Wellington Administrative Assistants Job Listings

Governance Support Officer / Administrator

Porirua City is a happening place. Porirua is a diverse, well-connected city and has a lot to offer, with awesome cultural and recreational opportunities. The future is bright – we need skilled people like you to join our team and help shape our growing and developing city. About the role This is your chance to work behind the scenes in local government, supporting the decisions that shape Porirua's future. You'll enjoy variety, a supportive team, and meaningful work that makes a real difference in our community. You will: * Support Council and Committee meetings – from setting up the Chamber to livestreaming and note taking. * Coordinate site visits, events, and travel for elected members. * Assist with formal consultations – liaising with submitters and supporting hearings. * Provide financial administration including purchase orders, payments, and reimbursements. * Be part of key projects and events like citizenship ceremonies and elections. This is a permanent part time role where you'll work 24 hours per week. Due to the needs of the role, these hours will be worked on Wednesday 8:00am – 5:00pm and Thursday 7:30am – 4:30pm, with the remaining 8 hours to be negotiated with the successful applicant. All about you: You'll need to be a proactive and capable organiser, with a strong ability to build and maintain positive relationships with a variety of people. What you'll bring * Strong organisational and admin skills, with a keen eye for detail. * Great communication and confidence working with systems. * A positive, flexible attitude and willingness to pitch in where needed. * Ability to work some evenings or weekends for Council events. What you need to do now Come and join our Democratic Servicesteam and be part of our welcoming and engaging environment. Please contact Jack Marshall on 021 596 431 for more information. Porirua City embraces and values diversity and inclusion. We actively encourage applications by people from all backgrounds and are a member of Diversity Works. If you have any support or access requirements during our recruitment process, please let us know when you apply, and we'll do our best to get you sorted. You will need to apply via our careers centre: www.poriruacity.govt.nz/careers. To find out more about working for Porirua City: Watch this video Applications close on Sunday 14 September 2025.

Negotiable Salary

Trademe

Administration Assistant- Fixed Term

Porirua, New Zealand

Who We Are: Moana New Zealand is the largest Māori owned fisheries company in New Zealand. All profits we make are returned to Māori in the form of dividends, with the balance retained to fund long term growth initiatives of Moana New Zealand. We take a uniquely long-term view in everything we do, abiding by the customary principle of Kaitiakitanga. We are Iwi; we are true guardians of the world’s most pristine and sustainably managed fisheries, with a deep sense of responsibility to our people and respect for kaimoana and kai ora. Our Opportunity: This is an exciting time to be joining our Finfish (Ika) business as we near our first anniversary in our new state-of-the-art site in Porirua, which specialises in processing and suppling premium fish, paua and lobster to domestic and export markets. With a busy new season upon us we are looking for fixed term administration support to join our site team and provide admin support to ensure business continuity and efficient running of the site office. Reporting to the Operations Manager, Southern Region, this role will have responsibility across the following areas: • Reception duties including meeting and greeting visitors, coordinating couriers and answering calls. • Purchasing and procurement for site, factory and retail operations • Manage and implement effective digital and paper-based filing systems. • General office admin i.e., set up meetings, take minutes, collate documentation, travel bookings. • Data entry and raising purchase orders. • Inventory coordination and administration. • Assist QA & Compliance lead with site audit preparations. • Project Coordination No day is the same at Moana, so be prepared to be on the go, juggle multiple priorities and collaborate with a wide variety of people. As a doer, no job will be too small or big and you will be comfortable working both autonomously and in a team. You will join a hard-working team where your support is highly valued, along with your natural ability to remain calm under pressure, troubleshoot issues and be a solution provider. Highly motivated, with excellent verbal and written communication skills, a strong attention to detail and a ‘can do attitude’ are essential. This is a 3 month fixed term assignment, office-based Monday to Friday (40 hours per week). What You Will Bring: With a reputation as a consummate professional, who is an admin powerhouse, you will enjoy the diversity of this role, being self-directed and have the chance to show initiative. You will maintain a high level of confidentiality and integrity, be super organized, and have a natural ability to build relationships at all levels. You will be a highly experienced administrator who can pick up new systems quickly, possess strong numerical and analytical expertise and ideally have knowledge and experience in inventory management and finance systems. Ideally you will have a background in FMCG, manufacturing or supply chain. A high level of capability using the Microsoft suite; Word, PowerPoint & Excel is essential. Ō tātou iwi Moana New Zealand is a purpose led organisation where our people are our greatest strength and pride, and our Moana tikanga (values) are reflected in our everyday life. Please send your resume c/o Moana’s recruitment team to recruitment@moana.co.nz and in the subject box please put the job title. Closing date for application is 4:00 pm, 9:00 am, 18 September. Please note you must have the legal right to live and work in New Zealand to be eligible for this position.

Negotiable Salary

Trademe

Part-time Office Administrator

Lower Hutt, New Zealand

* Part-time to Full-time hours * $28-$32 per hour * Lower Hutt and Porirua Locations We work with a fantastic range of clients, primarily based in the Hutt Valley and Porirua region, covering industries such as Finance, Health, Trades, Logistics, Manufacturing, Call Centres, and more. These roles offer excellent opportunities to gain variety, flexibility, and valuable experience. About You We are seeking candidates with experience in both front-of-house and behind-the-scenes across office administration, accounts, and call centre environments. Strong personal presentation, professionalism, and a proactive, can-do approach are essential. Our clients particularly value reliability, adaptability, and a positive attitude in their teams. Typical Roles Within Our Branch May Include: * Receptionist / Administrator * Call Centre / Customer Service (full-time and part-time) * Accounts Payable / Receivable * Coordinators and Office Support If this sounds like you, we encourage you to apply today and join our pool of skilled temps. We'd be delighted to welcome you to our team. Please apply online - we look forward to hearing from you. Please note: You must have the legal right to work in New Zealand to be considered. #SCR-gina-ewington

Negotiable Salary

Trademe

Senior Advisor – Ministerial Business Support

Wellington, New Zealand

Make an impact at the heart of government. We’re seeking an experienced Senior Advisor to provide expert ministerial business support within a government agency. In this permanent role, you’ll ensure ministers are fully briefed, well-informed, and able to make timely, high-quality decisions. This is an opportunity to apply your ministerial experience in a dynamic, high-profile environment, contributing to effective government operations and public service excellence. Key Responsibilities: - Lead and manage ministerial correspondence, briefings, and responses, ensuring accuracy, clarity, and alignment with government priorities. - Provide strategic advice on policy, legislative, and operational matters, translating complex information into actionable insights. - Develop and maintain strong relationships across the agency, ministerial offices, and other stakeholders to coordinate priorities and information flows. - Monitor and track ministerial commitments and deadlines, ensuring timely delivery and high-quality outputs. - Contribute to the continuous improvement of ministerial support processes, systems, and templates. - Maintain strict confidentiality and demonstrate sound judgement in handling sensitive information. Skills and Experience Required: - Proven experience in ministerial support, senior advisory, or equivalent high-level roles. - Strong written and verbal communication skills, with meticulous attention to detail. - Demonstrated ability to manage multiple competing priorities in fast-paced environments. - Deep understanding of government processes, protocols, and public service standards. - Collaborative, adaptable, and able to influence outcomes effectively. - High level of professionalism, integrity, and discretion. Apply now to bring your ministerial expertise to a key permanent role that supports government decision-making and drives meaningful outcomes. If you have any further questions please email me on suada.hoxha@madison.co.nz

Negotiable Salary

Trademe

Admin and Operations Coordinator

Lower Hutt, New Zealand

At OVP Plumbing & Gas, we’re not just fixing pipes — we’re building a team where every person counts. And right now, we need an Admin & Operations superstar to keep us running like clockwork. You’ll be joining a small, growing team that strives to do good work every day. No commuting into Wellington, as you’ll be working in our Alicetown office, directly with the owner. We work together and get things done as a team. At OVP Plumbing & Gas, we cover all aspects of Plumbing, Gasfitting, and Drainlaying. We work with some of the best clients in Wellington and collaborate with top trades across the city. In this role, you’ll be the backbone of our operations — coordinating schedules, preparing and sending invoices, managing job processes, supporting our on-site team, and keeping everything organised and running smoothly. We’re a fun, dynamic crew striving to be the best plumbing company in Wellington. About the Role As the friendly face of OVP and the first point of contact for our valued customers, you’ll keep our admin and operations humming. This is your chance to step into a pivotal role in a company that takes pride in what we do. You’ll be part of a team that genuinely supports one another, values your input, and works hard while having a laugh along the way. You’ll enjoy plenty of variety, and work with some very special clients. Your day-to-day will include: * Handling customer enquiries, scheduling, and rescheduling jobs * Managing the OVP customer calendar * Creating invoices and sending invoices * Monitoring and reporting on jobs from start to finish * Ordering and managing parts and stock * Supporting our tradespeople to help them do their best work * Coordinating with suppliers and their invoices * Providing support to the owner and team * Jumping in where needed to keep things moving What You’ll Need * Minimum 6 years in an administration role (Plumbing firm or Construction industry experience a bonus) * Experience with Fergus or another trade management system (preferred) * Strong administration skills, including strong in invoicing * Excellent organisational skills — able to juggle multiple priorities with ease * Strong communication skills, confident to take charge when needed * A friendly, customer-focused nature * A sense of humour and a positive, can-do attitude * Willingness to learn and grow with our company as we grow * Team player who also works well independently Position Details * Permanent position based in Alicetown, Lower Hutt (great parking and close to public transport) * Hours: Monday to Friday, 7.30am – 4:30pm * Must have the right to work in New Zealand If you love a fast-paced role, thrive on keeping things organised, and want to join a team that actually appreciates you — hit apply now.

Negotiable Salary

Trademe

Programme Administrator | Kaiwhakarite Hotaka

Wellington, New Zealand

Mo te Pakihi | About the Organisation Mana Motuhake Ki te Kāinga. Matatū, Mataora, Matatini ki te ao. Te Matatini showcases Kapa Haka excellence in Aotearoa and throughout the world; organising a significant cultural festival which is the pinnacle event for Māori performing arts. With the shift in understanding and recognition of how Kapa Haka contributes to the wellbeing of our diverse communities in Aotearoa, Te Matatini has identified its place as a leader to support the growth and potential of Māori. Our vision for a Rohe Kapa Haka model is ‘rohe-led, Te Matatini-supported’. Through this approach, we are supporting and enabling rohe to develop their Kapa Haka activities and make decisions that work for them and align with the strategic objectives of Te Matatini. Mō te tūranga | About the Role: The Kaiwhakarite hōtaka – Programme Administrator is a key role in supporting the administration, business and logistics as part of operationalising the Te Matatini strategic vision and outcomes, which includes Te Pītau Whakarei, the 10-year Te Matatini strategic plan. The role will provide support for Rohe Support Services and be a key conduit between the Director of Rohe Support Services, the Pou Takawaenga in the rohe and Te Matatini National Office. The role of Kaiwhakarite hōtaka – Programme Administrator is to: * Support the Director of Rohe Support Services in providing administration support, planning events, meetings and hui with the Pou Takawaenga (to support mana motuhake ki te kāinga) * Contribute to and enhance effective and positive relationships with whānau, hapū, iwi and rohe delegates * Utilise administration skills to support the Rohe Support Services plan in line with the eight key result areas * Work with, liaise and provide business, logistics and administration support for the Pou Takawaenga/Rohe Coordinators * Resourcing to the Director and Pou Takawaenga * Organise and attend hui, taking and distributing minutes including actions and follow-up * Ensuring all administrative and financial duties are carried out * Provide data and insights by rohe where requested * Contribute fully as a member of the Rohe Support Services team and be proactive in planning, risk identification and mitigation * Perform other duties within experience and capabilities that may be assigned from time to time to meet business requirements Mōu | About You: To be successful in this role, you will have: * Cultural competency – awareness, attitude, knowledge, skills of Te Ao Māori central to interconnectedness to Rohe and Te Ao Haka. * Respect for Māori cultural values and customs * Comfort in operating in a tikanga/kaupapa Māori environment * Comfort in operating across and with Rohe * Confidence in written and spoken te reo Māori * Knowledge and experience of kapa haka and Te Matatini festival * Excellent presentation skills and personal credibility * Excellent oral and written communication and organisational skills * Demonstrated effective administrative capabilities * Strong relationship building skills * Evidence of active engagement in supporting diverse, inclusive and equitable workplaces/environments. * Responsiveness and commitment to maintaining excellent standard of service. * Strong interpersonal, collaboration, influencing and multi-tasking skills. * Comfort in working under pressure and results focused. * Ability to produce precise work, with care for accurate detail and tight deadlines. * Advanced Microsoft skills – Word, Excel, PowerPoint, Teams * Current New Zealand Driver * Experience in administration is preferred Me tono mai ināianei | Apply Now! To learn more about this opportunity or to request a copy of the position description, please contact us in confidence at admin@tematatini.co.nz. Applications close at 17:00hrs, Tuesday 19 August 2025 and should be sent to admin@tematatini.co.nz Interviews for this role are likely to be held during the week of 25 to 29 August 2025. To apply for this vacancy, you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand with a valid visa.

Negotiable Salary

Trademe

Administration Assistant

Wellington, New Zealand

We are currently recruiting on behalf of our client, a respected organisation based in central Wellington for a Temporary Administration Assistant. This is a great opportunity for an experienced administrator who enjoys working in a purpose-driven environment, who is confident managing a variety of administrative tasks and can quickly adapt to new systems and processes. The organisation supports professionals across New Zealand through advocacy, education, and community engagement. As part of a small and collaborative team, you’ll play a key role in ensuring the smooth running of day-to-day operations and delivering excellent service. Key responsibilities include: - Responding to enquiries and maintaining accurate records - Supporting the coordination of meetings, events, and workshops - Assisting with internal communications and process improvements - Managing general office administration including supplies and bookings - Providing support to the executive team and wider staff We’re looking for someone who has: - Experience in administration roles - Strong organisational and time management skills - Excellent written and verbal communication - Confidence using Microsoft Office and CRM systems - A proactive and professional approach to work This is a full-time temporary position, expected to run for approximately 3 months, with the possibility of extension. The role is on site full time. Please apply if interested, note you must be based in Wellington and hold a valid working visa.

Negotiable Salary

Trademe

Office Administrator

Wellington, New Zealand

Are you are interested in joining a company which is in growth mode and has ambitious plans for the future? The Opportunity We are looking for an experienced Payroll and Office Administrator to join our team at Wellington Regional Hospital in Newtown. This position reports to the Operations Manager, and provides support to our Key Account, Operations, and Customer Service Managers It is a permanent full time (40 hours per week) role which would be suitable for someone who is an experienced administrator, preferably with facilities management background, seeking to add value and boost their experience working in a role which has responsibility and accountability. Tasks associated with the role are: *Provide administrative and clerical support, this includes the key role of assisting with the flow of patients through the hospital by dispatching jobs via the electronic SmartPage system. *Provide financial support by ensuring payments are completed and expenses are controlled. *Receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner. *Provide payroll support by ensuring employees are paid on time and accurately as per established policies and procedures in an efficient, timely and accurate manner. *Client Relations and Customer Service. *Supporting the recruitment and induction of new staff. Profile: If you consider yourself to have excellent communication skills – oral and written, proven organisational skills, ability to work with urgency, and are solutions focused with a good eye for detail, then we want to hear from you! Our successful applicant must be able to interact with a variety of people including staff, clients and the public. Why Should You Apply for a role with ISS? ISS IS A PLACE TO BE WHO YOU ARE Every ISS employee, or “Placemaker,” is part of both a diverse team and global community of colleagues where different skills, personalities, and life choices are acknowledged and celebrated as part of a positive, inclusive environment. ISS teams come together to care for clients and colleagues, championing talents and uniting with trust in a place open to the true self. ISS IS A PLACE TO BE YOU We have ambitious goals for how we work, how we impact our surroundings and how we treat our people. It’s you that makes the difference to making amazing places, and we believe everyone can influence change for the better. ISS IS A PLACE TO BECOME WHAT YOU WANT ISS is a global workplace experience and facility management company, provides placemaking solutions that contribute to better business performance and makes life easier, more productive and enjoyable – delivered to high standards by people who care. ISS IS A PLACE TO BECOME PART OF SOMETHING BIGGER With over 485,000 employees throughout 46 countries ISS is a company of belonging. ”Connecting People and Places to Make the World Work Better”. Interested? To apply for this role please click on the 'apply' link and complete the online application. You can review your application status and keep up to date with our current vacancies by visiting our ISS Careers Website: http://www.nz.issworld.com/our-people/Careers Don’t delay in applying as we will be considering applications as they are received. ISS are passionate about creating a culture that values inclusion and diversity, where all our people are treated fairly and respectfully. We encourage applications from people from different cultural backgrounds, people living with a disability, people from different generations and people who identify as lesbian, gay, bisexual, transgender, intersex, queer and asexual (LGBTIQA+). We are an ethical employer, recognised by the industry for paying fairly and ensuring a safe working environment for all our staff. Read more about ISS in Australia and New Zealand on our website. www.nz.issworld.com

Negotiable Salary

Trademe

Claims Coordinator

Wellington, New Zealand

We are seeking a Claims Coordinator to join our Wellington Maintenance team At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities. **Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here** Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer: * Free access to Marram health care benefits and discounted holiday homes * All the tools of trade you need to do your job * Progression and development programs on offer including our inspiring leader's programme for top performers Have a look at our other great benefits here! **Te** **kōwhiringa | The Opportunity** We are seeking a Claims Coordinator to join our Wellington Maintenance team. This role is key in supporting the effective delivery of our road maintenance contracts by overseeing claim administration, financial accuracy, documentation, and stakeholder liaison. As the Claims Coordinator, you will be a key contributor to the financial integrity and commercial success of our maintenance contracts. Your responsibilities will centre on managing contract claims, ensuring sound financial processes, producing accurate reports, and coordinating effectively with internal teams, clients, and subcontractors. **Nga pūkenga matua | Important Skills** We're looking for someone who thrives in a dynamic and fast paced environment, with a strong eye for detail and a passion for getting things right. You'll bring a combination of administrative capability, commercial acumen, and an ability to manage completing priorities. You will have: * Proven experience in contracts administration and financial claim processes * Strong computer literacy, including experience with thinkproject, Excel, Word, and document management systems * Solid understanding of cost control, financial coding, and purchasing processes * Experience in managing supplier and subcontractor documentation and systems * A commitment to high-quality customer service and an ability to build effective working relationships **Ko wai mātou | Our Organisation** Want to know more about what it is like to work at Downer? Then head to our People Site here! **Me pēhea ki te tono | How to apply** *If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is 722035* We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.

Negotiable Salary

Trademe

Programme Administrator, Geography

Wellington, New Zealand

* Have you got experience juggling multiple deadlines while maintaining attention to detail? * Are you an organised and proactive administrator who thrives in a busy academic environment? * Do you have proven skills in customer service and office administration, with a knack for clear communication? Korero mo te turanga - About the role Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Programme Administrator, Geography in Te Kura Tatai Aro Whenua - School of Geography, Environment and Earth Sciences. This is a permanent, full-time role and makes a significant contribution to the administrative support structure within the school. Key responsibilities: * Provide accurate and timely administrative and operational support to staff and school management in the areas of undergraduate/postgraduate programmes, advising on changes to postgraduate policy and processes and executive assistance to school committees including minute taking * Provide dedicated administrative support for the School, particularly for the programmes encompassing Geography, Environment and Development Studies * Assist in updating and maintaining the schools website including undergraduate and postgraduate material, marketing and staff material, seminar information and ensuring available online documents are up to date * Provide a client-focused approach to current and prospective student needs, both external and internal, answering queries and giving information on courses to ensure that all current and prospective students are responded to in a professional and responsive manner O pumanawa - About you This role is busy, challenging, extremely rewarding and interesting for the individual with the right temperament. Ideally, you will: * be a motivated, customer-focused individual who can take the initiative, and provide excellent administration support * have an excellent manner with people, strong attention to detail, and self-management skills * be a highly organised self-starter and natural relationship builder, who relishes working autonomously as well as contributing positively to a high-performing team * have effective time management and forward planning to balance deadlines and maintain a high standard of service to both students and staff * have the ability to remain calm under pressure and thrive working with a diverse range of stakeholders. Key requirements: * Proven experience in customer service and office administration * Excellent written and oral communication skills * Intermediate skills in MS Word, Excel and Outlook * Proven ability to work to a very high standard of accuracy * Proven ability to work to deadlines * Excellent interpersonal skills and relationship building Role description - Click here to see further information, including salary details. If this link is not available, click 'apply' to view this on the University career's page. Close date for vacancy: Friday, 15 August 2025. Contact details for vacancy If you have any questions regarding this role please get in touch with Belinda Behle (belinda.behle@vuw.ac.nz). We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. How to apply Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. Applicants who do not have residency or citizenship and require a visa to work at the University must clearly indicate their visa status in their application and understand that if they do not have a current, relevant visa, they will need to secure this independently. Reference 1008192

Negotiable Salary

Trademe

Temporary Medical Administrator/Recept

Wellington, New Zealand

A respected private healthcare provider in Wellington is seeking a temporary Administrator/Receptionist to support a busy front-of-house department. This role is an excellent opportunity for someone with Medtech experience, strong administration skills, and a genuine passion for delivering high-quality service in a healthcare setting. About the Role This is a fast-paced and varied position that requires someone with a calm and professional manner, excellent attention to detail, and the ability to remain composed under pressure. You will be responsible for managing patient bookings and enquiries, supporting clinicians, and ensuring the smooth day-to-day running of reception and administrative functions. Key Responsibilities - Welcoming patients and visitors in a professional, friendly manner - Managing appointments and patient data using Medtech & Webpass - Handling incoming calls, messages, and general enquiries - Supporting the clinical team with administrative tasks - Maintaining accurate and confidential records What We’re Looking For - Previous experience with Medtech software (essential) - Strong attention to detail and accuracy - Ability to multitask and stay organised under pressure - Excellent communication and interpersonal skills - Previous experience in a healthcare or hospital setting preferred - Rights to work in NZ This is a 6 week (potential to go longer) full time, temporary assignement with an immediate start. You'll be part of a supportive and committed team working in a reputable and well-established organisation. How to apply Please submit an online application by selecting the 'Apply' button. As part of the recruitment selection process, you will be required to provide an up-to-date CV, and cover letter outlining your previous experience and motivation to apply for this role. If you have any questions and would like to get in touch directly, please get in touch with Katie Oakes on katie@kinetic.co.nz, or call 0221760308 for a confidential discussion.

Negotiable Salary

Trademe

Sales Administrator

Lower Hutt, New Zealand

* Avalon Based * 7:30am - 4:30pm * $70k Based on Exp Our client is on the lookout for a proactive, professional Sales Administrator to jump in and support our high-performing Roading & Infrastructure team. If you're someone who thrives in a fast-paced environment, loves keeping things running smoothly, and can juggle multiple priorities with a smile, this could be the right fit for you! Key Responsibilities: - General administration support to the sales and project team. - Coordinating travel bookings and managing team diaries. - Assisting with project documentation, reporting, and data entry. - Liaising with internal and external stakeholders. - Supporting procurement, job tracking, and basic accounts administration. - Ensuring smooth day-to-day running of project support functions. - Inbox and calendar management. - CRM/ERP maintenance, entering call notes/meetings, updating deals, creating tasks etc. - Outbound follow-up calls. What We're Looking For: - Experience in sales admin, office coordination, or project support. - A flexible and adaptable approach - ready to take on ad hoc tasks. - Top-notch communication and organisation skills. - Confident multitasker who thrives under pressure. - Proficiency in MS Office - especially Outlook, Word, and Excel. - A fast learner with systems and processes. - Professional presentation and a friendly, can-do attitude. - Reliable, resourceful, and ready to hit the ground running. If this sounds like you, apply now. **Please note that due to the high volume of candidates, only those short-listed will be contacted. **You must have a valid visa and the right to work in NZ to apply for this role.

Negotiable Salary

Trademe

Project Administrator

Lower Hutt, New Zealand

I have partnered with a well-established company in the construction sector that’s currently on the lookout for a reliable, highly organised Office & Project Administrator to support their busy operations and project delivery teams. This is a pivotal role that sits at the heart of the business, helping ensure smooth day-to-day operations, regulatory compliance, and project success. This position will suit someone who thrives in a structured environment, enjoys owning their responsibilities, and brings a proactive, systems-driven mindset to their work. Key Responsibilities This is a hands-on, multi-faceted administrative role where you’ll be supporting everything from project documentation to health & safety compliance, office management, scheduling, and internal coordination. Key areas of responsibility include: - Preparing, managing, and filing documentation for compliance, projects, health & safety, and internal operations. - Supporting the Operations team with tasks like timesheet reviews, PPE and uniform orders, and contractor pre-qualification documents. - Assisting the QA team with tender submissions. - Managing onboarding processes for new staff and maintaining internal systems. - Overseeing fleet administration (servicing, registrations, RUCs) and managing office supplies and logistics. - Taking ownership of general office processes and identifying opportunities to automate repetitive tasks. What you need to succeed: This client is after someone who can truly own this role and operate with minimal supervision. You’ll need to be highly reliable, able to prioritise multiple tasks, and confident interacting with both staff and clients. Key must-haves: - Experience in document management, compliance support, project administration or similar position. - Strong organisational skills, attention to detail, and time management. - Tech-savvy - you will need to be comfortable with automation tools and process improvement. - Confident communicator. - Full time office-based role - no flexibility to work from home. - Ideally some exposure to the construction or trades environment, although this is not essential to be successful. You’ll also need to be someone who can manage competing demands, work efficiently under pressure, and keep things running smoothly without needing to be chased. What you will get in return: - Competitive salary offered based on your experience. - A company that values initiative, development, and long-term progression. - A busy role where no two days are the same. - Flexible start date. Please submit an online application by selecting the 'Apply' button. As part of the recruitment selection process, you will be required to provide an up-to-date CV, and cover letter outlining your previous experience and motivation to apply for this role. If you have any questions and would like to get in touch directly, please get in touch with Katie Oakes on katie@kinetic.co.nz, or call 0221760308 for a confidential discussion.

Negotiable Salary

Trademe

Office/Business Support

South Wairarapa District, Wellington Region, New Zealand

About Us Martinborough Transport Ltd is a thriving rural transport business operating nationwide, with an onsite workshop servicing both our fleet and external customers. Based in the heart of Martinborough, we pride ourselves on delivering reliable transport solutions and exceptional mechanical services to the rural and farming community. The Role We are seeking a versatile, proactive, and strong Business Support Person to join our dynamic team. This is a broad, evolving role designed to develop into a senior office management position within the next 6–9 months. This position is focused on supporting the entire business and is intended for someone eager to learn and understand all aspects of our operations to confidently support and step into any role when needed. Your ability to offer solutions, support management, and get the job done will be highly valued. Your time will be split between: • 2 days in the workshop office: Managing bookings, handling reception duties, processing accounts payable, managing stock and work in progress, and invoicing completed jobs. While based in the workshop office, you may also work on wider business support tasks as required. • 3 days in the main office: Supporting and collaborating with our admin team on business administration, accounts, and general office tasks — plus marketing and communications activities. This includes managing social media, updating the website, creating marketing materials, and maintaining community and customer communications. Key Responsibilities • Provide comprehensive administrative and business support across all areas of the company, working closely with MTL management. • Gain hands-on experience in all functions to build a strong foundation, enabling you to step in and support any role as needed. • Process payroll, accounts payable, and accounts receivable. • Manage bookings, invoicing, and customer interactions in the workshop office. • Oversee and improve online systems and CRM software to boost business efficiency and autonomy. • Support staff management, coordinate team activities, and lead by example. • Drive marketing and communications initiatives, including social media management, website updates (Wix), content creation, Shopify store updates, and online merchandise store maintenance. • Represent the business professionally at sponsorship events and community engagements — acting as the face of the company. • Use initiative to solve problems independently and manage conflict constructively. • Maintain accurate records and perform data entry with precision. • Contribute actively to continuous improvement and operational excellence. What We’re Looking For Essential Skills & Attributes • Broad experience in office administration and business support. • Proven experience with Xero. • Strong computer skills across Microsoft Office Suite, CRM systems, and online platforms. • A tech-savvy mindset, with the ability to adopt and optimise digital tools and systems. • Experience and confidence in marketing and communications tasks (social media, website management, content creation). • Excellent organisational and communication skills. • Outstanding people skills; able to work well with diverse personalities and handle challenging situations with confidence and professionalism. • Ability to work independently, take initiative, and collaborate effectively within and across teams. • Demonstrated leadership potential with a willingness to support, guide, and eventually manage staff. Desirable Skills • Experience in website management (Wix) and social media content creation. • Background in marketing or communications. • Knowledge of the rural and farming sector. Why Join Us? • Join a close-knit, supportive team in a respected rural business. • Develop into a senior office management role as part of your professional growth. • Enjoy the opportunity to lead, innovate, and make a real impact on how the business operates. • Work in a vibrant rural community with a company that values its people and actively supports local initiatives. • Flexible hours within a Monday-to-Friday schedule. How to Apply If you’re a motivated, confident, and adaptable individual with a passion for administration, business systems, and supporting and leading teams — we’d love to hear from you! Please send your CV and a cover letter outlining your relevant experience to josh@martinboroughtransport.co.nz by 25th July 2025.

NZ$30-35/hour

Trademe

Centre Administrator (BestStart Taita)

Lower Hutt, New Zealand

Join Our Team at BestStart Tiata – Centre Administrator, Full-Time, 40 Hours, Monday - Friday Are you highly organised, people-focused, and looking for a role where you can truly make a difference? BestStart Taita is seeking a passionate and dedicated Centre Administrator to support our busy and friendly team. This is a fantastic opportunity to be part of a centre committed to delivering high-quality care and education to the tamariki and whānau in our local community. Why BestStart? At BestStart, we're committed to being a progressive and adaptable leader in early childhood education. Our teams are recognised and supported to make a real impact in children's lives. Here's what we offer: * Support from a dedicated National Support Team * Access to Whare Ako – our online learning platform * Career growth opportunities and professional development * $2000 for referring a qualified teacher* * Discounted childcare * Additional week of leave after 10 years of service Health and wellbeing benefits, including: * Subsidised health insurance with Southern Cross* * Free annual flu vaccinations * Confidential counselling (EAP) * Wellbeing programme * Sick leave available from your first day About the Role As our Centre Administrator, you'll be an essential part of the team, helping to keep the centre running smoothly every day. Your work will range from front-desk customer service and parent support to behind-the-scenes administration. Key responsibilities include: * Welcoming whānau, answering queries, and supporting new enrolments * Managing data entry, parent accounts, direct debits, payments, and general admin tasks * Supporting centre compliance with Ministry of Education requirements * Assisting with daily centre routines as needed * Working to meet regular deadlines with accuracy and efficiency * Using systems such as Word, Excel, and Outlook with confidence * You'll be supported by our National Admin Support team and provided with full training, including guidance on compliance and systems. What We're Looking For * Warm, professional communication style * Strong attention to detail and great organisational skills * Adaptability – able to move between tasks and support different needs * A team player with a proactive, can-do attitude * Proficiency in Microsoft Office (Excel, Word, Outlook) * A passion for supporting families and contributing to a nurturing centre culture Ready to Apply? If you're ready to join a centre that values connection, teamwork, and community impact, apply now. Be part of something special at BestStart Taita – we look forward to welcoming you!

Negotiable Salary

Trademe

People and Culture Administrator

Wellington, New Zealand

We’re on the lookout for a proactive and organised People & Culture Administrator to join a fast-paced environment on a temporary, part-time basis. This is on behalf of our client, a professional corporate office based on the Terrace in central Wellington. This role will be fully on site. What You’ll Be Doing: Supporting the team as their incumbent is away on leave. As a key support to the People & Culture function, you’ll be involved in a variety of administrative tasks, including: - Assisting with onboarding and offboarding processes - Maintaining HR records and documentation - Supporting recruitment activities - Providing general administrative support to the wider team What We’re Looking For: The ideal candidate will be switched on, able to pick up new things quickly and detail focused. You will have the following; - Ideally a tertiary qualification in Human Resources or a related field - Previous experience in administration (HR experience is a bonus!) - Excellant organisational skills - Confidence using Microsoft Office and able to pick up new systems This is a fantastic opportunity for someone looking to build on their HR studies and gain valuable experience in a people-focused role. Interested? APPLY NOW! Please note you must be currently based in Wellington and hold valid NZ working rights to be considering for this position.

Negotiable Salary

Trademe

Temporary Administrator/Recept

Wellington, New Zealand

A Healthcare department in Wellington are currently seeking an experienced and professional Temporary Administrator/Receptionist to provide administrative support to a healthcare team during a staff member's leave of absence. This role requires someone with strong organisational skills, attention to detail, and experience in a healthcare environment. Key Responsibilities: - Provide general administrative and reception support to the team - Triage and manage inbound calls - Greet patients and visitors in a professional manner - Maintain accurate records and perform data entry - Handle general enquiries via phone and email - Assist with document preparation and filing - Process payments and manage administrative tasks About You: - Proven experience in an administrative or office support role within a healthcare setting - Strong communication, organisational, and interpersonal skills - Excellent customer service skills, with the ability to manage patient interactions professionally - Proficient in Microsoft Office Suite (Word, Excel, Outlook) - Ability to work effectively in a fast-paced, dynamic environment Assignment Details: - Duration: 5 weeks - Start Date: 21st July If you are a highly organised, professional individual with a background in healthcare administration and you are looking for a temporary opportunity, we encourage you to apply. Please send your up to date CV to katie@kinetic.co.nz

Negotiable Salary