Operations Support Coordinator

We are looking for experienced Office Managers & Senior Administrators in Auckland and surrounding fringe areas. We have a variety of short-term and long-term opportunities available, whether you are in between jobs or simply looking for the next step in your career!?In these varied and dynamic support roles, be the driving force behind seamless office operations and streamlined business functions. Successful candidates will step confidently into Office Manager and Senior Administrator roles, ensuring day-to-day operations run seamlessly. You’ll bring adaptability, strong problem-solving skills, and a proactive approach to keeping things on track. If you’re highly organised, people-focused, and committed to delivering exceptional results – we want to hear from you!? Why Madison?? Madison Recruitment represents some of the most sought-after employers throughout New?Zealand. Our temporary staff get to work in the country’s most exciting spaces across a variety of industries. Temping allows you to develop your career, get a foot in the door of an industry you’ve always been passionate about, or simply soak up new and exciting experiences to add to your CV. Our temporary staff have gone on to achieve great success in their careers and still proudly represent Madison Recruitment in the market. Plus, we offer great employee benefits including discounts on dental and optometrist appointments!? ? About you: - Be available to start ASAP, or have a short notice period, we have a variety of assignments that are different lengths, we can discuss these further with you. - Previous experience in a Senior Administrator or Office Manager role is preferred - The capacity to provide high-level administrative support to senior leaders and teams - High attention to detail - The ability to collaborate effectively with colleagues and contributing to a positive work environment - Strong communication skills, both written and verbal. - Be computer savvy with proficient MS Office skills, specifically - Word, Typing, and Excel? ? Please note:?To be eligible for these roles you must have the legal right to work in New Zealand. If you are interested in temporary work, please apply today with an up-to-date CV and cover letter!

We are seeking an experienced Office Manager to join our Nelson based team to support our management and operational teams. About Scope Group At Scope Group, we’re a specialist team committed to delivering excellence across demolition, asbestos removal, and civil contracting projects. Since 2003, we’ve earned a trusted reputation in the residential, commercial, and industrial sectors. With offices in Nelson, Canterbury, Dunedin, and Queenstown, we’ve built a strong South Island presence. Backed by 20+ years of experience, our team brings industry knowledge and a can-do attitude to every job. We’re proud of our people, our work, and the lasting relationships we’ve built with clients across New Zealand. The role Reporting to the Regional Manager, you will complete a variety of duties and tasks to support our Management and Site teams. Our Nelson office manages work across Nelson, Tasman, Marlborough and Napier so you will work to support our teams across these areas. Key responsibilities * Collating and inputting of project data including timesheets * Reception and answering of phone calls * Completion of site documentation * Organisation and booking of travel * Completion of project administrative tasks including site specific documentation and management of invoices * Coordination and organising of project site requirements such as fencing, signage etc * Management of PPE and other consumable stocks, including stocktakes * Reviewing of supplier and overhead invoices * Management of Office based H&S requirements * General office and administration tasks * Ability to work collaboratively across all divisions locally and our network of regional offices. This role is part – time, it is expected that the total hours of work per week will be approximately 30 hours per week across Monday to Friday. What we are looking for * Previous experience in an Administration/Office/Project support role * Computer literacy with proven experience with all Microsoft applications * High attention to detail and organisation skills * Ability to problem solve and work independently * Excellent communication skills, including written and verbal communication * Ability to multi-task and prioritise completion of tasks without compromising on standards * Self-motivated and committed to working as part of a team * Ability to work collaboratively across all divisions locally and regionally How to apply If you wish to learn more about this role, or would like a copy of the Position Description you can contact our Group Manager People and Culture, Rebecca Lamont, on 027 365 4779. Applicants can send their CV and cover letter via email to rebecca@scopegroup.co.nz. All applications will be treated in the strictest of confidence. Please note, applicants for this position must be legally entitled to work in New Zealand either through NZ residency or a valid NZ work visa.

**This is a part-time role of 20 hours per week, with flexibility on which days and when those hours are worked.** Trade Me operates a dynamic and unique workplace culture, intended to reflect and empower our values and our "informal but serious" work ethic. The Workplace & Events Coordinator plays a critical role ensuring we provide an awesome workplace experience to all of our people. You're a key element in driving core workplace experience changes, delivering exceptional rituals and events and supporting the wider People Experience team to ensure that we're delivering our employees the experience, learning and growth they need to do their best work and have the best time doing it. **Here is what you can expect from this role:** * Key point of contact for our 200+ Auckland employees and contractors for anything office and events related and action requests that are sent to the Helpdesk or through other communication platforms such as our instant message app or email. * General office tasks including things like helping guests sign in, working closely with the Workplace Manager and wider team, signing for courier deliveries, ordering stock and office consumables (including kitchen and stationery stock). * Be a key liaison for service providers and contractors about day-to-day issues, building requirements and facilities issues. * Ensure we have superb office functionality and the office's appearance is maintained. This includes keeping our office tidy, consumables stocked, supporting desk and office moves as required. Ensure meeting rooms and all communal areas are tidy and fit for purpose. * Work with the team on ways to improve the office environment, our sustainability and our company culture through our workplace experience. * Work with the Workplace Manager to ensure all operational aspects of Health, Safety and Wellbeing are covered. This will include doing quarterly hazard checks and ensuring other H&S information is up to date as well as supporting any other Health and Safety initiatives. * Support the Workplace Manager with requests from our Executive team, helping with logistics around board meetings and other requests such as catering, booking and setting up meeting rooms or helping with travel arrangements. * Support the set up and delivery for All Company events and People Experience events. **What you will bring to our team:** * 1-2 years experience within customer service, workplace coordination, retail or hospitality. * Experience liaising with a variety of people at different levels in an office environment. * Experience using email, word/google docs/sheets. Passionate - you have a can do attitude and thrive on variety and challenge. * Proactive - you use your initiative with a sense of urgency and ability to prioritise. * Multi-tasker - able to juggle multiple tasks, queries and projects. * Hands-on, physically fit. * Friendly and resilient - you have the ability to keep calm and carry on with a smile on your face, we work hard and like to have fun along the way! * Great communicator - you're able to communicate with a variety of audiences through a variety of channels. **You'll have the best time working at Trade Me, and this is why:** **#Flexibility:** Flexibility means different things to different people and we support you to find what works, including a home office set up and utilities allowance. We value team connection and come together in person on Monday and at least one other day a week. **#Wellness:** Being your best self means caring for your physical and mental wellbeing, we offer lots of resources to help you along the way. **#Leave:** We support you with leave when you need it, including 5 days of wellness leave each year and 10 days of sick leave from day 1. **#Social:** Nothing beats getting together to have some fun and celebrate our success. Join us in the office on payday for company paid lunches. Regular Friday drinks and nibbles, annual Trade Me company awards, celebrations and more. **#Learning:** Whether it's on the job, formal training, mentoring or something else, you'll grow with us from Day 1. We know some candidates can be reluctant to apply for roles if they feel they don't 'tick all the boxes'. If you're excited about this opportunity, we'd still really like to hear from you so please send us your resume and a short cover note outlining the "Why". Trade Me is an INZ accredited employer. We truly value diversity and embrace a flexible workplace where people are encouraged to achieve their potential.

⚡ Join the Team at ElectriNET! 12 months Fixed Term | Gisborne Based Are you a whiz with data entry, spreadsheets and enjoy being part of a team, ElectriNET is on the lookout for a Part time Office Administrator to provide support to our team. This role is office based, Monday – Friday, 30hrs per week ​ What you'll be doing: * Assist with general admin and reception support * Entering data accurately into systems and spreadsheets * Be the friendly first point of contact for our customer on the phone * Manager records – scanning, filing and document management * Work with our awesome internal team to keep things running smoothly. What we're looking for: * 2+ years' experience in office administration * Confident with data entry and spreadsheet work * Excellent communication skills and attention to detail * A positive, can-do attitude with the ability to pick things up quickly * A current NZ Driver's Licence * Confidence using Microsoft Office and standard office equipment * A team player who's happy to pitch in wherever needed The Horizon Energy Group takes pride in its commitment to the health and safety of all its stakeholders. It has well developed processes and procedures in the principle areas of safety leadership, risk management and worker participation. To support this, you will have excellent communication and problem solving skills, sound industry and product knowledge, be safety focussed at all times, possess a high degree of initiative, able to think clearly under pressure and most of all be a team player. Applicants must be legally entitled to work in New Zealand. Applications close on Monday, 25 August 2025

* Make this role your own! Keep the office running smoothly. * ASAP start, with potential for the role to go perm! $40 - $45 p/h * 2-3 years in fast paced administration or similar role essential to your success Role Overview: We're on the lookout for a friendly, organised, and proactive Receptionist / Office Manager to join a dynamic team in a busy, professional environment. This is a temporary position with the potential to go permanent, ideal for someone ready to jump in and make an immediate impact. In this front-line role, you'll be the first point of contact for visitors and callers, while also providing essential admin support to teams across the business. From managing the front desk to coordinating events, travel bookings, and HSE documentation, no two days will be the same. What You'll Be Doing * Managing reception duties: answering phones, greeting visitors, and keeping the front-of-house tidy and professional * Supporting day-to-day office operations including mail, supplies, and meeting room coordination * Organising travel, accommodation, catering, and events (both internal and external) * Taking minutes in meetings and preparing documentation for internal use * Maintaining databases, registers, and company documentation * Supporting onboarding of new team members and assisting with uniform orders * Assisting with Health & Safety admin, including training bookings, PPE, and audit prep * Coordinating with contractors for building maintenance and office services What We're Looking For * Previous experience in a receptionist, office administrator, or coordinator role * Excellent communication and interpersonal skills * A self-starter with strong organisational skills and attention to detail * Confident minute-taker and multitasker * Event coordination experience is a strong advantage * Proficient in Microsoft Office (Word, PowerPoint); good at picking up new systems * Ability to work independently and take initiative in a fast-paced environment Why Apply? * Immediate start available * Varied, hands-on role with real responsibility * Supportive team environment * Great opportunity to transition into a permanent position * Build experience across admin, events, HSE, and operations How to Apply: Click apply now or send you CV and cover letter to Stacey.w@stellarrecruitment.co.nz

**About the Role** Our client is a well-established leader in the industrial and engineering solutions sector, known for delivering high-quality products and services across New Zealand. With a strong presence in the market and a reputation for innovation, safety, and operational excellence, they offer a professional and supportive environment where people are valued and empowered. As they continue to grow, an exciting opportunity has become available for an experienced and proactive **Office Manager** to join their team at their Penrose site. **What We Offer** * Good market pay rate: $35-$36 per hour, **paid weekly** * Work locally with the potential for 40 hours per week * Training and development opportunities to enhance your skills and career growth * Potential ongoing work with a reputable company * A positive, safety-focused work environment ensures you get home safely each day * EAP support services are available for you and your family * Dedicated support from your PERSOL Account Manager **Key Responsibilities:** * Manage office operations and administration tasks * Maintain office facilities, equipment, and supplies * Coordinate onboarding, site access, and general staff support * Liaise with internal teams and external vendors or service providers * Support the coordination of meetings, travel, and office events * Ensure compliance with workplace health & safety standards * Act as a key point of contact for office-related queries * Provide frontline IT support and troubleshooting, working closely with the IT Manager to resolve basic IT issues onsite **About You** To succeed in this role, you will be a confident multitasker with a professional approach and a high level of attention to detail. You'll bring a customer-focused attitude and a natural ability to take initiative. **Skills and Experience:** * 3+ years' experience in office management or administrative support * Strong organizational and time management skills * Excellent written and verbal communication * Proficiency in Microsoft Office and general office systems * Ability to work independently and manage multiple priorities * Confidence in basic IT troubleshooting and support, with guidance from the IT Manager * Knowledge of health & safety procedures is advantageous **How to Apply** **If you are looking to join a well-respected company with a great team culture, please apply today!**