Description

We are looking for a proactive, organised, and reliable Operations and Administrative Coordinator to join our growing plumbing business. This role combines administrative and logistical responsibilities to ensure smooth day-to-day operations and effective support for our field team. You’ll be responsible for everything from job scheduling and client communications to preparing quotes, managing accounts, and coordinating material deliveries. Your contribution will be vital in helping the business stay on track and thrive. Key Responsibilities: *Prepare and manage quotes, estimates, invoices, and job costings. *Track job progress, timelines, budgets, and expenses. *Handle accounts payable and receivable, GST returns, and other bookkeeping tasks using MYOB. *Maintain and manage employee timesheets. *Coordinate the delivery of materials and equipment to job sites efficiently. *Communicate with clients and suppliers professionally and promptly. *Maintain warranty records, compliance documents, and other key paperwork. *Support health and safety compliance across the business. *Assist with ad hoc operational needs as required. Qualifications and Skills: *Must have a full New Zealand driver’s licence. *Proven experience with MYOB. *Previous experience in an administrative, operational, or coordination role—ideally in a trades or construction environment. *Strong organisational skills and attention to detail. *Excellent time management and the ability to juggle multiple tasks. *Strong communication skills—both verbal and written. *A self-starter who can work independently and take initiative. *Basic understanding of budgets, invoices, and financial reporting.