benefits! Benefits include the following: * KiwiSaver employer contributions * Fuel discount card * Parental leave top-up payment with additional return to work support * Family scholarships * Ongoing training and development, career growth and progression opportunities * Great discounts at a wide range of retailers * Medical insurance * Life insurance At Fulton Hogan, we genuinely care about the wellbeing of our people and giving them the tools and opportunities, they need to succeed and grow with us. To view a copy of the position description please copy and paste the URL below into your internet browser's address bar: https://expressonline.haineslink.co.nz/pdfs/796979_JobDesc.pdf All successful candidates must under-go and pass a pre-employment medical and drug screen. Applications close on Friday, 15 August 2025 You must also be legally entitled to work long-term in New Zealand.

* Competitive salary + On-site carpark * Central Tauranga Location * Join a well-established infrastructure company! An exciting opportunity has opened up for a proactive and organised Office Manager to join a well-established infrastructure services company. This dynamic, fast-paced role supports day-to-day operations in the Tauranga office, while also assisting with administration for a second regional branch. If you thrive on variety, enjoy supporting teams to succeed, and take pride in keeping things running smoothly behind the scenes, we'd love to hear from you! About the Role: This is a broad and rewarding administration role that touches on nearly every part of the business - from coordinating office and property tasks, handling financial support duties, assisting with HR and onboarding, to ensuring compliance and supporting tender documentation. You'll be the go-to person for the branch - maintaining systems, communicating with suppliers, organising office resources, and working closely with managers across multiple teams. Key Responsibilities * Manage day-to-day office functions, including meeting scheduling, correspondence, office supply management, and equipment coordination * Support property compliance, liaising with landlords and service providers to ensure smooth operations * Assist with financial admin, including invoice processing, timesheet checks, credit card reconciliation, and supporting payroll/month-end * Coordinate staff onboarding, asset allocation, and uniform/PPE distribution * Maintain digital systems (training, asset, and compliance software) and ensure records are up to date * Facilitate H&S meetings and reporting, maintain drill and incident records, and ensure staff training compliance What We're Looking For * Strong administration experience, ideally in office management or operational support * Excellent attention to detail, organisational skills, and the ability to juggle multiple tasks * Confident communicator with strong interpersonal skills * Tech-savvy with advanced Microsoft Office skills (Word, Excel, Outlook) * Proactive, adaptable, and solution-oriented attitude * Full, clean NZ Class 1 driver's licence Bonus if you have experience supporting finance, HR, or Health & Safety processes - but not essential! What's in It for You? * A varied and dynamic role where you'll be a vital part of a close-knit team * Opportunities to grow your skills across finance, HR, H&S and compliance * Stable, long-term career opportunity with a company that genuinely values its staff * Great team environment with supportive leadership and a strong company culture * Free - On site parking * Competetive salay Don't quite tick every box, but think you have transferable skills? We'd still love to hear from you! Apply Today! If you're ready to step into a key administrative role that offers variety, responsibility, and purpose, click Apply Now with your CV and a short cover letter. Confidential enquiries welcome, reach out via email - kyla.l@stellarrecruitment.co.nz

Taiao Architecture and Engineering Ltd are seeking a dynamic and self motivated Business and Administration Manager who takes initiative and loves administration, providing exceptional customer service and improving business systems. This is a dynamic role suited to someone who enjoys variety, takes initiative and can confidently manage the day-to-day administrative operations and accounts of a growing engineering and design business. You’ll be working closely with our small positive and hard working team to ensure everything runs smoothly from administration and accounts to customer relationships and systems management. We value a positive and hard working attitude, professionalism and personal development, a desire to bring fun into everyday tasks, a service mindset and an eye for detail, innovation and systems improvement. Design, building, engineering and/or construction experience is desirable; however, industry training and support will be provided to the right candidate if required. Work hours: Monday to Friday - 9:00 AM to 4:00 PM Key Responsibilities: * Planning and Coordinating: Planning and tracking company workload and capacity, managing customer relations and job deadlines, prioritising work flows and ensuring design procedures are followed. * Office Operations: Overseeing daily operations, including work allocation, supply management, and vendor relations. * Administration: Providing support to designers and engineers by preparing and proof reading project documents such as letters, forms, drawings and reports, filing and saving project information to company files, managing online software accounts and licenses and ensuring staff accounts are active, taking calls and handling customer emails and inquiries with a service focused, happy and positive can do attitude. * Compliance and QA: Ensuring compliance with industry regulations and company policies. * Record Keeping: Maintaining accurate records and managing databases. * Marketing and Sales Support: Customer relationship and customer database management. Assisting the director with business system improvements, coordinating marketing materials, and supporting and managing external digital marketing consultant efforts. * Finance and Accounting: Business accounts, payroll, timesheet checking, preparing and issuing invoicing and responding to invoicing queries and other financial tasks. Skills and Qualifications: * Strong organisational and communication skills . * Proficiency in Microsoft office software such as word and excel, Xero, Xero projects and Excel database management . * Ability to work independently and as part of a team . * Experience in the New Zealand construction industry or a related field may be beneficial . * Understanding of building code regulations and procedures or transferable compliance skills from another industry . * Leadership, customer relationship skills and team management skills . To be successful in this role, you’ll need: * Excellent computer and software skills * Great communication, customer relationship and interpersonal skills * Strong multitasking and time management abilities and a drive to develope and improve the business for the customers it serves * The ability to bring a positivite attitude to work everyday, the ability to remain calm, professional, and focused under pressure What we offer: * Friendly and collaborative team environment * Career development within a growing business and a competitive salary We look forward to receiving your application and hearing what you could bring to this exciting opportunity. Please send your resume, or if you would like more information about the role, please reach out to Nev on email: team@taiao-design.com