Gisborne Administration & Office Support Job Listings

Senior Contract Administrator (GNOC)64005602163714110

Trademe

Senior Contract Administrator (GNOC)

We have an exciting opportunity for an experienced Senior Contract Administrator to join our Gisborne team At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities. **Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here** Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer: * Free access to Marram health care benefits and discounted holiday homes * Discounts for Samsung, PB Tech, Gym memberships and more! * $500 bonus for current employees who refer a friend to Downer * Progression and development programs on offer, including our inspiring leader's programme for top performers **Te** **kōwhiringa | The Opportunity** We have an exciting opportunity for an experienced Senior Contract Administrator to join our Gisborne Network Outcomes Contract (GNOC) team. This role plays a key part in supporting our operational success by ensuring our contract administration, financial processes, and compliance systems run efficiently and accurately. As a Senior Contract Administrator, you'll provide high-level administrative, financial, and systems support to the team, ensuring all contract, financial, and compliance documentation meets Downer standards and audit requirements. You'll also be a central point of contact for administration within the Gisborne NOC, providing exceptional service and fostering positive relationships with both internal and external stakeholders. Key Responsibilities: * Liaise with various departments, administrators, managers, clients, and providers * Support day-to-day administration tasks, adapting to changing policies and processes * Ensure all financial and administrative processes align with company policies and business systems * Act as the central contact point for GNOC administration and incoming enquiries, including managing the duty phone and reception support * Maintain accurate records of contract and project documentation for audit and compliance * Provide general administrative support including meeting agendas, minutes and notifications * Assist with onboarding and induction of new staff * Support financial and contractual aspects of projects, including reporting and monitoring costs **Nga pūkenga matua | Important Skills** We are looking for a highly organised, proactive professional with excellent communication and attention to detail. You'll have the confidence to take ownership of administrative processes and support the wider team in delivering outstanding operations performance You will bring with you: * Proven experience in administration and financial support roles. * Advances proficiency in Microsoft Word and Excel, and experience using databases * Experience using multiple financial systems and strong data entry accuracy * Strong interpersonal and communication skills, with the ability to build positive working relationships across all levels of the business * Strong knowledge of MS Office; experience with JD Edwards or similar ERP systems is an advantage **Ko wai mātou | Our Organisation** Want to know more about what it is like to work at Downer? Then head to our People Site here! **Me pēhea ki te tono | How to apply** *If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is* 724549 We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.

Gisborne, New Zealand

Negotiable Salary

Finance & Office Administrator63612619143810111

Trademe

Finance & Office Administrator

**About us** Qube Forestry NZ formerly PHL is a Gisborne-based logging transport provider with over 90 trucks on the road. Serving the region since 1985 Qube Forestry is part of the Qube network a leader in integrated logistics solutions. **About the Role** **Position:** Finance & Office Administrator Are you a detail-driven finance professional who thrives on accuracy and enjoys keeping operations running smoothly? We’re looking for a Finance & Office Administrator to support our Gisborne operations. This is a hands-on role with ownership across Accounts Receivable reconciliations journals in Oracle and month-end activities alongside general office administration. **Location:** Gisborne **Status:** Full-time position working Monday to Friday **Your job duties would be:** * Manage Accounts Receivable including invoicing and proactive follow-ups. * Perform bank reconciliations and process journal entries in Oracle. * Assist with month-end reporting and financial reconciliations. * Prepare Profit & Loss reports and support reporting for Senior Management decision-making. * Support the General Manager and Senior Management with accounting queries and administrative operations. * Provide assistance and cover for Accounts Payable as required. * Carry out general administrative duties—filing maintaining records and document control. **You will also need to:** * Bring proven experience in finance and administration roles. * Be proficient with accounting software (Oracle experience advantageous) and Microsoft Office. * Demonstrate strong analytical organisational and time management skills. * Communicate clearly and professionally with a variety of stakeholders. **What we can offer you:** * Competitive pay * Free health insurance and other staff benefits * Supportive team environment * Career growth with a leading logistics provider **Why QUBE?** Qube recognises the value of an inclusive and diverse work environment. We take pride in the diversity of our people and encourage applications from people of all genders ages and backgrounds. Our recruitment decisions are based on the key inherent needs and requirements of each role and candidates are selected on their unique strengths and characteristics. ***You must pass a pre-employment medical and drug test and be eligible to work in New Zealand. You will also need to pass a pre-employment ACC & MOJ Criminal History Check.*** **Applications close on 14th September. We will be reviewing candidates as they come in so be sure to submit your application quickly.**

Gisborne, New Zealand

Negotiable Salary

Part Time Office Administrator63612602729474112

Trademe

Part Time Office Administrator

⚡ Join the Team at ElectriNET! 12 months Fixed Term | Gisborne Based Are you a whiz with data entry, spreadsheets and enjoy being part of a team, ElectriNET is on the lookout for a Part time Office Administrator to provide support to our team. This role is office based, Monday – Friday, 30hrs per week What you'll be doing: * Assist with general admin and reception support * Entering data accurately into systems and spreadsheets * Be the friendly first point of contact for our customer on the phone * Manager records – scanning, filing and document management * Work with our awesome internal team to keep things running smoothly. What we're looking for: * 2+ years' experience in office administration * Confident with data entry and spreadsheet work * Excellent communication skills and attention to detail * A positive, can-do attitude with the ability to pick things up quickly * A current NZ Driver's Licence * Confidence using Microsoft Office and standard office equipment * A team player who's happy to pitch in wherever needed The Horizon Energy Group takes pride in its commitment to the health and safety of all its stakeholders. It has well developed processes and procedures in the principle areas of safety leadership, risk management and worker participation. To support this, you will have excellent communication and problem solving skills, sound industry and product knowledge, be safety focussed at all times, possess a high degree of initiative, able to think clearly under pressure and most of all be a team player. Applicants must be legally entitled to work in New Zealand. Applications close on Monday, 25 August 2025

Gisborne, New Zealand

Negotiable Salary

Casual Office Administrator63612266945154113

Trademe

Casual Office Administrator

Join the Team at ElectriNET! Are you a whiz with data entry, spreadsheets and enjoy being part of a team, ElectriNET is on the lookout for a Casual Office Administrator to provide support to our team during busy periods and when staff are on leave. This role is office based, Monday – Friday. This is a perfect opportunity to bring your admin experience into a role that offers flexibility and variety. Reporting to the Administration Manager, you will be responsible to: * Assist with general admin and reception support * Entering data accurately into systems and spreadsheets * Be the friendly first point of contact for our customer on the phone * Manager records – scanning, filing and document management * Work with our awesome internal team to keep things running smoothly. To be successful a candidate will require the following qualifications and experience: * 2 + years' experience in office administration. * Confident with data entry and spreadsheet work. * Excellent communication skills and attention to detail. * A positive, can-do attitude with the ability to pick things up quickly. * A current NZ Driver's Licence. * Confidence using Microsoft Office and standard office equipment. * A team player who's happy to pitch in wherever needed. The Horizon Energy Group takes pride in its commitment to the health and safety of all its stakeholders. It has well developed processes and procedures in the principle areas of safety leadership, risk management and worker participation. To support this, you will have excellent communication and problem solving skills, sound industry and product knowledge, be safety focussed at all times, possess a high degree of initiative, able to think clearly under pressure and most of all be a team player. Applicants must be legally entitled to work in New Zealand. Applications close on Sunday, 24 August 2025

Gisborne, New Zealand

Negotiable Salary

Trademe

Office Manager

Inline Group is on the hunt for an experienced Office Manager to take charge of our finance and administration functions. Based in Gisborne, this full-time role plays a key part in our leadership team and offers a great mix of responsibility, autonomy, and team collaboration. You’ll be the backbone of our business administration operations, responsible for leading the finance and administration team and ensuring everything runs smoothly on a day-to-day basis. From managing monthly accounts and preparing financial reports, to processing payroll, overseeing payments, and keeping our admin systems in check — you’ll have a hand in all the essential functions that keep the wheels turning. You’ll work closely with the General Manager and other senior leaders, providing financial insight, helping guide business decisions, and supporting a team of capable administrators. This is a role where you can take real ownership, make meaningful improvements, and be valued as a key part of our leadership group. In this role you’ll: * Lead the finance and admin functions across the business * Oversee payroll, accounts, payments, and reporting * Manage a small admin team * Maintain financial systems and monthly accounts * Provide reporting to the GM and management team * Keep everything running smoothly behind the scenes What you’ll bring: * Proven experience in an office or finance management role * Sound knowledge of accounting systems and payroll * Strong leadership and team coordination skills * Proficiency in software like Accredo, IMS Payroll, and Tradie on the Move (or similar) * A proactive mindset and strong communication skills We’re a values-based business with a friendly, down-to-earth culture — and we’re looking for someone who’s reliable, responsive, and resourceful. If you're interested, please apply and we look forward to meeting you.

Gisborne, New Zealand

Negotiable Salary

Parts & Workshop Administrator63734742898434115

Trademe

Parts & Workshop Administrator

Parts Person & Workshop Administrator – Tahurua Earthmovers Ltd About Us: Tahurua Earthmovers Ltd has been proudly operating in the Gisborne/Wairoa district for over 21 years. We specialise in hill country cropping, farm earthworks, and forestry roading. With a strong reputation for quality and reliability, we are now looking for the right person to join our team and support the smooth running of our busy workshop. The Role: We are seeking a motivated and organised Parts Person & Workshop Administrator to take ownership of our parts, servicing, and workshop administration functions. This role is key to ensuring our fleet and equipment stay operating at their best. Your responsibilities will include: • Ordering and maintaining parts stock for our machinery and vehicles • Organising and scheduling machine and vehicle servicing • Managing workshop administration, including accounts payable • Preparing and processing internal workshop invoicing • Liaising with suppliers and service providers What We’re Looking For: • Strong organisational and time management skills • Experience with parts management or workshop administration (preferred but not essential) • A proactive attitude with excellent communication skills • Basic accounting knowledge and computer literacy (experience with invoicing and accounts payable would be an advantage) • Ability to work independently and as part of a team What We Offer: • A supportive team environment within a well-established local business • Competitive pay based on experience • Variety in your work, with both administration and hands-on responsibilities • Opportunity to develop skills and grow within the company How to Apply: If you’re organised, reliable, and ready to take on this important role, we’d love to hear from you. Please apply through Trade Me with your CV and a brief cover letter.

Gisborne, New Zealand

NZ$25-40/hour

Trademe

Administrator

We are currently seeking a proactive and energetic Administrator to join a reputable client in Gisborne. This is a fantastic opportunity for someone who enjoys working with people and thrives in a fast-paced environment. Main Duties:** * Answering phones, greeting visitors, and handling general enquiries * Managing incoming/outgoing mail and administrative documentation * Data entry and photocopying * Reconciling timesheets * Minute taking during meetings * Assisting with finance audits What's in it for you?** * Be part of a fun, positive, and supportive team * Genuine opportunities for career advancement * Ongoing training and development * Competitive pay - rate based on experience To be successful in this role, you must:** * Be a NZ resident or hold a valid NZ work visa * Be able to pass a Ministry of Justice (MOJ) check and drug screening Please apply online if interested.

Gisborne, New Zealand

Negotiable Salary