Office Administrator

Based in Albany, Auckland Comprehensive Health Insurance Life & Disability Cover Generous KiwiSaver Contributions. Enhanced Parental Leave. Birthday Leave. Long Service Rewards. Career Advancement Opportunities. Be a part of a Great Team. About the Role Looking for your next big opportunity? We’ve got an exciting Administrator role just for you! In this position, you’ll get to assist the Gas Connections team with a broad range of administrative tasks making a real impact. As part of your position, some of the expectations might include to: Liaise with retailers to schedule work and coordinate with internal teams. Prepare and send invoices, track payments, and manage purchase orders. Handle general administrative tasks, maintain databases, and assist in report preparation. Serve as the primary contact for retailers and communicate with customers and internal teams to schedule work. Address and resolve issues related to scheduling, invoicing, and purchase orders. Qualifications and Skills A thorough understanding of and competence in relevant software and database programmes, e.g. Word, Excel, PowerPoint Effective verbal & written communication skills Who are we? Omexom is part of a global family of energy infrastructure services providers operating under the VINCI group which is a world leader in concessions, energy, and construction, operating in more than 120 countries worldwide. The brand network is a multi-disciplinary network, able to offer customized multi-technical, multi-site, or multi-country services. With our 1,000+ employees in 29 locations nationwide and $390M in revenue, Omexom has long-standing partnerships with Vector, Transpower, Auckland Transport, and Firstgas, while servicing our newer clients Watercare, Auckland District Health Board, Powerco, Wellington Electricity, and City Rail Link Limited. In Aotearoa, Omexom is well positioned through this international network with shared values and vast resources, and a continued commitment to safety, excellence, and sustainable solutions. At Omexom, we are committed to creating a safe and inclusive environment that values and respects diverse styles, backgrounds, experiences, and perspectives. We welcome and encourage women, and people from diverse backgrounds to apply. How to apply If you like the sound of what we’re offering and think you are the right person for the job, we’d love to hear from you.  Hit the 'apply' button below.  Applications close on Sunday 14 September 2025. Please note, that only candidates with the right to live and work in New Zealand will be considered for this role. According to the Harvard Business Review, men typically apply for jobs when they meet only 60% of the qualifications, whereas women and individuals from underrepresented groups usually apply only if they meet all the criteria. We're not just about checking boxes, so if you believe you have the skills but don't meet every requirement listed, please reach out if you would like to find out more, we'd love to talk with you. Come join our amazing team and be a part of the pioneers in energy transition.

We are seeking a reliable and tech-savvy Administrator to join our dynamic, fast-paced office team. You will play a crucial role in maintaining smooth operations and delivering exceptional service. Key Responsibilities: * Professionally manage incoming phone calls with a friendly and efficient approach * Accurately schedule and generate work orders * Close out completed work orders while maintaining detailed and organized records * Provide outstanding customer service and respond promptly to client inquiries * Coordinate and communicate effectively with contractors to schedule and oversee work What We Offer: * Join a company that values integrity and fosters a supportive culture * Consistent work with potential to transition from temporary to permanent * Monday to Friday schedule, promoting a healthy work-life balance * Weekly pay with 8% annual leave accrual Hours:Monday to Friday | 7:00 AM - 5:00 PM Pay Rate:$25 - $30 per hour, based on experience Ideal Candidate: * Energetic and positive mindset with a can-do attitude * Excellent organizational and multitasking skills * Dedicated to long-term career growth within our company * Dependable and punctual, with strong work ethic * Proficient in computer systems and software This is a temporary-to-permanent role for the right candidate. If you're motivated to join a vibrant team and grow your career, we'd love to hear from you! Apply today with your CV or contact us directly for more info 0800 178 233.

Tēnā koe e te rau rangatira, nau mai ki te ao mahi e whai hua ai ngā tāngata whaikaha, e tipu ai te kapakihi o ConneXu. Mauri ora ki a tātou katoa. ConneXu is a values-driven, non-profit organisation that partners with disabled people and their whānau to provide whole-of-life supports. We’re on a mission to empower communities where people live their lives, their way. We’re looking for a detail-oriented, proactive, and compassionate individual to join our Payroll and Rostering Team as a Rostering and Workforce Coordinator. Our Role | Ko wai mātou Do you thrive on solving puzzles, managing moving parts, and keeping things running smoothly? Are you someone who enjoys working in a collaborative, supportive team with a strong sense of purpose? Do you want to make a real difference in the lives of disabled people and their whānau? This role is central to ensuring our services run seamlessly. You’ll be responsible for coordinating rosters, managing leave, and supporting workforce planning across our organisation. You’ll work closely with leaders and support staff to ensure that our partners receive consistent, person-centered support. Your responsibilities will include: Coordinating and updating rosters across multiple services Managing planned and unplanned leave, including proactive coverage Liaising with team leaders to ensure staffing needs are met Communicating with staff and leaders to resolve rostering issues Supporting permanent reliever team members scheduling What we’re looking for: Excellent communication and relationship-building skills Strong attention to detail and accuracy in record-keeping A confident and professional telephone manner, along with a strong customer A proactive approach to problem-solving and forward planning A professional and friendly phone manner A sense of humour and a commitment to teamwork Experience in rostering, scheduling, or administration (preferred) Team Member Benefits | Ngā Painga mō ngā Mema o te Tema WellYOU! Benefits voucher on your work anniversary Team Member and Team of the Month recognition and rewards Birthday voucher Organisation Perk App – access to discounts at major retailers Clearhead and My Everyday Wellbeing memberships – supporting your mental and physical wellbeing Professional development opportunities tailored to your career goals Two Annual Wellbeing Days A flexible, values-driven work environment focused on individual and team wellbeing If you’re ready to take on a dynamic and meaningful role, we’d love to hear from you. Applications close on Thursday, 2nd October 2025, but we’ll be reviewing and interviewing as applications come in - so don’t wait!

Who We Are: Moana New Zealand is the largest Māori owned fisheries company in New Zealand. All profits we make are returned to Māori in the form of dividends, with the balance retained to fund long term growth initiatives of Moana New Zealand. We take a uniquely long-term view in everything we do, abiding by the customary principle of Kaitiakitanga. We are Iwi; we are true guardians of the world’s most pristine and sustainably managed fisheries, with a deep sense of responsibility to our people and respect for kaimoana and kai ora. Our Opportunity: This is an exciting time to be joining our Finfish (Ika) business as we near our first anniversary in our new state-of-the-art site in Porirua, which specialises in processing and suppling premium fish, paua and lobster to domestic and export markets. With a busy new season upon us we are looking for fixed term administration support to join our site team and provide admin support to ensure business continuity and efficient running of the site office. Reporting to the Operations Manager, Southern Region, this role will have responsibility across the following areas: • Reception duties including meeting and greeting visitors, coordinating couriers and answering calls. • Purchasing and procurement for site, factory and retail operations • Manage and implement effective digital and paper-based filing systems. • General office admin i.e., set up meetings, take minutes, collate documentation, travel bookings. • Data entry and raising purchase orders. • Inventory coordination and administration. • Assist QA & Compliance lead with site audit preparations. • Project Coordination No day is the same at Moana, so be prepared to be on the go, juggle multiple priorities and collaborate with a wide variety of people. As a doer, no job will be too small or big and you will be comfortable working both autonomously and in a team. You will join a hard-working team where your support is highly valued, along with your natural ability to remain calm under pressure, troubleshoot issues and be a solution provider. Highly motivated, with excellent verbal and written communication skills, a strong attention to detail and a ‘can do attitude’ are essential. This is a 3 month fixed term assignment, office-based Monday to Friday (40 hours per week). What You Will Bring: With a reputation as a consummate professional, who is an admin powerhouse, you will enjoy the diversity of this role, being self-directed and have the chance to show initiative. You will maintain a high level of confidentiality and integrity, be super organized, and have a natural ability to build relationships at all levels. You will be a highly experienced administrator who can pick up new systems quickly, possess strong numerical and analytical expertise and ideally have knowledge and experience in inventory management and finance systems. Ideally you will have a background in FMCG, manufacturing or supply chain. A high level of capability using the Microsoft suite; Word, PowerPoint & Excel is essential. Ō tātou iwi Moana New Zealand is a purpose led organisation where our people are our greatest strength and pride, and our Moana tikanga (values) are reflected in our everyday life. Please send your resume c/o Moana’s recruitment team to recruitment@moana.co.nz and in the subject box please put the job title. Closing date for application is 4:00 pm, 9:00 am, 18 September. Please note you must have the legal right to live and work in New Zealand to be eligible for this position.

Administration Officer - Auckland * Full time, Permanent position * Monday to Friday working hours * Be the warm, welcoming presence for people in our care Mo te tunga | About the role We are currently looking for 2 Administration Officers to provide support and administration services to our busy teams. Our wider Community Corrections team work with people who are serving community sentences, ensure they comply with the orders of their sentence, support rehabilitation, lead community work projects and play a key role in reducing re-offending and keeping our communities safe. As an Administration Officer you would be responsible for providing general administration duties which contribute to the efficient and effective running of our mahi within the office, including: * Reception duties such as answering phones, taking messages, greeting visitors, coordinating meetings and other general administration tasks. * Liaising with organisations and services we work with. * Preparing documents for court and filing. * Purchasing materials and stocktaking. * Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards. * Providing administration support to leadership team. * Contributing to site health and safety. You will also be people-facing and will have interactions with vulnerable people from the community when they arrive at our Community Corrections office, so you will need be comfortable working in this type of environment. Mou | About you We are interested in hearing from people who have a genuine interest in our kaupapa and are motivated to support others in a team environment. The skills and experience required for the role include: * Strong experience and knowledge of office administration. * Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly. * Excellent communication, teamwork, and people skills. * The ability to organise effectively, be adaptable, multi-task, and meet deadlines. * The ability to develop, foster and maintain positive working relationships with a diverse range of people. * Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving. * Alignment with our departmental values that shape the way we conduct our mahi. * Previous experience in the Government sector or similar environment that requires working with legislation and policies is desirable but not essential. You will also need a Full New Zealand Driver Licence for this role. Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa. Nga painga | The benefit The salary for this role is $59,212 - $62,929 per annum. Appointment and remuneration will reflect skills and experience relevant to the role. Mo matou | About us Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our Hokai Rangi strategy. We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required. Tono inaianei | Apply Now To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered. When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work. Applications close on: Wednesday 17th of September 2025 If you have any questions or want to learn more about a career with us, contact northernrecruitment@corrections.govt.nz or visit careers.corrections.govt.nz.

Admin All-Rounder – Taupo Entec delivers high quality work across the mechanical, electrical, instrumentation, gas detection and compliance fields and we’re proud to be a genuinely great place to work. Think good banter, H&S breakfasts, Friday afternoon drinks and the occasional team building session. Our Taupo office opened in 2022 and is an important hub for our team. With our current Administrator relocating, we’re looking for someone proactive, detail focused and happy to roll up their sleeves. You’ll often be the only person in the office, so confidence working independently and staying on task is key, but the team pop in for a chat throughout the day and the New Plymouth admin crew are always a call away. Responsibilities • Run the Taupo office smoothly - reception, phones, mail, couriers, tidiness • Enter/check timesheets, process invoices, create purchase orders • Open jobs/projects and support Project Managers and technicians • Work closely with the Taupo Branch Manager and Project Managers when they’re off-site • Provide cover while others are on leave • Prepare customer reports and quotations • Pick up/deliver supplies and maintain office facilities and PPE • Manage the Taupo vehicle fleet (WOFs, services, RUCs, etc.) • Support the wider New Plymouth admin team as needed About You • Experienced in administration, highly organised with attention to detail • Excellent communication; proficient in Microsoft Office, quick to learn new systems (Nimbus, Employment Hero) • Able to work independently, manage your own workload and stay on task • Positive, adaptable, honest and happy to pitch in wherever needed with a sense of humour • Knowledge of creditor/debtor invoices, payroll and proforma invoices Why You’ll Love Working Here • Rewarding culture — vouchers for demonstrating Company values & OFI suggestions • Team events — mid winter & end of year Christmas parties • Work-life balance — no weekends/public holidays, two-week Christmas shutdown • Modern office — electric standing desk and company laptop supplied Hours, Location & Pay • Full-time, 30 hours/week (potential to grow to 40) • Hours: 8:30am – 3:00pm, Monday to Friday (includes a 30 minute unpaid lunch break) • Based in Taupo • Remuneration starts at $28 per hour, with a performance based review at 3 months Sound like you? Apply now and join our fun, supportive team in Taupo!