Auckland Administrative Assistants Job Listings

Manukau City, Auckland

Enrolments Co-ordinator

Manukau City Centre, Auckland, New Zealand

THE POSITION This newly formed position will see you working across 20 plus kindergartens in Manukau & Counties , primarily ensuring the effective co-ordination and administration of the enrolment process. KEY RESPONSIBILITIES Enrolment Administration • Provide timely, accurate, and professional information to prospective families. • Process applications, prepare and distribute all enrolment documentation. • Monitor enrolment status and report monthly on key metrics and trends. • Liaise with Centre Managers, Head Teachers, other Administrators and the Marketing team to support enrolment strategy. • Improve enrolment processes for a better family experience. • Analyse enrolment and attendance data to support planning and occupancy outcomes. • Proactively assist families to secure placements. Community Engagement & Outreach • Represent the organisation at Open Days and community events. • Promote awareness of the CMKA early childhood education services. • Build long-term, trust-based relationships with families and communities. Office & Centre Support • Provide centralised enrolment support from Head Office. • Collaborate with Communications and Marketing for targeted campaigns. • Travel regularly to centres to support enrolments and meet with staff. • Work with the services to ensure consistency across all sites. HOURS Monday to Friday, 8:30am to 4pm, with occasional evening or weekend hours for events. All overtime hours are paid. WHAT WE ARE LOOKING FOR Experience in office based administration tasks including database management Excellent communication skills Enjoy working with young children and their families Experience in ECE administration is a bonus TO APPLY Please apply below or contact Derek Ready on 027 444 1793 for a confidential discussion.

NZ$25-35

Coverstaff Recruitment

Administration - Consultant Aide

Waitākere, Auckland, New Zealand

Coverstaff is the market leader in providing industrial overflow staffing to Auckland's major manufacturers. We work with iconic brands, placing skilled and committed workers into warehousing, process machining and other roles that keep NZ moving. (and fed!) Our Avondale branch is a highly-visible site on Rosebank Road, right in the heart of industry. This is a chance for you to join the team in a temp role that could well become permanent. We are interested in talking to experienced administrators who display meticulous attention to detail, present a friendly, smiling face, and who are able to juggle 20 different tasks a day in this thriving environment. You will have the opportunity to do pre-interviewing and begin learning the basics of being a recruitment consultant, while earning an excellent hourly rate. Please apply online, or feel free to call me to discuss: Alan Charman alan@coverstaffrecruitment.co.nz 027 579 9111

NZ$30-35

Manukau City, Auckland

Enrolments Administrator

Manukau City Centre, Auckland, New Zealand

THE POSITION This newly formed position will see you working across 20 plus kindergartens in Manukau & Counties , primarily ensuring the effective co-ordination and administration of the enrolment process. KEY RESPONSIBILITIES Enrolment Administration • Provide timely, accurate, and professional information to prospective families. • Process applications, prepare and distribute all enrolment documentation. • Monitor enrolment status and report monthly on key metrics and trends. • Liaise with Centre Managers, Head Teachers, other Administrators and the Marketing team to support enrolment strategy. • Improve enrolment processes for a better family experience. • Analyse enrolment and attendance data to support planning and occupancy outcomes. • Proactively assist families to secure placements. Community Engagement & Outreach • Represent the organisation at Open Days and community events. • Promote awareness of the CMKA early childhood education services. • Build long-term, trust-based relationships with families and communities. Office & Centre Support • Provide centralised enrolment support from Head Office. • Collaborate with Communications and Marketing for targeted campaigns. • Travel regularly to centres to support enrolments and meet with staff. • Work with the services to ensure consistency across all sites. HOURS Monday to Friday, 8:30am to 4pm, with occasional evening or weekend hours for events. All overtime hours are paid. WHAT WE ARE LOOKING FOR Experience in office based administration tasks including database management Excellent communication skills Enjoy working with young children and their families Experience in ECE administration is a bonus TO APPLY Please apply below or contact Derek Ready on 027 444 1793 for a confidential discussion.

NZ$25-35

New Zealand Lumber Exports Limited

Export coordinator

Manukau City Centre, Auckland, New Zealand

This is a great opportunity to work with an international trading company based in Manukau city. You will be a team player, have excellent communication skills as you will be dealing with people from all around the world, amazing attention to details and organisation skills and be able to answer queries within a timely manner. The ideal candidate will have excellent Excel Skills and be able to communicate over the phone with a wide variety of people, multiple Language speaking – have to be fluency in English, Vietnamese. The ideal person must have some customer service experience, keen to take ownership of their workload and genuinely interest in starting a career in exports business. Duties and responsibilities will include: • Receiving and replying to emails • Answering & directing incoming calls • Prepare exports documentations • Follow up orders / Vessel Tracking Training will be provided for someone with a “can do” attitude, a strong work ethic and an appetite for success. This is a permanent full-time position based in our Manukau office. All applicants must have the right to live and work in New Zealand at the time of applying.

NZ$25-40

Papakura, Auckland

Office Manager

Papakura, Auckland, New Zealand

We are looking for an experienced and proactive Office Manager to join our team in Auckland in key administrative role. This position is ideal for someone who enjoys autonomy, takes pride in accuracy, and thrives on keeping operations running smoothly. Job title: Office Manager Job locations: Auckland Number of Positions: 1 position Employment Type: Permanent (Full Time) Hours per week: Minimum 30 hrs per week Salary:- Negotiable based on your experience Job pre-requisites: Must have 4 years work experience at least and relevant qualification Responsibilities and Duties will include: * Oversee day to day office operations for a property management business. * Co-ordinate communication between property managers, clients and service teams. * Support team with software tools (Console, Xero, Office 365). * Assist with onboarding, training and performance tracking. * Liase with External Vendors (IT, Admin, Cleaners, etc). * Improve office workflows and implement system enhancements. Skills Required:- * Must hold a Bachelor's or Master in Business Administration, IT or related field. * 3-5 years experience in administration and operations. * Familiarity with cloud systems and CRM Tools. * Excellent communication and multitasking skills. Apply today- We can't wait to hear from you !!

NZ$25-30

M I PLUMBING

Operations and Administrative Coordinator

Manukau City Centre, Auckland, New Zealand

We are looking for a proactive, organised, and reliable Operations and Administrative Coordinator to join our growing plumbing business. This role combines administrative and logistical responsibilities to ensure smooth day-to-day operations and effective support for our field team. You’ll be responsible for everything from job scheduling and client communications to preparing quotes, managing accounts, and coordinating material deliveries. Your contribution will be vital in helping the business stay on track and thrive. Key Responsibilities: *Prepare and manage quotes, estimates, invoices, and job costings. *Track job progress, timelines, budgets, and expenses. *Handle accounts payable and receivable, GST returns, and other bookkeeping tasks using MYOB. *Maintain and manage employee timesheets. *Coordinate the delivery of materials and equipment to job sites efficiently. *Communicate with clients and suppliers professionally and promptly. *Maintain warranty records, compliance documents, and other key paperwork. *Support health and safety compliance across the business. *Assist with ad hoc operational needs as required. Qualifications and Skills: *Must have a full New Zealand driver’s licence. *Proven experience with MYOB. *Previous experience in an administrative, operational, or coordination role—ideally in a trades or construction environment. *Strong organisational skills and attention to detail. *Excellent time management and the ability to juggle multiple tasks. *Strong communication skills—both verbal and written. *A self-starter who can work independently and take initiative. *Basic understanding of budgets, invoices, and financial reporting.

NZ$30-35

Royal Oak Baptist Church

Events and Administration Coordinator

Auckland, New Zealand

Events & Administration Coordinator (Part-Time) – Royal Oak Baptist Church Looking for a role that combines organisation, purpose, and variety? Royal Oak Baptist Church (ROBC) is on the lookout for a friendly and capable Events & Administration Coordinator to join our team part-time (22.5 hours per week across 3 or 4 days, with flexibility on when those hours are worked). This is an enjoyable, hands-on role that supports the heartbeat of our church life. You’ll help plan and run events—from regular gatherings to larger community-focused occasions—while also keeping our admin systems humming and our facilities running smoothly. You'll be part of a supportive and collaborative team, contributing to meaningful work that impacts both our church whānau and our wider neighbourhood. Key aspects of the role include event planning, volunteer coordination, communications support, and administrative organisation. It’s a great fit for someone who enjoys variety, values good systems, and loves seeing people come together. * Location: Royal Oak Baptist Church, 114 Symonds Street, Royal Oak * Hours: 22.5 hours per week (3 or 4 days) – flexible scheduling * Pay: New Zealand Living Wage If you’re organised, personable, and excited about being part of a vibrant community with a bigger purpose, we’d love to hear from you!

NZ$25-30

TJ's Kitchens & Bathrooms

Office Administrator

Auckland, New Zealand

Office Administrator – Auckland Flexible Hours | Supportive Team | Real Growth Path *Are you an organised, calm-under-pressure admin star who takes pride in keeping things running like clockwork? *TJ’s Kitchens & Bathrooms has been transforming homes across Auckland since 1996. We specialise in high-quality kitchen, bathroom, and interior renovations — and we’re growing. That’s where you come in. *This isn’t your average desk job. *We’re looking for someone who’ll become the glue of our operation — owning the office systems, supporting clients, keeping the schedule sharp, and helping build structure as we scale. You’ll be the go-to for communication, coordination, and bringing a bit of calm to the renovation chaos. *We’re a tight-knit team, so you’ll wear a few hats — but you won’t be doing it alone. You’ll be backed with clear systems, on-the-job training, and the chance to grow into more as the business expands. *Here’s what we’re looking for: *You’re organised, on the ball, and great with people — especially on the phone. You know your way around Google Docs, Sheets, and Canva. You’ll help keep our Buildertrend schedule up to date, manage emails (including setting up signatures), support marketing, and track orders and quotes. *You don’t need to know everything from day one. We’ll provide training on our systems, including Buildertrend and Xero — but you’ll need to be curious, capable, and willing to learn. *You might be a mum looking for flexible hours. You might be early in your admin career but ready to take on more. Either way, if you bring the attitude, we’ll back you with the skills. *Here’s what’s in it for you: *Flexible hours that work with your life — start part-time, we’ll work around you *Option to work from home part of the time once you’ve settled in *Growth path into a full-time leadership role as the company scales *Be part of a supportive, friendly, high-performing team *Work on real projects that transform homes — and lives *Competitive salary based on your experience *Is this you? *You’re steady, smart, and someone people naturally trust to “just handle it.” *You want to work somewhere you’re valued, supported, and given room to grow. *You take ownership. You take pride. You take action. *Here’s how to apply: *Send us a short email or video introducing yourself, plus a bullet-point CV or LinkedIn profile. *Email it to tyrone@kitchensandbathrooms.co.nz with the subject line: “I’m Your Next Office Admin”

NZ$20-30

Auckland City, Auckland

Transport - Administration Assistant

Auckland, New Zealand

An experienced administrator is needed for a small tight knit transport team based in Onehunga. This covers tasks from despatch, delivery scheduling, H&S, vehicle servicing and compliance and would be supporting our transport supervisor in all aspects . We are looking for the professional who shows pride, believes that safety in the workplace is paramount You must be a good communicator and be well presented. HOURS Monday to Friday 40 hours per week , with flexible start times . **Qualifications :** Must-Haves – Your Key to Success! * Experience in office based administration tasks including data entry, running reports, & creating spreadsheets is required. * Detail-Oriented : A keen eye for detail is necessary * Tech-Savvy : Proficient in Microsoft Office suite, particularly Excel and Word * Friendly, professional demeanor and a genuine passion for providing outstanding customer service * Team player who collaborates effectively to enhance efficiency and customer satisfaction. * Strong communication and interpersonal skills with the ability to liaise with customers and colleagues at all levels * Payroll / HR exposure is preferred but not necessary **Note : – Minimum 2 years in a similar role within the transport or logistics industry is preferred** You will have the right to live and work in New Zealand at the time of applying. The successful candidate may be subject to undergo a Police Check and/or Pre-Employment Drug Test.

NZ$30-35

Madison

Temp Administrators & Receptionists (South/East)

Manukau City Centre, Auckland, New Zealand

Looking for Temporary Admin Work in South or East Auckland? Are you an experienced administrator or coordinator looking for flexible temporary work? Madison Recruitment partners with a range of fantastic clients across South and East Auckland, and we regularly have new short and long-term assignments coming through. If you're someone who can hit the ground running, enjoys variety in your workday, and thrives in new environments – we’d love to hear from you! What we’re looking for: - Previous experience in administration or coordination roles is preferred. - Strong communication skills, both written and verbal. - The ability to adapt quickly to changing work environments and priorities. - Availability and flexibility to cover short and longer-term assignments. - A positive attitude and a commitment to delivering high-quality work. - Proficiency in common office software (e.g., Microsoft Office) and the ability to learn new software and systems as essential - The ability to collaborate effectively with colleagues and contributing to a positive work environment What’s in it for you: - Competitive hourly rates - A variety of roles across well-regarded businesses - The chance to build your experience and broaden your networks - Ongoing support from our experienced Madison team If you're ready to take on a new challenge and make a meaningful contribution to businesses across South and East Auckland, we want to hear from you. Join our talent pool today and be the first to hear about exciting job opportunities as they arise.

Negotiable Salary

Your Local Plumber

ADMINISTRATION COORDINATOR

North Shore, Hauraki, Auckland, New Zealand

Are you organised, friendly, and looking for a full-time admin role? We’re a small but busy plumbing company looking for an Administrator/Coordinator to help keep things running smoothly. What You’ll Be Doing: 🛠️ Managing incoming calls and emails, handling job inquiries 🗓️ Scheduling and coordinating jobs 🔧 Communicating with customers about job status and schedule changes 🚗 Overseeing fleet management, including WOF, registration, and servicing 📂 Assisting with general office tasks and administration 📞 Building relationships with potential customers to introduce our services and build new connections 📑 Assisting with invoicing, sending customer receipts, and reconciling payments to keep accounts up to date What We’re Looking For: ✔ A proactive and organised person with great attention to detail ✔ Strong communication and customer service skills ✔ Experience in an admin or coordination/scheduling role (bonus if it’s in the trades!) ✔ Comfortable using job management software like Fergus (or keen to learn) ✔ Ability to multitask and problem-solve in a fast-paced environment ✔ Someone who is eager to learn, grow, and advance within the company What We Offer: ✅ Full-time role with stable, consistent hours ✅ A friendly and supportive team ✅ A dog-friendly workplace 🐶 ✅ Opportunities to learn new skills and grow within the company ✅ A chance to be part of a growing, evolving team with exciting changes ahead

NZ$25-35